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Regular Council Minutes - 2020/05/214I15[I1M The Corporation of the Township of Malahide May 21, 2020 — 7: 30 p.m. The Malahide Township Council met via videoconference. The Manager of Information Technology and the Deputy Clerk were present in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguere, Councillor R. Cerna, Councillor C. Glinski (8:12 p.m.), Councillor S. Lewis, Councillor M. Moore, and Councillor M. Widner. Staff present in Council Chamber: Manager of Information Technology C. Coxen and Deputy Clerk D. Wilson. Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Fire and Emergency Services B. Smith, Director of Development and Community Services E. DiMeo, Director of Physical Services M. Sweetland, and Director of Financial Services A. Mohile. CALL TO ORDER: As a result of technical difficulties, the call to order of the meeting was delayed. Mayor Mennill took the Chair and called the meeting to order at 7:59 p.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: Councillor M. Widner disclosed a pecuniary interest with respect to the following: (i) Council Agenda Item D (oi) regarding the Director of Physical Services Report — New Engineer's Report — Kettle Creek Drain. The nature of the conflict being that a Junior Partner at Spriet Associates is an immediate relative of his. MINUTES: No. 20-183 Moved by: Max Moore Seconded by: Scot Lewis THAT the minutes of the regular meeting of the Council held on May 7, 2020 be adopted as printed and circulated. isCarried. REPORTS: Director of Fire and Emergency Services - Emergency Services Activity Report - April 20-108 No. 20-184 Moved by: Scott Lewis Seconded by: Rick Cerna THAT Report No. F-20-06 entitled "Emergency Services Activity Report — Aprir' be received. Carried. Director of Physical Services Councillor Widner declared a conflict of interest with respect to Council Agenda Item (D) (ii) relating to Spriet Associates, retired from the meeting, and abstained from all discussions and voting on the matter. - New Engineer's Report — Kettle Creek Drain No. 20-185 Moved by: Dominique Giguere Seconded by: Max Moore THAT Report No. PS-20-23 entitled "New Engineer's Report — Kettle Creek Drain" be received; AND THAT Mike Devos, P. Eng., of Spriet Associates, be appointed to prepare an Engineer's Report for this petition. Carried. Councillor Widner resumed his seat in the videoconference meeting. - Tender Results: 2020 Supply and Place Surface Treatment No. 20-186 Moved by: Rick Cerna Seconded by: Scott Lewis THAT Report No. PS-20-25 entitled "Tender Results: 2020 Supply & Place Surface Treatment" be received; AND THAT the 2020 Supply & Place Surface Treatment work be awarded to Duncor Enterprises Inc.; AND THAT the Mayor and Clerk be authorized to enter into an agreement with Duncor Enterprises Inc., of Barrie, Ontario, for the purpose of completing the 2020 Surface Treatment Program. Carried. Councillor Glinksi joined the meeting via videoconference at 8:12 p.m. - Request for Signage — Amish Safety Committee In response to an inquiry from Councillor Widner, the Director of Physical Services advised that the Municipal Staff did not recommend the installation of flashing amber lights on municipal signs when MTO warrants were not met. The Director noted that he would consult with the Ontario Provincial Police to determine whether the Police would support such installation of flashing lights and respond back to the Council in the near future. No. 20-187 Moved by: Scott Lewis Seconded by: Chester Glinski THAT Report No. PS-20-24 entitled "Request for Signage — Amish Safety • 20-109 Committee" be received; AND THAT Municipal Staff be authorized and directed to proceed with the installation of additional safety signage within the Amish Settlement Area. Carried. - Request for Additional Roadside Mowing —Amish Safety Committee No. 20-188 Moved by: Chester Gllinski Seconded by: Mark Widner THAT Report No. PS-20-26 entitled "Request for Additional Roadside Mowing — Amish Safety Committee" be received; AND THAT the Municipal Staff be authorized and directed to proceed with additional roadside mowing within the Amish Settlement Area. Carried. REPORTS OF COMMITTEES/OUTSIDE BOARDS: No. 20-189 Moved by: Rick Cerna Seconded by: Max Moore THAT the following Reports of Committees/Outside Boards be noted and filed: (i) Long Point Region Conservation Authority - Annual General Meeting of Board of Directors — February 28, 2020. - Special Meeting of Board of Directors — April 22, 2020. Carried. CORRESPONDENCE: No. 20-190 Moved by: Mark Widner Seconded by: Scott Lewis THAT the following correspondence be noted and filed: 1. Association of Municipalities of Ontario - Watch File — dated May 7 and 14, 2020. 2. Town of Midland and Township of Montague — Resolution requesting Federal Government to provide grant funding to Municipalities in order to waive property taxes for the year 2020. (Federation of Canadian Municipalities information relating to urgent request for emergency operating funding for municipalities using new hybrid formula modelled on Federal Gas Tax Fund and ridership -based allocations for municipalities that operate transit systems.) 3. Township of North Frontenac — Resolution requesting Province to consider lifting the prohibition on residential construction where no building permit had been issued prior to April 4, 2020, in all instances where construction can take place in accordance with principles outlined in government's "Framework for Reopening our Province". 4. Municipality of Central Elgin — Notice of Passing of a Zoning By-law Amendment relating to the property at 116 Coulter Avenue. 20-110 Carried. OTHER BUSINESS: Renewal of Contract with Independent Resolutions Inc. No. 20-191 Moved by: Max Moore 40 Seconded by: Scott Lewis THAT the County of Elgin be advised that the Malahide Township Council is supportive of extending the current contract with Independent Resolutions Inc. as Integrity Commissioner/Closed Meeting Investigator/ Ombudsman for the Township of Malahide effective January 1, 2021 until December 31, 2022, with the existing terms and conditions as the previous contract and with no change in fees for another two (2) years, if agreed to by Elgin County, Middlesex County, and Elgin's participating municipalities. Carried. CONFIRMATORY: No. 20-192 Moved by: Dominique Giguere Seconded by: Max Moore THAT By-law No. 20-33, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-193 Moved by: Mark Widner Seconded by: Chester Glinski THAT the Council adjourn its meeting at 8:20 p.m. to meet again on June 4, 2020, at 7:30 p.m. Carried. M o — D. Mennill Clerk — M. Casavecchia-Somers •