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Council Remuneration Review Committee - Minutes - 2020/07/28off The Corporation of the Township of Malahide Due to COVID-1 9 and public health concerns, public attendance was not permitted at this meeting. The Committee Members and Staff participated remotely. Committee Members: Martin Baelde, Kevin Morrell, Susan Morrell, and Richard Robilliard. Chair Susan Morrell called the meeting to order at 10:07 a.m. and welcomed those ir attendance. 0=1 0 Me I• r=- 1 ffijffiffiffi TOAT the Minutes of the Regular Meeting of the Council Remuneration Review Committee held on July 14, 2020 be adopted, as amended to correct the starting time of the meeting as 10:00 a.m. MaMMM70affs A", LTAN110TIO.-iFTITAIIN-1 a0m WO 18=03=u and responsibilities of the Mayor a . nd Council Memb6rs. 0 The Committee was reminded that each Member needs to sign and return, at their earliest convenience, a copy of the 'Confirmation of Understanding of the Township of Malahide Confidentiality Policy'. As] �, 1:14 ki 6-TAI I 191ki I "VATI] The Committee received Compensation Review Reports from the Town of the Blue Mountains (pop. 7,000), Municipality of Brockton (pop. 9,400), and the Municipality of Port Hope (pop. 16,750). The Committee deferred further consideration of these reports until a future meeting. RM Kevin Morrell inquired why the Federal Government decided to removel/3 tax free allowance for Municipal Council Members. He noted that, in his discussions with severa-1 current Council Members, this decision was not supported by the Councillors. The CA# noted that she did not have the specific rationale, and that there was considerable opposition by many Municipal Councils, however, the Federal Government decided to proceed with the removal of the exemption. In response to an inquiry, the CAO advised that the Malahide Council Members saw a reduction in their net compensation as a result of the removal of the 1/3 tax free allowance. In addition, their base salaries had also not increased for several years as the Council had decided to freeze their sApries. The Committee agreed that base salaries should be set at an amount that would continue to attract election candidates while still being financially responsible to the ratepayers. In response to an inquiry, the CAO advised that the current 7 member Council is not legislated and that there is the option of reducing the number of Council Members or even moving from the current ward structure to at -large representation. This information has been provided to the Council previously, however, the Council at that time was not interested in reducing the number of members on Council or changing the ward structure. The CAO agreed to circulate a previous Staff Report that addressed this matter. The CAO advised that the Remuneration Comparison included in the Agenda Package did include a comparison of wages from other similar municipalities. She noted that this chart also noted that actions taken by other municipalities regarding the loss of the 1/3 tax free allowance. The Committee noted that those municipalities that have a higher population, also tend to have higher base salaries. The Committee noted that the Malahide Council salaries were less than several other comparable municipalities. Martin Baelde suggested that the any recommended changes to the base compensation should include adjustments for the removal of the 1/3 tax free allowanc - The CAO indicated that those calculations had been completed by Staff previously an agreed to circulate that information to the Committee Members. The Committee was advised that all Council Members currently receive a monthly mileage allowance to compensate for travel within the Township. In addition, Council Members also are eligible to receive a per kilometer mileage rate for travel outside of the municipality. The Committee noted that the per kilometer rate is also less than several other comparable municipalities. 11 1111i 6 1 1 The Committee received a summary of the responses received from the current members of the Malahide Council regarding the approximate number of hours per week/month that they commit to Malahide Council business. The Committee noted that not only did the amount of time that the Council Members spent on Council business vary from week to week, but it also varied by individual Member of Council as well. 20-3 The Committee also noted that Council business has changed over the years and is more complex than before. The types of issues are broader and may require more research/knowledge. As well, technology has resulted in an increased demand from ratepayers for more instantaneous communication/responses. The Committee agreed that the knowledge required for a Council Member has increased over the years and that means there is also a significant time commitment required in order to do a good job. The Committee agreed that Council compensation should be reflective of the duties of the Council Members and time commitment required. NEXT COUNCIL REMUNERATION REVIEW COMMITTEE MEETING: The next Council Remuneration Review Committee Meeting will be Tuesday, August 11, 2020, at 10:00 a.m. The Committee agreed to strive to have a final report presented to the Council with any recommendations before the end of September. It was noted that this timeline would enable any recommendations to be approved by the Council and also be included in the Draft 2021 Budget. In order to facilitate discussions at the next meeting, the Committee asked the Staff to report back with respect to what the Malahide Council Members estimated base salaries would have been if the Council had not agreed to freeze their wages for several years. ADJOURNMENT: Moved by: Richard Robilliard Seconded by: Martin Baelde THAT the Council Remuneration Review Committee meeting be adjourned at 11:48 a.m. to meet on August 11, 2020 at 10:00 a.m. via teleconference. Carried. Chair — S. Morrell Cle�Casavecch�ia-Sohme'rvs��—