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Regular Council Minutes - 2020/02/061 The Corporation of the Township of Malahide February 6, 2020 — 7:30 p.m. The Malahide Township Council met in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield, at 7:30 p.m. with the following present: Council: Mayor D. Mennill, Councillor M. Widner, Councillor M. Moore, Councillor R. Cerna, Councillor S. Lewis, and Councillor C. Glinski. Staff: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Financial Services A. Mohile, Director of Physical Services M. Sweetland, Roads and Construction Manager R. DeSutter, Deputy Treasurer T. Hoover, and Deputy Clerk D. Wilson. Absent with regret: Deputy Mayor D. Giguere Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: No disclosures of pecuniary interest were declared. MINUTES: No. 20-42 Moved by: Rick Cerna Seconded by: Max Moore THAT the minutes of the regular meeting of the Council held on January 23, 2020 be adopted as printed and circulated. Carried. :7:4 061 Director of Physical Services - Roads Department 2019 Year -End Report No. 20-43 Moved by: Mark Widner Seconded by: Scott Lewis THAT Report No. PS-20-03 entitled "Roads Department 2019 Year -End Report" be received. Carried. - Brooks Drain Cleanout No. 20-44 Moved by: Chester Glinski Seconded by: Mark Widner 20-19 THAT Report No. PS-20-06 entitled "Brooks Drain Cleanout" be received; AND THAT the tender for the Brooks Drain Cleanout be awarded to B. Provoost Excavating Ltd., in the amount of $27,771.50 (exclusive of HST). Carried. - Hidden Driveway Sign — Wilson Line Councillor Widner noted that the recent Road Tour held on January 29, 2020, included a stop on Wilson Line to discuss the possibility of installing a `hidden driveway' sign at the east approach to the driveway at 48184 Wilson Line. Notwithstanding the recommendation of the Staff, Councillor Widner indicated that he believed that such a sign was warranted. The Director of Physical Services advised that in accordance with the Township of Malahide Road Safety Audit and the Ministry of Transportation of Ontario Geometric Design Standards for Ontario Highways, the existing sight distance provided is adequate for the posted speed of the roadway and a hidden driveway sign is not required. Councillor Widner requested the Council consider installing a hidden driveway sign at 48184 Wilson Line. No. 20-45 Moved by: Mark Widner Seconded by: Rick Cerna THAT, notwithstanding the recommendation of the Director of Physical Services, the Municipal Staff be directed to install a `Hidden Driveway' sign at the east approach to the driveway at 48184 Wilson Line. Carried. Director of Financial Services - 2019 Capital Projects Status Update No. 20-46 Moved by: Max Moore Seconded by: Chester Glinski THAT Report No. FIN-20-03 entitled "2019 Capital Projects Status Update" be received; AND THAT the Director of Finance/Treasurer be authorized and directed to reserve $3,413,938 from the unspent 2019 Capital Budget allocation or reserves to enable the completion of outstanding projects in 2020; AND THAT the Director of Finance / Treasurer be authorized and directed to adjust the transfers from and to reserves to match actual expenditures for projects completed or approved in 2019. Carried. - 2019 Property Tax Year End Activity Report No. 20-47 Moved by: Rick Cerna Seconded by: Scott Lewis THAT Report No. FIN-20-04 entitled "2019 Property Tax Year End Activity Report" be received. Carried. 1 Chief Administrative Officer/Clerk - Complaint Protocol Annual Report No. 20-48 Moved by: Max Moore Seconded by: Scott Lewis THAT Report No. CAO-20-02 entitled "Complaint Protocol Annual Report" be received. Carried. CORRESPONDENCE: No. 20-49 Moved by: Mark Widner Seconded by: Rick Cerna THAT the following correspondence be noted and filed: 1. Association of Municipalities of Ontario - Watch File — dated January 23 and 30, 2020. 2. Township of Perth South — Resolution supporting South Frontenac and Warwick regarding Safety on Family Farms. (Malahide supported a similar Resolution on August 1, 2019.). 3. Town of Collingwood — Resolution supporting Conservation Authority regulations under Bill 108 being completed in consultation with municipalities, Nottawasaga Valley Conservation Authorities and Conservation Ontario. (Malahide supported similar Resolutions on May 23 and June 6, 2019, and January 23, 2020.) 4. Municipality of Strathroy-Caradoc — Resolution supporting the important role Conservation Authorities provide to local communities. (Malahide supported a similar Resolution on January 23, 2020). 5. Town of Orangeville — Resolution supporting continuation of programs and services of Conservation Authorities in Ontario be wound down and requesting the Province to give clear direction on mandatory and non - mandatory programs and services. (Malahide supported a similar Resolution on September 19, 2019). 6. City of Sarnia — Resolution supporting the halting of the construction of the Deep Geological Repository in the Bruce Peninsula to determine less dangerous solutions for the storage of nuclear waste. 7. Township of Madoc — Resolution supporting the Town of Springwater Resolution regarding Joint and Several Liability Consultation. (Malahide supported a similar Resolution on October 17, 2019). 8. Minister of Transportation — Correspondence regarding release of plan to build a better transportation system in Southwestern Ontario. 9. Stewardship Ontario — Information regarding the approval of the Municipal Hazardous or Special Waste Program Wind -Up Plan. 10.County of Elgin — Correspondence advising the Elgin County Council resolved to support the Elgin Hospice Group through non -financial measures but declined to offer financial support. 11.County of Elgin — Correspondence regarding receipt of provincial funding through the Municipal Modernization Program to undertake a Municipal Service Delivery Review. 12. Municipality of Bayham — Notice of Passing of Zoning By-law and 5-Year Review. Carried. OTHER BUSINESS: - Joint Committee for Shared Services No. 20-50 Moved by: Mark Widner Seconded by: Scott Lewis THAT the resolution received from the Aylmer Town Council, as passed January 20, 2020, advising of the postponement of the Joint Committee for Shared Services pending receipt of additional information from Municipal Modernization Program Expression of Interest, be received. Carried. - Request for Donation from Kinsmen Club of Aylmer No. 20-51 Moved by: Max Moore Seconded by: Rick Cerna THAT the request received from Kin Canada — Kinsmen Club of Aylmer for the placement of an ad in the 75t" Anniversary Souvenir Bulletin, at a cost of $500.00, be supported. Carried. - Regulations for Growing Cannabis In response to an inquiry from Councillor Cerna, the Mayor confirmed that the cultivation of cannabis is considered the same as cultivating any other crop and as such there are no additional setbacks from neighbouring properties. The Mayor confirmed that this is in accordance with federal regulations. The CAO noted that if cannabis is grown in a greenhouse, then the greenhouse would be subject to setbacks as outlined in the Township's Zoning By-law. BY-LAWS: - By-law No. 19-65 — Third Reading of Caroline Davis Drain No. 20-52 Moved by: Chester Glinski Seconded by: Scott Lewis THAT By-law No. 19-95, being a By-law to provide for Drainage works on the Caroline Davis Drain — Branch "C" Drain, be read a third time, finally passed, and be properly signed and sealed. Carried. - By-law No. 20-08 — Official Plan Amendment - 2660711 Ontario Inc. No. 20-53 20-22 Moved by: Rick Cerna Seconded by: Scott Lewis THAT By-law No. 20-08, being Official Plan Amendment No. 18 to the Official Plan of the Township of Malahide insofar as it relates to the property owned by 2660711 Ontario Inc. (Jake Penner), located at Lot 14, Concession 7, Township of Malahide, municipally known as 49610 Talbot Line, be given first, second, and third readings, and properly signed and sealed. Carried. - By-law No. 20-10 — 2020 Permit Fees No. 20-54 Moved by: Max Moore Seconded by: Mark Widner THAT By-law No. 20-10, being a By-law to set the 2020 fees for permits relating to construction, demolition and change of use, be given first, second, and third readings, and be properly signed and sealed. Carried. CLOSED SESSION: No. 20-55 Moved by: Mark Widner Seconded by: Chester Glinski THAT Council move into Closed Session at 8:13 p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following: (i) Personal Matter about an identifiable individual, including municipal or local board employees, relating to the Council Remuneration Review Committee. Carried. No. 20-56 Moved by: Rick Cerna Seconded by: Mark Widner THAT Council move out of Closed Session and reconvene at 8:22 p.m. in order to continue with its deliberations. Carried. No. 20-57 Moved by: Max Moore Seconded by: Rick Cerna THAT the Council does hereby appoint the following individuals to sit on the Council Remuneration Review Committee: Kevin Morrell Maureen Jenkins Richard Robilliard Susan Morrell Martin Baelde Carried. 20-23 CONFIRMATORY: No. 20-58 Moved by: Scott Lewis Seconded by: Rick Cerna THAT By-law No. 20-09, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-59 Moved by: Chester Glinski Seconded by: Mark Widner THAT the Council adjourn its meeting at 8:23 p.m. to meet again on February 20, 2020, at 7:30 p.m. Clerk — M. Casavecchia-Somers