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Regular Council Agenda - 2020/01/23 The Corporation of the Township of Malahide A G E N D A January 23, 2020 7:30 p.m. Springfield & Area Community Services Building 51221 Ron McNeil Line, Springfield (A) Disclosure of Pecuniary Interest (B) Approval of Previous Minutes RES 1 (Pages 8 - 17) (C) Presentations/Delegations/Petitions (i) Court of Revision - to property at Part Lot 34, Concession 4, Geographic Township of Malahide. RES 2 - 5 (D) Reports of Departments (i) Director of Fire & Emergency Services - Emergency Services Activity Report December. RES 6 (Pages 18 - 22) - 2019 Year End Report. RES 7 (Pages 23 - 35) (ii) Director of Physical Services (iii) Director of Development & Community Services - Severance Application 94/19 Solagrace Report. RES 8 (Pages 36 - 37) - Severance Application 94/19 Solagrace Conditions. RES 9 (Pages 38 - 43) - 2019 Building Permit Activity Report. RES 10 (Pages 44 - 45) - Request for Realty Services 51101 Ron McNeil Line. RES 11 (Pages 46 - 47) (iv) Director of Financial Services/Treasurer (iv) CAO/Clerk (E) Reports of Committees/Outside Boards. RES 12 (i) Long Point Region Conservation Authority Board of Directors Budget Meeting Minutes of November 13, 2019. (Pages 48 - 53) (ii) Long Point region Conservation Authority Board of Directors Meeting Minutes of December 4, 2019. (Pages 54 - 59) (F) Correspondence RES 13 1. Association of Municipalities of Ontario - Watch File dated January 9 and 16, 2020. (Pages C3 - 8) 2. Township of Stone Mills Resolution supporting the continuation of program support for Conservation Authorities. (Pages C9 - 10) 3. Town of Deep River Resolution supporting group of Premiers banding together to develop nuclear reactor technology, and requesting Federal Government, Natural Resources and remaining Provincial Premiers to support investment in research and development of small modular reactor technology. (Pages C11 - 12) 4. Township of Wainfleet Request to Minister of Municipal Affairs and Housing for activation of the Disaster Recovery Assistance for Ontarians Program for the ongoing disaster recovery efforts arising from the October 31, 2019, wind storm and seiche along Lake Erie. (Page C13) 5. City of Quinte West Resolution requesting Provincial Government to improve funding of Conservation Authorities. (Pages C14 - 15) 6. Municipality of Dutton Dunwich Resolution supporting the important role Conservation Authorities provide to local communities. (Page C16) 7. Catfish Creek Conservation Authority - Schedule of 2020 Meeting dates. (Page C17) 8. Lake Erie Source Protection Region Support for actions to address over-application of winter maintenance chemicals to protect sources of municipal drinking water. (Pages C18 - 37) 9. Gerry Richer Correspondence regarding property for sale on Hacienda Road (Former Aylmer Well Water Site). (Pages C38 - 39) 10. Elgin Group Police Services Board Thank you to Bonnie Vowel for hard work and commitment to the Police Services Board. (Page C40) 11. County of Elgin No appeals received to Notice of Decision on Official Plan Amendment No. 17 (MacVicar Farms Ltd.). (Pages C41 - 42) 12. County of Elgin Land Division Committee Notice of expiration of appeal period for the following: - Severance Application E74/19 R/K Hayhoe relating to property at Part Lot 26, Concession 1. (Page C43) - Severance Application E78/19 Andrew and Connie Thiessen relating to property at Part Lot 15, Concession 4. (Page C44) 13. Municipality of Central Elgin Notice of Public Meeting for Proposed Official Plan and/or Zoning By-law Amendments relating to the following properties: - 349 George Street, Port Stanley. (Page C45) - 403 Stanley Park Drive, Port Stanley. (Page C46) (G) Other Business (i) Kettle Creek Conservation Authority Notice of Meeting for Conservation Authority Levy Approval. RES 14 (Pages 60 - 61) (ii) Long Point Region Conservation Authority Approval of final 2020 Operating and Capital Budgets. RES 15 (Pages 62 - 63) (H) By-laws (I) Closed Session RES 16 and 17 (i) A Proposed or Pending Acquisition or Disposition of Land by the municipality or local board relating to property in Springfield. (i) Labour Relations or Employee Negotiations Matter regarding Staff Job Evaluation Process. (J) Confirmatory By-law RES 18 (Page 64) (K) Adjournment RES 19 PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1.THAT the minutes of the regular meeting of the Councilheld on January 9, 2020 be adopted as printed and circulated. 2.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Caroline Davis Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Rick Cerna. 3.THAT the Court of Revision for the Caroline Davis Drain (2010) Branch ____p.m. AND THAT Dave Mennill be appointed Chairman. 4.THAT the Court of Revision members for the Caroline Davis Drain (2010) CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated October 15, 2019. 5.THAT the Court of Revision relating to the Caroline Davis Drain (2010) ____ p.m. 6.THAT Report No. F-20- 7.THAT Report No. F-20- Services 8.THAT Report No. DCS-20-03En received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 9.THAT the Malahide Township Council has no objection to the Land SeveranceNo. E94/19,in the name of Solagrace Enterprises Inc., relating to the property located at Part Lot 88, Concession South Talbot Road, Geographic Township of Malahide, subject to the following conditions: (i)That the applicant be required to retain the services of a professional designer and have anengineered Lot grading development plan and ditch grading plan preparedin accordance withgood engineering practices, that are suitable to the Township prior to the condition being deemedfulfilled. (ii)That all applicable property taxes, municipal fees and charges be paid to the Municipality prior tothe stamping of the deeds. (iii)That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. 10.THAT Report No. DCS-20- 11.THAT Report No. DCS-20-Services AND THAT the proposal received from Daryl Armstrong, of Coldwell Banker, at Success Realty, Brokerage, for Realty Services, as outlined in this Report, be accepted; AND THAT the Chief Administrative Officer/Clerk be authorized and directed to take the necessary actions to ensure that all relevant Township by- land are adhered to insofar as they relate to the disposition of the lands at 51101 Ron McNeil Line. 12.THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Long Point Region Conservation Authority Board of Directors Budget Meeting Minutes of November 13, 2019. (ii)Long Point region Conservation Authority Board of Directors Meeting Minutes of December 4, 2019. 13.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated January 9 and 16, 2020. 2.Township of Stone Mills Resolution supporting the continuation of program support for Conservation Authorities. 3.Town of Deep River Resolution supporting group of Premiers banding together to develop nuclear reactor technology, and requesting Federal Government, Natural Resources and remaining Provincial Premiers to support investment in research and development of small modular reactor technology. 4.Township of Wainfleet Request to Minister of Municipal Affairs and Housing for activation of the Disaster Recovery Assistance for Ontarians Program for the ongoing disaster recovery efforts arising from the October 31, 2019, wind storm and seiche along Lake Erie. 5.City of Quinte West Resolution requesting Provincial Government to improve funding of ConservationAuthorities. 6.Municipality of Dutton Dunwich Resolution supporting the important role Conservation Authorities provide to local communities. 7.Catfish Creek Conservation Authority -Schedule of 2020 Meeting dates. 8.Lake Erie Source Protection Region Support for actions to address over-application of winter maintenance chemicals to protect sources of municipal drinking water. 9.Gerry Richer Correspondence regarding property for sale on Hacienda Road (Former Aylmer Well Water Site). 10.Elgin Group PoliceServices Board Thank you to Bonnie Vowel for hard work and commitment to the Police Services Board. 11.County of Elgin No appeals received to Notice of Decision on Official Plan Amendment No. 17 (MacVicar Farms Ltd.). 12.County of Elgin Land Division Committee Notice of expiration of appeal period for the following: -Severance Application E74/19 R/K Hayhoe relating to property at Part Lot 26, Concession 1. -Severance Application E78/19 Andrew and Connie Thiessen relating to property at Part Lot 15, Concession 4. 13.Municipality of Central Elgin Notice of Public Meeting for Proposed Official Plan and/or Zoning By-law Amendments relating to the following properties: -349 George Street, Port Stanley. -403 Stanley Park Drive, Port Stanley. 14.THAT thecorrespondence received from theKettle Creek Conservation Authority,dated January 7, 2020, regarding the Notice of Meeting for Conservation Authority Levy Approval be received. 15.THAT thecorrespondence received from theLong Point Region Conservation Authority,dated January 10, 2020, regarding the approval of the 2020 Operating and Capital Budgets for the LPRCA be received. 16.THAT Council move into Closed Session at ______p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussthe following: (i)A Proposed or Pending Acquisition or Disposition of Land by the municipality or local board relating to property in Springfield. (i)Labour Relations or Employee Negotiations Matter regarding Staff Job EvaluationProcess. 17.THAT Council move out of Closed Session and reconvene at_____p.m. in order to continue with its deliberations. 18.THAT By-law No. 20-07, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 19.THATtheCounciladjournits meetingat _______ p.m.to meet again on February 6, 2020, at 7:30 p.m. 20-1 ________________________________________________________________ The Malahide Township Council met in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield,at 7:30 p.m. with the following present: Council:Deputy Mayor D. Giguère, Councillor M. Widner, CouncillorM. Moore, Councillor R. Cerna,and Councillor C. Glinski. Staff:Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Financial Services A. Mohile, Director of Development and Community Services E. DiMeo, Director ofFire andEmergency Services B. Smith, Director ofPhysical Services M. Sweetland,and Deputy Clerk D. Wilson. Absent with regret:Mayor D. Mennilland Councillor S. Lewis. CALL TO ORDER: Deputy Mayor Giguère took the Chair and called the meeting to order at 7:30 p.m. Deputy Mayor Giguère requested a moment of silence to acknowledge the 176 innocent lives that were taken in the crash of the Ukrainian Airline Flight 752 on January 8, 2020. She expressed condolences to everyone affected by this tragedy. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: Councillor Widner disclosed a pecuniary interest with respect to Council Agenda Item (D)(ii) regarding Report No. PS-20--appointment of Drainage Engineers The nature of the conflict being that a Junior Partner at Spriet Associates is an immediate relative of his. MINUTES: No. 20-01 Moved by:Max Moore Seconded by:Rick Cerna 20-2 THAT the minutes of the regular meeting of the Councilheld on December 19, 2019be adopted as printed and circulated. Carried. PRESENTATIONS/DELEGATIONS/PETITIONS: Public Meeting Minor Variance Application, as submitted by Hank Goris Farms Limited, relating to property at Part Lot 6, Concession 10, Geographic Township of South Dorchester. No. 20-02 Moved by:Mark Widner Seconded by:Max Moore THAT the Committee of Adjustment for the Township of Malahide be called to order at 7:32p.m. and that Deputy Mayor Dominique Giguère be Carried. Chair Giguère advised that the purpose of this Public Meeting is to consider an application for a Minor Variance,as submitted by Hank Goris Farms Limited. Chair Giguèrerequested the Director of Development and Community Services to provide an overview of the application and the Director advised the purpose and effect of this variance is to grant relief from the Large Lot Agricultural (A3) Zone and applicableregulationsin the Township of Malahide ZoningBy-law No. 18-22 pertaining to minimum separation distances required between new single unit dwellings and livestock buildings and structures, including manure storages, located on a separate lot. Under Section 5.3.6 ofthe Zoning By-law, the Minimum Distance Separation Formula I (MDS I) applies to the erection of any new single unit dwelling. The proposed variance will permit the construction of a new single unit dwelling on the subject lands to be situated no closer than 415 metres (1,362 ft) from a manure storage associated with a livestock operation located on a lot to the southwest, whereas a minimum setback distance of 462 metres (1,516 ft) is required based on the MDS I calculations provided. Chair Giguèreasked the Applicant and/or their agent to provide any additional Information and there were none. Chair Giguère asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that no comments werereceived. Chair Giguère asked if any person in attendance wished to make any comments regarding the application and there were none. 20-3 Chair Giguère inquired if any Committee Members had any questions regarding the application.Councillor Widner questionedwhether this variance would have future effects on neighbouring properties. The Director of Development and Community Servicesadvisedthat the change requested would not inhibit how the properties are currently being used but it may affect future changes which would be considered at that time. Chair Giguère advised that the Committee will consider all comments received when making its final decision on the application. No. 20-03 Moved by:Mark Widner Seconded by:Max Moore THAT Report No. DCS-20-0150928 Lyons AND THAT, notwithstanding that 5.3.6 of Zoning By-law No. 18-22 pertaining to minimum separation distances required between single unit dwellings and livestock buildings and structures, including manure storages, located on a separate lot, the Minor Variance Application of Hank Goris Farms Limited relating to the property located at 50928 Lyons Line, to allow relief to construct a new single unit dwelling on the subject lands to be situated no closer than 415 metres (1,362 feet) from a manure storage associated with a livestock operation located on a lot to the southwest,be granted. Carried. No. 20-04 Moved by:Rick Cerna Seconded by:Chester Glinski THAT the Committee of Adjustment forthe Township of Malahide be adjourned and the Council meeting reconvene at 7:38p.m. Carried. Public Meeting Official Plan Amendmentas submitted by 2660711 Ontario Inc. relating to property at Part Lot 87, Concession North Talbot Road, Geographic Township of Malahide. No. 20-05 Moved by:Mark Widner Seconded by:Rick Cerna THAT the Public Meeting concerning the Official Plan Amendment 20-4 Application of 2660711 Ontario Inc. relating to the property located at Lot 87, Concession North TalbotRoad, be called to order at 7:39p.m. Carried. Deputy Mayor Giguère advised that the purpose of this Public Meeting is to consider an application to amend the Official Plan of the subject property located at 49610 Talbot Line, being Part of Lot 87, Concession North Talbot Road, relating to the creation of a four-unit residential dwelling. Deputy Mayor Giguère asked the Deputy Clerk to advise and confirm on the method and date of notice given for this meeting. The Deputy Clerk advised that this public meeting was advertised in the Aylmer Express on December 18 and 23,2019. In addition, affected property owners within 120 meters were sent a notice by prepaid first class mail that was posted at least twenty days prior to this meeting. Deputy Mayor Giguère requested the Director of Development and Community Services toprovidean overview of the application. The Directoradvised that the purposeofthe proposed amendment to the Official Plan is to permit residential developmentin the form of a four-unit residential dwelling (or four-plex) on the subject lands. The lands, which are currently vacant, comprise an area of approximately 4,006.5 square metres (0.9 acres), a frontage of approximately 37.8 metres (124 ft) and are irregular in depth. As applied for, the proposed Official Plan Amendment would permit the proposed residential development with Township of Malahide Official Plan. Should the Official Plan Amendment be adopted and approved, it would lead to an application for a zoning by-law amendment to change the zoning of the subject lands from Highway Commercial (HWC) to a zoning which would permit the proposed four-plex dwelling. The Deputy Mayor asked the Applicant and/or their agent to provide any additional information and there was none. Deputy Mayor Giguère asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that correspondence has been received from thefollowing: -County of Elgin Manager of Planning setting outthe conditions of the County; and -Catfish Creek Conservation Authority indicating no concerns. Deputy Mayor Giguère asked if any person in attendance wished to make any comments regarding the application and there were none. Deputy Mayor Giguère thankedthose in attendance and advised that the Council will consider all comments received at a future date. 20-5 No. 20-06 Moved by:Rick Cerna Seconded by:Chester Glinski THAT the Public Meeting relating to Official Plan Amendment Application of 2660711 Ontario Inc. relating to the property located at Lot 87, Concession North Talbot Road, be adjourned and the Council meeting reconvene at 7:42p.m. Carried. REPORTS: Director of Physical Services Councillor Widner declared a conflict of interest with respect to Council Agenda Item (D)(ii) relating to Spriet Associates, retired from the meeting and abstained from all discussions and voting on the matter. -Re-Appointment of Drainage Engineers Various Drains No. 20-07 Moved by:Rick Cerna Seconded by:Max Moore THAT Report No. PS-20--Appointment of Drainage Engineers AND THAT Peter Penner, P. Eng., of Cyril J. Demeyere Limited, be re- of Malahide petition); AND THAT Mike Devos, P. Eng., of Spriet Associates London Ltd. be re- ebout Drain, (Underhill petition); AND THAT Andrew Gilvesy, P. Eng., of Cyril J. Demeyere Limited, be re- Jones petition); AND THAT Peter Penner, P. Eng., of Cyril J. Demeyere Limited, be re- Branches D & E; AND THAT Mike Devos, P. Eng., of Spriet Associates London Ltd. be re- lleyville Line Drain, (Township of Malahide petition). 20-6 Carried. Councillor Widner resumed his seat in the Council Chamber. -ICIP Green Stream Funding 2020 No. 20-08 Moved by:Chester Glinski Seconded by:Rick Cerna THAT Report No. PS-20- be received; AND THAT the Council of The Corporation of the Township of Malahide does hereby support the ICIP Green Stream grant application for the Replacement of the Talbot Line East Watermain. Carried. -Concerns re Speeding Snow Plows in Springfield Councillor Moore indicated he had received complaints regarding the fast speed at which the snow plowsare travelling through Springfield. He requested the Director of Physical Services to remind the snow plowoperators to slow down so that less gravel is displaced on to front lawns. Director of Financial Services -Port Bruce Harbour Improvements/Pier Rehabilitation Long Term Debt Financing No. 20-09 Moved by:Mark Widner Seconded by:Chester Glinski THAT Report No. FIN 20-Harbour Improvements / Pier Rehabilitation -Long- AND THAT the recommended draws from reserves, as detailed in this Report, to assist in financing the rehabilitation works of the Port Bruce Harbour break wall and pier be approved; AND THAT the proposed by-law for long-term debt financing by Ontario Infrastructure and Lands Corporation (OILC) be approved. Carried. 20-7 CORRESPONDENCE: No. 20-10 Moved by:Rick Cerna Seconded by:Mark Widner THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated December 19, 2020. 2.City of Woodstock Resolution supporting the ban of Single-Use Plastic Handled Shopping Bags. 3.Township of Perry Resolution supporting the ban of Single-Use Disposable Wipes. 4.County of Simcoe and Township of Huron-Kinloss Resolution supporting the Township of Ramara regarding Conservation Authority exit clause. 5.County of Simcoe Resolution supporting the Township of Springwater regarding the Nottawasaga Valley Conservation Authority Levy. 6.Town of Tecumseh Resolution regarding 911 Misdials. 7.Ministry of Children, Community and Social Services including a request to complete online survey. 8.County of Elgin Approval of Malahide Official Plan Amendment No. 17 relating to all lands designated Agricultural (MacVicar Farms Ltd.). 9.Municipality of Central Elgin Notice of Passing of Zoning By-law Amendment relating to property at 145 George Street. 10.Municipality of Central Elgin Notice of Zoning By-law Amendment relating to the following properties: -226 Colborne Street, Port Stanley. -6016 Fairview Road. -42575 Dexter Line. -494 Lower Spring Street, Port Stanley. Carried. 20-8 OTHER BUSINESS: -Request to Schedule a Road Tour The Council asked the Director of Physical Services to organize a Road Tour in the near future. Councillor Widner requested that a review of Wilson Line be included to determine whether or not aHidden Drivewaysign and speed reductions were necessary. BY-LAWS: -By-law No. 20-01Temporary Borrowing No. 20-11 Moved by:Max Moore Seconded by:Chester Glinski THAT By-law No. 20-01, being a By-law to authorize temporary borrowing during the fiscal year endingDecember 31, 2020, be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-02Interim Tax Levy for 2020 No. 20-12 Moved by:Mark Widner Seconded by:Max Moore THAT By-law No. 20-02, being a By-law to provide for an interim tax levy for the year 2020, be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-032020 Budget No. 20-13 Moved by:Rick Cerna Seconded by:Max Moore THAT By-law No. 20-03, being a By-law to authorize the 2020 Budget, be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-05Franchise Agreement with Enbridge Gas Inc. 20-9 No. 20-14 Moved by:Chester Glinski Seconded by:Rick Cerna THAT By-law No. 20-05, being a By-law to authorizea Franchise Agreement with Enbridge Gas Inc.,be given first and second reading. Carried. -By-law No. 20-06Debt Financing Agreement with Ontario Infrastructure and Lands for Port Bruce Harbour Improvements/Pier Rehabilitation No. 20-15 Moved by:Rick Cerna Seconded by:Chester Glinski THAT By-law No. 20-06, being a By-law to authorize the long-term debt financing by Ontario Infrastructure and Lands Corporation for the Port Bruce Harbour Improvements/Pier Rehabilitation, be given first, second and third readings, and be properly signed and sealed. Carried. CONFIRMATORY: No. 20-16 Moved by:Mark Widner Seconded by:Rick Cerna THAT By-law No. 20-04, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-17 Moved by:Mark Widner Seconded by:Chester Glinski THATtheCounciladjournits meetingat 8:06p.m.to meet again on January 23, 2020, at 7:30p.m. Carried. 20-10 ___________________________________ Deputy Mayor D. Giguère ___________________________________ Clerk M. Casavecchia-Somers Report toCouncil REPORT NO.:F20-01 DATE: January 10, 2020 ATTACHMENT:None SUBJECT:Emergency Services Activity Report -December Recommendation: THAT Report No. F20-01Emergency Services Activity Report Decemberbe received. Background: Department Incidents In December2019, Malahide Fire Services responded to twenty-five (25) incidents as compared to thirty-four (34) incidentsin 2018,twenty-one (21)incidents in 2017, twenty- two (22) incidents in 2016,and twenty-two (22) incidents in 2015. Medical incidents accounted for approximately forty(40%) of all Decemberincidents in 2019. Of the twenty-five (25) incidents in December2019, South Stationresponded to nineteen (19)incidents, Station #3 to four (4) incidents, and Station #4 to two(2) incidents. Department Responses Department protocols provide for response by additional Stations depending on the type of incident reported (e.g. MVC, structure fire, water rescue). Individual Station responses resulted in South Stationresponding to nineteen(19) incidents, Station #3 to fourteen(14)incidents, and Station #4 responding to seven(7) incidents. Fire Events Loss/Save The combined dollar lossfor fire loss for Decemberis estimated to be $150,000.00. Property saved is $650,000.00. Fire Prevention The Decemberfire safety message of the month was Water fresh trees daily Fire Prevention had zero (0)public education activities during the month of December. Fire Safety Inspections In December2019,the Staff conducted one(1)inspections.Noinspection orders for non-compliance wereissued. Ontario Police College To date in 2019,the Staff hastrained1410Police Cadets. The current agreement with the Ontario Police College is that they will reimburse Malahide Fire Service $2,000.00 per session as well as cover the cost of any equipment that is damaged during any presentation. OPC has been billed $6,000.00 for 3sessionsin 2019. The next training session at OPC isscheduled to be held January 13, 2020. To date in 2019, theStaff havefilled seventy-one (71)bottles for the OPCand billed $647.00 for this service. Driver Training DCP Program No further DZ program courses are planned for 2019. Motor Vehicle Collision Revenues Malahide Fire Services responded to seven(7)motor vehicle collisions(MVC) in November.To date in 2019,we have invoiced$53,524.46for services provided to the MTO andto non-residents of Malahide Township(December, 2018 to November, 2019 incidents). Burn Permits To date in 2019,the Staff have issued four hundred and Forty-Nine(449) burn permits. General Automatic Aid Agreement(s) The Automatic Aid Agreement with Central Elgin was not activated inDecember,2019. Mutual Aid Malahide Fire Serviceswasrequested for Mutual Aid assistanceonce (1) inDecember, 2019.Mutual Aid assistance was required by Malahide Fire Services once in December2019. Emergency Management Program Emergency Response Noemergencies in December.Monitoring of high flows and water levels continue. Public Education/Awareness Nothing to report. Training Fire Protection Systems and PTSD building resiliency Technical Training was Water and Ice Rescue refresher Emergency Management Program Committee TBD 2019Program Compliance Activities Complete for 2019. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. long-rangestrategy, in consultation with the appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by:Approved by: H. Brent Smith Report toCouncil REPORT NO.:F20-02 DATE: January 13, 2020 ATTACHMENT:None SUBJECT:Malahide Fire and Emergency Services 2019Year End Report Recommendation: THAT Report No. F20-022019 Year Background: Department Incidents In 2019,the Malahide Fire Services (MFS) responded to 360emergency incidents, (adjusted to recognize duplications previously reported)as compared to 386 incidents in 2018, 360incidentsin 2017, and 334incidents in 2016. In 2019,medical incidents accountedfor approximately66% of all incidents as compared to 62%in 2018. On average for the last five years, medical incidents account for approximately 64.2%of all incidents annually. Fireincidentswhich have been broken into two categories (Fire 4.7% and burn complaints 5%) accountedfor approximately 9.7% of all incidents in 2019, and account for approximately11.6%of all calls on average for the last five years. Motor Vehicle Collisions account for14% of all incidentsand Technical Rescue calls account for 1% of all 2018 incidents. The remaining percentages are made up of Mutual Aid and other miscellaneousincidents. Multi Station Response Of the 360 incidents in 2019, 113 of those incidents required more than one station to respond to the call. This happens for several reasons, for example, it may be a large incident (fire or MVC) where extra manpower or equipment is required, and itmay also be because of staffing concerns at certain times of the day. Under these protocols, in 2019,South Station responded to 10incidentsoutside of their response area,Station #3 to 50incidents,and Station #4 to 53. Below is a chart depicting the types and number of calls that required a multi station response. The average response time for all incidents in 2019 was 10:40 minutes compared to approximately 11:27in 2018,10:57in 2017,10:47 minutes in 2016,11:46 minutes in 2015, 11:17 minutes in2014,and10:35 minutes in 2013. Station#callsAverage Response time Station #31419:42 Station #41229:25 South Station21011:22 A further analysis of these numbers reveals that the South Station numbers are somewhat higher because of the large response area resulting in longer drive times to calls as well as the regularity of calls to Port Bruce, whichis at the southern most point of the response area. Response times are considered as the time from when the firefighters receive a page of an incident to the time that the first apparatus arriveson scene. These times are dependent on the availability and proximity of firefighters to the stations and the proximity of the incident to the stations. The Department averaged9.66 firefighters in 2019, 8.2in in 2018 and 8.1 firefighters in 2017. This average takes into account all types of incidents, including medicals, fires, MVC, other incidents, open air burning complaints,etc. NFPA 1720 establishes a standard of service, section 4.3.2. further establishesfor rural areas with a population of less than 500 people per square mile of, 6 firefighters on scene within 14 minutes 80% of the time(Malahidefalls within section 4.3.2.). medical) in attendance in 14 minutes or under is met 95% of the time thus exceeding the NFPA standard. Medical calls are not considered within the standard. Fire Loss Statistics In 2019, the estimated dollar loss as a result of fire was approximately 416,500.00 as compared with approximately $3.6 millionin 2018,$1.38 million in 2017,$1.6millionin 2016, $575,000.00 in 2015,$1.6million in 2014, and $1.7million inboth 2013 and 2012.property and building replacement values only.Fire incidents in 2019resulted in significant dollars saved due to fast extinguishment and proper tactics used by fire crews. Annual Fire Loss 3,556 4,000 3,000 1,774 1,744 1632 1,600 2,000 1,387 575 1,000 416 Dollar($1,000) 0 20192018201720162015201420132012 In addition,2019 saves of $1.7 million were recorded;in2018,theDepartment saved approximately$4.3 million worth of property,in 2017$2.3million,$1.8 millionin 2016, $1.8million in 2015, $1.9million in 2014,and $3.4million in 2013. Total Incident Hours and Staff Hours The 360 incidents in 2019required 524hours of on scenetime. The total of all firefighter hours spent atall these incidents total 5,015. Fire Prevention Public Education The MFS public fire safety education activities continue to increase due to the commitment of the volunteer firefighters, and the partnership with the other Elgin County Fire Departments. We currently have 10members certified as Fire & Life Safety Educators. In 2019,the Fire Prevention Staff volunteered approximately596hours to promoting fire safety as compared to 414 in 2018, 272 hours in 2017, 336hoursin 2016,and 233 hours in 2015. Fire Prevention conducted 23different fire prevention activities that reached out to the equivalent of approximately 2,419people across Malahide Township. Fire Prevention Staff conducted a variety of public education activities including: -Fire Extinguisher and Motor Vehicle Collision Awareness Training Ontario Police College -Fire Scene Management and Fire BehaviorTraining -Ontario Police College -Kids Safety Day Camp at South Dorchester Public School(MFS and Elgin Farm Safety Partnership) -Springfield Family Fun Day -Fire Prevention Week Activities (e.g. Presentations at local schools) -Tim Hortons Camp Day -Optimist Club Breakfast -Lake Whittaker Day -Home School Group Presentation -Station #4 Annual BBQ -Public School Newsletter Articles -Malahide Informer Articles -East Elgin Secondary -Local Heroes-Public Reading Program. Malahide Fire Services continues to participate in Elgin County Fire Departments initiatives such as: -SAFER Babies Program (Elgin County Fire Departments) - Departments). Fire Safety Inspections 52inspectionswere conducted in 2019 with 2 inspection orders issued for non- compliance. In 2018,the Staff conducted 20 fire safety inspections, in 2017;the Staff conducted 41fire safetyinspections. The following types of properties/facilities were inspected: -Assembly (5) -Industrial(4) -Institutional(2) -Mercantile (3) -Miscellaneous(3) -Residential (35). Fire Services Revenue Motor Vehicle Responses In 2019,the Township invoiced (non-residents of Malahide) a total of approximately $53,524,as compared to $26,729 in 2018, $32,621 in 2017, $30,940in 2016, and $38,437in 2015. TOTAL MVC REVENUES $60,000.00 $53,524.60 $50,000.00 $38,437.50 $40,000.00 $32,621.10 $30,940.00 $26,729.00 $30,000.00 $20,000.00 $10,000.00 $- 20192018201720162015 Ontario Police College (OPC) Fire Prevention Staff provide fire extinguisher and motor vehicle safety awareness and fire behavior training to Cadets attending theOntario Police College and fills self- contained breathing apparatus cylinders upon request. New Fire Scene Management andFire Behaviorcomponents were added from the Inquest recommendations. TheOPCis charged a flat fee of $2,000 per Basic Cadet Training (BCT) intake. This is the agreed amountas the Malahide Fire Services uses their facilities without any invoicing from the College.We continue to fill air bottles for the college. In 2019, the Township received approximately $6,647 for providing these services to the OPC. The revenues generated for services provided to the OPC are dependent on the number of Police Cadets trained annually, and the number of other courses offered by OPC that require the use of self-contained breathing apparatus cylinders by students. Fire Safety Inspections FeesBy-law includes provision for the invoice of fire safety inspections on certain types of buildings and properties. Fees are only issued for inspections that are requested by the owner, and are normally due to licensing requirements or thesale of a property. In 2019, the Township invoiced zero (0)dollarsforfire safety inspections. YearFees ($) 2012500 2013400 2014575 20150 20160 20170 20180 2019562.50 Fire Incident Reports The Fees By-law includes provision for the invoicing of copies of emergency response incident reports. In 2019,the Township invoicedand received approximately $562.50for emergency response incident reports(5 requests). YearFees ($) 20120 2013275 2014250 2015105 2016107.50 2017207.50 20180 20190 Burn Permits In 2013,the Township introduced a new Open Air Burning By-law to regulate the setting of fires in the Township. Under the new By-law, residents are not required to obtain a Burn Permit for specific fires such as campfiresand recreation fires. The new requirements along with the issuance of permits for the calendaryear have resulted in less permits being issued annually by the Township Staff. In 2019,the Township issued approximately 449permits, an increase of 3 from 2018. In 2019, Malahide Fire Services responded to eighteen (18) unauthorized burning complaints where the property owner did not complywith the Open Air Burning By-law. Written and verbal warnings were issued under the enforcement policy for violating the open-airburning regulations.To date since the enactment of the Open Air Burning By- law, the Staff have invoicedfive (5)property ownersfor disregarding the provisions of the Open Air Burning By-law. Payroll to Firefighters Firefighters are awarded two points per hour for attending emergency incidents, regular training sessions, public education activities, and other approved duties such as filling air cylinders. In 2019,a standardized point value was determined for a five year period. The 2019 point value (representing ½ hour of time) was $10.00. Each year the point value will increase by $1.00. 2011. Below is a chart indicating the point value from 2011 to 2019. YearTotal PointsPoint Value ($) 2011 (12 months)16,3996.18 2012 (11 months)15,2477.19 2013 (12 months)16,3487.17 2014 (12 months)19,9326.28 2015 (12 months)18,2717.61 2016 (12 months)18,2668.19 2017 (12 months)18,6218.41 2018 (12 months)24,0226.98 2019 (12 months)17,20910.00 Malahide Station Training 72training sessions were conducted for all 3 stations covering 22subjects from firefighting, medical, and all forms of Technical Rescue. Total time committed by firefighters to in service training was 2,348.50 hours. Instructors spent additional hours preparing for the delivery of this training. Specialty Rescue Services escue training program includes two levels of competency: Operations (over the bank/low angle) and Technical (high line/angle). The five (5) certified rope/confined space rescue instructors werere-certifiedin 2018. These instructors are MFS firefighters who commit to providing training in rope and confined space rescue techniques to other MFS members. As of December 31, 2019, the Department has nineteen(19) firefighters in Operations level or rope rescue and eight (8) trained to rope rescue Technical level. Confined Space Rescue As of December 31, 2019, the Department has six(6) firefighters training in Confined Space Rescue. Firefighters must complete the Rope Rescue Operations Level training as a prerequisite for Confined Space Training. In 2019,fourteen (14)firefighters are qualified inNFPA 1006 Chapter 5 General Rescuer training. Water and Ice Rescue The Department currently hasnineteen (19) firefighters trainedin land based water rescue, and eight (8) trainedin ice rescue techniques. The Department has three (3) members designated as Ontario Fire College Associate Instructors for water and ice rescue training. Vehicle Extrication The Department currently has several members qualified as Vehicle Extrication Instructors who provide ongoing Vehicle Extrication training to all members of Stations 3,4,and South Station. Volunteer Firefighter Recruitment In 2019, the Department welcomed eight(8) new recruit volunteer firefighters. In addition, the Department appointed ten(10) new recruits, effective January, for the year 2020. All 2019 recruitshave completedtheir NFPA 1001 Certification.All recruits have acquired certification in First Aid/CPRand Modified Tier Responder Trainingas well as defibrillator, Epi and naloxone administration. The current compliment of MFS volunteer firefighters (including the 2020 recruits) is seventy-nine(79). Junior Firefighter Program A Junior Firefighter (JFF) is a member of the Department that is currently attending training sessions only, and are not permitted to enter into burning structures during training. Currently,the Department has six (6)JFFat South Station. Mutual Aid expended. In 2019, Malahide Fire Service provided assistance to neighboringDepartments (Bayham, Central Elgin, Thames Center) at four(4) incidents. In 2019, Malahide Fire Services requested assistance 2timesunder the Elgin County Fire Departments Mutual Aid Programfrom Central Elginand Bayham. Automatic Aid Agreements(s) In July 2011, the Township entered into an Automatic Aid Agreement with the Municipality of Central Elgin to provide specific fire and rescue services to specific areas of the Township. Automatic Aid is when a municipality enters into an agreement to provide or receive the initial or supplemental response to fires, rescues, and emergencies to enhance the delivery of seamless service on a day-to-day basis. The Automatic Agreement enhances the initial response time to an emergency by ensuring the closetstation is dispatched immediately upon the Dispatch Centre receiving the call. The Agreement has demonstrated that fire and rescue service responses are timelier than if the Agreement was not in place. For example, Central Elgin Fire and Rescue has arrived anywhere from 3-12 minutes before any Malahide apparatus has arrived at incidents located in the Agreement coverage areas. An additional benefit of the Agreement is that Malahide can maintain a minimum level of fire protection services to other areas of the Township when dispatched to emergencies in the extreme northwest of the Township. Staff Development We have continued to expand our training of all firefighters and develop the training of our specialty teams as well as bringing about Officer DevelopmentandFire Service Instructors sothatwe can deliver some of the mandated training in-house, and training of Fire and Life Safety Educators. Previously,the medical training did not include advanced training in airway management, assisting with medications, collaring and packaging patients for transfer and transport by EMS. This has put increased requirements on all our firefighters however,they have responded admirably and without complaint. In addition to our increased level of medical trainingthat we have undergone since 2017, 2018 brought Naloxone delivery (Nar Can) and Epi Pens, which all was, incorporated into the Station Rescue trucks. Malahide was the first in the County to add this additional valuable service. Draft changes to the Fire Protection and Prevention Actare being proposed and will placemandatory certifications for all firefighters as well as mandatory Community Risk Assessments every five years. This maybe a very heavy burden moving forward althoughthe full impactthat this may have on Malahide is,at this time,unknown.The Provincial Government has put a temporary hold on these proposed changes however, Malahide continues to ensure that all Staff are trained and certified and we are happy to report that we are fully compliant and ready for the implementation of these changes. This does not diminish the time that will be required for the administration of all changes again,butwe have accomplished a great deal in being prepared. Driver Certification Program The Township is an authorized agent to deliver a Driver Certification Program(DCP), whichallows the Township to certify and renew drivers for up to a Class D and air brake testing and certification. Employees seeking upgrades to their driver license must undergo a comprehensive training program that includes in-class training and on-road training. In addition, in order to obtain an air brake endorsement, drivers must attend a 1.5-dayin-class training session and demonstrate the ability to perform the MTO air brake inspection requirements. The Elgin County Chiefs Mutual Aid Association has requested Malahide to provide DZ Certification training toother Elgin County Department recruit firefighters. MTO has provided us with the process in order for this to be acceptable under our program, Dennis Johnsonand Ruben Wiebe,our certified trainers,haveagreed to dedicate the time to do the training;andthe Staff have developed a billing model for the other municipalities to ensure that there are no unrecovered costs to the Township of Malahide for providing this training. In addition to providing the DCP program toAylmer,West Elgin, Dutton-Dunwich, Southwold,and Bayham in Elgin,the programhas beenexpanded to include Thames Centre, Middlesex Centre,and Strathroy-Caradoc in Middlesex County,and the OPP. Thedelivery ofthe program outside of Elgin County isbilled at a higher rate. Emergency Management Program Emergency Response Ice breaking was undertaken in early 2019to remove ice from the mouth of the river and to mitigate damages caused from flooding. No flooding response calls were required in 2019, although monitoring of potential flooding was undertaken. Public Education/Awareness In 2019, the Township met the Emergency Management Ontario minimum requirements for public education and awareness. Public education activities includeddisplays at various venues across the Township, normally in conjunction with fire safety education activities set out above. Emergency Management Program Committee (EMPC) The Township EMPC has met the Emergency Management Ontario minimum requirements prescribed under the Emergency Management and Civil Protection Act (EMCPA) for the Township/s Emergency Management Program. the following at least annually: -Community Hazard Identification and Risk Assessment (HIRA) -General Community Hazards Assessment -Hazard Information Sheets for each General Hazard -Community Risk Profile -Appendices to the Emergency Response Plan -Critical Infrastructure Assessment -Malahide Flood Emergency Response Plan. Training In December 2019tabletop exercise to test the response to a food contamination emergency at the Ontario Police College.In addition, Beth Pellitier, the Emergency Management Program Officer for the Region with the Ministry of Children, Community and Social Services provided training of Emergency Social Services.These sessionswereused to meet the minimum training oup members. 2019Program Compliance Activities EMPC Meeting Completed. ERP Review Completed. Annual Exercise Completed. Malahide Flood Plan Review Completed. Annual CCG Training Completed. The Township has met the minimum requirements for Emergency Management Comments/Analysis: In 2019, the Staff completed the following program enhancements: -Completed the implementation of the recommendations of the OFM Fire Services Review(Technical Services Table). -Partnered with seven(7) other Fire Departments to conduct a new recruit training program consistent with the NFPA Firefighter 1 and 2 training curriculum, and offer other training programs and courses (e.g. Company Officer, pump operations, water and ice rescue)The recruitprogram was delivered by Canadian Rescue Academy.In addition,Canadian Rescue Academydelivered all specialized training courses. -Conducted fire safety inspections on high risk occupancies, including schools, public assembly buildings and small businesses,migrant farm worker accommodationsas requested. -Maintain effective partnerships with the Ontario Police College,Elgin County Fire Departments, Long Point Region Conservation Authority, and Catfish Creek Conservation Authority. -Trained 9recruit firefighters. -Delivered enhanced medical trainingto all firefighters. -Ongoing exploration of Pre-Plan software. -Continue to deliverpaid training delivery for Basic Cadet Program with OPC1410 cadets trained in2019. -Renewed dispatch agreement with Tillsonburg Fire. In 2020, the Staff will explore enhancements to the following services/programs: -Malahide Fire Services,in cooperation with other Elginand Middlesex Departments,have secured the services of Canadian RescueAcademyfor the purpose of officer, instructor and specialty training.We have also come to an agreement with Middlesex Fire Departments to allow each optional training dates if unable to meet those in their home county. -Develop in partnership with other area fire departments a shared on line training portal (Mind Flash)so shift working firefighters can maintain required training percentages. -Renewcertification for Rope Rescue members, confined space, pump operators. -Train firefighters in Officer and Instructor levels. -Work to complete all mandatory certifications of all Malahide recruit firefighters with the OFM. -Maintain effective partnerships with the Ontario Police College, Elgin County Fire Departments,Elgin OPP, ElginEMS,Long Point Region Conservation Authority, and Catfish Creek Conservation Authority. -Delivery of training for Post-TraumaticStress Disorder (PTSD) Preventionand resiliencyto all firefighters. -Delivery of Defensive Driver training to all firefighters to enhance their ability to safely operate emergency vehicles. -Identify upcoming officers and deliver Officer Developmenttraining. -Conduct fire safety inspections on high risk occupancies, including schools, public assembly buildings andsmall businesses, as requested. -Train ten(10)2020recruit firefighters. -Deliver DZ training to other Elgin and Middlesex County Departments under the TownshipDriver Certification Program as required. -Complete the development of allPre-Planswith internal staff. -Enhance Emergency Management Plans and create full scale exercise for 2020. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. -range strategy, in consultation with the appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by:Approved by: Brent Smith Report toCouncil REPORT NO.:DCS-20-03 DATE: January 23, 2020 ATTACHMENT:Severance Application SUBJECT:Severance Application E94/19 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-03entitled SeveranceApplicationE94/19 AND THAT this Report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE94/19.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicant,Solagrace Enterprises Inc.,isproposing to create through consent one (1)easement of 180square metres.This easement is desired in order to facilitate a driveway for an adjacent property. The Applicant will retain a2,563 square metre residentialparcel.This consent is proposed atMALAHIDE CON STR PT LOT 88 RP 11R2211 PT PART 1,geographic Township of Malahide; and is known municipally as 49895 Talbot Line. The Official Plan designation of the proposed parcel is Suburban Area and Agricultural and the Zoning isRural Residential (RR)for the severed parcel andGeneral Agricultural (A1) for the retained parcel. This property will conform to the size requirements of the Zoning By-law.A number of conditions will be placed on this consent as setout in a proposed resolution. The Municipal Staff have reviewed the application and find that they will conform to the -law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a responsinew developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved by:Approved For Council: Allison Adams,Eugenio DiMeo, Director Community of Development & Services ClerkCommunity Services Report toCouncil REPORT NO.:DCS-20-02 DATE: January 23, 2020 ATTACHMENT:N/A SUBJECT:2019BUILDING PERMIT ACTIVITY REPORT ______________________________________________________________________ Recommndation: THAT the Community & Corporate Services Report No. DC-20-02regarding 2019 Building Permit Activity Reportis received; Background: The purpose of this Report is to provide the Council with an update on Building Permit and Development Activity throughout the Township for this calendar year. And also compare current activity levels with past years. Comments/Analysis: Total Building Permit Values 2009 -2019 YearTotal PermitsNew Home Construction StartsValue 200916427$15,148,250 201015534$14,786,000 201117026$14,718,835 201215418$10,846,955 201312621$10,759,437 201416923$14,324,500 201517821$17,339,500 201618125$20,090,500 201724643$30,091,220 201822337$26,708,400 201917322$28,393,300 The Township of Malahide has maintained a fairly consistent level of activity with respect to the issuance and enforcement of building permits over the previous ten (10) years. In 2012 and 2013, thenumbers reflected a small downturn in activity while 2017 and2018 resulted in a substantial increase in all types of construction. In 2019,the Township has experienceda small decrease in overall permit numbers, but the the size and complexity of the projects remained high. There were a number of larger Industrial and Commercial projects and the overall Construction Value stayed in line with the past couple of years. Financial Implications to Budget: N/A. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. responsible man supporting this and facilitating this proposal the Council is achieving this goal. Submitted by:Approved by: Eugenio DiMeo Report toCouncil REPORT NO.:DCS-20-04 DATE: January 23, 2020 ATTACHMENT:N/A SUBJECT:Request for Realty Services 51101 Ron McNeil Line ______________________________________________________________________ Recommendation: THAT Report No.DCS-20-04Request for Realty Services 51101 Ron McNeil Line AND THAT the proposalreceived from Daryl Armstrong, of Coldwell Banker,at Success Realty, Brokerage, for Realty Services, as outlined in this Report, be accepted; AND THAT the Chief Administrative Officer/Clerkbe authorized and directed to take the necessary actions to ensure that all relevant Township by-laws/policies insofar as they relate to the disposition of the lands at 51101 Ron McNeil Line. Background: ious resolutions, the propertylocated at 51101 Ron McNeil Line had been deemed surplus and should be divested in accordance with Township by-law/policies.Township of MalahideStaff were directed to prepare a Request for Proposal for Realty Services. Comments/Analysis: Saleof Surplus Land By-law No 11-35 sets out the policies governing land. The By-law stipulates that the following actions are to be followed when the Council has deemed it desirable to dispose of surplus land. The Council determines, in its sole discretion, by resolution the method of sale of the surplus land which includes: sale by public tender, sale by real estate firm or broker, direct sale to a landowner, or direct sale to the public. The Municipal Staff prepared an RFP for Realty Services which was advertised in the thth Aylmer Express on December 18and 25,2019andJanuary 1, 2020and on our website for the duration of this time. The closing date for the RFP was January 10, 2020 at 12:00 noon. There was only one bid submitted. That submission was from Daryl Armstrong, of Coldwell Banker at Success Realty, Brokerage. This bid was well detailed and met all the criteria required in the RFP. wasto provide agent receiving 2% + HST of final price. The Township Staff are recommendingthat the Council accept the Proposal and direct the Staff to move forward with the disposition process. Financial Implications to Budget: Theproposed disposition of surplus property is not included in the 2020 Budget. Any costs incurred from the sale of the surplus land, such as legal fees, survey fees, appraisal fees, commission fees, advertising etc. are expected to be recouped through proceeds of the sale of the surplus land. Relationship to Cultivating Malahide: TheCultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. Embody Financial Efficiency By supporting this and facilitating this proposal the Council is achieving this goal. Preparedby:Approved by:Approved For Council: Allison Adams,Eugenio DiMeo, Director Community of Development & Services ClerkCommunity Services THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-07 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,at itsregular meeting held on January 23,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval ofthe Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. rd READaFIRSTandSECONDtime this23day of January, 2020. rd READaTHIRDtime and FINALLY PASSEDthis23day of January, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers