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Regular Council Agenda - 2020/02/06 The Corporation of the Township of Malahide A G E N D A February 6, 2020 7:30 p.m. Springfield & Area Community Services Building 51221 Ron McNeil Line, Springfield. REMINDER: National Sweater Day is back! th On February 6, all municipal facilities will drop their heat by 3 degrees to help the planet! Wear your sweater and show your commitment! (A) Disclosure of Pecuniary Interest (B) Approval of Previous Minutes RES 1 (Pages 7 - 16) (C) Presentations/Delegations/Petitions (D) Reports of Departments (i) Director of Fire & Emergency Services (ii) Director of Physical Services - Roads Department 2019 Year-End Report. RES 2 (Pages 17 - 21) - Brooks Drain Cleanout. RES 3 (Pages 22 - 27) (iii) Director of Development & Community Services (iv) Director of Financial Services/Treasurer - 2019 Capital Projects Status Update. RES 4 (Pages 28 - 32) - 2019 Property Tax Year End Activity Report. RES 5 (Pages 33 - 35) (v) CAO/Clerk - Complaint Protocol Annual Report. RES 6 (Pages 36 - 42) (E) Reports of Committees/Outside Boards (F) Correspondence RES 7 1. Association of Municipalities of Ontario - Watch File dated January 23 and 30, 2020. (Pages C3 - 9) 2. Township of Perth South Resolution supporting South Frontenac and Warwick regarding Safety on Family Farms. (Malahide supported a similar Resolution on August 1, 2019.). (Pages C10 - 13) 3. Town of Collingwood Resolution supporting Conservation Authority regulations under Bill 108 being completed in consultation with municipalities, Nottawasaga Valley Conservation Authorities and Conservation Ontario. (Malahide supported similar Resolutions on May 23 and June 6, 2019, and January 23, 2020.) (Pages C14 - 15) 4. Municipality of Strathroy-Caradoc Resolution supporting the important role Conservation Authorities provide to local communities. (Malahide supported a similar Resolution on January 23, 2020). (Page C16) 5. Town of Orangeville Resolution supporting continuation of programs and services of Conservation Authorities in Ontario be wound down and requesting the Province to give clear direction on mandatory and non-mandatory programs and services. (Malahide supported a similar Resolution on September 19, 2019). (Page C17) 6. City of Sarnia Resolution supporting the halting of the construction of the Deep Geological Repository in the Bruce Peninsula to determine less dangerous solutions for the storage of nuclear waste. (Pages C18 - 20) 7. Township of Madoc Resolution supporting the Town of Springwater Resolution regarding Joint and Several Liability Consultation. (Malahide supported a similar Resolution on October 17, 2019). (Pages C21 - 25) 8. Minister of Transportation Correspondence regarding release of plan to build a better transportation system in Southwestern Ontario. (Page C26) 9. Ministry of Children, Community and Social Services Correspon Survey. (Page C27 - 28) 10. Stewardship Ontario Information regarding the approval of the Municipal Hazardous or Special Waste Program Wind-Up Plan. (Pages C29 - 30) 11. County of Elgin Correspondence advising the Elgin County Council resolved to support the Elgin Hospice Group through non-financial measures but declined to offer financial support. (Page C31) 12. County of Elgin Correspondence regarding receipt of provincial funding through the Municipal Modernization Program to undertake a Municipal Service Delivery Review. (Pages C32 - 33) 13. Municipality of Bayham Notice of Passing of Zoning By-law and 5- Year Review. (Page C34) (G) Other Business (i) Town of Aylmer Resolution regarding postponement of Joint Committee for Shared Services pending receipt of information from Municipal Modernization Program Expression of Interest. RES 8 (Page 43) (ii) Kin Canada Kinsmen Club of Aylmer Request for Ad placement th in the 75 Anniversary Souvenir Bulletin at a cost of $500.00. RES 9 (Page 44) (H) By-laws (i) By-law No. 19-95 - Third Reading of Caroline Davis Drain Branch -law relating to Part Lot 34, Concession 4, Malahide. RES 10 (Pages45 - 46 ) (ii) By-law No. 20-08 - Official Plan Amendment No.18 (2660711 Ontario Inc./Jake Penner) relating to property at 49610 Talbot Line. RES 11 (Pages 47 - 56) (iii) By-law No. 20-10 Permit Fees for 2020 relating to construction, demolition and change of use permits. RES 12 (Pages 57 - 60) (I) Closed Session RES 13 and 14 (i) Personal Matters about an identifiable individual, including municipal or local board employees, relating to the Council Remuneration Review Committee. (J) Confirmatory By-law RES 15 (Page 61) (K) Adjournment RES 16 PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1.THAT the minutes of the regular meeting of the Councilheld on January 23, 2020 be adopted as printed and circulated. 2.THAT Report No. PS-20--End 3.THAT Report No. PS-20- AND THAT the tender for the Brooks Drain Cleanout be awarded to B. Provoost Excavating Ltd., in the amount of $27,771.50 (exclusive of HST). 4.THAT Report No. FIN-20-2019 Capital Projects Status Update be received; AND THAT the Director of Finance/Treasurer be authorized and directed to reserve $3,413,938 from the unspent 2019Capital Budget allocation or reserves to enable the completion of outstanding projects in 2020; AND THAT the Director of Finance / Treasurer be authorized and directed to adjust the transfers from and to reserves to match actual expenditures for projects completed or approved in 2019. 5.THAT Report No. FIN-20- . 6.THAT Report No. CAO-20- be received. 7.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated January 23 and 30, 2020. 2.Township of Perth South Resolution supporting South Frontenac and Warwick regarding Safety on Family Farms. (Malahide supported a similar Resolution on August 1, 2019.). 3.Town of Collingwood Resolution supporting Conservation Authority regulations under Bill 108 being completed in consultation with municipalities, Nottawasaga Valley Conservation Authorities and Conservation Ontario. (Malahide supported similar Resolutions on May 23 and June 6, 2019, and January 23, 2020.) 4.Municipality of Strathroy-Caradoc Resolution supporting the important role Conservation Authorities provide to local communities. (Malahide supported a similar Resolution on January 23, 2020). 5.Town of Orangeville Resolution supporting continuation of programs and services of Conservation Authorities in Ontario be wound down and requesting the Province to give clear direction on mandatory and non-mandatory programs and services. (Malahide supported a similar Resolution on September 19, 2019). 6.City of Sarnia Resolution supporting the halting of the construction of the Deep Geological Repository in the Bruce Peninsula to determine less dangerous solutions for the storage of nuclear waste. 7.Township of MadocResolution supporting the Town of Springwater Resolution regarding Joint and Several Liability Consultation. (Malahide supported a similar Resolution on October 17, 2019). 8.Minister of Transportation Correspondence regarding release of plan to build a better transportation system in Southwestern Ontario. 9.Stewardship Ontario Information regarding the approval of the Municipal Hazardous or Special Waste Program Wind-Up Plan. 10.County of Elgin Correspondence advising the Elgin County Council resolvedto support the Elgin Hospice Group through non-financial measures but declined to offer financial support. 11.County of Elgin Correspondence regarding receipt of provincial funding through the Municipal Modernization Program to undertake a Municipal Service Delivery Review. 12.Municipality of Bayham Notice of Passing of Zoning By-law and 5- Year Review. 8.THAT the resolution received from the Aylmer Town Council, as passed January 20, 2020, advising of the postponement of the Joint Committee for Shared Services pending receipt of additional information from Municipal Modernization Program Expression of Interest, be received. 9.THAT the request received from Kin Canada Kinsmen Club of Aylmer th for the placementof an adin the 75Anniversary Souvenir Bulletin,at a cost of $500.00,be supported/not be supported. 10.THAT By-law No. 19-95,being a By-law to provide for Drainage works on the Caroline Davis Drain ,be read a third time, finally passed, and be properly signed and sealed. 11.THAT By-law No. 20-08, being Official Plan Amendment No. 18 to the Official Plan of the Township of Malahide insofar as it relates to the property owned by 2660711Ontario Inc. (Jake Penner), located at Lot 14, Concession 7, Township of Malahide, municipally known as 49610 Talbot Line, be given first, second,and third readings, and properly signed and sealed. 12.THAT By-law No. 20-10,being a By-law to set the 2020 fees for permits relating to construction, demolition and change of use, be given first, second,and third readings, and be properly signed and sealed. 13.THAT Council move into Closed Session at __________p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussthe following: (i)Personal Matter about an identifiable individual, including municipal or local board employees,relating to the Council Remuneration ReviewCommittee. 14.THAT Council move out of Closed Session and reconvene at _________ p.m. in order to continue with its deliberations. 15.THAT By-law No. 20-09, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 16.THATtheCounciladjournits meetingat _______ p.m.to meet again on February 20, 2020, at 7:30 p.m. 20-8 ________________________________________________________________ The Malahide Township Council met in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield,at 7:30 p.m. with the following present: Council:Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor M. Widner, Councillor M. Moore,Councillor R. Cerna,Councillor S. Lewis,and Councillor C. Glinski. Staff:Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Financial Services A. Mohile, Director of Development and Community Services E. DiMeo, Director of Fire andEmergency Services B. Smith, Director of Physical Services M. Sweetland,and HR Coordinator G. Tracey. CALL TO ORDER: Mayor Mennilltook the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: No disclosures of pecuniary interest were declared. MINUTES: No. 20-18 Moved by:Max Moore Seconded by:Rick Cerna THAT the minutes of the regular meeting of the Councilheld on January 9, 2020 be adopted as printed and circulated. Carried. PRESENTATIONS/DELEGATIONS/PETITIONS: No. 20-19 Moved by:Mark Widner Seconded by:Chester Glinski 20-9 THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Caroline Davis Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Rick Cerna. Carried. No. 20-20 Moved by:Rick Cerna Seconded by:Dominique Giguère THAT the Court of Revision for the Caroline Davis Drain be called to order at 7:31p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, briefly outlinedthe nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill inquired if any person in attendance wished to make any comments or ask any questions concerning the proposed Assessment Schedule and there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and/or the public and there were none. No. 20-21 Moved by:Rick Cerna Seconded by:Dominique Giguère THAT the Court of Revision members for the Caroline Davis Drain (2010) ngineer CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated October 15, 2019. Carried. 20-10 No. 20-22 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT the Court of Revision relating to the Caroline Davis Drain (2010) 7:33p.m. Carried. REPORTS: Director of Fire and Emergency Services -Emergency Services Activity Report -December No.20-23 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT Report No. F-20- Carried. -Malahide Fire and Emergency Services 2019 Year End Report No. 20-24 Moved by:Max Moore Seconded by:Rick Cerna THAT Report No. F-20- Carried. Director of Development and Community Services -Severance Application E94/19 -Report No. 20-25 Moved by:ScottLewis Seconded by:Rick Cerna THAT Report No. DCS-20-03 received; 20-11 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. -Severance Application E94/19 -Conditions No. 20-26 Moved by:Scott Lewis Seconded by:Rick Cerna THAT the Malahide Township Council has no objection to the Land Severance No. E94/19,in the name of SolagraceEnterprises Inc., relating to the property located at Part Lot 88, Concession South Talbot Road, Geographic Township of Malahide, subject to the following conditions: (i)That the applicant be required to retain the services of a professional designer and have anengineered Lot grading development plan and ditch grading plan prepared in accordance withgood engineering practices, that are suitable to the Township prior to the condition being deemedfulfilled. (ii)That all applicable property taxes, municipal fees and charges be paid to the Municipality prior tothe stamping of the deeds. (iii)That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. Carried. -2019 Building Permit Activity Report No. 20-27 Moved by:Chester Glinski Seconded by:Max Moore THAT Report No. DCS-20- be received. Carried. -Request for Realty Services 51101 Ron McNeil Line No. 20-28 Moved by:Rick Cerna Seconded by:Scott Lewis 20-12 THAT Report No. DCS-20-51101 AND THAT the proposal received from Daryl Armstrong, of Coldwell Banker, at Success Realty, Brokerage, for Realty Services, as outlined in this Report, be accepted; AND THAT the Chief Administrative Officer/Clerk be authorized and directed to take the necessary actions to ensure that all relevant Township by- land are adhered to insofar as they relate to the disposition of the lands at 51101 Ron McNeil Line. Carried. Director of Finance/Treasurer -Results of RFP for Service Delivery Review No. 20-29 Moved by:Scott Lewis Seconded by:Rick Cerna THAT Report No. FIN 20- AND THAT Performance Concepts Consulting be awarded the contract to conduct a Service Delivery and Organizational Review, at a cost of $65,520 (excluding HST); SUBJECT TO written confirmation being received the Province that the Township will receive 100% funding to complete the project under theMunicipal Modernization Program; AND THAT, upon receiving such confirmation of grant funding, the Municipal Staff be authorized and directed to proceed with the contract and Service Delivery and Organizational Review project. Carried. REPORTS OF COMMITTEES/OUTSIDE BOARDS: No. 20-30 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT the following Reports of Committees/Outside Boards be noted and filed: 20-13 (i)Long Point Region Conservation Authority Board of Directors Budget Meeting Minutes of November 13, 2019. (ii)Long Point region Conservation Authority Board of Directors Meeting Minutes of December 4, 2019. Carried. CORRESPONDENCE: No. 20-31 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the Township of Stone Mills resolution supporting the continuation of program support for Conservation Authorities be supported. Carried. No. 20-32 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the City of Quinte West resolution requesting Provincial Government to improve funding of Conservation Authorities be supported. Carried. No. 20-33 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the Municipality of Dutton Dunwich resolution supporting the important role Conservation Authorities provide to local communities be supported. Carried. No. 20-34 Moved by:ScottLewis Seconded by:Rick Cerna THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated January 9 and 16, 2020. 20-14 2.Town of Deep River Resolution supporting group of Premiers banding together to develop nuclear reactor technology, and requesting Federal Government, Natural Resources and remaining Provincial Premiers to support investment in research and development ofsmall modular reactor technology. 3.Township of Wainfleet Request to Minister of Municipal Affairs and Housing for activation of the Disaster Recovery Assistance for Ontarians Program for the ongoing disaster recovery efforts arising from the October 31, 2019, wind storm and seiche along Lake Erie. 4.Catfish Creek Conservation Authority -Schedule of 2020 Meeting dates. 5.Lake Erie Source Protection Region Support for actions to address over-application of winter maintenance chemicals to protect sources of municipal drinking water. 6.Gerry Richer Correspondence regarding property for sale on Hacienda Road (Former Aylmer Well Water Site). 7.Elgin Group Police Services Board Thank you to Bonnie Vowel for hard work and commitment to the Police Services Board. 8.County of Elgin No appeals received to Notice of Decision on Official Plan Amendment No. 17 (MacVicar Farms Ltd.). 9.County of Elgin Land Division Committee Notice of expiration of appeal period for the following: -Severance Application E74/19 R/K Hayhoe relating to property at Part Lot 26, Concession 1. -Severance Application E78/19 Andrew and Connie Thiessen relating to property at Part Lot 15, Concession 4. 10.Municipality of Central Elgin Notice of Public Meeting for Proposed Official Plan and/or Zoning By-law Amendments relating to the following properties: -349 George Street, Port Stanley. -403 Stanley Park Drive, Port Stanley. Carried. OTHER BUSINESS: -KCCA Notice of Meeting for Levy Approval 20-15 No. 20-35 Moved by:Chester Glinski Seconded by:Dominique Giguère THAT thecorrespondence received from theKettle Creek Conservation Authority,dated January 7, 2020, regarding the Notice of Meeting for Conservation Authority Levy Approval be received. Carried. -LPRCA Operating and Capital Budgets No. 20-36 Moved by:Mark Widner Seconded by:Rick Cerna THAT thecorrespondence received from theLong Point Region Conservation Authority,dated January 10, 2020, regarding the approval of the 2020 Operating and Capital Budgets forthe LPRCA be received. Carried. -Municipal Budget Comparison Councillor Cerna indicated that he felt that the Malahide ratepayers were being well served and that the Malahide Council had been fiscally responsible when it adopted its 2020 Budget with a 2.96% levy increase. He noted that Norfolk County was in the midst of its budget deliberations and the proposed increase in Norfolk County was currently at 12.2% for 2020. CLOSED SESSION: No. 20-37 Moved by:Max Moore Seconded by:Chester Glinski THAT Council move into Closed Session at 8:11p.m.,pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussthe following: (i)A Proposed or Pending Acquisition or Disposition of Land by the municipality or local board relating to property in Springfield; and (i)Labour Relations or Employee Negotiations Matter regarding Staff Job EvaluationProcess. Carried. 20-16 No. 20-38 Moved by:Mark Widner Seconded by:Rick Cerna THAT Council move out of Closed Session and reconvene at8:53p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding a proposed or pending acquisition or dispositionof land by the municipality or board relating to property in Springfield. There is nothing further to report. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding labour relations or employee negotiations matter regarding staff job evaluation process. There is nothing further to report. CONFIRMATORY: No. 20-39 Moved by:Rick Cerna Seconded by:Scott Lewis THAT By-law No. 20-07, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-40 Moved by:Mark Widner Seconded by:Chester Glinski THATtheCounciladjournits meetingat 8:54p.m.to meetagain on February 6, 2020, at 7:30 p.m. Carried. ____________________________________ Mayor D. Mennill 20-17 ____________________________________ Clerk M. Casavecchia-Somers Report toCouncil REPORT NO.:PS-20-03 DATE: January 22, 2020 ATTACHMENT: SUBJECT:Roads Department 2019Year-EndReport Recommendation: THAT Report No. PS-20-03Roads Department 2019Year-EndReport received. Comments/Analysis: The following is a summary of activities completed by the Roads Department during the fiscal year 2019: Culverts and Roadside Drainage: Roads Department Staff completed the installation of approximately 1,650metresof roadway culverts and roadside drainage pipe in 2019. This work included driveway improvements, road cross culverts,and roadside drainage improvements in several locations within the Township. In addition, the Staff installed 24new catchbasins to improve roadside drainage conditions. AsphaltPatching,Padding & Shoulder Creep: The Township Sstaff completed approximately 18km (560tonnes) of hot mix asphalt edge repairs,asphalt profile corrections,and patching on Township roads in 2019.These repairs extend the lifecycle of our surface treated roadways and improve safety of the motoring public. The Staff also placed approximately 47tonnes of cold patchasphalt to repair various potholes on asphalt and surface treated roadways. Dust Control: In 2019,the Township awarded a 3 year contract for application of dust control products to Da-Lee Dust Control Ltd.,of Stoney Creek, Ontario. Under the 2019portion of this contract, the Township applied 86flake tonnes of dust control productcompared with the 2018season, where 111flake tonnes of dust control was applied (approximately a22.5% reduction). Road Reconstruction: The Staff successfully completed 4.1km of road reconstructionon Glencolin Line, from Walker Road to SpringerhillRoad during the 2019season,which included roadside drainage improvements, road base improvements, and new double surface treatment applications. Additionally, the Staff completed 1.7km of road reconstruction on Conservation Line, from Rogers Road to 350m west of Imperial Road during the 2019 season. This reconstruction included roadside drainage improvements, road base improvements, and new double surface treatment applications. Safety & Signs: The Township staff were instrumental in the installation of two Dynamic Speed Zones installed in 2019. The first speed zone,located on Crossley Hunter Line, provides a reduced speed zone around the South Dorchester Public School during pickup and drop off times. The second speed zone is located on Springfield Road, in the Village of Mt. Salem, providing a reduced speed zone around the Mt. Salem Christian School during pickup and drop off times. The Staff also assisted in the installation of a signalized pedestrian crosswalk in the Village of Springfield. The signalized crosswalk improves pedestrian safety while crossing a busy county road Ron McNeil Line. Surface Treatment Resurfacing: The Townshipcontracted Duncor Enterprises,of Barrie, Ontario,to complete surface treatment resurfacing as apart of the Township hard top road maintenance program. A total of 19.5km of single surface treatment was completedon the following roads: Rogers Road, from John Wise Line to Talbot Line Walker Road, from Chalet Line to Glencolin Line Whittaker Road, from Lyons Line to Wilson Line Yorke Line, from Belmont Road to Imperial Road. A separate contract was awarded to NorJohn Contracting & Paving,of Niagara Falls, Ontario,for the application of FibreMat on Sparta Line, from the west boundary limit to the old Melon Road road allowance. A total of 2.8km of Fibremat was installed to complete the resurfacing program. Roadside Ditching & Drainage: The Staff completed atotal of approximately 13kmof roadside ditching on County and Township roadsin 2019. Gravel ResurfacingProgram: The Township includes a gravel resurfacing program in its annual maintenance budget. During 2019, the Township Staff placed 6,500tonnes of gravel on existing gravelroads. In addition, another 500 tonnes of gravel wereuse in spot repair locations and gravel shoulders. Winter Control: Though we continue to operate under our winter control program, the 2019statistics have been compiled. While temperaturesremained relatively mild for the most part of 2019, the overall number of winter control responses required was slightly above normaldue to a number of freeze/thaw cycles and freezing rain/ice events. The total number of winter control event days in 2019 were 61. The 4-year average for winter event days is 59. Historical Winter Control Event Days There were approximately 52,500 lane kilometers of winter control servicing completed in 2019, totaling in excess of 3,400 operator hours. A total of 2,900tonnesof salt,1,277 tonnes of mixed salt/sand,and 17,360litres of anti-icing liquid (beet juice) was applied to the roadways. Submitted by:Approved by:Approved for Council: Ryan DeSutter,Matt Sweetland,P.Eng. Roads & Construction Director of Physical ManagerServices Report toCouncil REPORT NO.:PS-20-06 DATE: January 31, 2020 ATTACHMENT:Request for Improvement, Tender Summary, Location Sketch SUBJECT:Brooks Drain Cleanout Recommendation: THAT Report No.PS-20-06Brooks Drain Cleanoutreceived; AND THAT the tender for the Brooks Drain Cleanoutbe awarded to B. Provoost Excavating Ltd.,in the amount of $27,771.50(exclusiveof HST). Background: ANotice of Request for Drain Maintenance and/or Repair was received from a resident assessed on the Brooks Drain (see request attached). As the Council is aware,the Township is required under Section 74of the Drainage Act,R.S.O. 1990,to maintain and/or repair drains within the Township. After a field investigation,it was determined that due to vegetation growth,accumulation of sedimentand debris in the drain,a portion of the drain needs to have a bottom cleanout. This portion runs from Putnam Road to 275meterseast of Pigram Road, into the Township of Southwest Oxford. Comments/Analysis: A tender was prepared by the Staff and posted to the Townships website and sent to several construction companies. The Township received a total of 6bids. The low bid was received from B. Provoost Excavating Ltd.ata tender price of $27,771.50(exclusiveof HST). The Staff are satisfied that B. Provoost Excavating Ltd.can perform the duties tasked in this contract. The Staff would therefore recommend that the Council award the Brooks Drain Cleanout toB. Provoost Excavating Ltd.and authorize the Mayor and Clerk to enter into an agreement withB. Provoost Excavating Ltd.to complete the work. Financial Implications to Budget: The cost of this project will be assessed to landowners along the BrooksDrainwho have been advised of the pending works proceeding. The billing will usethe maintenance schedule intheEngineers Report,dated January 16, 1978.The Township has lands whichcontribute to the drainage area,and thus,will likely be aparty tothe billing. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, OurEconomy, Our Community, and Our Government. One of the goals that support the Embody Financial Efficiency throughout Decision of maintaining municipal infrastructure is equitably borne by current and future ratepayers works to achieve this goal. Submitted by:Approved by:Approved for Council: Bob Lopez, Engineering Technologist Drainage Superintendent Report toCouncil REPORT NO.:FIN-20-03 DATE: February 6, 2020 ATTACHMENT:Capital Projects SUBJECT:2019 Capital Projects Status Update Recommendation: THAT Report No. FIN-20-032019 Capital Projects Status Update received; AND THAT the Director of Finance/Treasurer be authorized and directed to reserve $3,413,938from the unspent 2019 Capital Budget allocation or reserves to enable the completion of outstanding projects in 2020; AND THAT the Director of Finance / Treasurer be authorized and directed to adjust the transfers from and to reserves to match actual expenditures for projects completed or approved in 2019. Background: Capital projects were initiated by the Staff according to the approved 2019 Budget and any subsequent reports to the Council. In some instances, those projects were not able to be fully completed in 2019. As such, some projects and the corresponding funding will need to be carried forward to 2020. Comments/Analysis: The Finance Team,in collaboration with the other operating departments,is working on completing 2019 year-end transactions. The auditors have begun their review,but have yet to provide any comments or adjusting entries. Some of the capital projects that were initiated in 2019 are still in progress and are expected to be completed in 2020. While the staff have strived to keep project work moving forward as efficiently as possible, there are inevitable delays due to various uncontrollable factors (i.e.time required for tendering and contract initiation processes, supply of materials, competing priorities, weather conditions, etc.).As a result, the Staff authorizationto reserve $3,413,938from the unspent 2019 Capital Budget allocation or reserves to enable the completion of outstanding projects in 2020. Financial Implications to Budget: A detailed status update of the capital projects is attached with notes identifying those that are still in progress and are requiredto be carried forward to 2020. Project costs under or above budget will be managed by appropriate adjustments to the drawsfrom the reserves or other funding sources. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based on four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. cy throughout Decision-Keeping the Council informed of the financial position of the Township is one way of achieving this goal. Submitted by:Approved for Council: Chief Administrative Officer / Clerk Director of Finance/Treasurer 2019.09.13 8.0 9759Township Of Malahide03-02-20203:06PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2019 - From Period 1 To Period 12 Ending DEC 31,2019 Previous Year TotalCurrent Year To Date Account DescriptionActualBudget Pct UsedTotal Budget REPORT SUMMARY 01-9000CAPITAL1,639,696.6829.045,647,179.00 Fund 01 Total Revenue1,639,696.6829.045,647,179.00 01-9100GOVERNANCE2,256.3780.582,800.00 01-9110ADMINISTRATION8,288.088.5497,000.00 01-9120FIRE420,416.43101.06416,000.00 01-9140ANIMAL CONTROL0.000.009,300.00 01-9180EMERGENCY MANAGEMENT0.000.000.00 01-9190WASTE0.000.000.00 01-9220BALL DIAMOND3,411.9946.117,400.00 01-9240MALAHIDE COMMUNITY PLACE1,550.8251.693,000.00 01-9245SOUTH DORCHESTER COMMUNITY HALL0.000.000.00 01-9250EAST ELGIN COMMUNITY COMPLEX39,382.92157.5325,000.00 01-9260PARKS526,219.1725.432,069,000.00 01-9270CEMETERY0.000.000.00 01-9290GIS0.000.000.00 01-9300ECONOMIC DEVELOPMENT0.000.000.00 01-9310DRAINAGE0.000.00103,000.00 01-9320ROADS1,222,173.9068.881,774,230.00 01-9340STREETLIGHTS & SIDEWALKS72,656.76103.8070,000.00 01-9360WATER53,987.6712.87419,600.00 01-9370SEWER7,953.381.13706,349.00 Fund 01 Total Expenditure2,358,297.4941.355,702,679.00 Fund 01 Excess Revenue Over (Under) Expenditures(718,600.81)1,294.78(55,500.00) Report Total Revenue1,639,696.6829.045,647,179.00 Report Total Expenditure2,358,297.4941.355,702,679.00 Report Excess Revenue Over (Under) Expenditures(718,600.81)1,294.78(55,500.00) Page5 Source of Financing Details and 2019 Status computer reservecomputer reservecomputer reserve, unconditional grantfrom reservefrom reservefrom reservebuilding reserveball diamond reserveball diamond reservevehicle reserveMCP reserveequipment reserveReceived: TCT grant $12,000; Green Lane grant $12,500accessibility reserve; accessibility grant $3,793 $60,000$24,500 Source of 01-9000-4101, Financing: Other $0$0 $2,256$8,288$3,236$5,000$3,412$1,551 $17,000$32,705$39,383 $417,180 Reserves Source of Financing: 01-9000-4150 $8,555 Levy Source of Financing: Tax Project Details and 2019 Status Project complete. Projector, network switch and other peripherals purchased and installed.Warranty on some items was extended instead of new purchase.Website update and redesign to meet accessibility standards, enhance customer service experience and provide self-service options. Enhancements through Laser Fiche in progress. eSolutions was awarded contract for website redesign and work is underway. SCBA, Helmets, Structural Gloves, Boots, Bunker GearBudgeted for Nozzles and Adaptors but not required.Radios/PagersSubject to projects planned by St ThomasCement bases for diamond lights to be done in 2020netting on front diamond fence completed in 2019replace 2008 Chevy Colorado. Tender awarded for $32,705 to be funded from reserves.replace old panelsAs invoiced by the Town of Aylmer for:Indirect water heaters, Bldg skate tile, Parking lot paving, Controls and Floor scrubberrest stops - 4Springfield $0$0$0$0$0$0$0$0$0$0$0 $5,000 $77,000$32,705 needed in 2020 Project funding completecompletecompletecompletecompletecompletecompletecompletecomplete postponed in progressin progress not requirednot required Project Status 0.0%0.0%0.0%0.0%0.0% 80.6%41.4%51.7%94.4% 101.8%107.9%142.2%157.5% Actuals as a % of Budget $0$0$0$0$0 $2,256$8,288$3,236$3,412$1,551$3,793 $39,383$33,055 $417,180 ACTUALS 2019 $0 $2,800$3,000$3,000$9,300$5,000$2,400$3,000 $20,000$77,000$28,000$25,000$35,000 $410,000 BUDGET 2019 CAPITAL PROJECT Governance & AdministrationCouncil Chambers Lifecycle Replacement - Computers & ServersWebsite Redesign and Laserfiche weblinkFire ServicesProtective EquipmentFire services EquipmentFire Comms EquipmentBuildingNoneAnimal Control Shelter ImprovementsEmergency ManagementNoneWaste ManagementNoneLibraryNoneBall DiamondsRehabilitate Light BasesDiamond nettingConcession BoothNoneCommunity CentresTruck 70MCPEECCEECC Board planned projectsParksTrans Canada TrailPark Updates & Improvements - 2018 residual work # G/L Account 01.9100.702001.9110.702001.9110.702001.9120.70001.9120.703101.9120.703201.9140.704001.9180.703001.9190.703001-9220-703001-9220-703001.9260.705001-9240-701001.9250.703001.9260.701001.9260.7010 Source of Financing Details and 2019 Status accessibility reserve; accessibility grant & Main St grant, donationMain Street Grantpier reserve; NDMF grant, IO debtdrain reserveequipment reservefinanced from reservefinanced from reservefinanced from reserveconstruction reserve, gas tax, one time (in "other" column)drain reserveconstruction reserve, gas tax, one time (in "other" column)CWWF $55500; bal reserveconstruction reserve, gas taxguiderail reservesidewalk reserve $27,000$12,000$12,730$55,500 $1,520,000$1,715,523$1,715,523 Source of 01-9000-4101, Financing: Other $3,570$9,941$7,953 $30,005$17,544$32,705$45,903$66,579$22,000$72,657$18,039 $430,000$103,000$309,885$500,000$125,000$484,152$118,278$344,051$687,349 $2,901,230$3,958,623 Reserves Source of Financing: 01-9000-4150 $53,586$62,141$62,141 Levy Source of Financing: Tax Project Details and 2019 Status pg g Accessibility improvements and redevelopment.accessible picnic tablesas approved for funding through NDMF grant programHarkes Drain in 2019.Fuller & Fentie (aka Teskey) will be completed in 2020.Power Washers and related work at South ShopFor all plows and pick upsTruck 15. Tender awarded for $309,885 to be funded from reserves.Truck 86 . Tender awarded for $32,705 to be funded from reserves.drainage, base, hard surfaceunderway - required for road reconstruction.Hacienda to Walker was carried from 2018 Broadway; Hacienda; Pressey Line E; Rogers Road Springerhill and Calton LineHoldback to be paid in 2020.per Bridge Inspection report 2018Guide rails as per Safety Audit. Work completed includes $17,387 for Helder bridge from 2018.South Dorchester School and Mt Salem - Dynamic Speed Zone signsPressey Line, SpringfieldTalbot St E (Hwy 3)Spare pump, Meter reading device, PRV Rebuilds,OPC Pumping StationSpare pump, Air Valve, $0$0$0$0$0$0$0$0$0$0 $4,038 $32,705$61,216$19,810$12,018 $103,000$309,885$203,957$344,051$687,349 $1,521,204$2,382,537$3,413,938 needed in 2020 Project funding completecompletecompletecompletecompletecompletecompletecompletecompletecompletecompletecomplete in progressin progressin progressin progressin progressin progressin progressin progressin progress Project Status 0.0%0.0%0.0%0.0%9.5%0.0% 22.0%66.3%70.2%60.2%51.0%98.8%81.6%50.2%45.6%41.9%41.4% 107.6%119.0%120.3%118.3%119.1%103.8% Actuals as a % of Budget $0$0$0$0$0 $3,570$9,941$7,953 $57,005$17,544$63,785$26,092$17,962$53,586$72,657$35,949$18,039 $428,796$308,043$496,882$110,061$118,278 $2,296,356$2,358,297 ACTUALS 2019 $0 $3,000 $53,000$15,000$25,000$36,000$91,500$22,000$45,000$70,000$39,600$19,000 $103,000$300,000$512,000$125,000$502,730$100,000$380,000$687,349 $1,950,000$4,576,730$5,702,679 BUDGET 2019 GL TOTAL CAPITAL PROJECT TOTAL CAPITAL PROJECTS Park Updates & Improvements - Wonnacott & CenotaphPark Updates - Mill St ParkPort Bruce Pier rehabilitationCemeteryNoneGISNoneEconomic DevelopmentNonePhysical ServicesDrain worksRoads - EquipmentGPS units for all trucksTandemPick up truckRoadworks - Conservation Line (Rogers - Imperial)Conservation Line Drain (for road works)Roadworks - Glen Colin (Hacienda - Walker - Carter - Springerhill)Residual payments from prior year projectsCulvert LiningMCEA for Pressey Bridge & CulvertRoad Safety - GuiderailsRoad Safety - Community & SchoolsStreetlightsSidewalksWaterWa terSewerSewer # G/L Account 01.9260.701001.9260.703001.9260.704201-9310-702001.9320.703001.9320.702001.9320.705001.9320.705001.9320.7060 & 707001.9320.713001.9320.7064 & 7074, 710101.9320.7100, 7102; 706301.9320.710301.9320.710 301.9320.715001.9320.717001.9340.708001.9340.709001.9360.711001.9360.711001.9370.712001.9370.7120 Report to Council REPORT NO.:FIN-20-04 DATE: February 6, 2020 ATTACHMENT:None SUBJECT:2019 Property Tax Year End Activity Report Recommendation: THAT Report No. FIN-20-04titled2019 Property Tax Year End Activity Report received. Background: The Finance Department for the Township of Malahide is responsible for the issuance and collection of property tax bills to all properties in the Township of Malahide. Comments/Analysis: The assessment informationshowing the current value assessments(CVA)for 2019 provided by the Municipal Property Assessment Corporation (MPAC)is shown below: SeriesProperty TypeCount2019 Phased CVA$ 100LAND19412,838,549 200FARM1,2161,042,612,566 300RESIDENTIAL2,090562,309,069 400COMMERCIAL6617,013,310 500INDUSTRIAL3929,195,603 600INSTITUTIONAL1273,756,587 700SPECIAL PURPOSE3313,969,025 800GOVERNMENT2981,250 TOTAL3,6521,752,675,959 The Township sends out an interim tax bill in Februaryeach year. Taxes are calculated at 50% of the prior year, as an interim amount while tax rates for the year are being finalized by the Township, the County,and the School Boards. The final tax bill issent in August, adjustedas necessarybased on the finalized tax ratesfor the year. There were 3,612finalbillsissuedin 2019 and distributedas below: These final tax bills were for a total of $16,981,706consisting of Township,County and School Board taxes: th The Township bills property taxes for payment in four installmentsMarch 15, June ththth 15, Sept 15,and Nov 15.Ratepayers have several payment optionswhich include, pre-authorizedpayment plans, in person at the Township Office, at theirfinancial institution,or on-line through telephone or internet banking. In 2019,there were: 323 properties registered for pre-authorized payment plans. 489 bills paid directly by Mortgage companies. The rest were paid by the property owners in person, or at their bank Tax Arrears: As at December 31, 2019, the Township had outstanding property taxes as shown below: 2017+20182019 Amount Owing including $307,513$275,522$1,732,825 interest and penalty # of properties in arrears3564184 The 2019 arrears primarily consist of two institutional properties totaling arrears of $1,115,611. Property owners are sent reminders and are provided information on payment options such as monthly payment plans or pre-authorized payment set up through their financial institution. Many of the above properties are already on a mutually agreed payment plan. In addition to the interim and final bills, the Township issuesSupplemental Tax Bills for increases as a result of an improvement to a property or a change in property classification. In 2019, there were 99 supplemental bills generated. The Malahide portion of these billings totaled $140,575. As well, property owners can submit a Request for Reconsideration (RfR) to the MPAC for various reasons including: assessed value too high, or property reclassification. During 2019,the Township received 36 RfRs from the MPAC, resulting in tax reductions of $27,442. Another reason for changes to the assessment and taxes is due to the removal of buildings or changestothe use of a property that meet the criteria under Section 357. During 2019, the Township had 12 such write-offs resulting in a reduction to taxes of $11,533. The Township Reception desk and Finance team regularly answer queries regarding assessmentsand taxes over the phone, in person,and also issue tax certificates on request. Typically, law firms request tax certificatesthat showthe amount of taxesbilled and the amount remaining owing for specific properties. There were 255 tax certificates issued in 2019. Financial Implications to Budget: None specific to this report. These performance statistics are being provided to the Council for information. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. Property Taxes areone of the legislated sources of municipal revenues to provide for municipal services and amenities.Having current information regarding the status of such revenue sources, enables the Council to make informed decisions. Submitted by:Approved by:Approved for Council: Tanya Hoover Report toCouncil REPORT NO.:CAO-20-02 DATE: February 3, 2020 ATTACHMENT:Complaint Protocol SUBJECT:COMPLAINT PROTOCOL ANNUAL REPORT Recommendation: THAT Report No.CAO-20-02entitled received. Background: As a follow-up tothePublic Sector and MPP Accountability and Transparency Act, 2014, the Staff developed a Complaint Protocol in early 2016 to assist persons in dealing with a concern or complaint regarding Township services and administration. goal, in developing the protocol was to improve the quality of public service for everyone in our Township. Thiscomplaint protocol (see attached) and corresponding complaint form are posted on areavailable in hard copyat the Township Office. The Complaint Protocol requires the Chief Administrative Officer/Clerk to report to Council annually. In that report to Council, they shall report on all formal complaints received and on the disposition (including complaints deemed not to be within the jurisdiction of the Township). Comments/Analysis: There were three (3)formal complaintsreceived during the 2019calendar year. The first complaint was related to by-law enforcement activities. Report No. CAO-19-19 tregarding By-law Enforcement Activitieswas provided to the Council on July 4, 2019. The recommended corrective actions set out in the Report have been implemented. The second complaint was related to storm water run-off and localized flooding. Following a preliminary assessment, it was determined that such flooding was a result of an extreme weather event. No corrective actions were deemed necessary. The third complaint was related an altercation and communication between a member of thepublic and a Staff Member in the Road Department. Following an investigation, it was determined that all Road Department Staff should be provided with training to ensure that they communicate, at all times, in a professionaland courteous manner that reflects and supports public confidence in the Township.No additional corrective actions were deemed necessary. Financial Implications to Budget: N/A. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Our Local Government Improve Communication within Our CommunityRegularly engaging the public and assisting persons in dealing with a concern or complaint regarding Township services and administrationworks to achieve this goal and improve the quality of public service for everyone. Submittedby: Michelle Casavecchia-Somers, Chief Administrative Officer/Clerk COMPLAINTS Any individual who identifies or witnesses behaviour or anactivity by a sitting Member of Council or Staffthat appears to be in contravention of: a)the Code of Conduct; b)established policies and procedures of the Township; c)appropriate legislation; or d)is unethical on its face; may pursue the matter through one of the procedures detailed below. DIRECTLY The Complainant may address the prohibited behaviour or activity through direct contact with the Memberof Council or Staff, as follows: a)Advise the Member that the behaviour or activity appears tocontravene the Code of Conduct, established policies and procedures, legislation,or is unethical; b)Encourage the Member to acknowledge and agree to stop the prohibited behaviour or activity and to avoid future occurrences of the prohibited behaviour or activity; c)Document the incidents including dates, times, locations, other persons present, and any otherrelevant information; and d)Consider the need to pursue the matter in accordance with anothercomplaint procedure. Individuals are encouraged to pursue this complaint procedure as the first means of remedying behaviour or an activity that they believe violates the Code of Conduct, established policies or procedures, legislation,or is unethical on its face. However, this process is not a precondition or prerequisite to pursuing an informal orformal complaint procedure. INFORMAL COMPLAINT PROCEDURE The Complainant may contact the Township of Malahide viaemail,telephone or over the counter to lodge an informal complaint or concern, requesting the prohibited behaviour or activity be addressed by Management or Council. A Member of Staff shall document theconcern or complaint using a Complaint Form. A concern or complaint must include the following information: a)The full name of the individual lodging the complaint; b)Contact information of the individual lodging the complaint;and c)Details of the concern or complaint including reasonable andprobable grounds for the allegation, the date and location of the prohibited behaviour or activity, and the names of any other persons who may have been involved in or witnessed the prohibited behaviour or activity. The following procedure shall be followed upon receipt of an informal complaint: 1.The concern or complaint shall be forwarded within 24 hours of receipt to the appropriate Department Headto review the matter. 2.The Department Headshall review the matter within one business day and shall contact the Complainant to acknowledge receipt of the complaint and to discuss any further questions either the Department Heador the Complainant may have. 3.The Department Headshall investigate the allegation and shall determinea suitable course of action to resolve the matter. 4.The Department Headshall report to the Complainant and the Member as to the findings and the resolution within thirty (30) days of receipt of the complaint. 5.The Department Headshall document the actionstaken and the resolution of the issue on the Complaint Form. 6.The completed report and the Complaint Form shall be forwarded to the Chief Administrative Officer/Clerk and shall be filed retention policies. 7.If the Department Headis unable to resolve the issue, the matter shall be referred to the Chief Administrative Officer/Clerk for further review and action. 8.If the Complainant is not satisfied with the resolution, he or she may consider filing a formal complaint or filinga complaint with the Provincial FORMAL COMPLAINT PROCEDURE The Complainant may file a formal complaintin accordance with the following conditions: a)All complaints shall be made in writing and shall be dated and signed by an identifiable individual. b)The complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct, established policies and procedures, legislation,or has been unethical in their actions. c)If the Complainant is a Member of Council or Staff, their identity shall not be protected if the Provincial Ombudsman finds that the complaint was not made in good faith. d)The Council may also file a complaint and/or request an investigation of any of its membership by public motion. The following procedure shall be followed upon receipt of a formal complaint: 1.The complaint shall be filed with the Chief Administrative Officer/Clerk who shall determine if the matter is, on its face, a complaint with respect to non-compliance and not covered by other legislation or other Council policies as described in subsection2. 2.If the complaint is not, on its face, a complaint with respect to non-compliance or the complaint is covered by other legislation or complaint procedure under another Council policy, the Chief Administrative Officer/Clerkshall advise the complainant in writing. Other legislation or policies may include: a)Criminal Code of Canada b)Municipal Conflict of Interest Act c)Municipal Freedom of Information and Protection of Privacy Act d)Other Policies e)Lack of Jurisdiction f)Matter is already pending. 3.The Chief Administrative Officer/Clerk shall report to Council annually. In his/her report to Council, he/she shall report on all formal complaints received and on the disposition (including complaints deemed not to be within the jurisdiction of the Township). 4.If the Chief Administrative Officer/Clerkis of the opinion that the referral of a matter to him or her is frivolous, vexatious,or not made in good faith, or that there are no grounds or insufficient grounds for an investigation, the Chief Administrative Officer/Clerk shall not conduct an investigation and, where this becomes apparent in the course of an investigation, shall terminate the investigation. 5.Following receipt and review of a formal complaint, or at any time during the investigation, where the Chief Administrative Officer/Clerkbelievesthat an opportunity to resolve the matter may be successfully pursued without a formal investigation, and both the Complainant and the Member agree, efforts may be pursued to achieve an informal resolution. 6.The Chief Administrative Officer/Clerk shall provide the complaint and supporting information to the Member whose conduct is in question with a request for a written response to the allegation be provided within ten (10) business days. 7.If necessary, after reviewing the submitted materials, the Chief Administrative Officer/Clerk may speak to anyone, access and examine any other documents or electronic materials,and may enter the Township location relevant to the complaint for the purpose of investigation and potential resolution. 8.The Chief Administrative Officer/Clerk shall retain all records related to the complaint and investigation. 9.The Chief Administrative Officer/Clerk shall report to the Complainant and the Member as to the findings and the resolution within thirty (30) days of receipt of the complaint.If the investigation process takes more than thirty (30) days, the Chief Administrative Officer/Clerk shall provide an interim report and advise the parties of the date the final report will be available. 10.Where the complaint is sustained in whole or in part, the Chief Administrative Officer/Clerk shall report to Council, outlining the findings, the terms of any settlement,and/or any recommended corrective action. A copy of the report shall be given tothe Complainant and the Member. 11.Where the complaint is not sustained, the Chief Administrative Officer/Clerk shall not report to Council the result of the investigation except as part of an annual report. 12.If the Chief Administrative Officer/Clerk determines that there has been no contravention of the Code of Conduct, established policies and procedures, or legislation, or that a contravention occurred although the Member took all reasonable measures to prevent it, or that a contravention occurred that was trivial or committed through inadvertence or an error of judgment made in good faith, the Chief Administrative Officer/Clerk may so state in the report and may make appropriate recommendations pursuant to the Municipal Act, 2001. 13.The Chief Administrative Officer/Clerk and every person acting under his or her jurisdiction shall preserve confidentiality,where appropriate,and where this does not interfere with the course of any investigation, except as required by law and as required by this complaint protocol. At the time of the Chief Administrative the Council, the identity of the person who is the subject of the complaint shall not be treated as confidential information if the Chief Administrative Officer/Clerk finds that a breach has occurred. 14.If the Complainant is not satisfied with the resolution, he or she may consider filing a complaint with the Provincial THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-10 Being a By-law toam-law No. 17-09 insofar as it prescribes feesfor various classes of permits with respect to the construction, demolition and change of useof buildings. WHEREASSection 7 of the Building Code Act, 1992, S.O. 1992, Chapter 23, as amended, empowers Council to pass certain by-laws respecting construction, demolition and change of use permits and inspections; AND WHEREASthe Council of The Corporation of the Township of Malahide enacted By-law No. 07-09respecting the construction, demolition,and change of use permits and inspections for the Township of Malahide; AND WHEREASthe Council of The Corporation of the Township of B-law No. 07-09insofar as it prescribes fees for various classes of permitswith respect to the construction, demolition,and change of use of buildings; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT B-law No. 07-09insofar as it prescribes fees for various classes of permitswith respect to the construction, demolition,and change of use of buildings, be and it is hereby replaced in its entirety with the B attached hereto. 2.THAT any other by-lawsor provisions in other by-laws found to be inconsistent with this By-law are hereby deemed to be repealed. 3.THAT this By-law shall come into force and take effect on February 7, 2020. th READaFIRSTandSECONDtime this6day of February, 2020. th READaTHIRDtime and FINALLY PASSEDthis 6day of February, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers TO BY-LAW NO.20-10 RESPECTING PERMIT FEES ITEM2020 FEES New Residences (detached or Flat fee of $150.00 + $.92/sq ft multiple) and additions up to 5,000 square feet New residences (detached or Flat fee of $150.00 + $.92/sq ft for the multiple) and additions exceeding 5, 001 first 5,000 sq ft + $.82 for each additional square feetsq ft Attached garage on new home$.44/sq ft Industrial, Institutional and Flat fee of $150.00 + $.92/sq ft Commercialbuildings up to 10,000 square feet Industrial, Institutional and Flat fee of $150.00 + $.92/sq ft for the Commercial buildings exceedingfirst 10,000 sq ft + $.82 for each 10,001 square feetadditional sq ft Interior or Exterior renovations,Flat fee of $150.00 for up to including all other classes of$1,000.00 construction value permits not statedand then $10.45 for each additional $1,000.00 in construction value Decks, ramps and wood burning stoves$294.00 Demolition, residential and $186.00 non-residential Swimming Pool $294.00 Plumbing permit (plumbing fee for a new Flat fee $150.00 + $10.45 building is included in the above noted per fixture building fee) Signs$186.00 ITEM2020 FEES Change of Use$186.00 Occupancy Permit before 24 months of Included in above fees date of the building permit issuance Occupancy Permit after 24 months after $294.00 date of buliding permit issuance Farm Buildings (low human occupancy as Flat fee $150.00 + $.43/sq ft defined in the O.B.C.) for up to 10,000 square feet Farm Buildings (low human occupancy as Flat fee of $150.00 + $.43/sq ft for the defined in the O.B.C.)first 10,000 sq ft + $.37 for each exceeding 10,001 square feetadditional sq ft Accessory BuildingsFlat fee $150.00 + $.43/sq ft Manure Tanks, Grain Bins, Silos, Bunker Flat fee of $150.00 for up to Silos$1,000.00 construction value and then $10.45 for each additional $1,000.00 in construction value Sewage System Building Permit -$620.00 Small Systems (New or Replacement Construction) Class 1,2,3,4 & 5 Serving Buildings: -with combined Occupant Loads <150 persons -with <5 bedrooms, <6000ft², <45 FU's (res. Buildings) -Tot. Daily Design Sanitary Sewage Flow <3000L/day ITEM2020 FEES Sewage System Building Permit -$1,350.00 Large Systems (New or Replacement Construction) Class 1,2,3,4 & 5 Serving Buildings: with combined Occupant Loads >150 persons -with >5 bedrooms, >6000ft², >45 FU's (res. Buildings) -Tot. Daily Design Sanitary Sewage Flow>3000L/day Sewage System Building Permit$492.00 (Minor repair to the system) Class 1,2,3,4,& 5 Other Inspections $150.00 to be paid by applicant (as deemed by CBO)prior to required inspection Lot Grading Plan Deposit$1,000.00 Deposit. The applicant will be refunded the full amount of deposit upon the Township Building Department receiving a Certificate of Compliance with approved Grading Plan. This shall occur no later than six (6) months after occupancy has been granted for the permit. After this time the deposit will be forfeit and the Township shall place orders to comply of the property THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-09 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,at itsregular meeting held on February 6,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval ofthe Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. th READaFIRSTandSECONDtime this6day of February, 2020. th READaTHIRDtime and FINALLY PASSEDthis6day of February, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers