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Regular Council Agenda - 2020/07/09 The Corporation of the Township of Malahide A G E N D A July 9, 2020 7:30 p.m. Springfield & Area Community Services Building 51221 Ron McNeil Line, Springfield ** Note: Due to the COVID-19 situation, this meeting will be held electronically via videoconference.** (A) Disclosure of Pecuniary Interest (B) Approval of Previous Minutes RES 1 (Pages 10 - 18) (C) Presentations/Delegations/Petitions (i) Presentation Auditor Christene Scrimgeour, of Scrimgeour & Company Presentation of East Elgin Community Complex 2019 Audited Financial Statements. RES 2 (Pages 19 - 31) (ii) Presentation Auditor Robert Foster, of Graham, Scott, Enns Presentation of Corporation of the Township of Malahide 2019 Audited Financial Statements. RES 3 (Pages 32 - 63) (D) Reports of Departments (i) Director of Fire & Emergency Services (ii) Director of Physical Services - Drainage Update Report. RES 4 (Pages 64 - 65) - Amish Settlement Area Community Safety Zone. RES 5 (Pages 66 - 67) (iii) Director of Development & Community Services - Severance Application E11/20 Report. RES 6 (Pages 68 - 69) -Severance Application E11/20 Conditions. RES7(Pages 70 - 75) - Severance Application E15/20 Report. RES 8 (Pages 76 -77) - Severance Application E15/20 Conditions. RES 9 (Pages 78 - 84) (iv) Director of Financial Services/Treasurer - Financial Report to June 2020. RES 10 (Pages 85 - 122) - 2019 Annual Report. RES 11 (Pages 123 - 146) (v) CAO/Clerk (E) Reports of Committees/Outside Boards (F) Correspondence RES 12 1. Association of Municipalities of Ontario - Watch File dated June 18, June 25, and July 2, 2020. (Pages C3 - 10) 2. Township of Lake of Bays, County of Grey, and Municipality of West Elgin Resolution supporting High Speed Internet Connectivity in rural Ontario. (Malahide Township supported a similar resolution on June 4, 2020.) (Pages C11 - 15) 3. Municipality of Mississippi Mills Resolution requesting Federal and Provincial Governments to include rural broadband investment as part of economic recovery shovel-ready projects for municipalities. (Pages C16 - 17) 4. County of Elgin Correspondence requesting support of the Western (Pages C18 - 24) 5. Municipality of Grey Highlands and Municipality of West Elgin Resolution supporting Provincial and Federal Governments to work together to investigate the feasibility of implementing a universal basic income program. (Pages C25 - 28) 6. Town of Renfrew Resolution requesting Provincial and Federal (Pages C29) 7. City of Sarnia Resolution requesting Province to implement changes in Long Term Care Homes, including labour hours, inspections, and ending neglect and unacceptable conditions. (Pages C30 - 31) 8. Town of Kingsville Resolution requesting the Provincial Government to expand their Rent Assistance Program to include all businesses in a lease a-above- without a cap on commercial/residential ratio. (Pages C32 - 33) 9. County of Elgin Correspondence to Elgin-Middlesex-London MPP, Elgin-Middlesex-London MP, Federal Minister of Finance, Provincial Minister of Finance, advocating for stable Federal Transfer Payments to Canadian Municipalities in 2021. (Pages C34 - 37) 10. Town of Aylmer Correspondence and Report regarding Service Delivery Review participation and decisions regarding Shared Services. (Pages C38 - 52) 11. Ministry of Municipal Affairs and Housing Correspondence regarding extension of Municipal Modernization Program deadlines. (Pages C53) 12. Ministry of Municipal Affairs and Housing Correspondence advising the temporary suspension of the Planning Act timelines ends on June 22, 2020. (Pages C54 - 55) 13. Aylmer Cemetery Board Thank you for municipal grant. (Page C56) 14. Municipality of Central Elgin Notice of Application for Zoning By-law Amendments relating to the following properties: - 5013 Yarmouth Centre Road. (Page C57) - 43099 Ron McNeil Line. (Page C58) - 44222 Sparta Line. (Page C59) 15. Town of Aylmer Notice of Passing of Zoning By-law Amendment relating to property at 50-52 Victoria Street South. (Page C60) 16. County of Elgin Land Division Committee Notice of Expiry of Appeal Period for Severance Application #6/20 (Norman and Beverly Stansell) relating to property at Lots 28 and 29, Concession 6. (Page C61) 17. Elgin Area Primary Water Supply System Financial Statements and Year ended December 31, 2019. (Pages C62 - 78) (G) Other Business (i) Town of Aylmer - Report CAO 55-20 submitted by Aylmer CAO and RES 13 (Pages 147 - 151) (H) By-laws (i) By-law No. 20-43 Prescribe speed limit of 60 km/hr on certain roads in Amish Settlement Area. RES 14 (Pages 152 - 153) (ii) By-law No. 20-44 Community Safety Zone designation in Amish Settlement Area. RES 15 (Pages 154) (I) Closed Session RES 16 and 17 (i) Labour Relations or Employee Negotiations and/or Personal Matters about an identifiable individual, including municipal employees, relating to staffing in Development and Community Services Department. (J) Confirmatory By-law RES 18 (Page 155) (K) Adjournment RES 19 **VIDEOCONFERENCE MEETING Note for Members of the Public: In order to respect the State of Emergency declared by the Province of Ontario and not hold public gatherings, please note that the Regular Council Meeting scheduled to be held on July 9, 2020 will be via videoconference only. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube. Please click the link below to watch the Council Meeting. https://www.youtube.com/channel/UC2WWxGHYoaNBixWD8viFlGw Written comments regarding the Council Agenda items are welcome please forward such to the Clerk at mcasavecchia@malahide.ca PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1.THAT the minutes of the regular meeting of the Councilheld on June 18, 2020 be adopted as printed and circulated. 2.THAT the2019Audited Financial Statementsfor the East Elgin Community Complex, as prepared by Scrimgeour & Company Chartered Accountants, and presented by Auditor Christene Scrimgeour, be approved as submitted. 3.THAT the 2019 Audited Financial Statementsfor The Corporation of the Township of Malahide, as prepared by Graham Scott Enns, and presented byAuditor Rob Foster, be approved as submitted; ANDTHAT the Mayor be authorized to sign the Audit Finding Letter from Graham Scott Enns,dated July 9, 2020, onbehalf of the Malahide Township Council. 4.THAT Report No. PS-20- received. 5.THAT Report No. PS-20-36Amish Settlement Area Community be received; AND THAT the Municipal Staff be directed to proceed with the installation of a Community Safety Zone and a Reduced Speed Zone on that portion of Glencolin Line, between Springfield Road North and Springfield Road South; SUBJECT TO approval being granted by the County of Elgin; AND THAT the Municipal Staff be directed to petition the County to install a Community Safety Zone and a Reduced Speed Zone on that portion of Glencolin Line, between Springfield Road North and Springfield Road South; it being noted that the establishment and future maintenance of 6.THAT Report No. DCS-20-20Enti/20 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 7.THAT the Malahide Township Council has no objection to the Land SeveranceNo. E11/20 in the name of Bill Reymer, relating to the property located at Part Lots 85, 86, 87 and 88, Concession South Talbot Road, Geographic Township of Malahide, subject to the following conditions: (i)Applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended,with a deposit to be paid in full to the township prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billedfor any additional costs incurred. (ii)That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. (iii)That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. (iv)That all applicable property taxes, municipal fees,and charges be paid to the Municipality prior tothe stamping of the deeds. (v)That an electronic version of the reference plan be submitted to the satisfaction of theMunicipality. 8.THAT Report No. DCS-20-21Enti/20 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 9.THAT the Malahide Township Council has no objection to the Land SeveranceNo. E15/20 in the name of Kenneth, Mary and Anthony Stover, relating to the property located at Part Lots 28 and 29, Concession 3, Geographic Township of Malahide,subject to the following conditions: (i)That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Officialprior to the condition being deemed fulfilled. (ii)That the applicants initiate and assume all planning costs associated with the required OfficialPlan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in fullto the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. (iii)Confirmation that private sewage system be confined entirely within the boundaries of the newlycreated parcel. That system be in conformance with all required setbacks from lot lines prior tothe condition being deemed fulfilled. 10.THAT Report No.FIN-20- received. 11.THAT the 2019 Annual Report, as submitted by the Director of Finance, be received. 12.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated June 18, June 25, and July 2, 2020. 2.Township of Lake of Bays, County of Grey, and Municipality of West Elgin Resolution supporting High Speed Internet Connectivity in rural Ontario. (Malahide Township supported a similar resolution on June 4, 2020.) 3.Municipality of Mississippi Mills Resolution requesting Federal and Provincial Governments to include rural broadband investment as part of economic recovery shovel-ready projects for municipalities. 4.County of Elgin Correspondence requesting support of the Western . 5.Municipality of Grey Highlands and Municipality of West Elgin Resolution supporting Provincial and Federal Governments to work together to investigate the feasibility of implementing a universal basic income program. 6.Town of Renfrew Resolution requesting Provincial and Federal 7.City of Sarnia Resolution requesting Province to implement changes in Long Term Care Homes, including labour hours, inspections, and ending neglect and unacceptable conditions. 8.Town of Kingsville Resolution requesting the Provincial Government to expand their Rent Assistance Program to include all businesses in a -above- without a cap on commercial/residential ratio. 9.County of Elgin Correspondence to Elgin-Middlesex-London MPP, Elgin-Middlesex-London MP, Federal Minister of Finance, Provincial Minister of Finance, advocating for stable Federal Transfer Payments to Canadian Municipalities in 2021. 10.Town of Aylmer Correspondence and Report regarding Service Delivery Review participation and decisions regarding Shared Services. 11.Ministry of Municipal Affairs and Housing Correspondence regarding extension of Municipal Modernization Program deadlines. 12.Ministry of Municipal Affairs and Housing Correspondence advising the temporary suspension of the Planning Act timelines ends on June 22, 2020. 13.Aylmer Cemetery Board Thank you for municipal grant. 14.Municipality of Central Elgin Notice of Application for Zoning By-law Amendments relating to the following properties: -5013 Yarmouth Centre Road. -43099 Ron McNeil Line. -44222 Sparta Line. 15.Town of Aylmer Notice of Passing of Zoning By-law Amendment relating to property at 50-52 Victoria Street South. 16.County of Elgin Land Division Committee Notice of Expiry of Appeal Period for Severance Application #6/20 (Norman and Beverly Stansell) relating to property atLots 28 and 29, Concession 6. 17.Elgin Area Primary Water SupplySystem Financial Statements and Year ended December 31, 2019. 13.THAT the Town of Aylmer Report CAO-55- AND THAT Malahide Township Council does hereby support the EECC Staff beingauthorized to install ice in the Kinsmen arena mid-August in order to be prepared for ice rentals anticipating the gradual Provincial reopening strategies will support recreational activities, it being noted that ice rentals will occur only when permitted by Provincial orders. 14.THAT By-law No. 20-43,being a By-law to prescribe a speed limit of 60 km/hour on certain roads in the Amish Settlement Area,be given first, second and third readings, and be properly signed and sealed. 15.THAT By-law No. 20-44,being a By-law to designate a Community Safety Zone in an Amish Settlement,be given first, second and third readings, and be properly signed and sealed. 16.THAT Council move into Closed Session at p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussa Labour Relations or Employee Negotiations and/or Personal Matters about an identifiable individual, including municipal or local board employees, relating to staffing inDevelopment and Community Services Department. 17.THAT Council move out of Closed Session and reconvene at p.m. in order to continue with its deliberations. 18.THAT By-law No. 20-46, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 19.THATtheCounciladjournits meetingat _______ p.m.to meet again on July 23, 2020, at 7:30 p.m. 20-121 June 18, 2020 7:30 p.m. ________________________________________________________________ The Malahide Township Council met via videoconference. The Manager of Information Technology and the Deputy Clerk were present in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield. Due toCOVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor S. Lewis, Councillor M. Moore, and Councillor M. Widner. Staff present in Council Chamber:Manager of Information Technology C. Coxen and Deputy Clerk D. Wilson. Staff via Videoconference:Chief Administrative Officer/Clerk M. Casavecchia- Somers, Director of Fire and Emergency Services B. Smith, Director of Development and Community Services E. DiMeo, Director of Physical Services M. Sweetland,andDirector of Financial Services A. Mohile. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: No Declarations of Pecuniary Interest were declared. MINUTES: No. 20-227 Moved by:Rick Cerna Seconded by:Max Moore THAT the minutes of the regular meeting of the Councilheld on June 4, 2020 be adopted as printed and circulated. Carried. 20-122 DELEGATIONS/PRESENTATIONS/PETITIONS: -Feasibility of the Aylmer Police Service Providing Policing for Malahide Todd MacDonald and John Prno, of Performance Concepts Consulting, appeared before the Council to present areport regarding the feasibility of the Aylmer Police Service (APS) providing policing for Malahide Township. Mr. MacDonald reviewed the Performance Concepts Consulting final report regarding the feasibility of the APSproviding policing for the Malahide. The report outlined the following aspects that were reviewed in order to determine feasibility, including:theAPSwebsite, crime rates and resources, oversight, staffing, training, deployment and assistance, oversight, police officers, court services/administration, training, deployment, assistance and specialty services, policing legislation changes, contract l effectiveness, and budget. Mr. MacDonald noted that the APSis well situated geographically to provide services for the Township of Malahide. He noted that the proposal of APSto add five frontline officer resources wouldensure that the APSwould be appropriately staffed and equipped to provide adequate and effective police services to the Township. Mr. MacDonald also noted that at least one police officer would be assigned to Malahide Township at all times. The APSproposed budget also limits decision-making process. He noted that the expected value-for-money generated by the Aylmer proposal,compared to the Ontario Provincial Police status quo,merits serious consideration by the Council. In response to an inquiry from Councillor Cerna, Mr. Prno indicated that any services that APSdoes not provide directly, theAPS has contracts in place with either the OPPor St. Thomasfor providing those services (ie. canine services, marine, accident reconstruction). In response toan inquiry from Councillor Widner, Mr. Prno advised that capital expenses such as the construction of a new police station would be at the expense of the Aylmer Police Services. He indicated that the Township would be that any major Deputy Mayor Giguère inquired whether, based on call volumes, etc., the Township currently requiresany additional police services.Mr. Prno responded that the Township receives good service from the OPP currently but that the proposed APS model would provide more visibility of policein Malahide. 20-123 The Council noted that further consideration of the feasibility of the Aylmer Police Service providing policing for Malahide Township would take place later in the meeting when a corresponding staff report was discussed. No. 20-228 Moved by:Mark Widner Seconded by:Rick Cerna THAT the presentation received from Todd MacDonaldand John Prno, of Performance Concepts Consulting, regarding the Feasibility of the Aylmer Police Service Providing Policing for Malahide Township, be received. Carried. REPORTS: Director of Fire and Emergency Services -Emergency Services Activity Report -May No. 20-229 Moved by:Chester Glinski Seconded by:Max Moore THAT Report No. F-20-Activity Report Carried. Director of Physical Services -Request to Withdrawal Petition Laidlaw Drain No. 20-230 Moved by:Mark Widner Seconded by:Rick Cerna THAT Report No. PS-20-Laidlaw Drainage works at 11766 Imperial Road, property owned by 1841591 Ontario Inc. (John and Susana Guenther Guenther Trucking), be received; AND THAT the request to withdraw the Petition be approved. Carried. 20-124 -Waste Management Master Plan: 2020 Revision No. 20-231 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT Report No. PS-20- AND THAT a goal of a 40% waste diversion rate be set for 2025; ANDTHAT an optional provision for bi-weekly winter garbage collection be included in the next Request for Proposal (RFP) for garbage collection services for consideration; AND THAT the existing level of service for all waste management programs remain the same until the next Waste Management Master Plan Revision; AND THAT the next Waste Management Master Plan Revision be set for 2025 or when the municipality transitions to full producer responsibility as legislated by the Province of Ontario; AND THAT the Mayor be authorized to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities (AMO) that the Corporation of the Township of Malahide will transition to full producer responsibility on January 1, 2023 and that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020. Carried. Director of Financial Services -FCM Municipal Asset Management Program Grant Application No. 20-232 Moved by:Max Moore Seconded by:Scott Lewis THAT Report No. FIN 20- BE IT RESOLVED THAT the Council direct the Municipal Staff to apply for a grant opportunity from the Federation of Canadian Municipal Asset Management Program for Asset Management Program updates and analysis; AND 20-125 BE IT FURTHER RESOLVED THAT the Township of Malahide commits to conducting the following activities in its proposed project submitted to the Federati Program to advance our asset management program: 1.Purchase of asset management related software 2.Professional services Roads Needs Study; ANDBE IT THEREFORE RESOLVED THAT the Township of Malahide commits $12,500 from its budget toward the costs of this initiative. Carried. Chief Administrative Officer/Clerk -Review of Aylmer Police Service -Malahide Costing Proposal In response toan inquiry from Councillor Cerna, Mayor Mennill indicated that the next step in the process would be to resolve outstanding questions/assumptions as apart of the contract negotiations. He suggested thatpublic consultation may be premature until more information is available regarding contract terms. The CAO/Clerk advisedthat a traditional public consultation/meeting could be difficult at this time due toCOVID-19restrictions,butindicated that there were still technological opportunities such as online surveys or a virtual webinar that would allow the publicto provide input and submit questions. Deputy Mayor Giguère questioned the effectthatMalahide leaving the Elgin OPP Group would have on other area municipalities. The CAO/Clerk advised that therewould be impacts to our neighbouring municipalities, however, the Detachment Commander has suggested that the financial impact would not be significant. She advised that during preliminary discussions with the Elgin OPP, it was noted that there may beless officers needed and that there was a potential for the boundaries to change. She suggested that the Council should be cognizant of the impact to neighbouring municipalities, however, its decision should be based onwhat is in the best interests of Malahide Ratepayers. Following a suggestion by the Deputy Mayor, the Council agreed to establish an Ad-hoc Working Group, consisting of Mayor Mennill, Deputy Mayor Giguère, Councillor Widner, and CouncillorCerna (alternate). The purpose of the ad-hoc group is to work with the Municipal Staffto resolve any outstanding questions/issues, and to develop a strategy to obtain public input prior to the Council deciding whether or not to move forward with formal contract negotiations. The Council was askedto provide the CAO/Clerk with any specific questions or issues that they wished the Committee to address. No. 20-233 Moved by:Max Moore Seconded by:Mark Widner 20-126 THAT Report No. CAO-20- Malahide Costing AND THAT theMalahide TownshipCouncil defermaking any decisions at this time with regard to commencing negotiations with the Town of Aylmer for a contract for service for the Aylmer Police Service to provide policing services to the Township of Malahide; AND THAT an Ad-hoc Working Group, consisting of Mayor Mennill, Deputy Mayor Giguère, Councillor Widner, and Councillor Cerna (alternate), be established to work with the Municipal Staff to resolve any outstanding questions/issuesrelated to the Malahide Costing Proposal; and to develop a strategy to obtain public input prior to the Council deciding whether or not to move forward with formal contract negotiations. Carried. REPORTS OF COMMITTEES/OUTSIDE BOARDS No. 20-234 Moved by:Rick Cerna Seconded by:Chester Glinski THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Long Point Region Conservation Authority Board of Directors Minutes of January 8 and May 6, 2020. Carried. CORRESPONDENCE: No. 20-235 Moved by:Mark Widner Seconded by:Chester Glinski THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated June 4 and 11, 2020. 2.Town of Puslinch Resolution supporting continuation of programs of Grand River Conservation Authority, Conservation Halton, and the Hamilton Conservation Authority, both mandatory and non-mandatory. (Malahide supported a similar Resolution on September 19, 2019 and March 25, 2020.) 20-127 3.County of NorthumberlandResolution requesting Ministry of Natural Resources and Forestry to review practices and procedures regarding designating Provincially Significant Wetlands. (Malahide supported a similar Resolution on March 19, 2020.) 4.Town of Orangeville Resolutionrequesting Solicitor General to encourage common training requirements for all members of Police Services as it relates to diversity, empathy, and use of force. 5.Town of Fort Erie Resolution supporting City of Brantford requesting Province to declare Ma 6.Township of Puslinch Resolution supporting Township of Mapleton requesting Province to review Farm Property Class Tax Rate Program in light of economic competitiveness concerns between rural and urban municipalities. 7.Town of Bracebridge Resolution supporting Federation of Canadian Municipalities and the Association of Municipalities of Ontario in requests to Federal and Provincial Governments for financial assistance to offset financial impact of COVID-19 pandemic. 8.Municipality of Chatham Kent Request to Province to complete a comprehensive impartial review of current best practices in private and public Long Term Care and Retirement Homes. 9.Municipality of Chatham Kent Request to Province to review Alzheimer Psychosocial and emotional well-being of Long Term Care Residents and take immediate action to implement recommended changes. 10.Town of Aylmer Report regarding cancellation of Aylmer Pool Opening and YWCA Pool Program for 2020. 11.County of Elgin Approval of Official Plan Amendment 18 (2660711 Ontario Inc. J. Penner) -Notice of Decision extending date of appeal to June 29, 2020. Carried. OTHER BUSINESS: 20-128 -Trees in Public Spaces in Port Bruce No. 20-236 Moved by:Rick Cerna Seconded by:Max Moore THAT the correspondence received from Ian Johnson and Bert Brower, dated June 15, 2020, relating to Trees in Public Spaces in Port Bruce, be referred to the Municipal Staff for further review and consideration. Carried. -Amish SettlementAreaSpeed Reductions and Community Safety Zone In response toan inquiry from Councillor Widner, the CAO/Clerk advised the necessary by-laws to implement speed reductionsand a Community Safety Zone in the Amish Settlement Area are being prepared by Staff and would be submitted to the Council for consideration at itsnext regular meetingon July 9, 2020. BY-LAWS: -By-law No. 20-29Third Reading of Taylor Drain No. 20-237 Moved by:Rick Cerna Seconded by:Scott Lewis THAT By-law No. 20-29,being a By-law to provide for Drainage works on the Taylor Drain-, be read a third time, finally passed, and be properly signed and sealed. Carried. -By-law No. 20-30Third Reading of HanseboutDrain Extension 2020 No. 20-238 Moved by:Scott Lewis Seconded by:Chester Glinski THAT By-law No. 20-30,being a By-law to provide Drainage works on the Hansebout Drain Extension 2020 be read a third time, finally passed, and be properly signed and sealed. Carried. -By-law No. 20-45Joint Fire Training Officer Agreement 20-129 No. 20-239 Moved by:Dominique Giguère Seconded by:Mark Widner THAT By-law No. 20-45,being a By-law to authorize the execution of a Joint Cost Sharing Agreement with the County of Elgin, Municipality of Bayham, Municipality of Dutton-Dunwich, Township of Southwold, Township of Malahide, and Municipality of West Elgin for a Joint Fire Training Officer,be given first, second and third readings, and be properly signed and sealed. Carried. CONFIRMATORY: No. 20-240 Moved by:Max Moore Seconded by:Scott Lewis THAT By-law No. 20-42, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-241 Moved by:Chester Glinski Seconded by:Mark Widner THATtheCounciladjournits meetingat 8:55p.m.to meet again on July 9, 2020, at 7:30 p.m. Carried. _____________________________ Mayor D. Mennill _____________________________ Clerk M. Casavecchia-Somers Changes to Audit Plan Other Matters Accounting Policies Significant Accounting Estimates Significant Financial Statement Disclosures Report toCouncil REPORT NO.:PS-20-35 DATE: July 4, 2020 ATTACHMENT:N/A SUBJECT:DRAINAGE UPDATE REPORT Recommendation: THAT Report No.PS-20-35Drainage Update Report. Background: This report is to provide the Council with an update onthe status of the various drainage works as of July 4, 2020. Comments/Analysis: Reports (Section 4 and 78) Financial Implications to Budget: N/A. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: OurLand, Our Economy, Our Community, and Our Government. One of the goals that support the equitably borne by current and future ratepayers. Submitted by:Approved by:Approved for Council: Bob Lopez,Matt Sweetland, P.Eng. Engineering TechnologistDirector of Physical Drainage SuperintendentServices Report toCouncil REPORT NO.:PS-20-36 DATE: June 29, 2020 ATTACHMENT:None SUBJECT:Amish Settlement Area Community Safety Zone Recommendation: THAT Report No. PS-20-36entitledAmish Settlement Area Community Safety be received; AND THATthe Municipal Staff be directed to proceed with the installation of a Community Safety Zone and a Reduced Speed Zone on that portion of Glencolin Line, between Springfield Road North and Springfield Road South; SUBJECT TO approval being granted by the County of Elgin; AND THAT the Municipal Staff be directed to petition the County to install a Community Safety Zone and a Reduced Speed Zone on that portion of Glencolin Line, between Springfield Road North and Springfield Road South;it being noted that the establishment and future maintenance of such zoneswill be at the . Background: At its June 4, 2020 regular meeting, the Councildirected the Municipal Staff to prepare the necessary documentation to enable the implementation of a Community Safety Zone (CSZ)throughout the Amish Settlement Area; as well as a reduction in the speed limit from 80 km per hour to 60 km per hour. Comments/Analysis: When preparing such documentation, the Municipal Staff noted that there is a short section of Glencolin Line(+/-100m) between the north and south segments of Springfield Roadinclude that section in the CSZ and reduced speed zone, the County must concur and grant its approval. Thus,the Township will have to submita request to the County in order to implement the requested zones. The Staff have consulted the County Engineeralready and he has indicated that, in order to maintain consistency with the other roads in the CSZ,he would support the requested change to that portion of Glencolin line. Financial Implications to Budget: There is currently no provision in the 2020Budget for the establishment of a CSZ and reduced Speed Zone for the Amish Settlement Area. The estimated cost to install the necessary CSZ signage in the Settlement Area is $11,200 plus hst. This additional cost is for signage for the entire Area,which would include this short section of Glencolin Line. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the Financial Efficiency throughout Decision.Ensuring that the cost of maintaining municipal infrastructure is equitably borne achieve this goal. Submitted by:Approved for Council: Matt Sweetland, P.Eng. Director of Physical Services Report toCouncil REPORT NO.:DCS-20-20 DATE: July 9, 2020 ATTACHMENT:Severance Application SUBJECT:Severance Application E11/20 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-20entitled SeveranceApplicationE11/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE11/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicant,William Reymer, is proposing to create through consent one (1) new residential propertyof1894.4square metres(located in the Town of Aylmer).The applicant will retain a217.72 acre agricultural parcel(located in the Township of Malahide).This consent is proposed atCON 6 N PT LOTS 14,15 CON STR PT LOTS 88, 89,geographic Township of Malahide; and is known municipally as 49639 Talbot Line. The Official Plan designation of the retained parcel is Agricultural and the Zoning is Large Lot Agricultural (A1). This property will conform to the size requirements of the Zoning By-law, the severance does however land lock the retained parcel.This can be addressed in one of two ways, either an easement is registered on title across the abutting property (Roll#340800006018400) to give access to Talbot Line, or the retainedproperty is merged on title with the same abutting parcel and rezoned A3. This area of the Township is serviced by private on-site water and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. The Municipal Staff have reviewed the application and find that they will conform to the -law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportotegrowth in a new developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved by:Approved For Council: Allison Adams,Eugenio DiMeo, Director Community of Development & Services ClerkCommunity Services Report toCouncil REPORT NO.:DCS-20-21 DATE: July 9, 2020 ATTACHMENT:Severance Application SUBJECT:Severance Application E15/20 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-21entitled SeveranceApplicationE15/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE15/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicants,Kenneth Stover, Mary Stover,and Anthony Stover,areproposing to create through consent one (1) new farm surplus residence of2262square metres. The applicantswill retain a147.6acre agricultural parcel.This consent is proposed at MALAHIDE CON 3 PT LOTS 28 AND 29 AND RP 11R10410 PART 1,geographic Township of Malahide; and is known municipally as 52371 Calton Line. The Official Plan designation of the proposed parcel is Agricultural and the Zoning is Small Lot Agricultural (A4)for the severed parcel andLarge Lot Agricultural (A2)for the retained parcel. This property will conform to the size requirements of the Zoning By- law.This area of the Township is servicedby private on-site water and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. The Municipal Staff have reviewed the application and find that they will conform to the fficial Plan and Zoning By-law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicantsand has no impliOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a new developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved by:Approved For Council: Allison Adams,Eugenio DiMeo, Director Community of Development & Services ClerkCommunity Services Report toCouncil REPORT NO.:FIN-20-12 DATE: July 9, 2020 ATTACHMENT:Financial Report to June 2020 SUBJECT:Financial Reportto June2020 Recommendation: THAT Report No. FIN 20-12Financial Reportto June 2020 Background: The Councilpassed the Budget by-law onJanuary 9, 2020.This report provides a mid- year update on the budget. Attached are the Summary and Detail Reports for the first six months of 2020. Comments/Analysis: Expenses and Revenues do not flow in an even fashion over the 12 months of a reporting year. Some,such as annual memberships are paid in full at the beginning of the year, whereas others,such as winter control are seasonal. Capital projects follow their own pattern of billing and payment, based on progress of the work. Revenues are similarly subject to seasonality,and due dates. Further,the Township Council and Staff have had to tackle some unprecedented challenges due to the COVID-19 pandemic emergency to assist its residents and continue providing municipal services with minimal disruption. As a result, the Year to date (YTD) expenses and revenues at this time are not at the exact 50% mark even though we are at the half year point. Financial Implications to Budget: Unbudgeted Expenses: The measures taken to manage the emergency have resulted in unplanned expenditures of approximately $60,000 to date. Significant staff time was dedicated to dealing with the sudden emergency in the first two months, but we have now settled into a temporary new normal and it is expected that future unbudgeted costs will be limited to janitorial, and materials or supplies (plexi glass, signage, etc.). Budgeted Expenses and Revenues: The reduction in revenueswaive interest and penalties on unpaid taxesandwater and sewer billings is estimated at $30,000 so far. Some revenue streams such as ball diamond rentals and hall rentalsmay not materialize at all. Others such as Planning Fees are low right now but are expected to increasein the Fall. Receipts fromthe interim tax billing have been fairlytypical in spite of the emergency, partly because the largest portion of our assessment is farmland and residential, rather than commercial or industrial. At this time, it is anticipatedthat the tax arrears at the end of the year will likely be similar to previous years. On the other hand, some expenses are expected to be lower than budgeted. For example, lower grant payments to communityorganizations and lower recreation expenses due to the closure of the Aylmer pool. Unbudgeted expenses and revenue loss projected for the year are: DescriptionYear to dateProjected Year End COVID-19pandemic emergency expenses$60,000$100,000 Projected loss of interest and penalty income$30,000$60,000 Projected impact of the emergency $90,000$160,000 Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that supportses to Embody\[ing\] Financial Efficiency through Decision MakingThis report aims to keep the Council informed on the financial position of the Township. Submittedby:Approved for Council: Chief Administrative Officer / Clerk Director of Finance / Treasurer 2020.06.01 8.0 9759Township Of Malahide07-07-20202:03AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 6 Ending JUN 30,2020 Previous Year TotalCurrent Year To Date Account DescriptionActualTotal BudgetBudgetActualBudget Pct Used REPORT SUMMARY 01-1000TAXATION - TOWNSHIP8,126,836.838,074,507.198,454,339.96101.598,322,390.84 01-1010TAXATION - COUNTY6,733,665.386,221,532.47(23,680.46)(0.35)6,774,186.46 01-1020TAXATION - ENGLISH PUBLIC1,861,819.461,831,195.59(3,339.83)(0.18)1,886,653.26 01-1030TAXATION - ENGLISH SEPARATE259,781.93255,124.24(1,813.79)(0.69)263,391.54 01-1040TAXATION - FRENCH PUBLIC4,988.094,044.95(15.89)(0.32)5,017.19 01-1050TAXATION - FRENCH SEPARATE10,943.8011,063.30(30.17)(0.29)10,271.44 01-1060OTHER REVENUES1,035,878.811,037,135.00460,074.8443.781,050,800.00 01-1100GOVERNANCE10,000.0010,000.000.000.000.00 01-1110ADMINISTRATION147,497.87176,039.8327,220.6125.64106,177.23 01-1120FIRE83,383.8782,470.0231,195.2437.2483,774.02 01-1130BUILDING249,471.59267,000.00161,307.9961.57262,000.00 01-1140ANIMAL CONTROL40,939.5042,500.0043,752.50102.9542,500.00 01-1160POLICING25,437.4120,000.009,066.4645.3320,000.00 01-1170POA31,956.6845,000.006,648.0222.1630,000.00 01-1180EMERGENCY MANAGEMENT2,126.502,300.00344.0014.962,300.00 01-1190WASTE222,813.57214,590.0033,960.5614.92227,560.00 01-1200LIBRARY26,318.2426,105.726,691.4125.1326,627.83 01-1220BALL DIAMOND15,528.9020,500.000.000.0021,000.00 01-1230CONCESSION BOOTH6,000.006,000.000.000.007,000.00 01-1240MALAHIDE COMMUNITY PLACE24,777.1635,200.002,566.527.2935,200.00 01-1245SOUTH DORCHESTER COMMUNITY HALL9,712.799,450.00519.955.509,450.00 01-1250EAST ELGIN COMMUNITY CENTRE0.000.000.000.000.00 01-1260PARKS8,921.683,950.000.000.002,000.00 01-1270CEMETERY818.762,000.000.000.002,000.00 01-1280PLANNING81,376.4880,700.0031,497.9862.1350,700.00 01-1290GIS59,735.6850,000.0019,598.4239.2050,000.00 01-1300ECONOMIC DEVELOPMENT14,374.322,500.000.000.000.00 01-1310DRAINAGE19,750.1723,000.000.000.0023,000.00 01-1320ROADS - OPERATIONS273,474.65236,720.00153,122.6261.81247,720.00 01-1340STREETLIGHTS & SIDEWALKS28,466.0730,766.050.000.0031,068.19 01-1350COUNTY ROADS765,697.47730,243.01361,296.3048.04752,000.30 01-1360WATER810,452.49777,492.00364,025.3743.52836,511.39 01-1370SEWER297,258.44288,693.69159,159.4751.76307,475.72 01-1380DEVELOPMENT CHARGES226,762.100.0076,533.990.000.00 01-8000CASH REQUIREMENTS1,371,244.591,365,818.28480,665.0492.41520,152.28 01-9000CAPITAL2,291,515.125,647,179.001,250,000.0039.723,147,261.78 Fund 01 Total Revenue25,179,726.4027,630,820.3412,104,707.1148.1225,156,189.47 01-1010TAXATION - COUNTY6,733,662.026,221,536.003,387,093.136,774,186.00 50.00 Page35 2020.06.01 8.0 9759Township Of Malahide07-07-20202:03AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 6 Ending JUN 30,2020 Previous Year TotalCurrent Year To Date Account DescriptionActualTotal BudgetBudgetActualBudget Pct Used 01-1020TAXATION - ENGLISH PUBLIC1,861,817.391,831,195.59943,326.6350.001,886,653.26 01-1030TAXATION - ENGLISH SEPARATE259,781.76255,124.24131,695.7750.00263,391.54 01-1040TAXATION - FRENCH PUBLIC4,988.004,044.952,508.5950.005,017.19 01-1050TAXATION - FRENCH SEPARATE10,943.8111,063.305,135.7250.0010,271.44 01-1100GOVERNANCE196,199.50206,054.3396,371.0746.28208,235.87 01-1110ADMINISTRATION1,300,543.901,147,404.77571,307.2450.981,120,729.87 01-1120FIRE1,302,028.84884,975.36300,147.1732.82914,617.32 01-1130BUILDING225,691.21237,173.05103,523.9647.83216,456.52 01-1140ANIMAL CONTROL19,701.7940,121.507,870.3719.4540,473.29 01-1150CONSERVATION141,357.96141,076.93145,863.0995.22153,188.85 01-1160POLICING1,026,001.031,053,415.18248,786.0823.121,076,221.04 01-1170POA12,290.9611,711.134,280.6135.9411,911.35 01-1180EMERGENCY MANAGEMENT117,506.1698,424.9465,071.0867.2596,764.44 01-1190WASTE564,178.76560,709.30233,376.6439.96583,974.99 01-1200LIBRARY17,863.6413,809.553,812.8028.1813,529.89 01-1210GRANTS22,908.0425,712.2510,953.4540.8426,817.69 01-1220BALL DIAMOND39,869.1320,820.846,674.2331.8620,948.12 01-1230CONCESSION BOOTH2,476.433,504.25873.8525.283,456.34 01-1240MALAHIDE COMMUNITY PLACE348,840.61289,217.41121,742.5439.30309,774.85 01-1245SOUTH DORCHESTER COMMUNITY HALL39,744.7524,548.2110,337.4349.7020,800.44 01-1250EAST ELGIN COMMUNITY CENTRE274,341.71295,000.000.000.00295,000.00 01-1260PARKS132,081.6063,752.2633,157.0041.5479,828.63 01-1270CEMETERY48,723.9246,039.6625,741.4760.2442,734.46 01-1280PLANNING164,761.36145,450.0076,306.5651.74147,470.00 01-1290GIS77,144.3147,892.2541,599.8275.0955,402.09 01-1300ECONOMIC DEVELOPMENT29,672.4438,150.003,149.829.2134,203.00 01-1310DRAINAGE129,140.7194,208.3284,810.2088.3296,026.95 01-1320ROADS - OPERATIONS4,378,752.962,885,119.061,080,013.6736.402,967,393.49 01-1330ROADS - VEHICLES394,453.80393,821.22147,594.0837.13397,507.64 01-1340STREETLIGHTS & SIDEWALKS28,766.4537,644.9711,533.9630.3637,991.48 01-1350COUNTY ROADS765,683.29725,243.01293,964.2339.35747,000.30 01-1360WATER872,569.54777,491.44247,448.4229.58836,511.40 01-1370SEWER353,458.95288,693.1037,972.6412.35307,475.71 01-1380DEVELOPMENT CHARGES226,762.100.000.000.000.00 01-8100GOVERNANCE10,650.0010,650.0010,850.00100.0010,850.00 01-8110ADMINISTRATION46,600.0046,600.0048,100.00100.0048,100.00 01-8120FIRE379,471.03379,470.00292,100.0073.21398,979.00 01-8130BUILDING5,900.005,900.005,900.00100.005,900.00 01-8140ANIMAL CONTROL1,800.001,800.001,800.00100.001,800.00 01-8180EMERGENCY MANAGEMENT11,600.0011,600.0011,600.00100.0011,600.00 01-8190WASTE1,000.001,000.001,000.00100.001,000.00 01-8200LIBRARY22,265.3422,265.0014,500.0062.7623,105.00 Page36 2020.06.01 8.0 9759Township Of Malahide07-07-20202:03AM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2020 - From Period 1 To Period 6 Ending JUN 30,2020 Previous Year TotalCurrent Year To Date Account DescriptionActualTotal BudgetBudgetActualBudget Pct Used 01-8220BALL DIAMOND10,028.0710,028.008,375.0082.9610,095.00 01-8230CONCESSION BOOTH7,653.077,653.006,000.0077.727,720.00 01-8240MALAHIDE COMMUNITY PLACE78,447.1178,450.0047,650.0054.0988,090.00 01-8245SOUTH DORCHESTER COMMUNITY HALL7,438.817,440.000.000.007,745.00 01-8250EAST ELGIN COMMUNITY COMPLEX51,000.0051,000.0096,500.00100.0096,500.00 01-8260PARKS37,200.0037,200.0037,200.0071.5452,000.96 01-8270CEMETERY3,450.003,450.003,450.00100.003,450.00 01-8290GIS22,100.0022,100.0022,100.00100.0022,100.00 01-8300ECONOMIC DEVELOPMENT1,000.001,000.001,000.00100.001,000.00 01-8310DRAINAGE9,000.009,000.009,000.00100.009,000.00 01-8320ROADS2,289,243.752,283,818.281,375,152.28100.001,375,152.28 01-8340STREETLIGHTS & SIDEWALKS17,571.0817,571.0813,959.0078.5317,774.57 01-8360WATER0.000.000.000.000.00 01-8370SEWER0.000.000.000.000.00 01-9100GOVERNANCE0.002,800.000.000.000.00 01-9110ADMINISTRATION0.0097,000.0057,810.89231.2425,000.00 01-9120FIRE0.00416,000.007,292.8916.5744,000.00 01-9140ANIMAL CONTROL0.009,300.000.000.000.00 01-9180EMERGENCY MANAGEMENT0.000.000.000.000.00 01-9190WASTE0.000.000.000.000.00 01-9220BALL DIAMOND0.007,400.000.000.007,500.00 01-9240MALAHIDE COMMUNITY PLACE1,550.823,000.000.000.0010,000.00 01-9245SOUTH DORCHESTER COMMUNITY HALL0.000.000.000.000.00 01-9250EAST ELGIN COMMUNITY COMPLEX39,382.9225,000.000.000.0025,000.00 01-9260PARKS0.002,069,000.001,519,589.25340.33446,500.00 01-9270CEMETERY0.000.000.000.000.00 01-9290GIS0.000.000.000.000.00 01-9300ECONOMIC DEVELOPMENT0.000.000.000.000.00 01-9310DRAINAGE0.00103,000.0032,705.660.000.00 01-9320ROADS0.011,774,230.0092,713.516.651,394,000.00 01-9340STREETLIGHTS & SIDEWALKS0.0070,000.002,844.580.000.00 01-9360WATER0.00419,600.0019,541.5924.0581,261.78 01-9370SEWER7,953.38706,349.0021,748.151.931,129,000.00 Fund 01 Total Expenditure25,187,014.2227,630,822.7312,244,526.1248.6725,156,189.04 Fund 01 Excess Revenue Over (Under) Expenditures(7,287.82)(2.39)(139,819.01)(32,516,048.84)0.43 Report Total Revenue25,179,726.4027,630,820.3412,104,707.1148.1225,156,189.47 Report Total Expenditure25,187,014.2212,244,526.1227,630,822.7348.6725,156,189.04 Report Excess Revenue Over (Under) Expenditures(139,819.01)(7,287.82)(2.39)0.43(32,516,048.84) Page37 Township Council............................................................................................................ 3 CAO’s Message.............................................................................................................. 4 Organizational Structure.................................................................................................. 5 Asset Report Card........................................................................................................... 8 Key Performance Indicators..........................................................................................10 Key Performance Indicators..........................................................................................11 Key Performance Indicators..........................................................................................12 Key Performance Indicators..........................................................................................13 Key Performance Indicators..........................................................................................14 Grants...........................................................................................................................15 2019 Consolidated Financial Statement Overview........................................................16 2019 Statistical Overview..............................................................................................24 Complete Audited 2019 Financial Statements are available on the Township’swebsite – www.malahide.ca. Malahide Township Council - 2018-2022 Seated L to R: Councillor Max Moore, Deputy Mayor Dominique Giguère, Mayor Dave Mennill, Councillor Chester Glinski Standing L to R: Councillor Rick Cerna, Councillor Scott Lewis, Councillor Mark Widner The objective for our Administration is to strengthen accountability and communication with our community and stakeholders alike. The Township Staff will continue to provide our taxpayers the excellent customer service that they deserve by working collaboratively with each other and the Council. We are always striving to establish both operational and financial efficiencies within the organization in order to provide a more efficient, fiscally responsible, and business friendly culture. It is the Staff’s goal to improve the quality of public service for everyone in our Township. Welook forward to serving you. Township Staffing Complement: DepartmentUnion StaffContractNon Union StaffTOTAL & Management CAO/Clerk’s Office& HR 33 Development&167 CommunityServices Finance Services44 Physical Services14519 Fire & Emergency 11 Services TOTAL Township 1411934 Does not include part-time staff, summer students, and volunteer fire personnel. Chief Administrative Officer/Clerk’s Office The Chief Administrative Officer (CAO) is the Head of Staff at the Municipality. The CAO acts as the primary liaison between the Staff and the Council, ensuring that the Council's directives are properly implemented between the various departments as well as providing support to the Council in their policy, planning, budgeting, and economic development functions. The CAO ensures that programs and policies are implemented in a timely and efficient manner and within the goals and values of the organization. The Clerk’s Office is responsible for coordinatingpublicinformation, governance, and records managementfunction. This primarily occurs through preparation ofCouncil Agendas,Minutes, Resolutions, and the disposition of all resulting actions of Council as required.The Clerk’s Office is also responsible for Freedom of Information (FOI) requests as well as vital statistics (for example, birth and death registration) and acts as the Commissioner of Oaths. Direct Reports: Deputy Clerk, Directors, and Human ResourcesCoordinator. Development and Community Services The Developmentand CommunityServices Department is responsible for a broad range ofservices to Townshipresidents, such as: building permits, planningand zoning, economic development, andrecreational facilities,as well as facility management, IT and GIS services to the Corporation as a whole. Some of our municipal partners across Elgin County have outsourced their IT and GIS functionsto the Township. Direct Reports: Building/By-law Enforcement Manager, IT Manager, GIS Planning Technician, Community Services Coordinator, Facilities Maintenance Supervisor,and Community Services Clerk. FinanceServices The FinanceServicesDepartment provides financial advice and guidance to the Council and to the Departments of the Township. There arethree main areas of financial responsibility:Revenue and Receivables,Procurement and Payables, Budgets and Accounting. Direct Reports: Deputy Treasurer/Tax Collector,Finance/Payroll Clerk, and Receptionist. Physical Services The Physical Services Department is responsible for all of the Township’slinear infrastructure - the management, maintenance, operations, and capital works for roads and sidewalks, municipal water and sanitary sewers, drainage. This includessnow removal operations, fleet, and waste management services.The Department also manages maintenance of County roads that fall within the Township. Direct Reports:Roads& ConstructionManager, Water/Wastewater Operations Manager, CET/DrainageSuperintendent, andPhysical Services Clerk. Fire & Emergency Services The primary mission statement of the Malahide Fire & Emergency Services Department is to provide a range of programs to protect the lives and property of the inhabitants of the Township from the adverse effects of fires or exposure to dangerous conditions created by man or nature. Direct Reports:District Chiefs, Chief Fire Prevention Officer, Chief Training Officer, and Volunteer Fire Personnel. CONDITION BASED RATINGS COMMENTS ASSET GROUP2016201720182019TREND (major factors impacting scores) Condition-based Ratings Condition is good and is sustainable for the ROAD BASE B-B+B+A- foreseeable future. Condition is good and is sustainable for the ROAD SURFACE BA-A-A- foreseeable future. Two critical bridges were replaced in 2017. (B-6 - Broadway St, C-18 - Pressey Line East). BRIDGES DB+BB+ One critical bridge scheduled for replacement in 2020 (B-5 - Pressey Line West). Three culverts have been identified for major rehabilitation or replacement over the CULVERTS D+C+C+C+ next 5-10 years. (C-12 - Glencolin Line, C- 13 - Rogers Road, C-15 - Hacienda Road) The Township hiresprofessional engineers to review the above-listed assets. The Engineers provide condition ratings, recommendations for rehabilitation, and cost estimations for planning purposes. The Trend arrows indicate whether we anticipate the conditions to hold steady (forward arrow), improve (up arrow) or deteriorate (down arrow).An asset category with an “A” rating indicates that Council has recently made a significant investment intothat category (thus, most of the individual assets are new or nearly new). An asset category with a “B” or “C” rating would indicate that some individual assets arenew, some are old and the rest are somewhere in-between. “C” is where, generally, many asset categories mayrate most of the time and is a very reasonable level. During the past year, the Staff conducted individual asset condition assessments based on direct knowledge and expertise for the below listed assets that are not regularly reviewed by engineers. Some assets are still rated based on the age of the asset compared to the life expectancy of the asset. AGE-BASED / STAFF-EVALUATEDRATINGS COMMENTS ASSET GROUP2016201720182019TREND (major factors impacting scores) Age-based and Staff-evaluated conditions Streetlights were replaced in 2014 with LED and are in excellent condition. Condition rating is affected by the age and STREET LIGHTING A-A+A+B+ condition of the streetlight arms. Most arms are several years older and in fair condition. Most sidewalks replaced over last few years, following Sidewalk Master Plan. SIDEWALKS B+AB+A Vehicles have not been routinely replaced on a timely basis and are frequently held past "end of life" time frames. VEHICLES DCCB- In 2019, Roads department developed a Fleet Replacement Plan to address overall needs of the Township over the long term. Two critical buildings were replaced in 2018. Three others (roads department) have been identified as requiring major BUILDINGS DB-B-B- rehabilitation or replacement over the coming 5-7 years. Age indicates fair condition but most assets are functioning within acceptable parameters. Appropriate replacement EQUIPMENT DC+C+C+ schedules are in place (i.e. computers, bunker gear). Age indicates fair condition but most assets are functioning within acceptable LAND IMPROVEMENTS DCCC parameters (i.e. gravel parking lots). Major rehabilitation or replacement of the pier was beyond the scope of the Township's asset management plan, however, work had to be undertaken in 2019 PIER FFFF to address critical, high risk issues. Completion of the work in 2020 will result in a rating of A. Please note the above ratings and trend analysis is for the broad asset category – each asset is rated individually within the asset category. FIRE Fire Prevention Staff volunteered 596 hours to conduct 23different fire prevention activities that reached out to the equivalent of approximately 2,419people across Malahide Township. Average Response Time (minutes) 201910:40 201811.27 GARBAGE AND RECYCLING Malahide residents recycle approximately 29% of their total household waste. Help Malahide achieve its’future goal of 40% by continuing to recycle and by composting organic materials. Compost buckets and black composters are available at a nominal cost to residents to help divert organics from household waste. Recycling all possible materials is good for the environment and helps everyone! ROADS The Township Staff maintains the road network to ensure connectivity throughout the yearfor Township roads as well as the County roads that fall within the Township as per a contractwith the Countyof Elgin. Roads maintainedLength (km) Township Roads511 County Roads146 Conservation Line and Glencolin Line road reconstructions were undertaken in 2019. The roads were pulverized, improved, and resurfaced to improve driving and drainage conditions for our ratepayers. COMMUNITY SAFETY Electronic flashing signs and a reduced speed zone were installed at the South Dorchester School and the MountSalemChristian School. Sidewalks were constructed on Pressey Line in the Village of Springfield, and a pedestrian crosswalk erected onRon McNeil Lineto serve the Springfield Public School. As recommended in Phase 1 of the Road Safety Audit, guiderails were installed in the northern thirdof the Township in roadside areas with dangerous side slope drop-offs which did not meet safety warrants/criteria established by the Ministry of Transportation. GREEN SPACE The Township recognizesthe value that residents placeon green spaces and outdoor activities, and has increased investments in Township parksas well as waterfront public spaces in Port Bruce. Wonnacott Park and Cenotaph Park saw enhancements such as paved walkways and seating rocks, while the Mill Street Park now has accessible picnic tables. Additionally, the Township continues to invest in park redevelopment and baseball infrastructure in Springfield. Funding from the Trans Canada Trail project resulted in four rest stops being established, each consisting of a bench, garbage receptacle, and signage. . You Are Here BUILDING AND DEVELOPMENT Total Building Permit Values 2009 -2019 Total New Construction YearPermitsHome Value Starts 200916427$15,148,250 201015534$14,786,000 201117026$14,718,835 201215418$10,846,955 201312621$10,759,437 201416923$14,324,500 201517821$17,339,500 201618125$20,090,500 201724643$30,091,220 201822337$26,708,400 201917322$28,393,300 Development ChargesAmount Balance on Jan 1, 2019$366,084 DCs collected$218,453 Interest earned $8,309 Funds used$20,000 Balance at Dec 31, 2019$572,846 The Township and its’ residents have benefited from some significant Federal and Provincial grants over the past few years. Gas Tax Funding Gas Tax funding continues to be a key source of funding for Malahide’s roadworks capital projects. The Township acknowledges the Federal government’s support of municipalities and the need to update and improve localinfrastructure.Recent projects include Glencolin Line, Conservation Line, and Century Line. www.gastaxatwork.cahas an interactive map of Gas Tax funded projects across Ontario. Ontario Community Infrastructure Fund TheOntario Community Infrastructure Fund(OCIF) assists the Township with capital projects. Past projects include the Broadway StreetBridge and the Pressey Line Bridge East rehabilitations. Ontario Cannabis Legalization Initiative Fund The Township received one-time Ontario Cannabis Legalization Initiative Funds (OCLIF) solely for the purpose of paying for implementation costs directly related to the legalization of cannabis. Unconditional Grants The Ontario Government provided one-time funds to small and rural municipalities tohelp improve local service delivery and effect operational efficiencies.The Township has put these funds towards the development of an improved, interactive website that is expected to launch inthe summer of 2020. Further proposalsfor the use of these funds are under development. Ontario Municipal Partnership Fund (OMPF) The Township relies on the Ontario Municipal Partnership Fund (OMPF) which is the Province’s main general assistance grant to municipalities, particularly to support northern and rural municipalities. Other Grants The Township has been successful in receiving various other Grants such as Accessibility funding, GreenlaneLand Trust Funding,and Main Street Revitalization Grants that have helped fund various projects. The Township of Malahide’s consolidated financial statements have been prepared in accordance with the Municipal Act and the Public Sector Accounting Board (PSAB) standards. There are four required schedules that form the consolidated financial statements: •Statement of financial position •Statement of operations •Statement of change in net financial assets •Statement of cash flows Together these consolidated financial statements provide information on the cost of Township activities, how they were financed, and the assets and liabilities of the Township. The information reflects the full nature and extent of the Township’s financial affairs similar to a private sector financialstatement presentation. The following is a high-level overview of the 2019 financial results for the Township. Consolidated Statement of Financial Position The consolidated statement of financial position highlights four key indicators that taken together describe the financial position of the Township: 1. Net financial position calculated as the difference between financial assets and financial liabilities 2. Non-financial assets that are normally employed for providing services such as tangible capital assets 3. Accumulated surplus 4.Cash resources The accumulated surplus summarizes the Town’s consolidated equity which identifies the financial position, including tangible capital assets, and financial resources of the Township. Financial Assets Financial assets in 2019 were $11.5 million($8.5 millionin 2018), a $3.0 million increase over the prior year. This is mostly due to an increase in cash balances from Grants received which increased the deferred revenue and sale of propertywhich increased reserves, as well as Taxes Receivable. Financial Liabilities Financial Liabilities in 2019 were $6.9 million ($6.2 millionin 2018) an increase of $0.7 million. The increase is mostly associated with accounts payable balances which the Township expects to pay within the next year,an increase in deferred revenue balancesand long term debt. Deferred revenue is payments received in advance for services or goods not yet delivered. In the Township’s case a large portion of this is made up of Development Charge Funds for growth related infrastructure and services. Non-Financial Assets The largest component of non-financial assets is the Township’s investment in tangible capital assets. These assets are used to deliver programs and services to Township residents, businesses, and visitors. All Township assets at the end of 2019 have been inventoried, valued, and recorded in an asset registry for accounting and reporting purposes. The net book value of tangible capital assets is $45.7 million ($46.5 millionin 2018). Historical costs are $80.6 million ($79.4 millionin 2018) and total accumulated amortization was $34.9 million ($32.9 millionin 2018), implying that on average 43.3% (41.5% in 2018) of the estimated useful life of Townshipassets have been utilized in the delivery of services. Amortization can be useful to estimate future capital spending requirements keeping in mind that asset replacement costs tend tobe significantly higher than historical costs. Accumulated Surplus The Township’s2019accumulated surplus of $50,105,068 is comprised of investments in tangible capital assets, reserve and reserve funds (including the water boards, the East Elgin Community Complex,andthe Burdickand Trinity Cemeteries),offset by long term debt. Consolidated Statement of Operations The consolidated statement of operations reports the annual surplus from operations during the accounting period. The statement shows the cost of providing Township services, the revenue recognized in the period, and the difference between them. Revenues Revenues in 2019 were $14.15 million ($13.07 millionin 2018), an increase of $1.08 million over the prior year. This increase is due to again on the sale of capital assets, higher revenues from taxation, grant revenues, and investment incomewhich are offset by decreases in user charges, licencesand permits revenue, penalties and interest on taxes, and other revenues. The Township was successful in selling vacant land for development purposes that had been acquired in the prior year. Two Fire Hallproperties were also sold during 2019. The Unconditional Grant from the Province and additional Gas Tax funds are other items that were not in the revenue budget. Taxation revenue (property taxes and taxation from other governments) was $8.1 million (2018 $7.8million), an increase of $0.3 million over the prior year. Expenses Expenses in 2019 were $12.9 million ($12.8millionin 2018), an increase of $0.1 million over the prior year. Recreation & Culture, Fire, Policing, and Other Protective Services saw the largest increase (in dollars), while Transportation Services and General Government were the functions that showed a decrease in expenses. The remaining functional areas experienced increased expenses across the board. Consolidated Statement of Cash Flows The consolidated statement of cash flows reports changes in cash resulting from operations and shows how the Town financed its activities during the year and met its cash requirements. Reserves and Reserve Funds Overview Although reserves and reserve funds are not formally reported directly in the financial statements, they are critical to financial management. Reserves and reserve fund balances form apart of the accumulated surplus. Refer to note #8 in the financial statements for more reserve and reserve fund information. Reserves and reserve funds are established by the Malahide Township Council. These funds are set aside to fund capital projects and future obligations. They are drawn upon to finance specific initiatives as designated by the Council to minimize tax rate fluctuations due to unanticipated expenditures, revenue shortfalls, and ongoing programs. Reserve and reserve fund balances at the end of 2019 totalled $7.30million ($5.96million in 2018), an increase of $1.3 millionfrom the prior year, primarily due to anUnconditional Grant, surplusesfrom property sales and water/seweroperations. These reserve and reserve fund totals do not include Development Charges or unspent government grants as those are recorded as Deferred Revenue on the Statement of Financial Position. Refer to note #9 in the financial statements for more Deferred Revenue information. General Statistics201920182017 1 Households3,2053,1703,150 2 Population9,2929,2929,292 Construction Activity based on $28,393,300$26,708,400$30,091,220 3 Permits Issued Roads in good/very good condition471469460 3 (lane km) 3 Bridges & Culverts(number of)353535 1 Malahide -Assessments Property Type201920182017 LAND12,838,54913,345,98810,642,350 FARM1,042,612,566930,417,231823,644,400 RESIDENTIAL562,309,069538,084,786521,781,125 COMMERCIAL17,013,31016,817,34115,850,225 INDUSTRIAL29,195,60328,526,57628,007,800 INSTITUTIONAL73,756,58770,288,67366,791,625 SPECIAL PURPOSE13,969,02513,148,05011,373,875 GOVERNMENT981,250945,500909,750 TOTAL1,752,675,9591,611,574,1451,479,001,150 3 Malahide -Tax Levy 201920182017 TOWNSHIP$8,126,837$7,757,040$7,611,510 COUNTY OF ELGIN$6,733,662$6,346,858$6,091,043 EDUCATION2,137,5312,115,3692,110,695 TOTAL16,998,03016,219,26715,813,248 Data Sources: 1 MPAC 2 Census 3 Township Records EECC Operating and Capital Projects Update ReportTitle: July 13, 2020 Submittedfor: JenniferReynaert, ChiefAdministrativeOfficer/Thom ReportAuthor: Polland Parks and Recreation Manager ReceiveforInformationRecommendation Recommendation: That ReportCAO 55-20 entitled EECC Operating and Capital Projects Update be received for information; and further, That staff is authorized to install ice in the Kinsmenarena mid-August in order to be prepared for ice rentalsanticipating the gradual Provincial reopening strategies will support recreational activities, it being noted that ice rentals will occur only when permitted by Provincial orders. Background andAnalysis: The (attached) operating budget to date was printed May 31, 2020 and shows the overall operating budget at 39% percent of budget. We would anticipate approximately 41% at this time of the year and therefore we seem to be on target. During the COVID-19 outbreak staff at the EECC are assigned to the Aylmer Parks and Recreation area apart frommanaging required day to day activities as well as completing required maintenance. At the start of the health crisis, staff took out both pads of ice toreduce utility costs as much as possible. We have had some success but because of the size of the plant, the hydro cost reductions are not as significant as they would be for other typical municipal buildings. Because there has been little activity planned in the building, a fresh coat of paint has been applied in the facility where needed. All items identified in the annual facility inspection report have been completed. Further, when the boards were removed in Kinsmenarena it was discovered that there were a few cracked. These have also been replaced. All of these expenditures are included in the budget comparison attached to this report. The 2020 budget included the replacement of a portion of the skate tile and this project is underway. We are anticipating this project to be completed slightly under budget. With as many unknown variables at this time relatedto COVID-19, it’s difficult to predict the year end impacts. We are hopeful that as recovery announcements are made by the Province the EECC will be able to accommodate some programs in the fall. While we are hopeful there will be some recovery in revenues it is anticipated full recovery will certainly not be achievable and we are expecting that the facility will be required to follow reduced occupancy limits to follow physical distancing requirements. When compared to the same time last year, the revenues are reduced by $169,000. This loss in revenue has been off-set in part in reduced expenditures by $100,000 as of May 31, 2020. The year end budget outcomes will be dependent on the recovery of revenues when and if we are able to resume programs in full orin part. Staff are consulting with other municipal recreation staff and some have decided to put ice in as soon as mid-July anticipating that recreational facilities will be permitted to proceed with reduced building capacity (30% currently) noting that the limits to gatherings would need to increase substantially before installing ice makes sense. In order to allow for other functions to occur with physical distancing limitations, staff are suggesting that ice be installed in Kinsmen arena in mid- August. This timing is approximately when we would install the second ice pad for the winter season historically. EastLink arena could then be utilized for pickle ball courts on the surface allowing for a controlled enter/exit into the rink and also allowing for the nets to remain in place. Due to the governance model in place for the EECC, a Board meeting is not currently achievable and therefore this report is intended to provide the members of the Board, Council,and the public an update. For the purpose of continuity, this report will be added to the first EECC Board meeting agendain future. Respectfully submitted, JenniferReynaert CAO/Deputy Clerk Thom Polland Parks and Recreation Manager Town of Aylmer EECC 05-31-20 Prior YearCurrent Year% Budget 2019Actual 2019Budget 2020Actual 2020of Budget GENERAL FUND EXPENDITURES Salaries, Wages & Benefits 61111 Salaries & Wages - Full Time$343,287.00$331,858.46$357,031.00$129,646.0436% 61112 Salaries & Wages - Part Time126,650.00120,730.69120,026.0040,047.9133% 63691Distributed Wages - Full Time0.00694.560.000.000% 63692Distributed Wages - Part Tme0.00(94.92)0.000.000% 61820Employee Assistance Program750.00875.80750.00320.0243% 61840Self Funded Health Benefits500.00600.00500.000.000% 61911Canada Pension - Full Time14,849.0013,754.5614,567.006,913.7747% 61912Canada Pension - Part Time7,463.004,948.654,527.001,884.9742% 61921Unemployment Insurance - Full T6,428.005,686.816,149.002,764.0145% 61922Unemployment Insurance - Part T5,202.002,779.782,722.00969.6636% 61930Health Benefits23,029.0019,616.5224,685.009,552.7339% 61931Post Retirement Health Benefits500.002,754.182,800.001,106.5540% 61940Group Life Premiums4,661.002,758.413,982.001,365.6434% 61950Long Term Disability Premiums.9,603.005,611.5411,034.003,588.2533% 61961OMERS Pension - Full Time34,133.0031,520.7433,544.0013,140.8139% 61962OMERS Pension - Part Time10,945.005,412.077,261.002,771.5838% 61981Workers Compensation - Full Tim11,242.0010,362.4711,052.003,997.0336% 61982Workers Compensation - Part Tim5,161.003,832.943,781.001,249.3933% 61991Ontario Health Tax - Full Time7,046.006,472.176,962.002,734.7939% 61992Ontario Health Tax - Part Time3,195.002,390.022,341.00854.8637% ----------------------------------------------------------------------------------------------------------------------------- Total Salaries, Wages & Benefits614,644.00572,565.45613,714.00222,908.0136% Admin, Materials & Supplies 63110Association Fees950.00902.50950.00917.5097% 63120Travel Expenses (Meals/Accom)500.00143.95500.0051.7710% 63130Tuition Fees, Workshops Registration9,000.005,088.205,000.000.000% 63140Meeting Supplies/Expenses350.000.00350.000.000% 63150Personnel / Other0.0060.000.000.000% Training Travel & Other10,800.006,194.656,800.00969.2714% 63212Cleaning - Linens, etc125.000.00200.000.000% 63221Licenses and Permits500.00503.92500.00516.16103% 63222Postage & Courier350.00205.50350.000.000% 63231Stationery, Office Supplies & P4,000.004,248.974,000.001,139.4528% 63241Reference Material200.000.00700.000.000% 63251Advertising16,500.0013,267.8815,500.002,635.0017% 63261Telephone / Internet9,000.009,769.249,000.003,998.4544% 63262Cell Phone3,000.002,983.263,800.00990.7026% 63265Furniture & Equipment3,500.002,067.435,000.000.000% 63266SCADA/Cable2,750.002,489.002,750.001,167.9042% 63270Computer Hardware / Software1,000.001,584.501,000.000.000% 63281Protective Clothing1,500.001,087.331,500.00199.9413% 63282Staff Uniforms1,500.001,419.141,500.000.000% 63290Administrative Fees12,000.0012,000.0012,300.005,000.0041% 63370Liability Insurance16,375.0017,305.5617,000.007,533.4544% Administrative72,300.0068,931.7375,100.0023,181.0531% 63311Legal Fees2,900.002,206.712,900.000.000% 63340Audit Fees2,160.002,149.742,200.000.000% 64130Disability Management1,000.00695.001,000.000.000% Professional Fees & Charges6,060.005,051.456,100.000.000% 63510Equipment & Tool Purchases500.00678.82500.0089.0918% 63570Repairs & Maintenance - Communi0.0039.97100.000.000% 63580Repairs & Maintenance - Other19,300.0016,310.5822,000.009,135.1642% 63590Program Expense25,000.0032,521.8325,000.001,453.446% Tools & Supplies44,800.0049,551.2047,600.0010,677.6922% 63610Janitorial Supplies6,300.008,433.796,300.003,592.6757% 63620Maintenance Supplies11,000.008,700.9311,000.001,372.3212% 63630Repairs, Alterations, Services52,000.0057,769.2052,000.004,409.298% 63640Hydro Costs270,000.00270,258.25270,000.0062,558.5323% 63650Water Costs3,500.004,378.804,600.00478.6310% 63660Gas/Oil Costs51,000.0045,648.0152,000.0019,589.1538% 63670Building Insurance14,700.0015,414.8015,290.006,579.0043% Buildings408,500.00410,603.78411,190.0098,579.5924% 63811User Group Expenses2,100.001,998.042,100.000.000% Operations Materials2,100.001,998.042,100.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Admin, Materials & Supplies544,560.00542,330.85548,890.00133,407.6024% Contracted Services 64110Computer - IT Support5,000.005,498.905,000.00175.174% 64140Annual Maintenance Contract2,400.002,400.002,400.000.000% Annual Contracted Services7,400.007,898.907,400.00175.172% 64510Waste Collection Contract10,000.0015,269.4410,000.005,361.0354% Solid Waste & Recycling10,000.0015,269.4410,000.005,361.0354% 64610Snow Removal Contract10,000.0015,550.0012,000.008,780.0073% Roads10,000.0015,550.0012,000.008,780.0073% 64900Service Agreements29,000.0013,366.6829,000.009,127.0831% Service Agreements29,000.0013,366.6829,000.009,127.0831% ----------------------------------------------------------------------------------------------------------------------------- Total Contracted Services56,400.0052,085.0258,400.0023,443.2840% Rents & Financial Services 65530Debit & Credit Card Fees3,000.003,493.623,000.00559.4119% 65550Cash Over and Under0.000.090.000.000% Financial Services3,000.003,493.713,000.00559.4119% ----------------------------------------------------------------------------------------------------------------------------- Total rents & Financial Services3,000.003,493.713,000.00559.4119% Transfer to Own Funds 67400Transfer to Trust0.001,684.810.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Trfrs. to Own Funds0.001,684.810.000.000% TOTAL GENERAL FUND EXPEN1,218,604.001,172,159.841,224,004.00380,318.3031% GENERAL FUND REVENUES Canada / Ontario Grants 53210Canada Day Grant(3,600.00)(3,600.00)(3,600.00)0.000% 53220Student Grant(2,240.00)(1,960.00)(2,240.00)0.000% 53230Enabling Accessibility Grant0.00(16,745.00)0.000.000% Canada Grants(5,840.00)(22,305.00)(5,840.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Canada / Ontario Grants(5,840.00)(22,305.00)(5,840.00)0.000% 54700Municipal Contributions - Other(55,000.00)(75,531.97)(55,000.00)0.000% Other Municipal Contributions(55,000.00)(75,531.97)(55,000.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Municipal Contributions(55,000.00)(75,531.97)(55,000.00)0.000% User Fees & Service Charges 55101Ice Rental - Adult Prime(245,000.00)(118,171.85)(155,000.00)(41,395.00)27% 55102Ice Rental - Youth Prime(215,000.00)(223,867.65)(225,000.00)(87,970.32)39% 55103Ice Rental - Adult Non-Prime0.00(21,753.65)(10,000.00)(10,075.93)101% 55104Ice Rental - Summer0.00(90,489.94)(80,000.00)(469.58)1% 55105Ice Rental - School(15,500.00)(11,413.22)(15,500.00)(4,846.86)31% Ice Rental(475,500.00)(465,696.31)(485,500.00)(144,757.69)30% 55122Facility Rental - Community Hal(40,000.00)(38,976.71)(40,000.00)(4,645.00)12% 55123Facility Rental - Blue Line Roo(10,000.00)(5,668.75)(10,000.00)(1,725.00)17% 55124Facility Rental - Arena Floor(15,000.00)(5,445.00)(10,000.00)0.000% 55125Facility Rental - Meeting Room0.00(162.00)(200.00)0.000% 55126Facility Rental - Office(2,000.00)0.000.000.000% 55127Facility Rental - Storage0.000.000.00(549.18)0% 55128Facility Rental - Kitchen(1,000.00)0.000.000.000% 55129Facility Rental - Community Boo(1,000.00)0.000.000.000% 55140Miscellaneous Rentals0.000.010.00(25.00)0% Facility Rental(69,000.00)(50,252.45)(60,200.00)(6,944.18)12% 55201Advertising - Rink Boards(11,000.00)(13,246.64)(10,000.00)(5,023.05)50% 55202Advertising - Ice Resurficer(1,900.00)(1,226.86)(1,900.00)0.000% 55205Advertising - Clock Message Cen(1,100.00)(993.80)(1,000.00)0.000% Advertising(14,000.00)(15,467.30)(12,900.00)(5,023.05)39% 55301General Admission - Skating(6,500.00)(6,586.90)(6,000.00)(2,135.71)36% 55302General Admission - Figure Skat(6,000.00)(2,867.04)(5,000.00)(534.48)11% 55304General Admission - Shuffleboar(5,000.00)(3,980.69)(4,500.00)(1,027.20)23% 55305General Admission - Adult Shiny(7,000.00)(8,395.69)(7,000.00)(2,174.91)31% 55306General Admission - Pickleball(6,000.00)(5,253.04)(5,500.00)(1,284.74)23% General Admission(30,500.00)(27,083.36)(28,000.00)(7,157.04)26% 55307User Group(2,500.00)(1,829.03)(2,500.00)0.000% 55402Program Fee - March Day Break C(1,700.00)(929.10)(1,700.00)85.71-5% 55403Program Fee - Birthday/Team/Rec0.00(2,755.62)(2,000.00)0.000% 55405Program Revenues(12,000.00)(3,997.70)(12,000.00)(16.81)0% Program Revenues(16,200.00)(9,511.45)(18,200.00)68.900% 55601Miscellaneous Revenues(5,000.00)(8,671.51)(5,000.00)(3,264.40)65% 55671SOCAN Revenue0.000.000.00(85.80)0% Other Revenue(5,000.00)(8,671.51)(5,000.00)(3,350.20)67% ----------------------------------------------------------------------------------------------------------------------------- Total User Fees & Charges(610,200.00)(576,682.38)(609,800.00)(167,163.26)27% Licences, Permits & Rents 56371Lease - Concession(4,000.00)(2,331.78)(5,500.00)(516.40)9% 56372Lease - Pro Shop(1,700.00)(1,875.00)(2,118.00)(750.00)35% 56373Lease - Dressing Room(4,900.00)(1,857.60)(2,300.00)(464.40)20% 56374Lease - Vending Machines(3,800.00)(3,630.77)(3,800.00)(1,931.42)51% Rental & Leases(14,400.00)(9,695.15)(13,718.00)(3,662.22)27% ----------------------------------------------------------------------------------------------------------------------------- Total Lic,Permits & Rents(14,400.00)(9,695.15)(13,718.00)(3,662.22)27% Fines & Penalties 57220Finance Charges(400.00)0.00(400.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Fines & Penalties(400.00)0.00(400.00)0.000% Other Revenues 58210Investment Income - Our Funds0.00(1,684.81)0.000.000% Interest0.00(1,684.81)0.000.000% 58310Donations0.00(1,345.24)0.000.000% Donations0.00(1,345.24)0.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Other Revenues0.00(3,030.05)0.000.000% TOTAL GENERAL FUND REVEN(685,840.00)(687,244.55)(684,758.00)(170,825.48)25% NET GENERAL FUND (REVE532,764.00484,915.29539,246.00209,492.8239% Total Operating Projects / Capital from Operating TAX LEVY532,764.00484,915.29539,246.00209,492.8239% THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 20-43 Being a By-lawto prescribe a speed limit of 60km/hron certain roadways in the AmishSettlementArea. WHEREASSection 128(2)of the Highway Traffic Act, R.S.O. 1990,c. H.8, as amended, authorizes the Council of a municipality to pass by-laws to prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction; AND WHEREASthe Council of The Corporation of the Township of Malahide has deemed it expedient that the speed of motor vehicles on certain highways in the Township of Malahide be restricted; AND WHEREASthe Council of The Corporation of the Township of Malahide deems it expedient to change the maximum rate of speed for a portions ofhighways in the Amish Settlement Area; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT when any highway or portion of highway set out below is marked in compliance with the regulations under theHighway Traffic Act, the maximum rate of speed thereon shall be 60kilometers per hour. HighwayFromTo Glencolin LineEast limit of Hacienda West limit of Springerhill Road right-of wayRoadright-of-way College LineEast limit of Springfield West limit of Springerhill Roadright-of-wayRoadright-of-way Walker RoadNorth limit of Talbot LineSouth limit of College Line right-of-wayright-of-way Carter RoadNorth limit of Talbot LineSouth limit of College Line right-of-wayright-of-way 2.THAT the penalties provided in subsection 14 of Section 128 of theHighway Traffic Act,R.S.O. 1990, as amended, shall apply to offences against this By-law. 3.THAT this By-law shall come into force and take effect on the final passing thereof. th READaFIRSTandSECONDtime this9day of July,2020. th READaTHIRDtime and FINALLY PASSEDthis9day ofJuly, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 20-44 Being a By-lawto designate a Community Safety Zone for the Amish Settlement Area. WHEREASpursuant to Section 214.1(1) of the Highway Traffic Act, R.S.O. 1990, Chapter H.8, the Council of a Municipality may by by-law designate a part of a public safety is of special concern on that part of the highway; AND WHEREASthe Council of The Corporation of the Township of Malahide has deemed it desirable to designate a permanent Community Safety Zone in the Amish SettlementArea,including Glencolin Line, College Line,Walker Road,and Carter Road, in the GeographicTownship of Malahide; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the areasset out below,under the jurisdiction of The Corporation of the Township of Malahide, arehereby designated as a Community Safety Zone. HighwayFromToEffective Times Glencolin LineEast limit of West limit of 24 hours per day, Hacienda Road Springerhill Road7 days per week, right-of wayright-of-way12 months per year College LineEast limit of West limit of 24 hours per day, Springfield RoadSpringerhill Road7 days per week, right-of-wayright-of-way12 months per year Walker RoadNorth limit of Talbot South limit of College 24 hours per day, Lineright-of-wayLineright-of-way7 days per week, 12 months per year Carter RoadNorth limit of Talbot South limit of College 24 hours per day, Lineright-of-wayLineright-of-way7 days per week, 12months per year 2.THAT this By-law shall become effective upon passing, but not before signs designating a Community Safety Zone have been erected. th READaFIRSTandSECONDtime this9day of July,2020. th READaTHIRDtime and FINALLY PASSEDthis9dayofJuly, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-46 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,atitsregular meeting held on July 9,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval of the Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. th READaFIRSTandSECONDtime this9day of July, 2020. th READaTHIRDtime and FINALLY PASSEDthis9day of July, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers