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Regular Council Agenda - 2020/06/18 The Corporation of the Township of Malahide A G E N D A June 18, 20207:30 p.m. Springfield & Area Community Services Building 51221 Ron McNeil Line, Springfield. ** Note: Due to the COVID-19 situation, this meeting will be held electronically via videoconference.** (A)Disclosure of PecuniaryInterest (B)Approval of Previous MinutesRES 1(Pages 9-22) (C)Presentations/Delegations/Petitions (i)Presentation Todd MacDonaldand John Prno, of Performance Concepts Consulting, regarding the Feasibility of the Aylmer Police Service Providing Policing for Malahide Township.RES 2(Pages 23 -34) (D)Reportsof Departments (i)Director of Fire & Emergency Services -Emergency Services Activity Report May. RES3(Pages 35- 39) (ii)Director of Physical Services -Request to Withdraw PetitionLaidlaw Drain. RES4(Pages40 -43) -Waste Management Master Plan: 2020 Revision. RES 5(Pages 44-101) (iii)Director of Development & Community Services (iv)Director of FinancialServices/Treasurer -FCM Municipal Asset Management Program Grant Application. RES6(Pages102-103) (v)CAO/Clerk -Review of Aylmer Police Service Malahide Costing Proposal. RES7(Pages 104-118) (E)Reports of Committees/Outside BoardsRES8 (i)Long Point Region Conservation Authority Board of Directors Minutes of January 8, and May 6, 2020. (Pages 119 -127) (F)CorrespondenceRES9 1.Association of Municipalities of Ontario -Watch File dated June 4 and 11, 2020. (Pages C3 -9) 2.Town of PuslinchResolution supporting continuation of programs of Grand River Conservation Authority, Conservation Halton, and the Hamilton Conservation Authority, both mandatory and non-mandatory. (Malahide supported a similar Resolution on September 19, 2019 and March 25, 2020.) (Pages C10 -16) 3.County of Northumberland Resolution requesting Ministry of Natural Resources and Forestry to review practices and procedures regarding designating Provincially Significant Wetlands. (Malahide supported a similar Resolution on March 19, 2020.) (Page C17) 4.Town of Orangeville Resolution requesting Solicitor General to encourage common training requirements for all members of Police Services as it relates to diversity, empathy, and use of force. (Pages 18-19) 5.Town of Fort Erie Resolution supporting City of Brantford requesting (Page C20) 6.Township of Puslinch Resolution supporting Township of Mapleton requesting Province to review Farm Property Class Tax Rate Program in light of economic competitiveness concerns between rural and urban municipalities. (Pages C21 -24) 7.Town of Bracebridge Resolution supporting Federation of Canadian Municipalities and the Association of Municipalities of Ontario in requests to Federal and Provincial Governments for financial assistance to offset financial impact of COVID-19 pandemic. (Pages C25 -26) 8.Municipality of Chatham Kent Request to Province to complete a comprehensive impartial review of current best practices in private and public Long Term Care and Retirement Homes. (Pages C27 -28) 9.Municipality of Chatham Kent Request to Province to review emotional well-being of Long Term Care Residents and take immediate action to implement recommended changes. (Pages C29 - 33) 10.Town of Aylmer Report regarding cancellation of Aylmer Pool Opening and YWCA Pool Program for 2020. (Pages C34 -36) 11.County of Elgin Approval of Official Plan Amendment 18 (2660711 Ontario Inc. J. Penner) -Notice of Decision extending date of appeal to June 29, 2020. (Pages C37 -38) (G)OtherBusiness (i)Correspondence received from Ian Johnson and Bert Brower Trees in Public Spaces in Port Bruce. RES 10 (Pages 128 -134) (H)By-laws (i)By-law No. 20-39Taylor DrainThird Reading. RES11(Pages 135 -136) (ii)By-law No. 20-40Hansebout DrainExtension 2020Third Reading. RES12(Pages 137 -138) (iii)By-law No. 20-45Cost Sharing Agreement with the County of Elgin, Municipality of Bayham, Municipality of Dutton-Dunwich, Township of Southwold, Township of Malahide, Municipality of West Elgin Joint Fire Training Officer. RES 13(Pages 139 -150) (I)Closed Session (J)ConfirmatoryBy-lawRES14(Page151) (K)AdjournmentRES15 **VIDEOCONFERENCE MEETING Note for Members of the Public: In order to respect the State of Emergency declared by the Province of Ontario and not hold public gatherings, please note that the Regular Council Meeting scheduledto be held on June 18, 2020 will be via videoconference only. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube. Please click the link below to watch the Council Meeting. Link to YouTube Council Meeting Written comments regarding the Council Agenda items are welcome please forward such to the Clerk at mcasavecchia@malahide.ca PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1.THAT the minutes of the regular meeting of the Councilheld on June 4, 2020 be adopted as printed and circulated. 2.THAT the presentation received from Todd MacDonaldand John Prno, of Performance Concepts Consulting, regarding the Feasibility of the Aylmer Police Service Providing Policing for Malahide Township, be received. 3.THAT Report No. F-20- 4.THAT Report No. PS-20- AND THAT the Notice of with Drainage works at 11766 Imperial Road, property owned by 1841591 Ontario Inc. (John and Susana Guenther Guenther Trucking), be received; AND THAT the request to withdraw the Petition be approved. 5.THAT Report No. PS-20- AND THAT a goal of a 40% waste diversion rate be set for 2025; AND THAT an optional provision for bi-weekly winter garbage collection be included in the next Request for Proposal (RFP) for garbage collection services for consideration; AND THAT the existing level of service for all waste management programs remain the same until the next Waste Management Master Plan Revision; AND THAT the next Waste Management Master Plan Revision be set for 2025 or when the municipality transitions to full producer responsibility as legislated by the Province of Ontario; AND THAT the Mayor beauthorized to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities (AMO) that the Corporation of the Township of Malahide will transition to full producer responsibility on January 1, 2023 and that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020. 6.THAT Report No. FIN 20- BE IT RESOLVED THAT the Council direct the Municipal Staff to apply for a grant opportunity from the Federation of Canadian Asset Management Program for Asset Management Program updates and analysis; AND BE IT FURTHER RESOLVED THAT the Township of Malahide commits to conducting the following activities in its proposed project submitted to the Federati Program to advance our asset management program: 1.Purchase of asset management related software 2.Professional services Roads Needs Study; ANDBE IT THEREFORE RESOLVED THAT the Township of Malahide commits $12,500 from its budget toward the costs of this initiative. 7.THAT Report No. CAO-20- AND THAT the Council provide direction to the Municipal Staff with regard to commencing negotiations with the Town of Aylmer for a contract for service for the Aylmer Police Service to provide policing services to the Township of Malahide. 8.THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Long Point Region Conservation Authority Board of Directors Minutes of January 8 and May 6, 2020. 9.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated June 4 and 11, 2020. 2.Town of Puslinch Resolution supporting continuation of programs of Grand River Conservation Authority, Conservation Halton, and the Hamilton Conservation Authority, both mandatory and non-mandatory. (Malahide supported a similar Resolution on September 19, 2019 and March 25, 2020.) 3.County of Northumberland Resolution requesting Ministry of Natural Resources and Forestry to review practices and procedures regarding designating Provincially Significant Wetlands. (Malahide supported a similar Resolution on March 19, 2020.) 4.Town of Orangeville Resolution requesting Solicitor General to encourage common training requirements for all members of Police Services as it relates to diversity, empathy,and use of force. 5.Town of Fort Erie Resolution supporting City of Brantford requesting 6.Township of Puslinch Resolution supporting Township of Mapleton requesting Province to review Farm Property Class Tax Rate Program in light of economic competitiveness concerns between rural and urban municipalities. 7.Town of Bracebridge Resolution supporting Federation of Canadian Municipalities and the Association of Municipalities of Ontario in requests to Federal and Provincial Governments for financial assistance to offset financial impact of COVID-19 pandemic. 8.Municipality of Chatham Kent Request to Province to complete a comprehensive impartial review of current best practices in private and public Long Term Care and Retirement Homes. 9.Municipality of Chatham Kent Request to Province to review emotionalwell-being of Long Term Care Residents and take immediate action toimplement recommended changes. 10.Town of Aylmer Report regarding cancellation of Aylmer Pool Opening and YWCA Pool Program for2020. 11.County of Elgin Approval of Official Plan Amendment 18 (2660711 Ontario Inc. J. Penner) -Notice of Decision extending date of appeal to June 29, 2020. 10.THAT the correspondence received from Ian Johnson and Bert Brower, dated June 15, 2020, relating to Trees in Public Spaces in Port Bruce, be referred to Municipal Staff for further review and consideration. 11.THAT By-law No. 20-39,being a By-law to provide for Drainage works on the TaylorDrain-, be read a third time, finally passed, and be properly signed and sealed. 12.THAT By-law No. 20-40,being a By-law to provide Drainage works on the Hansebout Drain Extension 2020 be read a third time, finally passed, and be properly signed and sealed. 13.THAT By-law No. 20-45,being a By-law to authorize the execution of a Joint Cost Sharing Agreement with the County of Elgin, Municipality of Bayham, Municipality of Dutton-Dunwich, Township of Southwold, Township of Malahide, and Municipality of West Elgin for a Joint Fire Training Officer,be given first, second and third readings, and be properly signed and sealed. 14.THAT By-law No. 20-42, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 15.THATtheCounciladjournits meetingat _______ p.m.to meet again on July 9,2020, at 7:30 p.m. June 4, 2020 7:30 p.m. ________________________________________________________________ The Malahide Township Council met via videoconference. The Manager of Information Technology and the Deputy Clerk were present in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield. Due toCOVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor S. Lewis, Councillor M. Moore, and Councillor M. Widner. Staff present in Council Chamber:Manager of Information Technology C. Coxen and Deputy Clerk D. Wilson. Staff via Videoconference:Chief Administrative Officer/Clerk M. Casavecchia- Somers, Director of Fire and Emergency Services B. Smith, Director of Development and Community Services E. DiMeo, Director of Physical Services M. Sweetland,Director of Financial Services A. Mohile,andWater/Wastewater Manager S. Gustavson. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30p.m. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: Councillor Widner declared a conflict of interest with respect to the following: -Council Agenda Item (C)(i) regarding the Court of Revision Taylor -Council Agenda Item (C)(ii) regarding the Court of Revision Hansebout Drain Extension 2020. -Council Agenda Item (D) (ii) Petition for Drainage Valance. -Council Agenda Item (D) (ii) Petition for Drainage Dohner. The nature of the conflict being that a Junior Partner at Spriet Associates is an immediate relative of his. Councillor Glinski declared a conflict of interest with respect toCouncil Agenda Item (D) (ii) Petition for Drainage Dohner.The nature of the conflict being that he is an assessedproperty owneron the Dohner Drain. MINUTES: No. 20-194 Moved by:Rick Cerna Seconded by:Max Moore THAT the minutes of the regular meetingof the Councilheld on May 21, 2020 be adopted as printed and circulated. Carried. PRESENTATIONS/DELEGATIONS/PETITIONS: Court of Revision Taylor Drain Councillor Widner declared a conflict of interest with respect to Council Agenda Item(C) (i) and (ii) relating to Spriet Associates, retired from the meeting, and abstained from all discussions and voting on the matter. No. 20-195 Moved by:Scott Lewis Seconded by:Rick Cerna THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Taylor Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Chester Glinski. Carried. No. 20-196 Moved by:Chester Glinski Seconded by:Dominique Giguère THAT the Court of Revision for the Taylor Drain order at 7:35p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, John M. Spriet, of Spriet Associates, briefly outlined the natureof the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer. In response to an inquiry from Councillor Glinski, the Engineer confirmed that the actual construction costs were prorated based on the assessment schedule. The Engineer also clarified that the drain construction was being paid for by the Petitioner as it was a condition of a severance. No. 20-197 Moved by:Dominique Giguère Seconded by:Chester Glinski THAT the Court of Revision members for the Taylor Drain hereby accept the recommendations of Drainage Engineer John M. Spriet, of Spriet Associates; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer,dated April 1, 2020. Carried. No. 20-198 Moved by:Dominique Giguère Seconded by:Chester Glinski THAT the Court of Revision relating to the Taylor Drain adjourned and the Council Meeting reconvene at 7:37p.m. Carried. No. 20-199 Moved by:Chester Glinski Seconded by:Max Moore THAT the tender for the Taylor Drain Enterprises,in the amount of $9,310.00; subject to the expiration of all appeal periods and subject to no appeals having been received related to the Taylor Drain Carried. The Engineer, John M. Spriet, retired from the meeting. Court of Revision Hansebout Drain Extension 2020 No. 20-200 Moved by:Rick Cerna Seconded by:Scott Lewis THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Hansebout Drain Extension 2020: Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Scott Lewis. Carried. No. 20-201 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT the Court of Revision for the Hansebout Drain Extension 2020 be called to order at 7:40p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Mike DeVos, of Spriet Associates, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and the Deputy Clerk advised that one comment was received from Jeremy Heatley requesting clarification of his assessment. Mr. Heatley was advised by the Municipal Staff that his assessment was $30.00 as stated in Section C of the Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-202 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT the Court of Revision members for the Hansebout Drain Extension 2020 do hereby accept the recommendations of Drainage Engineer M. P. DeVos, ofSpriet Associates; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer,dated January 29, 2020. Carried. No. 20-203 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT the Court of Revision relating to the Hansebout Drain Extension 2020 be adjourned and the Council Meeting reconvene at 7:43p.m. Carried. No. 20-204 Moved by:Rick Cerna Seconded by:Scott Lewis THAT the Municipal Staff be directed to request quotations for the construction of the Hansebout Drain Extension 2020; it being noted that no bids were received in response to the previous call for tenders. Carried. The Engineer, Mike DeVos, retired from the meeting. Councillor Widner resumed his seat in the videoconference meeting. REPORTS: Director of Physical Services -Springfield Sewer Collection System: 2019 Performance Report No. 20-205 Moved by:Chester Glinski Seconded by:Max Moore THAT Report No. PS-20- 2019 Carried. -Photo Radar Speed Enforcement No. 20-206 Moved by:Scott Lewis Seconded by:Max Moore THAT Report No. PS-20- received; AND THAT no action be taken at this time regarding the implementation of Photo Radar Speed Enforcement; AND THAT, in an effort to educate the public and obtain speed zone compliance, the Municipal Staff be directed to continue to promote the Community Sponsored Radar Speed Sign program; SUBJECT TO a Carried. -Implication of Community Safety Zones In response to several inquiries from the Council regarding the implementation of aCommunity Safety Zonein the Amish Settlement Area,areduction of speed to 60 km per hour,and the installation of flashing lights on the entrance signsto the Settlement Area, the Director of Physical Services indicated that, before adopting additional measures, he would like to assess whether or notthe newest safety precautions that were recently approved(additional safety signage and roadside mowing)hadaddressed the previous safety concerns. The Director also suggested that further consultation with the Ontario Provincial Police should be undertakento ensure that flashing lights on the entrance signs do not pose a concernfor the OPP, as flashing lights on roadside signage do not follow Ministry of Transportation regulations. Following some discussionby the Council Members, the CAO/Clerk advised that a by-law would be required if the Council wished to implement aCommunity Safety Zone and reduce the speed limitfrom 80 km/hr to 60 km/hr in the Amish Settlement Area. No. 20-207 Moved by:Mark Widner Seconded by:Max Moore THAT Report No. PS-20- be received; AND THAT, notwithstanding the recommendation of the Director of Physical Services,the Municipal Staff be directed to prepare the necessary documentation toenable the implementation ofaCommunity Safety Zone throughout the Amish Settlement Area;as well as a reduction in the speed limit from 80 km per hour to 60 km per hour; AND THAT, notwithstanding the recommendation of the Director of Physical Services,the Municipal Staff be directed to proceed with the installation of flashing lights on the large entrance signs to the Amish SettlementArea. Carried. -Petition for Drainage Valance Petition Councillor Widner declared a conflict of interest with respect to Council Agenda Item (C) (i) and (ii) relating to Spriet Associates, retired from the meeting, and abstained from all discussions and voting on the matter. No. 20-208 Moved by:Rick Cerna Seconded by:Max Moore THAT Report No. PS-20-Petition for Drainage Valance Petition AND THAT John M. Spriet, P. Eng., of Spriet Associates Ltd., be appointed Carried. -Petition for Drainage Dohner Petition Councillor Glinski declared a conflict of interest with respect to Council Agenda Item (C) (ii) relating to the Dohner Petition, retired from the meeting, and abstained from all discussions and voting on the matter. No. 20-209 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT Report No. PS-20-Petition for Drainage Dohner Petition AND THAT Mike Devos, P. Eng., of Spriet Associates Ltd., be appointed to Carried. CouncillorsWidnerand Glinski resumed theirseatsin the Videoconference meeting. -Change of Appointed Drainage Engineer Various Drains No. 20-210 Moved by:Scott Lewis Seconded by:Chester Glinski THAT Report No. PS-20-Change of Appointed Drainage Engineer Various Drains Carried. Director of Development and Community Services -Site Plan Agreement County of Elgin No. 20-211 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT Report No. DCS-20-Agreement County of AND THAT the CAO/Clerk and Mayor be authorized to enter into a Site Plan Agreement with the County of Elgin for the lands located at PT LOT 86 AND 87 CON NTR, Township of Malahide, municipally known as 49462 (475) Talbot Line (Terrace Lodge); SUBJECT TO all of the conditions set out in this Report having been satisfied. Carried. -Site Plan Agreement 1841591 Ontario Inc. No. 20-212 Moved by:Mark Widner Seconded by:Chester Glinski THAT Report No. DCS-20-1841591 AND THAT the CAO/Clerk and Mayor be authorized to enter into a Site Plan Agreement with 1841591 Ontario Inc. relating to the lands located PT LOT 11 CON 9, Township of Malahide, municipally known as 11766 Imperial Road; SUBJECT TO all of the conditions set out in this Report having been satisfied. Carried. -Site Plan Agreement Guenther Homes Inc. No. 20-213 Moved by:Max Moore Seconded by:Rick Cerna THAT Report No. DCS-20-Guenther AND THAT the CAO/Clerk and Mayor be authorized to enter into a Site Plan Agreement with Guenther Homes Inc., relating to the lands located PT LOT 15CON 8, Township of Malahide; SUBJECT TO all of the conditions set out in this Report having been satisfied. Carried. CORRESPONDENCE: No. 20-214 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT the Town of Fort Erie resolution requesting support for high speed internetconnectivity in rural Ontario be supported. Carried. No. 20-215 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated May 21 and 28, 2020. 2.City of Cambridge Resolution requesting the Province to provide funding for rehabilitation facilities and programs. 3.City of Kitchener Resolution requesting Province to pursue a partnership with the Federal Government for the establishment of a universal basic income. 4.City of Brantford Resolution requesting Federal, Provincial, and Municipal Governments to proclaim March 17 as Essential Workers Day. 5.Town of Aylmer Notice of Virtual Public Meeting regarding an application for Zoning By-law Amendment relating to the property at 50-52 Victoria Street South, Aylmer. Carried. OTHER BUSINESS: -Update re Re-opening of Municipal Facilities In response to an inquiry from Deputy Mayor Giguère requesting an update on the status of municipal facilities in Port Bruce, the Chief Administrative Officer advisedthat the beach areas and the washrooms at the Provincial Park remain th closed at this time, however, the Port Bruce Pier will be re-opening onJune 5 for fishing and walking. The CAO advised that all actions related to municipal facilities are being made in consultation with the Southwestern Public Health, including re-opening the pavilion and washrooms in Wonnacott Park, and the basketball courtsat the Provincial Park. The CAO advised that signage has been installed at all facilitiesto encourage applicable safety measures such as social distancing and hand hygiene. -Speeding in Village of Springfield Councillor Moore advised thathe had received complaints from Springfield Residents regarding speeding vehicles on Springfield Road, Ron McNeil Line, and Broadway Street. The Municipal Staff was asked to contact the OPP to request increased enforcement in these areas of Springfield. -Grass Cutting in Springfield Parks Councillor Moore advised that he had received a complaint regarding the grass cutting in MemorialParkin Springfield. The Chief Administrative Officer advised that Municipal Staff were aware of the concerns regarding the grass cutting in the park and noted that the current contract states that the park grass is cut once a week. The Deputy Mayor askedthat the Councilconsider,during the 2021 Budget deliberations, anenhanced level of service for Memorial Park in the Spring. -Former Springfield Gas Station Property on Ron McNeil Line In response to acomplaintfrom Councilor Moore, the Director of Development and Community Services advised that the former Springfield Garage property is now privately owned. However, the Director indicated thathewould contact the new owner to ask that they undertake more frequent grass cutting. -Aylmer Pool Closure The Chief Administrative Officer responded to an inquiry from Councillor Cerna advising that the Town of Aylmerhas decidednot to open the Aylmer Pool in 2020. The CAO advised that the Township allocation of $30,000 as a contribution towards pool operations. As such, the Township will realize some budget savings. -Port Bruce Pier ProjectStatus The Director of Development and Community Services responded to an inquiry from Councillor Widner regarding status of the Port Bruce Pier Rehabilitation Project. The Director advised that the project is substantially completed with the exception of the installation of the safety ladders. He noted that the Contractor placed rock between the benches along the breakwall as they were experiencing washoutfrom wave action and high waterwhensmaller fill was used. However, this was causing difficulty for pedestrians when attempting to cross over the rock area to get to a bench. The Director advised that he would discuss with the Contractor thepossibility of adding a somesmoother access points. The Director responded to an inquiry from Deputy Mayor Giguère regarding the existence of a Contractor warranty if the materialsused werenot sufficientas well as if there was damage to the ladders by ice break-up as they were not being recessedinto the pier. The Director noted it was difficult to retrofit an existing structure and that if the ladders failed it would be a problem with the design and not a Contractorissue. -Harvest Bowl ProjectUpdate Councillor Widner reported that, through the help of local volunteers, the Harvest Bowl Project had prepared another 1,600 packages of soup mix at the South Dorchester Community Hall(SDCH).Heindicated that Harvest Bowl organizers were very appreciativeof the opportunity to proceed with this initiativeat the SDCH. BY-LAWS: -By-law No. 20-34Incorporate Parcels into Roads System No. 20-216 Moved by:Rick Cerna Seconded by:Max Moore THAT By-law No. 20-34, being a By-law to incorporate a parcel on Newell Road as part of the public highways, be given first, second,and third readings, and be properly signed and sealed. Carried. -By-law No. 20-372020 Tax Rates and Levies No. 20-217 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT By-law No. 20-37, being a By-law to set the 2020 tax rates and levies, be given first, second, and third readings, and be properly signed and sealed. Carried. -By-law No. 20-38Duncor Enterprises Agreement Surface Treatment No. 20-218 Moved by:Mark Widner Seconded by:Chester Glinski THAT By-law No. 20-38, being a By-law to authorize the execution of an Agreement with Duncor Enterprises Inc. for the supply and placement of Micro Surfacing and Surface Treatment, be given first, second,and third readings, and be properly signed and sealed. Carried. -By-law No. 20-36Site Plan Agreement County of Elgin No. 20-219 Moved by:Dominique Giguère Seconded by:Mark Widner THAT By-law No. 20-36, being a By-law to authorize the execution of a Site Plan Agreement with the County of Elgin (Terrace Lodge), be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-39Site Plan Agreement 1841591 Ontario Inc. No. 20-220 Moved by:Rick Cerna Seconded by:Scott Lewis THAT By-law No. 20-39, being a By-law to authorize the execution of a Site Plan Agreement with the1841591 Ontario Inc. (Guenther Trucking), be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-40Site Plan Agreement Guenther Homes Inc. No. 20-221 Moved by:Chester Glinski Seconded by:Max Moore THAT By-law No. 20-40, being a By-law to authorize the execution of a Site Plan Agreement with theGuenther Homes Inc., be given first, second and third readings, and be properly signed and sealed. Carried. -By-law No. 20-41Deferral of Interest and Penalties on Property Taxes No. 20-222 Moved by:Scott Lewis Seconded by:Rick Cerna THAT By-law No. 20-41, being a By-law to defer the imposition of all new penalties and interest on property taxes until September 15, 2020, be given first, second and third readings, and be properly signed and sealed. Carried. CLOSED SESSION: No. 20-223 Moved by:Mark Widner Seconded by:Scott Lewis THAT Councilmove into Closed Session at 8:55p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss a labour relations or employee negotiations matter relating to staffing in response to COVID- 19 pandemic. Carried. No. 20-224 Moved by:Max Moore Seconded by:Scott Lewis THAT Council move out of ClosedSession and reconvene at 9:20p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding a Labour Relations or Employee Negotiations matter relating tostaffing in response to COVID-19 pandemic. There is nothing further to report. CONFIRMATORY: No. 20-225 Moved by:Rick Cerna Seconded by:Scott Lewis THAT By-law No. 20-35, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-226 Moved by:Chester Glinski Seconded by:Mark Widner THATtheCounciladjournits meetingat 9:21p.m.to meet again on June 18, 2020, at 7:30 p.m. Carried. _________________________________ Mayor D. Mennill _________________________________ CAO/Clerk M. Casavecchia-Somers Report toCouncil REPORT NO.:F20-07 DATE: June 1, 2020 ATTACHMENT:None SUBJECT:Emergency Services Activity Report -May Recommendation: THAT Report No. F20-07Emergency Services Activity Report Maybe received. Background: Department Incidents In May2020, Malahide Fire Services responded to eighteen (18) incidents as compared to forty-four (44)incidents in 2019, thirty-eight (38) incidentsin 2018,twenty-four (24) incidents in 2017, thirty (30) incidents in 2016,and twenty-three(23) incidents in 2015. Medical incidents accounted for approximately fifty (50%) of all Mayincidents in 2020. The average age of persons requiring medicalresponse in May2020 was 62with a 75/25male/female ratio. Of the eighteen (18)incidents inMay2020, South Stationresponded to ten (10) incidents, Station #3 to seven (7) incidents, and Station #4 to one (1) incidents. Department Responses Department protocols provide for response by additional Stations depending on the type of incident reported (e.g. MVC, structure fire, water rescue). Individual Station responses resulted in South Stationresponding to five(5) incidents, Station #3 to three(3)incidents, and Station #4 responding to four(4)incidents. Fire Events Loss/Save There wasone structure fireinMayresulting in fire loss of $345,000.00and savingsof $100,000.00. Fire Prevention The Mayfire safety message of the month was Burn Permits required for open air burning During this time of physical distances and the inability to congregate, the Fire Prevention Committee has been preparing and posting videos to their Association Facebook page and the Township website. Fire Safety Inspections In May 2020,the Staff conducted two (2)inspectionsand no orders for non-compliance wereissued. Station and Technical Training Station training is currently suspended. Training Revenue No external DZ training was provided in May2020. Ontario Police College To date in 2020,the Staff hastrained489Police Cadets. The current agreement with the Ontario Police College is that they will reimburse MalahideFire Service $2,000.00 per session as well as cover the cost of any equipment that is damaged during any presentation. OPC has been billed $2,000.00 for 1 session so far in 2020. The training session at OPCscheduled to be held inMay2020was cancelled and will be rescheduled at a later date. To date in 2020, theStaff have not filled anybottles for the OPC. Motor Vehicle Collision Revenues Malahide Fire Services responded to one (1)motor vehicle collisions(MVC) inMay.To date in 2020,we have invoiced$13,896.18for services provided to the MTO andto non-residents of Malahide Township(April2020incidents). Burn Permits To date in 2020,the Staff have issued threehundred and fifty-eight(358) burn permits. General Automatic Aid Agreement(s) The Automatic Aid Agreement with Central Elgin was not activated inMay,2020. Mutual Aid Malahide Fire Services did request Mutual Aid from Bayham once, but was not requested to provideMutual Aid assistanceto other municipalities in May. Emergency Management Program Emergency Response The outbreak of the COVID-19 pandemic has resultedinthe Municipality making a Declaration of Emergency on March 21, 2020.The Province of Ontario has declared that non-essential business are to close, but that municipal operations, with the exception of parks and recreation, are an essential service. Administrative Staff are working from home on a revolving basis to ensure that there is minimal interaction in the municipal office. Road Staff have adjusted their schedule and have been split between the north and south shop to reduce interaction. In addition, they have been instructed to only have one person in a vehicle and are regularly cleaning and disinfecting the vehicles before and after each use. The Staff are participating inregular conference call updates from SouthwesternPublic Health to receive updates on the status of the pandemic and to receive advice on municipal operations under the current health emergency. We continue to monitor the situation and make necessary adjustments as warranted. We continue to answer all inquiries from the public as well as communicating regularly with our Amish and Mennonite communities. Regular meetings of the MECC (Municipal Emergency Control Group) have taken place as required. Public Education/Awareness Included as apart of Fire Prevention activities. Training TBD. Emergency Management Program Committee Next meeting TBDin 2020. 2020Program Compliance Activities EMPC Meeting TBD ERP Review TBD Annual Exercise TBD Malahide Flood Plan Review TBD Annual CCG Training TBD. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Community . By undertaking a long-range strategy, in consultation with the appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by:Approvedby: H. Brent Smith Report toCouncil REPORT NO.:PS-20-32 DATE: June 18,2020 ATTACHMENT:Letter from CJDLand Notice of Proceed SUBJECT:Request to Withdraw Petition Laidlaw Drain Recommendation: THAT Report No.PS-20-32entitledRequest to Withdraw Petition Laidlaw Drain AND THAT the Notice of Engineers RecommendationNot to Proceed with Drainage works at 11766 ImperialRoad, property owned by 1841591 Ontario Inc. (John and Susana Guenther Guenther Trucking),be received; AND THAT the request to withdraw the Petition be approved. Background: As the Council is aware, Andrew Gilvesy, P. Eng. was appointedto replace Matt Sweetland as the Engineer relating to the LaidlawDrain (Report No. PS-20-30 submitted to Council on June 4, 2020). Guenther Trucking had petitioned to have the a portion of of the Laidlaw Drain relocated further east,to the rear of the property,to facilitate a parking lot for a new trucking facility. During constructionof the trucking facility,itwas discovered that the actual location of the drain was just outside of the proposed truck parking area. As a result, the existing drain in its current location was able to be incorporated into the new site plan design to service the proposed parking areaand relocation is not required. As per Section 40of the Drainage Act, R.S.O. 1990,CJDL has filed a letter with the Township to have the drain process halted due to the drainage works not being required. Comments/Analysis: The Municipal Proceed Form(see attachment).The Staff recommendsthatthe Council accept the Recommendation Not to Proceed. Financial Implications to Budget: All costs involved in this process will be covered by the developer. There are no costs to the Township at this time. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the Financial Efficiency throughout Decision. Ensuring that the cost of maintaining municipal infrastructure is equitably borne by current and future works to achieve this goal. Submitted by:Approved by:Approved for Council: Bob Lopez,Matt Sweetland, P.Eng., Engineering Technologist/Director of Physical Drainage SuperintendentServices 18131 20 May 2020 Township of Malahide 87 John Street South Aylmer, Ontario N5H 2C3 RE: REQUEST FOR DRAIN IMPROVEMENT: GUENTHER TRUCKING TOWNSHIP OF MALAHIDE ATTENTION: MR. BOB LOPEZ, DRAINAGE SUPERINTENDENT Dear Sir: At its regular meeting of 7 November 2019, Malahide Council resolved to appoint Mathew Sweetland, P. Eng. of Cyril J. Demeyere Limited, by Report No. PS-19-67, to prepare a drainage reportpursuant to Section 4(1) of The Drainage Act, R.S.O. 1990, after receiving the Petition for Drainage Works filed by John Guenther. Mathew Sweetland is no longer employed at Cyril J. Demeyere Limited and the drainage report is yet to be completed. As we are currently acting for the Developer to satisfy the Conditions of Severance, it is respectfully requested that Council appoint Andrew Gilvesy, P. Eng. of Cyril J. Demeyere Limited as the Drainage Engineer for this project to complete the work described in the Petition for Drainage Works. The Petition for Drainage Works was filed to allow a portion of the Laidlaw Drain on the property at 11766 Imperial Road to be relocated as to not conflict with site plan development by Guenther Trucking. However, during construction it was discovered that the location of the Laidlaw Drain did not interfere with the proposed elements of site plan development. Therefore, the Laidlaw Drain does not need to be relocated and a Municipal Drain Report is no longer required. CJDL requests that the Petition for Drainage Works process be concluded. If there are any questions, please do not hesitate to contact this office. Respectfully submitted, Andrew Gilvesy, P.Eng. AG/cjc Encl. c.c.Mr. John Guenther, Developer Mr. Mathew Sweetland, P. Eng., Director of Physical Services, Township of Malahide Fax Mail Deliver Courier e-mail Report toCouncil REPORT NO.:PS-20-33 DATE: May 11, 2020 ATTACHMENT:2020 Waste Management Master Plan Revision SUBJECT:WASTE MANAGEMENT MASTER PLAN: 2020 REVISION Recommendation: THAT Report No. PS-20-33Waste Management Master Plan: 2020 Revisionbe received; AND THAT a goal of a 40% waste diversion rate be set for 2025; AND THAT an optional provision for bi-weekly winter garbage collection be included in the next Request for Proposal(RFP)for garbage collection services for consideration; AND THAT the existing level of service for all waste management programs remain the same until the next Waste Management Master Plan Revision; AND THAT the next Waste Management Master Plan Revision be set for 2025 or whenthe municipality transitions to full producer responsibility as legislated by the Province of Ontario; AND THATthe Mayorbe authorized to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities (AMO)that the Corporation of the Township of Malahide will transition to full producer responsibility on January 1, 2023 and that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020. Background: As the Council will recall, the Township of Malahide, working with the Municipality of Central Elgin and the Municipality of Bayham, commissioned a Waste Management Master Plan (WMMP) in 2011, which was subsequently approved by the Council on November 3, 2011. The WMMP is a guidance document to assist the Township in economically meeting the waste diversion targets as set by the Province. The 2011 Waste Management Master Plan (WMMP) recommended that a review and update of the plan be done in 2017, which has not been undertaken. The projections set forth in the WMMP were based on the legislative, environmental, and financial conditions of 2011. The Council decided, during the 2019 Budget deliberations, to undertake a review of the waste management program in-house. The strength of the Waste Management Program is derived for the community to which it benefits, and thus, a committee of Staff and Council wasestablished to work to engage the community. Comments/Analysis: The Waste Management Master Plan (WMMP) is a long-termguiding document, created in consultation with the community, for all aspects of municipal decision-making regarding waste management. The plan considerssocial, economic, and environmental objectives, and integrates them with municipal planning. This Plan revision set out a strategy for waste management over the next 5 years. The focus of this Revision has been to reduce the amount of waste directed to landfill and increase the amount of waste diverted. It is recommended that a diversion rate target of 40% be set within the next 5 years, recognizing that significant changes are not being recommendedat this time. The 5-year planning window was set to coincide with the Province of Ontario transition to full producer responsibility of the Blue Box by 2025.Under the new system, producers can either directly operate recycling services, or they can contract out with service ervice n the new legislative framework for Blue Box services. This Plan revision investigated ways to improve waste diversion in the short-term. A waste diversion strategy for increasing the capture rate of Blue Box recyclables as well as other non-Blue Box diversion such scrap metal, hazardous waste, etc.is recommended. Investigating a garbage collection strategy that includes bi-weekly winter garbage collection is also recommended for finding cost savings and for decreasing total waste sent to landfill. With improved promotion and education, existing programs may be optimized to achieve a higher diversion rate which will mitigate decreasing revenues. Increasing the capture rate of recyclables, decreasing the convenience of waste disposal, and making current programs more cost efficient will help the municipality achieve its goals. The goal of the recommendations made in the Township of Malahide 2020 Waste Management Master Plan is to optimize well-established waste diversion programs, in an effort to encourage residents to continue to divert materials from landfill as this ultimately helps to reduce the cost of the waste program andis good for the environment. Financial Implications to Budget: N/A. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the "Embody Financial Efficiency throughout Decision - Making" Strategic Pillar is to continue to strive for equitable balance of taxation in relation to its provision of core services. Submitted by:Approved by:Approved for Council: Talya Jones,Matt Sweetland, P.Eng., Physical Services ClerkDirector of Physical Services Report to Council REPORT NO.:FIN-20-11 DATE: June 18, 2020 ATTACHMENT:none SUBJECT:FCM Municipal Asset Management Program Grant Application Recommendation: THAT Report No. FIN20-11FCM Municipal Asset Management Program Grant Application; AND BE IT RESOLVED THAT the Council direct the Municipal Staff to apply for a grant Management Program for Asset Management Program updates and analysis; AND BE IT FURTHER RESOLVED THAT the Townshipof Malahidecommits to conducting the following activities in its proposed project submitted to the advance our asset management program: 1.Purchase of asset management related software 2.Professional services Roads Needs Study;AND BE IT THEREFORE RESOLVED THAT the Township of Malahide commits $12,500 from its budgettoward the costs of this initiative. Background: The Federation of Canadian M(FCM) Municipal Asset Management Program provides funding for projects that will help Canadian cities and communities of all sizes enhance their asset management practices. The goal of the program is to help municipalities make informed investment decisions for infrastructure assets, such as roads, buildings, water supply,and sanitation systems, in order to deliver value for money while best serving citizens' needs. The Township has been successful in the past in receiving funding from FCM to develop and advance its Asset Management program. Comments/Analysis: FCM's Municipal Asset Management Program (MAMP)can provide up to 80% of total eligible costs, to a maximum of $50,000. Projects must be completedwithin 11 months from funding approval notice. The Municipal Staff recommend taking advantage of the grant opportunity that is available now to fund the following two projects to the maximum possible: 1.Purchase of asset management related software 2.Professional services Roads Needs Study. Further information on the grant, eligibility,and application process is available on the FCM website: FCM Asset ManagementGrant Financial Implications to Budget: The Staff are recommendingapplying for the maximum eligible funding of $50,000. swould be $12,500. The Multi-year Operating Budget, as previously approved by the Council,includes $25,000 to update theRoad Needs Studyin 2022. This is currently proposed to be funded from reserves.However, if the FCM grant is approved, these funds would instead be used towards funding the 20% municipal contribution. Summary The Municipal Staff are recommending that we submit a grant application to enable the Township to moveforward with these identified AMP projects. Not only willthese projects , but the grant funding will also result in anoverall reduction to the budget funds needed in future years. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. throughoutDecision-Maximizing on grant funding opportunitiesmeets the intention of this goal. Submitted by:Approved by: Report to Council REPORT NO.:CAO-20-08 DATE: June 11, 2020 ATTACHMENT:Aylmer Police Service Malahide Costing Proposal, dated October 21, 2019 SUBJECT: REVIEW OF AYLMER POLICE SERVICE -MALAHIDE COSTING PROPOSAL Recommendation: THAT Report No.CAO-20-08entitlReview of Aylmer Police Service Malahide Costing Proposal AND THATthe Council provide direction to the Municipal Staff with regard to commencing negotiations with the Town of Aylmer for a contract for service for the Aylmer Police Service to provide policing services to the Township of Malahide. Background: In October, 2019, a proposal was received from the Town of Aylmer setting out the proposed costing if the Aylmer Police Service was to be contracted to provide policing services to the Township of Malahide. On November 7, 2019, the Council referred the costing proposal to the Municipal Staff for a detailed review and toreport back to the Council at a future meeting with respect to any recommended actions. Such review by Staff was ongoing when, on April 16, 2020, the Council directed that the Service Delivery Review Consultants (Performance Concepts Consulting Inc.) be requested to include the Aylmer Police Service Costing Proposal as a component of the Service Delivery Review. Comments/Analysis: Performance Concepts Consulting Inc.has now completed its review of the costing proposal. See Final Report included in the Council Agenda package. The Aylmer Police Service is capable, and well situated geographically, to provide policing to the Township ofMalahide that meets or exceeds adequacy standards. Legacy costs, salary calculations, potential capital expenditures, and the longevity of the APS should be confirmedat the outset of any negotiations. In addition, the Township should expect to fund some life-cycle capital costs should they sign on for an additionalterm beyond the recommended 10 year first term. While ongoing vehicle replacement is addressed through acontribution to capital, other items with a lifespan of longer than the ten-year contract, are not. Equipment suchas pistols may need to be replaced after the ten-year mark. Longer term facility lifecycle costs are unclear at thistime. The Township should also require that a Malahide-specific Annual Policing Report be a requirement of anynegotiated agreement, as should an annual comprehensive review of the Policing budget vs actualexpenditures/revenues. Next Steps: The Consultant has concluded that theAylmer Police Service is capable, and well situated geographically, to provide policing to the Township of Malahide that meets or exceeds adequacy standards.The Consultant also identified some issues that should be addressed prior to entering into a contract with the Town of Aylmer. As the Council is aware, the OPP are also capable and currently do provide policing to the Township of Malahide that meets or exceeds adequacy standards. The next step is for the Council to decide whether or not it wishes to terminate its current agreement with the OPP and move forward with negotiating a formal contract with the Town of Aylmer for the Aylmer Police Serviceto provide policing services to the Township of Malahide. If the Council does wish to proceed with commencing negotiations with the Town of Aylmer, direction should be provided with regard to whom should be involved in such negotiations. The Municipal S in consultation with the Ministry of the Solicitor General The current police services agreement with the OPP expires on June 30, 2021. The terms of the current agreement require the Township to provide a minimum of 1year notice, in writing,of its intention to terminate. recently negotiated policing services contracts (Stratford;Amherstburg and Windsor).While these contracts may be used a reference, terms for an tive Councils. It is anticipated that given the current COVID-19 pandemic, such contract negotiations may be protracted as a result of limited staffing resources. Financial Implications to Budget: The police costing proposed by the Aylmer Police Service(APS)for year 1 of the contract ($1,087,054 including startup capital costs of $221,967) iscomparable to the current cost of OPP policing services($1,038,535). The Aylmer Police Service proposal projects a 3% annual increase for the term of the contract (10 years). The cost for OPP policing for the next 10 years is unknown at this time, however, over the past 5 years, theaverage increase has beenabout 2%per year. The APS proposal includes an initial capital cost related to vehicle and equipment purchases,which makesit a higher cost for Malahide in the first year as compared to the ongoing OPP annual cost. Subsequent years spread the capital replacement costs out over years, thus minimizing the annual impact. Based on the costing proposal submitted by the APS, it is estimated that the Township will see significant savings over the life of a ten-year contract with the APS; based on the following assumptions: 1.That the costs proposed by APS for ten years remain unchanged, 2.That there is no additional contribution asked by APS for any reason whatsoever 3.That service levels will continue as proposed by the APS and as currently provided by the OPP 4.That OPP costs increase by 2% over the 2020 billingamount, and 5.That there is no change to legislation or other factors that affect policing services in general or particular to OPP or municipal policing. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Our CommunityKeep Our Community SafeEnsuring that any provider of policing services to the Township is capable to meet or exceed adequacy standardsworks to achieve this goal. Submitted by: Michelle Casavecchia-Somers, Chief Administrative Officer/Clerk Aylmer Police Service Malahide costing proposal Chief -Zvonko Horvat 21 Oct. 2019 The proposal calls for the delivery of Malahide’s police service from current facility situated at 20 Beech St, Aylmer. A discussion with Malahide Council may result in establishment of centralized ESO for Malahide patrol. The consolidation under one administration allows the service to obtain certain efficiencies which are reflected throughout the costing details. Aylmer Police have undertaken a detailed review of the crime statistics and various calls for service compiled by the Ontario provincial police over the course of the past three years. This analysis provides us with a level of confidence to meet and/or exceed the adequacy standards. The proposed model takes into account the municipality’s allocated portion of Aylmer's total municipal policing base and calls for service, plus the costs for overtime, facility maintenance activities, court security, prisoner transport and investigative support. Base Services –which are costs associated with proactive policing services (routine patrols, crime prevention, RIDE programs, officer training, administration etc. Calls for Service –relate to reactive policing activities where a police officer has been summoned to respond to render some type of service. Analysis: Aylmer currently employs 13 officers, 1 FTE dedicated to part time program, one civilian and one full time special constable. adding 5 additional officers would equate to 36% of Aylmer’s budget factoring in all costs and compared to the current budget. The factor in this calculation includes only the officer positions. That factor is 14 current officer positions. Malahide addition would include 5 officer complement. 5/14 = 36% LIFE/AD &D CPPEIEHTWSIBOMERSHEALTHLTDTOTAL 9.2-15.8 ( NRA 0.0004730 Rate or Monthly Premium5.25%2.115%1.95%3.20%60)6620.8844.713%Benefit Maximum Amounts2782.501171.002889.609-14.6 (NRA 65)6620.883676.2332% 2020 YMPE $55900.0051700.009030055900.00RETIREES CONSTABLESCst. 0 to 75 Basic Salary20-Aug-201005872782.501171.001983.832889.6012384.686620.881147.673676.2332656.39 Group Life1148 101735 Life Volume202180 LTD Volume67061 FIVE CONSTABLES$502,9351391358559919144486192333104573818381$163,282 $666,217 OTHER OTHOURS 10 ASSOC DAYS0.00 INTOX REQUAL0.00 STAT HOLIDAY 1446726131.15 3 PARADES0.00 PERSONAL DAYS1205605109.29 SICK DAYS1507006136.61 OVERTIME300210180.00 TOTAL$40,354$377 Chief 10%15500 Sergeant 10%12121 Civilian 10%7717 Aylmer Admin Cost 10%13082 Special Cst 10%7517 NON-OPERATIONAL COSTS$762,884 Benefits/Wages/Admin/Town Chief 10%15500 Sergeant 10%12121 Civilian 10%7717 Aylmer Admin Cost 10% (Town)13082 Special Cst 10%7517 NON-OPERATIONAL COSTS$762,884 OPTIC User fees$1,000$5,000 Cell Phones$1000 Cruiser fuel1 car$5,800 Cruiser Maintenanceannual$3,400 Building maintenance annual$2,275 Dispatch pop. addition9600$85,728 OPERATIONAL COSTS$103,203 ODOE Total$21,967 Uniforms & Equipment (start- up)3000$15,000 2 Taser & 1 C82000$6,000 Cruiser1 CAR$46,000 MDT for cruiserone time$6,000 3 Radio NetworkREPEATERS$127,000 CAPTIAL COSTS$221,967 TOTAL START UP$1,087,054 2020 Malahide start-up LIFE/A D&D CPPEIEHTWSIBOMERSHEALTHLTDTOTAL 9.2-15.8 ( NRA 0.000473 Rate or Monthly Premium5.25%2.115%1.95%3.20%60)6620.88044.713%Benefit 9 -14.6 (NRA Maximum Amounts2782.501171.002889.6065)6620.883676.2332% RETIREE 2021 YMPE $55900.0051700.009030055900.00S CONSTABLESCst. 8 to 165 Basic Salary20-Aug-211082892782.501171.002135.732889.6013615.486620.881235.553676.2334126.97 Group Life1236 109525 Life Volume217661 LTD Volume72196 FIVE CONSTABLES$541,44513913585510679144486807733104617818381$170,635 $712,080 OTHER OTHOURS 10 ASSOC DAYS0.00 INTOX REQUAL0.00 STAT HOLIDAY 1446726131.15 3 PARADES0.00 PERSONAL DAYS1205605109.29 SICK DAYS1507006136.61 OVERTIME300210180.00 TOTAL$40,354$377 Chief 10%15733 Sergeant 10%12303 Aylmer Admin Cost 10%13082 Civilian 10%7833 Special Cst 10%7630 NON-OPERATIONAL COSTS$809,392 Benefits/Wages/Admin/Town Chief 10%15733 Sergeant 10%12303 Aylmer Admin Cost 10% (Town) 13082 Civilian 10%7833 Special Cst 10%7630 NON-OPERATIONAL COSTS$809,392 ODOE +10% year increase$24,164 OPTIC User fees$1,000$5,000 Cell Phones1000 Cruiser fuel1 car$5,800 Cruiser Maintenanceannual$3,400 Building maintenanceAnnual$2,275 Dispatch pop. addition9600$85,728 OPERATIONAL COSTS$126,367 Uniforms & Equipment (annual)700$3,500 2 Taser & 1 C8$0 Cruiser$24,000 MDT for cruiserone time$0 Radio Network (annual service) 3 REPEATERS$4,500 CAPTIAL COSTS$32,000 TOTAL Annual Bill $967,759 2021 Malahide cost LEVEL OF SERVICE: 24/7 Front line coverage and deployment of officer to Malahide Proactive focused patrols and reactive calls for service response Adequate and effective service delivery based on PSA adequacy standards Officer visibility via foot, bicycle and vehicular patrols Criminal investigative services (benchmark investigations) Annual reconciliation of budget and savings factored at 36% Grant application –RIDE, Community Safety and Policing grant (cost recovery) Record check recovery By-law enforcement as per agreement Thank you Questions? THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-45 Being a By-law toauthorizethe execution of an Inter-Municipal Agreement betweenthe County of Elgin, Municipality of Bayham, Municipality of Dutton Dunwich, Townshipof Malahide, Township of Southwold, andMunicipality of West Elgin, for the jointsharing of a Fire Training Officer. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, authorizes a municipality to pass by-laws to exercise its municipal powers; ANDWHEREASthe Council of The Corporation of the Township of Malahide is desirous of entering into an Inter-Municipal Agreement with The Corporation of the County of Elgin, The Corporation of the Municipality of Bayham, The Corporation of the Municipality of Dutton Dunwich, The Corporation of the Township of Southwold, and The Corporation of the Municipality of West Elgin, for the Joint Sharing of a Fire Training Officer; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the entering into an Inter-MunicipalAgreement withThe Corporation of the County of Elgin, The Corporation of the Municipality of Bayham, The Corporation of the Municipality of Dutton Dunwich, The Corporation of the Township of Malahide, The Corporation of the Township of Southwold, and The Corporation of the Municipality of West Elgin,is hereby approved and authorized. 2.THAT the Mayorand the Clerkbe and they are hereby authorized and directed to execute on behalf of The Corporation of the Township of Malahide the said Inter- MunicipalAgreementin substantially the same form as that attached hereto as Schedule "A" and forming a part of this By-law. 3.THAT the said Inter-Municipal Agreement for Joint Sharing of a Fire Training st Officer shall take effect and come into force on the 1day of June, 2020. 4.THAT this By-law shall come into force and take effect on the final passing thereof. th READaFIRSTandSECONDtime this18day of June, 2020. th READaTHIRDtime and FINALLY PASSEDthis18day of June, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-42 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,atitsregular meeting held on June 18,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval of theOntario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. th READaFIRSTandSECONDtime this18day of June, 2020. th READaTHIRDtime and FINALLY PASSEDthis18day of June, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers