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East Elgin Community Complex - Board of Management Minutes - 2020/02/05C� East Elgin Community Complex Board of Management February 5, 2020 — 7:00 p.m. Blue Line Room East Elgin Community Complex The East Elgin Community Complex Board of Management met in the Blue Line Room, located in the East Elgin Community Complex, at 531 Talbot Street West, Aylmer, at 7:00 p.m. with the following present: Aylmer Council: Mayor M. French, Councillor P. Barbour, Aylmer Councillor T. Charlton, Councillor J. Chapman and Councillor A. Oslach. Malahide Council: Malahide Mayor D. Mennill, Councillor M. Moore, Councillor R. Cerna, Councillor S. Lewis and Councillor C. Glinski. Staff: Aylmer Chief Administrative Officer/Deputy Clerk J. Reynaert, Aylmer Manager Parks and Recreation T. Polland and Aylmer Director of Legislative Services/ Clerk J. Brick. Absent with regret: Aylmer Deputy Mayor S. Andrews, Aylmer Councillor M. Hamm, Malahide Deputy Mayor D. Giguere and Malahide Councillor M. Widner. WELCOME - Chair - Mayor French Aylmer Mayor M. French assumed the Chair and called the meeting to order at 7:00 p.m. 2. CONFIRMATION OF AGENDA (a) Confirmation of Agenda Moved by D. Mennill and seconded by R. Cerna: That the Board adopts the Agenda for the meeting of February 5, 2020 as presented. February 05, 2020 The motion is Carried. 3. DECLARATION OF PECUNIARY INTEREST No disclosures of pecuniary interest were declared. 4. DELEGATIONS There were no delegations received. 5. APPROVAL OF PREVIOUS MINUTES (a) Minutes of the EECC Board Meeting held on November 6, 2019. Moved by J. Chapman and seconded by S. Lewis: That the Minutes for the East Elgin Community Complex Board meeting of November 6, 2019 be approved as presented. The motion is Carried. 6. ACTION ITEMS (a) Aylmer CAO/ Deputy Clerk and Malahide CAO/ Clerk Report No. 01-20 - Facility Inspection Results. Moved by M. Moore and seconded by J. Chapman: That Report 01-20 entitled EECC Board of Management — Facility Inspection Results, be received for information; and, That Staff are directed to proceed with repairs as permitted within the 2020 approved operating and capital budget. The motion is Carried. (b) Manager of Parks and Recreation Report No. 02-20 - Rates & Fees Schedule for 2020. Moved by T. Charlton and seconded by P. Barbour: That Report 02-20 entitled Rates & Fees Schedule for 2020 be received for information; and, That the rental and fee rates presented are adopted and included in the 2020 budget public meeting. The motion is Carried. (c) Manager of Parks and Recreation Report No. 03-20 - Financial Report and 2020 DRAFT Budget. Moved by A. Oslach and seconded by C. Glinski: That Report 03-20 entitled EECC Management Board, Financial Report be received for information; and, February 05, 2020 That the Draft 2020 Operating Budget for the EECC, in the amount of $539,246 and the Draft 2020 Capital Budget for the EECC, in the amount of $60,000.00, be approved; and, That a public meeting to receive input and comments from the public regarding the Draft 2020 Budget for the EECC be scheduled to be held on March 4, 2020. The motion is Carried. (d) Director of Legislative Services/ Clerk Report No. 04-20 - EECC 2020 Meeting Schedule. Moved by J. Chapman and seconded by R. Cerna: That Report 04-20 entitled EECC Board of Management 2020 Meeting Schedule be received for information; and, That the Board approves the 2020 Meeting Schedule as presented. The motion is Carried. There were no inquiries by Board Members. 8. CLOSED SESSION There is none. 9. NEXT MEETING (a) The next meeting of the Board of Management will be held on Wednesday, March 4, 2020 at 7:00 p.m in Imperial Hall C at the East Elgin Community Complex. 10. ADJOURNMENT (a) Adjournment Moved by R. Cerna and seconded by M. Moore: That the Board do now adjourn at 7:07 p.m. The motion is Carried. Mayor