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East Elgin Community Complex Board of Management Agenda - 2020/02/05 EAST ELGIN COMMUNITY COMPLEX INTERIM BOARD Wednesday, February 5, 2020 Blue Line Room, East Elgin Community Complex Page 1. WELCOME - CHAIR - MAYOR FRENCH 2. CONFIRMATION OF AGENDA (a) Confirmation of Agenda 3. DECLARATION OF PECUNIARY INTEREST 4. DELEGATIONS There are none. 5. APPROVAL OF PREVIOUS MINUTES (a) Minutes of the EECC Board Meeting held on November 6, 2019. 3 - 7 20191106-EECC-Bd-Min-DRAFT 6. ACTION ITEMS (a) Aylmer CAO/ Deputy Clerk and Malahide CAO/ Clerk Report No. 01-20 - 8 - 10 Facility Inspection Results. 20200205-EECC-01-20-Facility-Inspection-Results 20200205-EECC-01-20-Facility-Inspection-Results-Att1 (b) Manager of Parks and Recreation Report No. 02-20 - Rates & Fees 11 - 15 Schedule for 2020. 20200205-EECC-02-20-Rates-Fees-Schedule-2020 20200205-EECC-02-20-Rates-Fees-Schedule-2020-Att1-Rental 20200205-EECC-02-20-Rates-Fees-Schedule-2020-Att2-Advertising 20200205-EECC-02-20-Rates-Fees-Schedule-2020-Att3-Ice (c) Manager of Parks and Recreation Report No. 03-20 - Financial Report 16 - 22 and 2020 DRAFT Budget. 20200205-EECC-03-20-2019-Financial-Report-2020-Draft-Budget 20200205-EECC-03-20-2019-Financial-Report-2020-Draft-Budget-Att1 20200205-EECC-03-20-2019-Financial-Report-2020-Draft-Budget-Att2 20200205-EECC-03-20-2019-Financial-Report-2020-Draft-Budget-Att3 (d) Director of Legislative Services/ Clerk Report No. 04-20 - EECC 2020 23 - 24 Meeting Schedule. 20200205-EECC-04-20-EECC-2020-Mtg-Sched 7. INQUIRIES BY MEMBERS Page 1 of 24 8. CLOSED SESSION There is none. 9. NEXT MEETING (a) The next meeting will be held on Wednesday, March 4, 2020 at 7:00 p.m. 10. ADJOURNMENT (a) Adjournment Page 2 of 24 AGENDA ITEM #(a) East Elgin Community Complex Boardof Management November 6, 2019–7:00 p.m. Blue Line Room East Elgin Community Complex The East Elgin Community Complex Boardof Managementmet in the Blue Line Room, located in the East Elgin Community Complex, at 531 Talbot Street West, Aylmer, at 7:00p.m. with the following present: Aylmer Council: Mayor M. French, Deputy Mayor S. Andrews, Councillor P. Barbour, Aylmer Councillor T. Charlton, Councillor J. Chapmanand Councillor A. Oslach. Malahide Council: Malahide Mayor D. Mennill,Deputy Mayor D. Giguère, Councillor M. Widner, Councillor M. Moore,Councillor S. Lewis and Councillor C. Glinski. Staff: Aylmer Administrator/Deputy Clerk J. Reynaert, Aylmer Manager Parks and Recreation T. Polland, Aylmer Clerk J. Brick, and Malahide Deputy Clerk D. Wilson. Absent with regret:Aylmer Councillor M. HammandMalahide Councillor R. Cerna. ___________________________________________________________________ 1.WELCOME AND CALL TO ORDER: Malahide Mayor D. Mennillassumed the Chair and called the meeting to order at 7:00 p.m. 2.CONFIRMATION OF AGENDA: Moved by:A. Oslach Seconded by:P. Barbour THAT the Agenda for the East Elgin Community Complex Interim Board meeting of November 6, 2019 be confirmed as presented. Carried. Page 3 of 24 Minutes of the EECC Board Meeting held on November 6, 2019. AGENDA ITEM #(a) 3.DECLARATION OF PECUNIARY INTEREST: No disclosures of pecuniary interest were declared. 4.MINUTES: Moved by:M. Moore Seconded by:M. Widner THAT the minutes of the East Elgin Community Complex Interim Board meeting of July 3,2019 be approved. Carried. 5.DELEGATIONS: There were no delegations received. 6.CORRESPONDENCE: Moved by:S. Lewis Seconded by:D. Giguere THAT the correspondence received from Linda and Tom Charlton, expressing th appreciation to all that helped make the recent SWOSDA 60Anniversary Dance a success, be noted and filed. Carried. 7.ACTION ITEMS: -Report No. 20-19 –EECC Board of Management –Concession Services Moved by:M. Moore Seconded by:S. Andrews THAT Report No. 20-19 entitled “EECC Board of Management Concession Services” be received for information; AND THAT the EECC Board of Management does hereby accept the proposal submitted by Concession Group Canadafor concession services at the East Elgin Community Complex for a 3 year term. Carried. Report No. 21-19 –EECC Board of Management Financial Report - Page 4 of 24 Minutes of the EECC Board Meeting held on November 6, 2019. AGENDA ITEM #(a) Moved by:M. Widner Seconded by:S. Lewis THAT Report No. 21-19 entitled “EECC Board of Management Financial Report” be received for information. Carried. -Report No. 22-19 –EECC Board of Management Draft 2020 Budget Moved by:J. Chapman Seconded by:A. Oslach THAT Report No. 22-19 entitled “EECC Board of Management Draft 2020 Budget” be received for information; AND THAT the preliminary draft 2020 operating budget, in the amount of $539,263.00, and capital budget, in the amount of $60,000.00, be received, noting that the budget will be reviewed again at the next regularly scheduled Board Meeting; AND THAT the recommendations related to facility rental rates be accepted and the Staff be directed to provide updated rate sheets for 2020 budgets; AND THAT the proposed Health and Wellness Program be authorized as presented; noting that the Staff will provide statistics on use. Carried. -Report No. 68-19 –EECC Board of Management –Community Culture and Recreation Intake Rehabilitation and Renovation Stream Moved by:M. Widner Seconded by:C. Glinski THAT Report No. 68-19 entitled “EECC Board of Management –Community Culture and Recreation Intake Rehabilitation and Renovation Stream” be received for information; AND THAT the EECC Board of Management endorses the submission ofa grant proposal for the full rehabilitation of the EECC parking lot; AND THAT the Councils of the Township of Malahide and the Town of Aylmer be requested to endorse such application by way of a Council Resolution. Carried. -Report No. 36-19 –EECC Board of Management –Procedure By-law Amendment Page 5 of 24 Minutes of the EECC Board Meeting held on November 6, 2019. AGENDA ITEM #(a) Moved by:P. Barbour Seconded by:M. French THAT Report No. 36-19 entitled “EECC Board of Management –Procedure By-law Amendment be received for information; AND THAT the proposed draft By-law No.2019-01, being a by-law to amend Procedure By-law 2018-01, be approved. Carried. Moved by:C. Glinski Seconded by:M. Widner THAT By-law No. 2019-01, being a by-law to amend Procedural By-law 2018-01, be given first, second, and third reading and be properly signed. Carried. 8.INQUIRIES BY MEMBERS: There were no inquiries by Board Members. 9.CLOSED SESSION: (a)A Personal Matter about an Identifiable Individual relating to appointments to the Programs and Events Advisory Committee. Moved by:D. Giguère Seconded by:M. Moore THAT the EECC Board of Management moves into Closed Session at 7:30p.m. for the purpose of considering a Personal Matter about an Identifiable Individual relating to appointments to the Programs and Events Advisory Committee. Carried. Moved by:D. Giguère Seconded by:S. Lewis THAT the EECC Boardof Managementmove out of ClosedSession and reconvene at 7:50p.m. in order to continue with its deliberations. Carried. Moved by:M. Widner Seconded by:S. Lewis Page 6 of 24 Minutes of the EECC Board Meeting held on November 6, 2019. AGENDA ITEM #(a) THAT consideration by the Board of Management to form anEast Elgin Community Complex Programs and Events Advisory Committee to review and make recommendations related to programs and events at the EECC be abandoned. Carried. 10.NEXT MEETING: The next meeting of the Board of Management will beheld on Wednesday, February 5, 2020, at 7:00 p.m. in the Blue Line Room. 11.ADJOURNMENT: Moved by:M. Widner Seconded by:C. Glinski THAT the East Elgin Community ComplexBoardof Managementmeeting be adjourned at 7:51p.m. to meet on February 5, 2020at 7:00 p.m. Carried. _________________________________________ Malahide Mayor –D. Mennill ________________________________________ Malahide Deputy Clerk –D. Wilson Page 7 of 24 Minutes of the EECC Board Meeting held on November 6, 2019. AGENDA ITEM #(a) East Elgin Community Complex 531 Talbot Street West Aylmer, ON N5H 2T9 (519) 773-5631 Report Title: Report 1-20 EECC Board of Management Facility Inspection Results Submitted for: February 5, 2020 Report Author: Jennifer Reynaert, Administrator Michelle Casavecchia-Somers, CAO/Clerk Recommendation: That Report 1-20 EECC Board of Management Facility Inspection Results, be received for information; and, That Staff are directed to proceed with repairs as permitted within the 2020 approved operating and capital budget. Background and Analysis: The facility audit has been conducted by the Township of Malahide Chief Building Official as required under the approved Terms of Reference. The recommended repairs are included in the draft 2020 operating and capital budget. Item 1 Skate Tile Repairs The skate tile is scheduled to be replaced over a period of 3-4 years and included in the capital budget annually until completed. Funds for replacement will be included in capital projects for Board consideration until the skate tile has been addressed in its entirety projected to be 2022. Item 2 Paint on Concrete Walls around Shower Stalls The shower stalls will be addressed as a maintenance item in 2020. Regular maintenance is undertaken following the winter ice schedule and this project can be completed within the Repairs, Alterations, Services line item G-00-731-63630. Item 3 Formica Window Ledge Repair Staff will investigate and make a future recommendation to the Board Item 4 Upper Level Restroom Repair Page 8 of 24 Aylmer CAO/ Deputy Clerk and Malahide CAO/ Clerk Report No. 01-20 - Faci... AGENDA ITEM #(a) Plumbing repairs in the upper level restroom have been completed. Drywall was removed to allow access to pipes for the repair. Plywood was installed in the area of repair so that access to the pipes is more convenient in future. This section will be covered with stainless steel skins as suggested. This project can be completed within the Repairs, Alterations, Services line item G-00-731-63630. Respectfully submitted, Jennifer Reynaert CAO/Deputy Clerk Michelle Casavecchia-Somers Chief Administrative Officer/Clerk Page 9 of 24 Aylmer CAO/ Deputy Clerk and Malahide CAO/ Clerk Report No. 01-20 - Faci... AGENDA ITEM #(a) December 3, 2019 East Elgin Community Complex 531 Talbot Street West Aylmer, ON N5H 2T9 Attention: Jennifer Reynaert RE: EECC Annual Facility Review This letter is further to my attendance at the Complex on November 25, 2019 to undertake the required annual review in accordance with the operational policies of the complex. Overall the facility is in good condition. The inspection reports and most maintenance is up to date, or plans are in place to address soon. There are some issues identified below to be considered as maintenance items for the building: 1) There appear to be a number of areas in which the skate tile is separating from the concrete floor in both rinks. On-going maintenance and attention to the areas in need of repair. 2) The paint on the concrete block around the shower stalls in the change room. Paint separating from wall, areas to be prepped and repainted as needed. 3) The Formica window ledges in the upper and lower lobby are deteriorating. It is suggested they be refinished with a material more durable or have rounded smooth edges. 4) Upstairs washrooms, where tile was removed to access piping, the plywood covers to be finished with stainless steel skins. Regards, Eugenio DiMeo Director of Development & Community Services The Township of Malahide Page 10 of 24 Aylmer CAO/ Deputy Clerk and Malahide CAO/ Clerk Report No. 01-20 - Faci... AGENDA ITEM #(b) East Elgin Community Complex 531 Talbot Street West Aylmer, ON N5H 2T9 (519) 773-5631 Report Title: EECC Report 2-20 Rates & Fees Schedule for 2020 Submitted for: February 5, 2020 Report Author: Thomas John Polland, Manager Parks & Recreation Recommendation: That Report 2-20 Entitled Rates & Fees Schedule for 2020 be received for information; and, That the rental and fee rates presented are adopted and included in the 2020 budget public meeting. Background and Analysis: Staff submitted report 22-19 to the EECC Management Board with the recommendation to increase the storage rates annually with the (CPI) Consumer price index. The resulting adjusted storage fee rate is $64.07, adding $1.02 over last years rate. Ice Rental Rates 2020-2021 Ice rental rates remain unchanged for the 2020-2121 season. A change to the prime-time hours definition is included as discussed; Saturdays 6:00 am to 11:00 pm. Facility Rental Rates 2020-2021 increased to match annually CPI index 1.7%. The consumer price index fluctuates annually and will be applied the storage fees as applicable. Page 11 of 24 Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule... AGENDA ITEM #(b) Advertising 2020-2021 All advertising rates remain unchanged for 2020-2021. Respectfully Submitted, Thomas John Polland Manager of Parks & Recreation Respectfully Reviewed By, Jennifer Reynaert, Administrator/Managing CAO Michelle Casavecchia-Somers, CAO/Clerk Page 12 of 24 Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule... AGENDA ITEM #(b) Page 13 of 24 Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule... AGENDA ITEM #(b) Page 14 of 24 Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule... AGENDA ITEM #(b) Page 15 of 24 Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule... AGENDA ITEM #(c) East Elgin Community Complex 531 Talbot Street West Aylmer, ON N5H 2T9 (519) 773-5631 Report Title: EECC Report 3-20 2019 Financial Report and 2020 Draft Budget. Submitted for: February 5, 2020 Report Author: Thomas John Polland, Manager Parks & Recreation Recommendation: That Report 3-20 EECC Management Board, Financial Report be received for information; and, That the Draft 2020 Operating Budget for the EECC, in the amount $539,246 and the Draft 2020 Capitol Budget for the EECC, in the amount of $60,000.00, be approved; and, That a public meeting to receive input and comments from the public regarding the Draft 2020 Budget for the EECC be scheduled to be held on March 4, 2020. Background and Analysis: Staff has submitted the Draft 2020 Operating and Capitol budget for the EECC Management Boards consideration. The Board received a draft budget in November 2019 and only minor adjustments have been made adjusting the operating budget from $539,263 to $539,246. The 2019-year end accruals have been completed and recorded but subject to change until the year end audit is completed. The auditor will finalize the 2019 financial statements and make a presentation to the EECC Management Board Page 16 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) at a future Board meeting. The unaudited position is that we are approximately $47,800 under budget at the end of 2019. Respectfully Submitted, Thomas John Polland Manager of Parks & Recreation Reviewed By, Jennifer Reynaert, Administrator/Managing CAO Michelle Casavecchia-Somers, CAO/Clerk Page 17 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) Town of Aylmer EECC 01-20-20 Prior YearsCurrent Year Actual 2016Actual 2017Actual 2018Budget 2019Actual 20192020 Draft% of 2019 GENERAL FUND EXPENDITURES Salaries, Wages & Benefits 61111 +(61141) +(61171) +(61181) +(61191) +(61195) +(61131) +(61810)Salaries & Wages - Full Time$335,625$268,048$249,156$343,287$331,858$357,0314.00% 61112 +(61142) +(61172) +(61182)Salaries & Wages - Part Time147,253159,040148,142126,650120,731120,026-5.23% 63691Distributed Wages - FT000069500.00% 63692Distributed Wages - PT0000(95)00.00% 61820Employee Assistance Program4839679677508767500.00% 61840Self Funded Health Benefits2008731865006005000.00% 61911Canada Pension - Full Time13,85511,7069,86614,84913,75514,567-1.90% 61912Canada Pension - Part Time4,4275,3525,4157,4634,9494,527-39.34% 61921Unemployment Insurance - FT6,8475,0064,3316,4285,6876,149-4.34% 61922Unemployment Insurance - PT3,8883,7813,4255,2022,7802,722-47.67% 61930Health Benefits21,92819,88819,01523,02919,61724,6857.19% 61931Post Retirement Health Benefits0005002,7542,800460.00% 61940Group Life Premiums3,3613,4581,6354,6612,7583,982-14.57% 61950Long Term Disability Premiums.6,1065,4243,5239,6035,61211,03414.90% 61961OMERS Pension - Full Time26,93024,73923,73834,13331,52133,544-1.73% 61962OMERS Pension - Part Time2,4812,2516,46910,9455,4127,261-33.66% 61971RSP Pension - Full Time4,483000000.00% 61981Workers Compensation - Full Tim9,8888,1787,98111,24210,36211,052-1.69% 61982Workers Compensation - Part Tim4,4384,6374,6485,1613,8333,781-26.74% 61991Ontario Health Tax - Full Time6,5515,2564,9367,0466,4726,962-1.19% 61992Ontario Health Tax - Part Time2,9953,0822,8743,1952,3902,341-26.73% -------------------------------------------------------------------------------------------------------------------------------------------- Total Salaries, Wages & Benefits601,740531,686496,305614,644572,565613,714-0.15% Admin, Materials & Supplies 63110Association Fees1,5038631,0589509039500.00% 63120Travel Expenses3885743505001445000.00% 63130Tuition Fees, Workshops, Traini1,35903,0169,0005,0885,000-44.44% 63140Meetings7101435003500.00% 63150Personnel / Other0414006000.00% 63155Medical & Recruitment Tests15000000.00% Training Travel & Other3,3361,4784,47710,8006,1956,800-37.04% 63212Cleaning - Linens, etc29262943125020060.00% 63221Licenses and Permits6403917745005045000.00% 63222Postage & Courier159314773502063500.00% 63231Stationery, Office Supplies & P3,9904,7534,5934,0004,2494,0000.00% 63241Reference Material37022072200750700250.00% 63251Advertising17,13518,46411,88016,50012,93815,500-6.06% 63261Telephone9,5728,7028,9279,0009,7699,0000.00% 63262Cell Phone3,8992,9883,1183,0002,9833,80026.67% 63265Furniture & Equipment4,2143,4173,9423,5002,0675,00042.86% 63266SCADA / Cable1,4232,6482,9082,7502,4892,7500.00% 63270Computer Hardware / Software1,799001,0001,5851,0000.00% 63281Protective Clothing5043082881,5001,0871,5000.00% 63282Staff Uniforms6661595131,5001,4191,5000.00% 63290Administrative Fees12,00012,00012,00012,00012,00012,3002.50% 63370Liability Insurance14,31314,30015,26916,37517,30617,0003.82% 63671Insurance Claims(4,407)5,01800000.00% Administrative66,56974,31264,40572,30069,35275,1003.87% 63311Legal Fees3,2163,1713252,9002,2072,9000.00% 63330Consultants003110000.00% 63340Audit Fees02,0262,0662,1602,1502,2001.85% 64130Disability Management2,1873001,0006951,0000.00% Professional Fees & Charges5,4035,2262,7036,0605,0516,1000.66% 63510Equipment & Tool Purchases33203015006795000.00% 63570Repairs & Maintenance - Communi0000401000.00% 63580Repairs & Maintenance - Other10,1939,36627,73219,30026,35022,00013.99% 63590Program Expense26,20728,34222,22425,00033,07825,0000.00% Tools & Supplies36,73237,70850,25744,80060,14747,6006.25% 63610Janitorial Supplies5,5736,2846,8746,3008,4346,3000.00% 63620Maintenance Supplies8,96812,3707,12411,0005,22011,0000.00% 63630Repairs, Alterations, Services38,29940,28038,29652,00050,23452,0000.00% 63640Hydro Costs258,255266,282258,529270,000270,258270,0000.00% 63650Water Costs3,9223,8884,1463,5004,3794,60031.43% 63660Gas/Oil Costs53,92751,93351,38451,00045,64852,0001.96% 63670Building Insurance13,48813,71814,37214,70015,41515,2904.01% Page 18 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) Buildings382,433394,756380,724408,500399,588411,1900.66% 63811User Group Expenses2,4041,5512,0182,1001,9982,1000.00% Operations Materials2,4041,5512,0182,1001,9982,1000.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Admin, Materials & Supplies496,876515,031504,583544,560542,331548,8900.80% Contracted Services 64110Computer - IT Support11,2402,9182,2275,0005,4245,0000.00% 64140Annual Maintenance Contract4,8002,4002,4002,4002,4002,4000.00% Annual Contracted Services16,0405,3184,6277,4007,8247,4000.00% 64510Waste Collection Contract11,0839,70311,54510,00015,26910,0000.00% Solid Waste & Recycling11,0839,70311,54510,00015,26910,0000.00% 64610Snow Removal Contract14,50014,40915,36010,00015,55012,00020.00% Roads14,50014,40915,36010,00015,55012,00020.00% 64900Service Agreements33,24826,98723,18829,00013,36729,0000.00% Service Agreements33,24826,98723,18829,00013,36729,0000.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Contracted Services74,87156,41754,72056,40052,01058,4003.55% Rents & Financial Services 65520Uncollectable Accounts Receivab680000000.00% 65530Debit & Credit Card Fees3,4882,6503,2103,0003,4943,0000.00% 65550Cash Over and Under00(1)0000.00% Financial Services4,1682,6503,2093,0003,4943,0000.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total rents & Financial Services4,1682,6503,2093,0003,4943,0000.00% Transfer to Own Funds 67100Transfer to Reserve Funds from Operating31,801000000.00% 67400Transfer to Trust3,7840001,68500.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Trfrs. to Own Funds35,5850001,68500.00% TOTAL GENERAL FUND EXPENDITURES1,213,2401,105,7841,058,8171,218,6041,172,0851,224,0040.44% GENERAL FUND REVENUES Canada / Ontario Grants 53100Ontario Grants(14,870)000000.00% Ontario Grants(14,870)000000.00% 53210Canada Day Grant(3,000)(3,600)(3,600)(3,600)(3,600)(3,600)0.00% 53220Student Grant(1,971)(2,736)(1,680)(2,240)(1,960)(2,240)0.00% 53230Enabling Accessibility Grant(5,160)000(16,745)00.00% Canada Grants(10,131)(6,336)(5,280)(5,840)(22,305)(5,840)0.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Canada / Ontario Grants(25,001)(6,336)(5,280)(5,840)(22,305)(5,840)0.00% 54700Municipal Contributions - Other(61,638)(57,013)(49,675)(55,000)(75,532)(55,000)0.00% Other Municipal Contributions(61,638)(57,013)(49,675)(55,000)(75,532)(55,000)0.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Municipal Contributions(61,638)(57,013)(49,675)(55,000)(75,532)(55,000)0.00% User Fees & Service Charges 55101Ice Rental - Adult Prime(209,587)(240,753)(249,250)(245,000)(118,172)(155,000)-36.73% 55102Ice Rental -Youth Prime(185,230)(213,845)(214,243)(215,000)(223,868)(225,000)4.65% 55103Ice Rental - Adult Non-Prime(18,110)(209)(1,495)0(21,754)(10,000)0.00% 55104Ice Rental - Summer(13,521)000(90,490)(80,000)0.00% 55105Ice Rental - School(13,846)(15,081)(15,983)(15,500)(11,413)(15,500)0.00% 55106Ice Rental -Misc(10,959)000000.00% Ice Rental(451,253)(469,888)(480,972)(475,500)(465,696)(485,500)2.10% 55122Facility Rental - Community Hal(40,838)(37,117)(34,397)(40,000)(38,977)(40,000)0.00% 55123Facility Rental - Blue Line Roo(7,594)(8,681)(6,755)(10,000)(5,669)(10,000)0.00% 55124Facility Rental - Arena Floor(15,424)(12,323)(11,083)(15,000)(5,445)(10,000)-33.33% 55125Facility Rental - Meeting Room00(185)0(162)(200)0.00% 55126Facility Rental - Office(2,018)(675)0(2,000)00-100.00% 55127Facility Rental - Storage(1,346)0(480)0000.00% 55128Facility Rental - Kitchen(982)(174)(120)(1,000)00-100.00% 55129Facility Rental - Community Boo0(1,072)0(1,000)00-100.00% 55150Set up and / or tear down(1,744)000000.00% Facility Rental(69,945)(60,042)(53,021)(69,000)(50,252)(60,200)-12.75% 55201Advertising - Rink Boards(14,227)(13,039)(12,378)(11,000)(13,247)(10,000)-9.09% 55202Advertising - Ice Resurficer(2,840)(613)(1,840)(1,900)(1,227)(1,900)0.00% Page 19 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) 55205Advertising - Clock Message Cen0(1,099)(1,099)(1,100)(994)(1,000)-9.09% Advertising(17,067)(14,751)(15,317)(14,000)(15,467)(12,900)-7.86% 55301General Admission - Skating(9,165)(6,163)(6,241)(6,500)(6,587)(6,000)-7.69% 55302General Admission - Figure Skat(4,934)(5,925)(5,155)(6,000)(2,867)(5,000)-16.67% 55304General Admission - Shuffleboar(4,980)(4,679)(4,051)(5,000)(3,981)(4,500)-10.00% 55305General Admission - Adult Shiny(5,630)(6,206)(8,467)(7,000)(8,396)(7,000)0.00% 55306General Admission - Pickleball(2,710)(6,365)(5,251)(6,000)(5,253)(5,500)-8.33% General Admission(27,418)(29,339)(29,165)(30,500)(27,083)(28,000)-8.20% 55307User Group(1,903)(1,551)(3,294)(2,500)(1,829)(2,500)0.00% 55401Program Fee - Birthday/Team/Rec(165)000000.00% 55402Program Fee - March Day Break C(1,036)(1,652)(1,672)(1,700)(929)(1,700)0.00% 55403Program Fee - Birthday/Team/Rec(1,559)0(345)0(2,756)(2,000)0.00% 55405Program Revenues(10,209)(11,076)(8,199)(12,000)(3,998)(12,000)0.00% Program Revenues(14,872)(14,279)(13,510)(16,200)(9,511)(18,200)12.35% 55601Miscellaneous Revenues(26,411)(4,437)(7,747)(5,000)(8,672)(5,000)0.00% 55671SOCAN Revenue(102)000000.00% Other Revenue(26,513)(4,437)(7,747)(5,000)(8,672)(5,000)0.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total User Fees & Charges(607,068)(592,736)(599,732)(610,200)(576,682)(609,800)-0.07% Licences, Permits & Rents 56371Lease - Concession(2,192)(3,565)(4,058)(4,000)(2,332)(5,500)37.50% 56372Lease - Pro Shop(1,956)(1,628)(1,875)(1,700)(1,875)(2,118)24.59% 56373Lease - Dressing Room(2,610)(4,656)(1,858)(4,900)(1,858)(2,300)-53.06% 56374Lease - Vending Machines(4,134)(3,726)(3,409)(3,800)(3,631)(3,800)0.00% Rental & Leases(10,892)(13,574)(11,200)(14,400)(9,695)(13,718)-4.74% -------------------------------------------------------------------------------------------------------------------------------------------- Total Lic,Permits & Rents(10,892)(13,574)(11,200)(14,400)(9,695)(13,718)-4.74% Fines & Penalties 57220Finance Charges(2,042)(312)(16)(400)0(400)0.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Fines & Penalties(2,042)(312)(16)(400)0(400)0.00% Other Revenues 58210Investment Income - Our Funds(281)000(1,685)00.00% Interest(281)000(1,685)00.00% 58310Donations(5,645)(300)00(1,345)00.00% Donations(5,645)(300)00(1,345)00.00% -------------------------------------------------------------------------------------------------------------------------------------------- Total Other Revenues(5,926)(300)00(3,030)00.00% TOTAL GENERAL FUND REVENUES(712,567)(670,271)(665,904)(685,840)(687,245)(684,758)-0.16% NET GENERAL FUND (REVENUE)/EXPENDITURE500,673435,513392,913532,764484,840539,2461.22% Page 20 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) Page 21 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(c) 2029 $13,000.00$45,000.00$55,000.00$68,500.00 -$25,000.00 $181,500.00$156,500.00 2028 $3,000.00 $50,000.00$55,000.00$68,500.00 -$25,000.00 $176,500.00$151,500.00 2027 $15,000.00$30,000.00$12,000.00$25,000.00 -$25,000.00 $160,000.00$242,000.00$217,000.00 2026 $80,000.00$36,000.00 -$25,000.00 $150,000.00$266,000.00$241,000.00 2025 $90,000.00$30,000.00$40,000.00$50,000.00 -$25,000.00 $210,000.00$185,000.00 2024 $3,000.00 $11,000.00$36,000.00$10,000.00 -$25,000.00 $148,301.20$208,301.20$183,301.20 2023 $13,000.00$25,000.00 -$25,000.00 $595,500.00$633,500.00$608,500.00$142,672.00 -$465,828.00 $100,00.00 2022 $35,000.00$32,000.00$52,500.00$75,000.00$10,000.00 -$25,000.00 $204,500.00$179,500.00 2021 $60,000.00 -$25,000.00-$13,000.00 $105,000.00$165,000.00$140,000.00$127,000.00 2020 $50,000.00$10,000.00$60,000.00$35,000.00 -$25,000.00-$48,000.00-$13,000.00 +6/7 yrs +10 yrs+25 yrs+20 yrs+20 yrs maintained not replacedreplacement replcement +15 yrs +15 yrs Computer +15 yrs Computer Asset Description Capitol Expenditures By Year.Computer server Ice Resurfacer Generator (25)Imperial Hall floor replacementSkate tileboilers -3 unitsHvac-6 unitsHvac-5 unitsAaon Unitwater heaters 4 unitsPL-pavingWalk in coolers-$10,000.00pass-through dishwasher $8,000doors/windows scoreboard 1 unitweb-site updatebooking software low e ceiling infared heaters -4 infared heaters -4 refrigeration plant softwareCompressorsC-1C-2C-3Chiller/condensor heat exchange pumpDessicant unit C-1 2019C-2C-3CNG refueling stationscissor lift +20 yrs Blue line flooring fire panel audio/visualroofing membranepower factor correctionvestibule & lobby flooring ancillary flooring admin,etcEstimated Annual (Surcharge)Available from Current TrustOffset from grant if successfulAmount Required from Parnters Page 22 of 24 Manager of Parks and Recreation Report No. 03-20 - Financial Report and ... AGENDA ITEM #(d) East Elgin Community Complex 531 Talbot Street West Aylmer, ON N5H 2T9 (519) 773-5631 Report Title:Report 04-20EECC Board of Management –2020 Meeting Schedule Submitted for:February 5, 2020 Report Author:Josh Brick, Director of Legislative Services/ Clerk Recommendation: ThatReport 04-20entitled EECC Board of Management 2020 Meeting Schedulebereceived for information;and, That the Board approves the 2020 Meeting Schedule as presented. Background and Analysis: On July 3, 2019 the Board adopted a revised Terms of Reference, which was subsequently approvedby the Councils of the Town of Aylmer and the Township of Malahide. As a result of this change, Board meeting frequency was scaled back from bi-monthly to quarterly meetings.Additional meetings may be scheduled at the call of the Chair. A 2020 Meeting Schedule has been provided for the convenience of Members. Meeting TypeMeeting Date Regular Board MeetingFebruary 5, 2020 Public Meeting -Budget(s. 3.7 & s. March 4, 2020 3.13 -EECC Terms of Reference) Regular Board MeetingJune 3, 2020 Regular Board MeetingOctober 7, 2020 Page 23 of 24 Director of Legislative Services/ Clerk Report No. 04-20 - EECC 2020 Mee... AGENDA ITEM #(d) Respectfully submitted, Josh Brick, Director of Legislative Services/ Clerk Reviewed by, Jennifer Reynaert, Chief Administrative Officer/ Deputy Clerk Michelle Casavecchia-Somers, Chief Administrative Officer/ Clerk Page 24 of 24 Director of Legislative Services/ Clerk Report No. 04-20 - EECC 2020 Mee...