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Regular Council Agenda - 2020/09/17 The Corporation of the Township of Malahide A G E N D A September 17, 2020 7:30 p.m. Springfield & Area Community Services Building 51221 Ron McNeil Line, Springfield ** Note: Due to the COVID-19 situation, this meeting will be held electronically via videoconference.** (A) Disclosure of Pecuniary Interest (B) Approval of Previous Minutes RES 1 (Pages 13 - 21) (C) Presentations/Delegations/Petitions (i) Court of Revision Part Lot 16, Concession 5, Geographic Township of Malahide. RES 2 - 6 (Page 22) (ii) Court of Revision at Part Lot 93, Concession South Talbot Road, Geographic Township of Malahide. RES 7 10 (iii) Court of Revision property at Part Lot 4, Concession 1, Geographic Township of Malahide. RES 11 - 14 (iv) Court of Revision Fuller Drain Branc property at Part Lot 15, Concession 8, Geographic Township of Malahide. RES 15 - 18 (v) Public Meeting Rezoning Application of Bradley Near and Sara- Lynn Boegel relating to property at Part Lot B, Plan 18, Geographic Village of Springfield, municipally known as 51341 Ron McNeil Line RES 19 21 (Pages 23 - 34) (D) Reports of Departments (i) Director of Fire & Emergency Services - Emergency Services Activity Report August. RES 22 (Pages 35 - 40) (ii) Director of Physical Services - Quotation Results Construction. RES 23 (Pages 41 - 42) - Tender Results: Pressey Line Guiderail Supply and Installation. RES 24 (Pages 43 - 45) - Tandem Plow Replacement Tender. RES 25 (Pages 46 - 47) (iii) Development & Community Services - E28/20 Severance Application Report. RES 26 (Pages 48 - 49) - E28/20 Severance Application Conditions. RES 27 (Pages 50 - 57) - E30/20 Severance Application Report. RES 28 (Pages 58 - 59) - E30/20 Severance Application Conditions. RES 29 (Pages 60 - 67) - E31/20 Severance Application Report. RES 30 (Pages 68 - 69) - E31/20 Severance Application Conditions. RES 31(Pages 70 - 76) (iv) Director of Financial Services/Treasurer - Covid-19 Relief Measures Update. RES 32 (Pages 77 - 78) (v) CAO/Clerk (E) Reports of Committees/Outside Boards RES 33 (i) Long Point Region Conservation Authority Board of Directors Minutes of Meeting August 5, 2020. (Pages 79 - 88) (ii) Aylmer Police Costing Ad Hoc Working Group Committee Minutes September 1, 2020. (Pages 89 - 94) (F) Correspondence RES 34 1. Association of Municipalities of Ontario - Watch File dated September 3 and 10, 2020. (Pages C2 - 6) 2. Township of Puslinch and Township of Huron-Kinloss Supporting Town of Gore Bay and City of Oshawa requesting help for local municipalities to assist their local social cultural, service blubs and children/youth minor sporting organizations with funding programs because of detrimental effects of COVID 19. (Pages C7 -10) 3. Village of Merrickville-Wolford Thank you for supporting their resolution regarding Provincially Significant Wetlands Designations. (Pages C11 - 14) 4. County of Elgin Notice of Public Meeting regarding Draft Plan of Subdivision Part of Lots 1 and 2, Range South Edgeware Road, Part of Block 48, RP 11M219, Municipality of Central Elgin. (Page C15) 5. Municipality of Central Elgin Notice of Public Meeting for Proposed Zoning By-law Amendment relating to the following properties: - Jacklin Farm Phase 4. (Page C16) - 263 B Frances Street. (Page C17) - 42057 Fruitridge Line. (Page C18) 6. Municipality of Central Elgin Certificate under Section 34 (2) of The Planning Act relating to the following properties: - By-law 2499 5013 Yarmouth Centre Road. (Page C19) - By-law 2500 43099 Ron McNeil Line. (Page C20) - By-law 2501 44222 Sparta Line. (Page C21) (G) Other Business (i) Town of Aylmer Report CAO-68-20 EECC Operating and Capital Projects Update together with: RES 35 (Pages 95 - 116) Operating Budget to August 31, 2020; Southwestern Public Health Covid 19 Guidance for Safely Reopening Gyms, Fitness Studios and Community Centres; Southwestern Public Health Covid 19 Staff Screening; Southwestern Public Health Guidance and Requirements for Multi-Use Sport and Recreational Facilities as per Stage 3 reopening Framework. EECC Return to Recreation: Covid 19 Response Safety Guidelines. EECC Return to Recreation: Covid 19 Response Staff Responsibility. EECC Return to Recreation: Covid 19 Response Safety Guidelines. EECC Return to Recreation: Covid 19 Response Entrance/Exit into Facility. Investing in Canada Infrastructure Program: Community Culture, and Recreation Stream Email advising Parking Lot Replacement grant was not approved. (H) By-laws (i) By-law No. 20-62 Being a By-law to authorize an Agreement with Royal Fence Ltd. for the supply and installation of Steel Beam Guiderails on Pressey Line.RES 36 (Pages 117 -119) (I) Closed Session RES 37 and 38 (i) Labour Relations or Employee Negotiations Matter relating to staffing of the Physical Services Department. (J) Confirmatory By-law RES 39 (Page 120) (K) Adjournment RES 40 **VIDEOCONFERENCE MEETING Note for Members of the Public: In order to respect the State of Emergency declared by the Province of Ontario and not hold public gatherings, please note that the Regular Council Meeting scheduled to be held on September 17, 2020 will be via videoconference only. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube. Please click the link below to watch the Council Meeting. https://us02web.zoom.us/j/88591163161?pwd=bHdkUHdMWXRSOE5tOHBzN0t oV1l5QT09 Written comments regarding the Council Agenda items are welcome please forward such to the Clerk at mcasavecchia@malahide.ca 5 PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1.THAT the minutes of the regular meeting of the Councilheld on September 3, 2020 be adopted as printed and circulated. 2.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Taylor Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère CouncillorChester Glinski. 3. order at 7:_____ p.m. AND THAT Dave Mennill be appointed Chairman. 4. hereby accept the recommendations of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 6, 2020. 5. adjourned and the Council Meeting reconvene at 7:_____ p.m. 6.THAT the tender for the Taylor Drain Branch Constructionin the amount of $24, 311.20 excluding HST; subject to the expiration of all appeal periods and subject to no appeals having been 7.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the S. Ryan Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère CouncillorChester Glinski. 6 8. order at 7:_____ p.m. AND THAT Dave Mennill be appointed Chairman. 9. hereby accept the recommendations of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 6, 2020. 10. adjourned and the Council Meeting reconvene at 7:_____ p.m. 11.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the County Road 24 Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Scott Lewis. 12.THAT the called to order at 7:_____ p.m. AND THAT Dave Mennill be appointed Chairman. 13.THAT the Court of Revision members for the County Road 24 Drain s of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 8, 2020. 14.THAT the Court of Revision relating to the County Road 24 Drain Branch 15.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Fuller Drain Mayor DaveMennill (Chair) Deputy Mayor Dominique Giguère Councillor Mark Widner. 16. called to order at 7:_____ p.m. AND THAT Dave Mennill be appointed Chairman. 7 17.THAT the Court of Revisi Penner, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 22, 2020. 18. be adjourned and the Council Meeting reconvene at 7:_____ p.m. 19.THAT the Public Meeting concerning the Zoning By-law Amendment Application ofBradley Near and Sara-Lynn Boegelrelating to the property located at Lot B, Plan 18, Geographic Village of Springfield,be called to order at 7:___ p.m. 20.THAT the Public Meeting relating to Zoning By-law Amendment Applicationof Bradley Near and Sara-Lynn Boegelrelating to the property located at Lot B, Plan 18, be adjourned and the Council meeting reconvene at 7:__ p.m. 21.THAT By-law No. 20-58,being a By-law to amend Zoning By-law No. 18- 22 insofar as it relates to the property owned by Bradley Near and Sara- Lynn Boegel, located atLot B, Plan 18, be given first, second and third readings, and properly signed and sealed. 22.THAT Report No. F-20-1 23.THAT Report No. PS-20-Fuller Drain AND THAT the tender for the Fuller Drain rded to Cassidy Construction in the amount of $116, 647.68 excluding HST; subject to the expiration of all appeal periods and subject to no appeals 24.THAT Report No. PS-20-43 entitled AND THAT the contract for the Pressey Line Guiderail Supply and Installation be awarded to Royal Fence Ltd., of Dorchester, Ontario, in the amount of $78,500.00(plus HST); AND THAT the Mayor and Clerk be authorized to enter into an agreement with Royal Fence Ltd., of Dorchester, Ontario for the purpose of the supply and installation of Steel Beam Guiderail for Pressey Line. 8 25.THAT Report No. PS-20- be received; AND THAT Municipal Staff be authorized to proceed to tender for the replacement of one tandem snow plow unit for delivery in 2021. 26.THAT Report No. DCS-20-25Entitled received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 27.THAT the Malahide Township Council has no objection to the Land SeveranceNo. E28/20in the name of MacVicar Farms Ltd., relating to the property located atPart Lot 24, Concession 12, Geographic Township of South Dorchester, subject to the following conditions: 1.That the applicant initiate and assume, if required, all engineering costs associated with thepreparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990,as amended, with a deposit to be paid in full to the township prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicantwill be billed for any additional costs incurred. 2.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction ofthe Chief Building Official prior to the condition being deemed fulfilled. 3.That the applicants initiate and assume all planning costs associated with the required OfficialPlan Amendment, Zoning Amendment, Minor Variance or other land use planning process asrequired in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township andthat the required process be successfully completed prior to the conditionbeing deemed fulfilled. 4.Confirmation that private sewage system be confined entirely within the boundaries of the newlycreated parcel. That system be in conformance with all required setbacks from lot lines prior tothe condition being deemed fulfilled. 5.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior tothe stamping of the deeds. 6.That an electronic version of the reference plan besubmitted to the satisfaction of theMunicipality. 9 7.That the applicant is responsible to apply and pay all fees to the Township with respect to CivicAddressing Numbers/Signage for the severed and retained portions of property prior to thecondition beingdeemed fulfilled. 28.THAT Report No. DCS-20-26entitlSeverance Application E30/20 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 29.THAT the Malahide Township Council has no objection to the Land Severance No. E30/20 in the name of Robert, Jean and Jason Nicholson, relating to the property located at Part Lot 12, Concession 5, Geographic Township of Malahide, subject to the following conditions: 1.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. 2.That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that the required processbe successfully completed prior to the conditionbeing deemed fulfilled. 3.Confirmation that private sewage system be confined entirely within the boundaries of the newly created parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. 4.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 5.That Section 50(3) of the Planning Act, R.S.O., 1990, as amended, shall apply to any future transactions or conveyances on the subject lands. 30.THAT Report No. DCS-20-27entitled received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 31.THAT the Malahide Township Council has no objection to the Land SeveranceNo. E31/20in the name of Robert, Jean and Jason Nicholson, 10 relating to the property located at Part Lot 12, Concession 5, Geographic Township of Malahide, subject to the following conditions: 1.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. 2.That the applicants initiate and assume all planning costs associated with the required OfficialPlan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. 3.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 4.That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. 5.That Section 50(3) of the Planning Act, R.S.O., 1990, as amended, shall apply to any future transactions or conveyances on the subject lands 32.THAT Report No. FIN-20-COVID-19Relief Measures Update be received. AND THAT no action be taken at this time to extend COVID-19 relief measures any further. 33.THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Long Point Region Conservation Authority Boardof Directors Minutes of Meeting August 5, 2020. (ii)Aylmer Police Costing Ad Hoc Working Group Committee Minutes September 1, 2020. 34.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated September 3 and 10, 2020. 2.Township of Puslinch and Township of Huron-Kinloss Supporting Town of Gore Bay and City of Oshawa requesting help for local municipalities to assist their local social cultural, service blubs and 11 children/youth minor sporting organizations with funding programs because of detrimental effects of COVID 19. 3.Village of Merrickville-Wolford Thank you for supporting their resolution regarding Provincially Significant Wetlands Designations. 4.County of Elgin Notice of Public Meeting regarding Draft Plan of Subdivision Part of Lots 1 and 2, Range South Edgeware Road, Part of Block 48, RP 11M219,Municipality of Central Elgin. 5.Municipality of Central Elgin Notice of Public Meeting for Proposed Zoning By-law Amendment relating to the following properties: -Jacklin Farm Phase 4. -263 B Frances Street. -42057 Fruitridge Line. 6.Municipality of Central Elgin Certificate under Section 34 (2) of The Planning Act relating to the following properties: -By-law 24995013 Yarmouth Centre Road. -By-law 2500 43099 Ron McNeil Line. -By-law 2501 44222 Sparta Line. 35.THAT Report CAO 68-20, received from the Aylmer CAO, entitled EECC Reopening Plan and Operating and Capital Projects Updatebe received for information; AND THAT the Malahide Township Council does hereby support the use of the existing EECC pickleball nets at the Aylmer basketball courts on a trial basis; it being noted that if there is a future decision to continue outdoor pickleball in 2021, the Town of Aylmer will replace the said nets. 36.THAT By-law No. 20-62, being a By-law to authorize the execution of an Agreement with Royal Fence Ltd. for the supply and installation of Steel Beam Guiderails on Pressey Line, be given first, second and third readings, and be properly signed and sealed. 37.THAT Council move into Closed Session at____p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussa Labour Relations or Employee Negotiations matter relating to staffing of the Physical Services Department. 38.THAT Council move out of Closed Session and reconvene at______p.m. in order to continue with its deliberations. 39.THAT By-law No. 20-59,being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 12 40.THATtheCounciladjournits meetingat _______ p.m.to meet again on October 1, 2020, at 7:30 p.m. 13 September 3, 2020 7:30 p.m. ________________________________________________________________ The Malahide Township Council met via videoconference. The Manager of Information Technology and the Deputy Clerk were present in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line, Springfield. Due toCOVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council Members via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor M. Moore,and Councillor M. Widner. Staff present in Council Chamber:Manager of Information Technology C. Coxenand Deputy Clerk D. Wilson. Staff via Videoconference:Chief Administrative Officer/Clerk M. Casavecchia- Somers,Director of Financial Services A. Mohile, Director of Fire and Emergency Services B. Smith, and Drainage Superintendent B. Lopez. Absent with regret:Councillor S. Lewis. CALL TO ORDER: Mayor Mennill tookthe Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARYINTEREST andthe General Nature thereof: No declarations of pecuniary interest were declared. MINUTES: No. 20-306 Moved by:Max Moore Seconded by:Rick Cerna 14 THAT the minutes of the regular meeting of the Councilheld on August 13, 2020 be adopted as printed and circulated. Carried. No. 20-307 Moved by:Mark Widner Seconded by:Chester Glinski THAT the minutes of the special meeting of the Council held on August 18, 2020 be adopted as printed and circulated. Carried. DELEGATIONS/PRESENTATIONS/PETITIONS: -Meeting to Consider Underhill Drain Drainage Engineer, Brad Bunke, of GM BluePlan Engineers, appeared before Report,dated August 4, 2020, regarding the Underhill Drain and outlined the nature of the proposed work. Mayor Mennill inquired if any persons were in attendance that wished to comment or ask questions concerning the Drainage Report and there were none. In response to an inquiry from Councillor Widner, the Engineer advised that the old drain will not be removed but rather will be plugged for cost savings. Mayor Mennill inquired if any persons, including Members of Council, would like to withdraw or add their names to the Petition and there were none. No. 20-308 Moved by:Rick Cerna Seconded by:Mark Widner Blueplanand dated August 4 2020, be accepted; AND THAT By-law No. 20-54,being a by-law to provide for the Underhill Drain drainage works,be read a first and second time and provisionally adopted. Carried. No. 20-309 Moved by:Max Moore Seconded by:Chester Glinski 15 THAT the Court of Revision for the Underhill Drain be scheduled to be held on October 1, 2020 at 7:30 p.m. Carried. No. 20-310 Moved by:Dominique Giguere Seconded by:Rick Cerna THAT the tenders for the construction of the Underhill Drain be requested for September 24, 2020 at 11:00 a.m. Carried. The Mayor thanked the Engineer for his presentation and he retired from the meeting. -Minor VarianceApplicationas submitted byMarty Shainrelating to property at 57-13570 Imperial Road. No. 20-311 Moved by:Mark Widner Seconded by:Max Moore THAT the Committee of Adjustment for the Township of Malahide be called to order at 7:41p.m. and that Mayor Dave Mennill be appointed Carried. Chair Mennill advised that the purpose of this Public Meeting is to consider an application for a Minor Variance, as submitted by Marty Shain, relating to the property located at Part Lot 12, Concession 10, Malahide, municipally known as 57-13570 Imperial Road. Chair Mennill requested the Chief Administrative Officerto provide an overview of the application. The CAO advised that the purpose and effect of this variance is to grant relief from the Mobile Home Park (MH) Zone and applicable regulations in the Township of Malahide Zoning By-law No. 18-22, requiring that an accessory building not exceed a maximum floor area of 20 square metres (215 squarefeet). The variance will permit the construction of an accessory building, described as a garage/shop, measuring 8.5 metresx 5.5 metres(28 feet x 18 feet) and having afloor area of 46.8 square metres (504 squarefeet). The subject lands (i.e. mobile home site) are occupied by an existing mobile home. The proposed garage/shop to be constructed south of the mobile home facing Poplar Avenue. 16 Chair Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners, or from the Applicant and/or their agent. The Deputy Clerk advised that correspondence was received from the Catfish Creek Conservation Authority indicating no objections. Chair Mennill inquired if any Committee Members had any questions regarding the application and there were none. Chair Mennill advised that the Committee will consider all comments received when making its final decision on the application. No. 20-312 Moved by:Mark Widner Seconded by:Rick Cerna THAT Report No. DCS-20-57 Poplar Avenue - AND THAT, notwithstanding that Section 6.2.1 of Zoning By-law No. 18-22 states that accessory buildings are not to exceed 20 square metres (215 square feet) for lands in the Mobile Home (MH) Zone, the Minor Variance Application of Marty Shain relating to the property located at 57 Poplar Avenue -13570 Imperial Road, to allow relief for the construction of an accessory building on the subject lot which is proposed to have a total floor area of approximately 46.8 square metres (504 square feet), be granted. Carried. No. 20-313 Moved by:Dominique Giguère Seconded by:Mark Widner THAT the Committee of Adjustment for the Township of Malahide be adjourned and the Council meeting reconvene at 7:45p.m. Carried. REPORTS: Director of Physical Services -Postponement of Court of Revision No. 20-314 Moved by:Rick Cerna Seconded by:Chester Glinski 17 THAT the Court of Revision for the Taylor Drain Branch C be postponed to September 17, 2020. Carried. -Postponement of Court of Revision No. 20-315 Moved by:Dominique Giguère Seconded by:Mark Widner THAT the Court of Revision for the S. Ryan Drain Branch B be postponed to September 17, 2020. Carried. -Postponement of Court of Revision County Road 24 Drain Branch No. 20-316 Moved by:Max Moore Seconded by:Chester Glinski THAT the Court of Revision for the County Road No. 24 Drain Branch A be postponed to September 17, 2020. Carried. -Postponement of Court of Revision No. 20-317 Moved by:Rick Cerna Seconded by:Max Moore THAT the Court of Revision for the Fuller Drain Branch B & C be postponed to September 17, 2020. Carried. REPORTS OF COMMITTEES/OUTSIDE BOARDS: No. 20-318 Moved by:Dominique Giguère Seconded by:Max Moore THAT the following Reports of Committees/Outside Boards be noted and 18 filed: (i)Council Remuneration Review Committee Draft Minutes August 25, 2020. Carried. CORRESPONDENCE: No. 20-319 Moved by:Mark Widner Seconded by:Rick Cerna THAT the Township of Huron-Kinloss resolution supporting Township of Mapleton requesting Province to undertake a review of the Farm Property Tax Class Rate Program be supported. Carried. No. 20-320 Moved by:Mark Widner Seconded by:Rick Cerna THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated August 13, 20, and 27, 2020. 2.Town of Amherstburg, City of Elliot Lake, Township of Huron- Kinloss, City of Owen Sound, Town of Fort Erie Resolution requesting support for the designation of August 1 of every year 3.Municipality of West Grey Resolution undertaking to actively work towards anti-racism and anti-oppression at every opportunity beginning with annual training for Council, Committee Members, and Employees for anti-racism, anti- oppression, diversity and inclusion, and the history of Aboriginal peoples. 4.City of St. Catharines Resolution to support the City of Toronto in legal challenges of Amendments made under Bill 184, Section 83, relating to evictions. 5.Town of Gore Bay Resolution requesting Ontario Government to provide funding to increase full-time positions in place of casual and part time labour in long term care homes and complete 19 regular inspections. (Malahide Township supported a similar Resolution on August 13, 2020.) 6.Town of Gore Bay Resolution supporting the City of Oshawa requesting help for local municipalities to assist their local social cultural, service clubs and children/youth minor sporting organizations with funding programs because of detrimental effects of COVID 19. 7.Town of Mono Correspondence regarding Investment in Rural Broadband Infrastructure. (Malahide Township Council supported the Investment in Rural Broadband Infrastructure at its meeting on July 9, 2020). 8.Port Bruce Ratepayers Association Correspondence thanking the Township of Malahide for supporting their community. 9.Ministry of Transportation Safety Program Development Branch Correspondence setting up new regulatory framework which sets out rules to govern school bus stop arm camera programs. 10.Elgin County Land Division Committee correspondence regarding the following severance applications: E22-20 David and Jaqueline Fehr relating to property at 53250 College Line deferralto September 23, 2020. E15-20 Kenneth, Mary and Anthony Stover relating to property at 52371 Calton Line expiration of appeal period. E11-20 Bill Reymer relating to property at 140 Elk Street and 49639 Talbot Line expiration of appeal period. E23-20 Dohner Farm Ltd. relating to property at 53233 Nova Scotia Line Notice of Decision. Carried. BY-LAWS: -By-law No. 20-57Agreement with Coldstream Concrete for Culverts No. 20-321 Moved by:Max Moore Seconded by:Rick Cerna THAT By-law No. 20-57,being a By-law to authorize the execution of an Agreementwith Coldstream Concrete Ltd. for two pre-cast concrete culverts on Pressey Line, be given first, second and third readings, and be properly signed and sealed. 20 Carried. CLOSED SESSION: No. 20-322 Moved by:Dominique Giguère Seconded by:Chester Glinski THAT Council move into Closed Session at 7:58p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussaLabour Relations or Employee Negotiations matter relating to staffing of the Development & Community Services Department. Carried. No. 20-323 Moved by:Mark Widner Seconded by:Rick Cerna THAT Council move out of Closed Session and reconvene at9:02p.m. in order to continue with its deliberations. Carried. No. 20-324 Moved by: Max Moore Seconded by: Rick Cerna THAT the Municipal Staff be authorized and directed to initiate a recruitment process for a Director of Development Services. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding a Labour Relations or Employee Negotiations matter relating to staffing of the Development & Community Services Department. CONFIRMATORY: No. 20-325 Moved by:Dominique Giguere Seconded by:Mark Widner THAT By-law No. 20-55,being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 21 Carried. ADJOURNMENT: No. 20- Moved by:Mark Widner Seconded by:Chester Glinski THATtheCounciladjournits meetingat 9:05p.m.to meet again on September 17, 2020, at 7:30 p.m. Carried. ________________________________ Mayor D. Mennill ________________________________ Clerk M. Casavecchia-Somers 22 TOWNSHIP OF MALAHIDE SUMMARY OF TENDERS Taylor Drain Branch C (Prices do not include HST) Cassidy Construction$24, 311.20 In attendance: Bob Lopez, Talya Jones 23 NOTICE OF PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE TOWNSHIP OF MALAHIDE TAKE NOTICEthat the Township of Malahide has received a complete application for a proposed Zoning By-law Amendment. APPLICANT:Civic Planning Solutions Inc. (David Roe),onbehalf of Bradley Near and Sara-Lynn Boegel, owners of Lot B, Plan 18, Township of Malahide. The lands affected by the amendment are known municipally as 51341 Ron McNeilLine,situated between Ron McNeil Line and Pressey Line, east of Springfield Road in the Village of Springfield. AND TAKE NOTICEthat the Council of The Corporation of the Township of Malahide will hold avirtualpublic meeting on Thursday, September 17th, 2020,at 7:30 p.m.to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. THE PURPOSE AND EFFECTof this amendmentis to change the zoningonan existing residential lot occupied by asingle detached dwellingand a shop,from theVillage Residential One (VR1)zoneto -Village Residential One (VR1-#)zone. The subjectlands comprisean area ofapproximately 1,012 square metres (0.3 ac), a frontage of 20metres (66ft) on Pressey Line and an irregular depth.The change in zoning would permit the erection of a second dwelling unit in an accessory building in the southerly portion of the lot and to the east of the shop.--# zoning would permit a second dwelling in a front yard, closer to the front and side lot lines than what is otherwise permitted for an accessory building or structure. ANY PERSONmay attend the virtual meeting and/or make written or verbal representation in support of or in opposition to the proposed amendment.The virtual public meeting will be available by clickingon the YouTube icon on the homepage of www.malahide.ca.Persons wishing to make verbal statementsduring the virtual meetingare required to pre-register with the undersigned. IF ANY PERSON OR PUBLIC BODYdoes not make oral submissions at a public meeting, or make writtensubmissions to the Council of The Corporation of the Township of Malahide before the by-lawis passed, theperson or public body is not entitled to appeal the decision of the Council of The Corporation of the Township of Malahide to the Local Planning Appeal Tribunal.If a person or public body does not make oral submission at a public meeting, or make written submissions to the Township of Malahide before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunalunless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISHto be notified of the adoption of the proposed amendment, or the refusal of a request to amend the Zoning By-law you must make a written request to the undersigned. ADDITIONAL INFORMATIONrelating to the proposed amendment may be obtained at the Township Office. DATEDat the Township of MalahideM. Casavecchia-Somers, CAO/Clerk this 26thday of August, 2020.Township of Malahide 87 John Street South Aylmer, Ontario.N5H 2C3 519-773-5344 mcasavecchia@malahide.ca 24 610 PRINCESS AVENUE LONDON, ON N6B 2B9 TEL: (519) 686-1300 FAX: (519) 681-1690 E-MAIL: mbpc@mbpc.ca Memorandum To/Attention: Township of Malahide Date: September 4,2020 From: Jay McGuffin Project No: 2006-002 Subject: Application to amend the Township of Malahide Zoning By-Law No. 18-22 Lot B, Plan 18, Village of Springfield, Township of Malahide, Ontario 51341 Ron McNeil Line Authorized Agent: Civic Planning Solutions Inc. (David Roe) Registered Owners:Bradley Near &Sara-Lynn Boegel Purpose An application has been made to amend the Township of Malahide Zoning By-Law No. 18-22topermit a Village of Springfield. The current Village Residential One (VR1) zoning applying to the lands does not permit a second dwelling unit to be erected in a front yard and closer to the front and side lot lines than what is otherwise permitted for an accessory building or structure in the VR1 zone. Subject Lands The subject lands are legally known as Lot B,Plan 18 in the Township of Malahide and are municipally known as 51341 Ron McNeil Line,being situated between Ron McNeil Line and Pressey Line, east of Springfield Road in the Village of Springfield.The subject lands are located in the Village designation of Springfield and are zoned Village Residential One (VR1) onD, Map D2 of the Township of Malahide Zoning By-Law No. 18-22. A- Residential One (VR-#) zoning has been requested to permit the abovementioned secondary dwelling in the location proposed. The dwelling is intended for the purposes of accommodating an elderly family member. The subject lands comprise an area of approximately 1,102 square metres (0.3 acres), a frontage of 20 metres (66 ft) onPressey Line andan irregular depth. The lot also has flankage of 21.3 metres (69.9 ft) on Ron McNeil Line. The parcel is occupied by a single unit detached dwelling and an accessory building described as a shop. The remainder of the parcel is occupied by landscaped open space. Based on a sketch showing the layout of the parcel submitted with the application, the existing single detached dwelling comprises a footprint of approximately 125 square metres (1,346 sq ft) and the shop comprises a footprint of approximately 62.7 square metres (675 sq ft).A second dwelling unit comprising one storey and a footprint of 55.7 square metres (600 sq ft) is proposed in the southerly portion of the parcel. The dwelling would measure 9.1 metres x 6 metres (30 ft x 20 ft) and would be situated a distance 25 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51341 Ron McNeil Line Bradley Near and Sara-Lynn Boegel September 4, 2020 of approximately 1.8 metres (5.9 ft) from the front lot line along Pressey Line. It should be noted that the although this portion of the lot takes on the function of a rear yard to the physical built environment of neighbouring lands. Access to the parcel is available from an existing driveway entrances to Ron McNeil Line and Pressey Line. The lot is presently serviced by a private drilled well and septic system.The owners propose to connect the new secondary dwelling to the municipal sewers and share the existing water supply (well) with the main dwelling. Planning Act The Strong Communities Through Affordable Housing Act, 2011 amended various sections of the Planning Act to facilitate the establishment of second units: Second unit policies (3)Without limiting what an official plan is required to or may contain under subsection (1) or (2), an official plan shall contain policies that authorize the use of a second residential unit by authorizing, (a) the use of two residential units in a detached house, semi-detached house or rowhouse if no building or structure ancillary to the detached house, semi-detached house or rowhouse contains a residential unit; and (b) the use of a residential unit in a building or structure ancillary to a detached house, semi-detached house or rowhouse if the detached house, semi-detached house or rowhouse contains a single residential unit. 2011, c. 6, Sched. 2, s. 2. Second units may be permitted within the dwelling or within an ancillary (accessory) building. In this instance, the second dwelling is proposed within an accessory building on the lot. Provincial Policy Statement Decisions under the Planning Act are required to be 'consistent with' the Provincial Policy Statement (PPS). Settlement areas are to be the focus of growth (Section 1.1.3.1). Both residential intensification and redevelopment are strongly encouraged. The PPS provides The following policy of PPS is applicable in the circumstances: 1.1.1 Healthy, liveable and safe communities are sustained by: b) accommodating an appropriate affordable and market-based range and mix of residential types (including single-detached, additional residential units, multi-unit housing, affordable housing and housing for older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries and long-term care homes), recreation, park and open space, and other uses to meet long-term needs Residential intensification is defined by PPS, in part, as follows: Residential intensification: means intensification of a property, site or area which results in a net increase in residential units or accommodation and includes: Page 2 of 6 26 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51341 Ron McNeil Line Bradley Near and Sara-Lynn Boegel September 4, 2020 a) redevelopment, including the redevelopment of brownfield sites; b) the development of vacant or underutilized lots within previously developed areas; c) infill development; d) development and introduction of new housing options within previously developed areas; e) the conversion or expansion of existing industrial, commercial and institutional buildings for residential use; and f) the conversion or expansion of existing residential buildings to create new residential units or accommodation, including accessory apartments, additional residential units, As noted above, the policies of PPS promote and encourage the provision of additional residential units to support both affordable housing initiatives and as an option for older persons not yet prepared to seek out an institution. Based on the information provided, consistency with PPS 2020 would be maintained. County of Elgin Official Plan The subject lands are located in the Village of Springfieldon County of Elgin Official Plan (approved October 9, 2013).The following policy is considered to be applicable to the application at hand: C1.3.2 General Policies The County supports: a) residential intensification and redevelopment within settlement areas, where an appropriate level of physical services is or will be available in the immediately foreseeable future and subject to the policies of this Plan. In this regard, the County will require that 15 percent of all development occur by way of residential intensification and redevelopment; b) the provision of alternative forms of housing for special needs groups and emergency housing, where possible; c) the maintenance and improvement of the existing housing stock. This shall be encouraged through local maintenance and occupancy standards by-laws; and, d) the utilization of available programs and/or funding, if any, from applicable levels of government for assisted housing for households, including those with special needs, as well as programs to rehabilitate older residential areas. Local municipalities are also required to establish local Official Plan policies and Zoning By-law provisions to allow second units in detached, semi-detached, row houses and ancillary structures. Local municipalities are also encouraged to include local Official Plan policies with respect to garden suites. Encouraging the establishment of second units and garden suites will also assist in meeting residential intensification targets and the provision of affordable housing. As noted above, the onus is on the local municipality to ensure appropriate policies and provisions are in place in the local Official Plan and Zoning By-law with respect to permitting secondary dwelling units. Such policies are in place in the Malahide Official Plan and regulations with respect to secondary dwelling units are in place in the Malahide Zoning By-law. The proposed re-zoning would permit a secondary dwelling unit on the subject lands, representing both intensification and, at least for the family affected, affordability. Conformity with the County of Elgin Official Plan is capable of being maintained. Page 3 of 6 27 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51341 Ron McNeil Line Bradley Near and Sara-Lynn Boegel September 4, 2020 Township of Malahide Official Plan As previously identified, the subject lands are located in theVillage of Springfield the Township of Malahide Official Plan. The following policy of the Plan is relevant to the application at hand: 4.1.5 Secondary Dwelling Units Up to one (1) second dwelling unit, defined herein as a self contained residential unit with kitchen and bathroom facilities, will be permitted within single detached dwellings, semi-detached dwellings, or row houses, or an ancillary structure, where such buildings are permitted in the Settlement Areas of this Plan and sufficient servicing capacity exists. Regulations for second dwelling units will be outlined in the Township's Zoning By-law. In this instance, a secondary dwelling unit is proposed on lands situated in the designated Village of Springfield, wherein appropriate water and sewage services are available or will be made available. The supporting policies to permit such uses already are in place in the PPS 2020, County Official Plan and Township Official Plan. In addition, The Strong Communities Through Affordable Housing Act, 2011 (which amended various sections of the Planning Act)supports and encourages the establishment of second dwellings and providing affordable accommodation for extended family members. Zoning By-law contains regulations pertaining to second dwelling units. The proposed change in zoning would maintain the intent of the Malahide Official Plan. Zoning By-Law No. 18-22 The subject lands are located in a Village Residential One (VR1) Zone onSchedule , Map No. D2 to the Township of Malahide Zoning By-Law No. 18-22.-of- the VR1 zone, being defined as follows: DWELLING UNIT, SECOND Shall mean a self-contained space or enclosure within a single unit dwelling or within an accessory building erected, used or intended for habitation by a person or household and which contains at least one (1) room, a kitchen and lavatory facilities designated for the use of its occupants. (Section 2.55) SECOND DWELLING UNITS Where in this By-law a single unit dwelling or a semi-detached dwelling is listed as a permitted use in a settlement area, a second dwelling unit shall also be permitted either within that dwelling or within a building accessory to the said dwelling subject to the following: b) Where the second dwelling unit is located within an accessory building: i) a maximum of one second dwelling unit shall be permitted ii) the requirements herein with respect to an accessory building shall be complied with; 2 iii) the second dwelling unit shall not exceed a floor area of 75 m; iv) the second dwelling unit shall not contain more than one bedroom; v) the second dwelling unit shall be connected to the municipal water supply system and the municipal sanitary sewage system where such services are available; vi) the second dwelling unit shall, where a municipal water supply system is unavailable, be connected to a private on-site water well capable of producing a minimum of 18.9 litres/minute; vii) the second dwelling unit shall, where connection to the municipal sanitary sewage system is not available, be connected to an approved private on-site sewage system; Page 4 of 6 28 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51341 Ron McNeil Line Bradley Near and Sara-Lynn Boegel September 4, 2020 viii) a minimum of one parking space dedicated to the second dwelling unit shall be provided; ix) the requirements of the Ontario Building Code shall be complied with. (Section 4.30) The lot readily complies with the minimum lot area and lot frontage requirements (800 sq m & 20 m respectfully) of the VR1 Zone. Based on the sketch submitted with the application, all other yard and setback requirements are capable of being satisfied with the exception of item ii) noted above.The requirements for accessory buildings on lands zoned VR1 are as follows: 6.3.2 Accessory Buildings and Structures Accessory buildings or structures shall not: a) be used for human habitation except as otherwise permitted herein for a second dwelling unit; b) be erected closer to the front lot line or the exterior side lot line than the minimum distance required for the main building on the lot; c) be erected in the front yard or, in the case of a corner lot, in the exterior side yard; d) be erected closer to the road than the dwelling is to that road; e) be erected closer than 1.2 metres to any lot line except that a common semi-detached private garage or carport may be centred on the mutual lot line; f) exceed the maximum floor area prescribed in Section 6.2.1; g) exceed ten (10) percent coverage of the lot area; h) exceed six (6.0) metres in height or contain more than two storeys; i) be erected within one (1.0) metre of the main building; j) be considered an accessory building if attached to the main building in any way. In this instance, the proposed second dwelling unit is proposed to be ancillary to the main permitted single unit dwelling and is, therefore, considered an accessory building under the Zoning By-law to which theabovenoted standards apply. Compliance with these standards is maintained with the exception of subsection b) i.e. not to be erected closer to the front lot line than the minimum distance required for the main dwelling (being 6.0 m), and subsection c). i.e. not to be erected in a front yard. The subject lands comprise an existing lot which, due to its location abutting Ron McNeil Line and -law. The shorter lot line abutting the road (20 m along Pressey Line) is deemed to be the front lot line, even though for all intents and purposes this portion of the property has historically functioned as a rear yard with the main dwelling being oriented toward and directly accessed from Ron McNeil Line. In summary, the change in zoning being sought is considered appropriate and is supported and encouraged through Provincial, County and Township planning policies. The proposed second dwelling unit would be compatible with neighbouring uses in a predominantly built-up, established residential area. The subject lands are of a size and feature adequate outdoor amenity area to accommodate an additional smaller dwelling without imposing any hardships on abutting properties. Intensification of residential use is encouraged where appropriate services are in place to support it. Page 5 of 6 29 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51341 Ron McNeil Line Bradley Near and Sara-Lynn Boegel September 4, 2020 Recommendation Based on the above analysis, the proposed zoning by-law amendment to rezone the subject from Village --#) is consistent with the PPS, conforms to the County of Elgin Official Plan and Township of Malahide Official Plan, and maintains the general intent and purpose of the Zoning By-Law. It is recommended: That the subject lands be re-zoned from Village Res- Residential One (VR-#) to permit a second dwelling in a front yard, closer to the front lot line than the minimum distance stipulated in the Zoning By-law and having a maximum floor area of 60 sq m; That the attached amending By-law be considered for adoption. Yours very truly, MONTEITH BROWN PLANNING CONSULTANTS (digitally signed) Jay McGuffin, MCIP, RPP Vice President, Principal Planner JMC;ds Page 6 of 6 30 APPLICATION FOR A ZONING BY-LAW AMENDMENT Civic Planning Solutions (c/o David Roe), agent for Township of Bradley Near and Sara Lynn Boegel MALAHIDE 51341 Ron McNeil Line FIGURE 1 Plan 18, Lot B Township of Malahide OFFICIAL PLAN DESIGNATION RESIDENTIAL ZONING I VR1 VILLAGE RESIDENTIAL ONE GC-4 GENERAL COMMERCIAL I INSTITUTIONAL SIN GLE D ETA CH ED D WE LLI NG 0.1 Ha (0.2 5 ac ) VR1 VR1 VR1 D ETA CH ED GAR AG E 20 m ( 65 .6 f t) P RESS EY LI NE VR1 GC-4 LANDS TO BE REZONED FROM 'VILLAGE RESIDENTIAL ONE' ('VR1') o TO 'SITE-SPECIFIC VILLAGE RESIDENTIAL ONE' ('VR1-#') Metres 051020 31 32 33 34 35 Report toCouncil REPORT NO.:F20-10 DATE: September 11, 2020 ATTACHMENT:Letter from OFMEM SUBJECT:Emergency Services Activity Report -August Recommendation: THAT Report No. F20-10Emergency Services Activity Report August be received. Background: Department Incidents In August2020, Malahide Fire Services responded to thirty-five (35) incidents as compared to thirty-three (33)incidents in 2019, thirty-two (32) incidentsin 2018,twenty- five (25)incidents in 2017, twenty-five (25) incidents in 2016,and thirty-two (32) incidents in 2015. Medical incidents accounted for approximately forty-six (46%) of all Augustincidents in 2020. The average age of persons requiring medicalresponse in August2020 was 52with a 25/75female/male ratio. Of the thirty-five (35) incidents inAugust2020, South Stationresponded to nineteen (19)incidents, Station #3 to five (5) incidents, and Station #4 to eleven (11) incidents. August Incidents by TypeAugust Incidents by Station Ѝ ЊЊЊЊ Ѝ Љ ЊВ Ў ЊЏ {ƚǒƷŷ {ƷğƷźƚƓ{ƷğƷźƚƓ ϔЌ{ƷğƷźƚƓ ϔЍ CźƩĻa/ĻĭŷƓźĭğƌ wĻƭĭǒĻaĻķźĭğƌhƷŷĻƩ 36 August Yearly Incident Comparison ЍЉ ЌЎ ЌЌ ЌЋЌЋ ЌЉ ЋЎЋЎ ЋЉ ЊЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Department Responses Department protocols provide for response by additional Stations depending on the type of incident reported (e.g. MVC, structure fire, water rescue). Individual Station responses resulted in South Stationresponding to twenty(20) incidents, Station #3 to sixteen(16)incidents, and Station #4 responding to fifteen(15) incidents. AugustResponses by Station AugustResponses by Type ЊЉ ЊЎ ЊЍ ЋЉ В ЊБЊЏ Љ {ƚǒƷŷ {ƷğƷźƚƓ{ƷğƷźƚƓ ϔЌ{ƷğƷźƚƓ ϔЍ CźƩĻa/ĻĭŷƓźĭğƌ wĻƭĭǒĻaĻķźĭğƌhƷŷĻƩ Responses Month to Month Comparison ЏЉ ЎЊ ЍЌЍЌ ЍЉ ЌЌ ЍЉ ЌЉ ЋЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ 37 Fire Events Loss/Save There weretwostructure firesinAugustresulting in fire loss of $4,000,000.00and savingof $120,000.00. Fire Prevention The Augustfire safety message of the month was Matches and lighters are not toys . During this time of physical distances and the inability to congregate, the Fire Prevention Committee has been preparing and posting videos to their Association Facebook page and the Township website. Fire Safety Inspections In August,2020,the Staff conducted no inspectionsand no orders for non-compliance wereissued. Station and Technical Training Training has been reinstated. Topics for August are Fire Control and Technical Training was Rope Rescue. Training Revenue No external DZ training was provided in August,2020. Ontario Police College To date in 2020,the Staff hastrained489Police Cadets. The current agreement with the Ontario Police College is that they will reimburse MalahideFire Service $2,000.00 per session as well as cover the cost of any equipment that is damaged during any presentation. OPC has been billed $2,000.00 for 1 sessions so far in 2020.Fire training at OPC is currently suspended due to COVID-19. The training session at OPCscheduled to be held inMay,2020was cancelled and will be rescheduled at a later date. To date in 2020, theStaff have not filled anybottles for the OPC. OPC Cadet Training -Year to OPC SCBA Cylinder Filling -Year Date Comparisonto Date БЉЉЉЌЉЉЉ υЏͲЉЉЉ͵ЉЉ υЏͲЉЉЉ͵ЉЉ υЋͲЉВВ͵ЉЉ ЏЉЉЉ ЋЉЉЉ υЊͲЎЎЍ͵ЉЉ υЊͲЍЉА͵ЉЉ υЌͲЉБЏ͵ЉЉ ЍЉЉЉ υЋͲЉВЏ͵ЉЉ υЋͲЉЉЉ͵ЉЉ ЏЍА͵ЍВ ЊЉЉЉ ЊЍЊЉ υЌБЎ͵ЉЉ ЊЉЉЉ ЋЉЉЉБЌЉ АЋЏ ЋЌЊ ЋЋЋ ЋЉЊ ЍАЎЍБВ АЊ ЎЎ ЉЉ υΏ Љ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ 38 Motor Vehicle Collision Revenues Malahide Fire Services responded to four (4)motor vehicle collisions(MVC) inAugust. To date in 2020,we have invoiced$19,595.37for services provided to the MTO andto non-residents of Malahide Township(July2020incidents). Accident Invoices -Year υЏЉͲЉЉЉ͵ЉЉ υЎЌͲЎЋЍ͵ЍЏ υЎЉͲЉЉЉ͵ЉЉ υЌБͲЌЌБ͵ЉЉ υЌЋͲЏЋЊ͵ЉЉ υЍЉͲЉЉЉ͵ЉЉ υЌЉͲВЍЉ͵ЉЉ υЋЏͲАЋВ͵ЉЉ υЌЉͲЉЉЉ͵ЉЉ υЊВͲЎВЎ͵ЌА υЋЉͲЉЉЉ͵ЉЉ υЊЉͲЉЉЉ͵ЉЉ υΏ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Burn Permits To date in 2020,the Staff have issued fourhundred and two(402) burn permits. Burn Permits Issued -Year ЎЉЉ ЍЍВ ЍЍЏ ЍЊА ЍЊЋ ЍЉЋ ЍЉЉ ЌЍБ ЌЉЉ ЋЉЉ ЊЉЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ General Automatic Aid Agreement(s) The Automatic Aid Agreement with Central Elgin was not activated inAugust,2020. Mutual Aid Malahide Fire Services did request Mutual Aid,Mutual Aid assistancewasprovided once(1) in August to the Municipality of Bayham.Provide to Malahide oncein August by Bayham and Central Elgin. 39 Emergency Management Program Emergency Response The outbreak of the COVID-19 pandemic has resultedinthe Municipality making a Declaration of Emergency on March 21, 2020.While the Province of Ontario declared that some non-essential businesses wereto close, municipal operations, with the exception of parks and recreation, are considered essential services and thus, were continued throughout the pandemic. Administrative staff are working from home on a revolving basis to ensure that there is minimal interaction in the municipal office. Road staff have adjusted their schedule and have been split between the north and south shop to reduce interaction. In addition, they have been instructed to limit the number of persons in a vehicle and to wear a face covering when there is more than only have one person in a vehicle. Vehicles are being cleanedand disinfectedbefore and after each use. Staff are attending regular conference call updates from Southwest Public Health to receive updates on the status of the pandemic and to receive advice on municipal operations under the current health emergency. We continue to monitor the situation and make necessary adjustments as warranted. We continue to answer all inquiries from the public as well as communicating regularly with our Amish and Mennonite communities. Regular meetings of the MECG(Municipal Emergency Control Group) have taken place as required. Public Education/Awareness Earlier this summer, the Public Educators wereproviding Saturday and Sunday education on the Port Bruce Beach. The Emergency Information Team was patrolling the beach and pier to deliver messaging as it relates to best practices for COVID-19. The Command Trailer wasset up inthe Provincial Park parking lot for people to attend and ask questions and again have our staff deliver messaging. Two Public Educators wereattending at a timeduringthe hours of 11am until 5pm both weekend days. This th operation commenced on June 27but was suspended as of July 19, 2020 as there wereno causes for concern during the time that the patrolling was implemented. Training Cancelled for 2020. Emergency Management Program Committee Next meeting TBDin 2020. 2020Program Compliance Activities EMPC Meeting TBD ERP Review TBD Annual Exercise TBD 40 Malahide Flood Plan Review TBD Annual CCG Training TBD. All Emergency Management training, exercises,and meetings have beencancelled for 2020 due to the ongoing declared emergency throughout the province. Attached is the letter from the Provincerelated to such. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Community . By undertaking a long-range strategy, in consultation with the appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by:Approved by: H. BrentSmith 41 Report toCouncil REPORT NO.:PS-20-42 DATE: September 8, 2020 ATTACHMENT:N/A SUBJECT:Quotation Results -Fuller Drain Construction Recommendation: THAT Report No.PS-20-42Quotation Results -Fuller Drain Construction; AND THAT the contractfor the construction of the Fuller Drain be awarded to Cassidy Construction,in the amount of $116, 647.68 (exclusive of HST). Background: As the Council will recall, the Township of Malahide, the former ownerof the property at 10725 Hacienda Road, had petitioned to havea new branch added to the existing Fuller Drain to accommodate future severances and the redevelopment of the property. Comments/Analysis: ARequest for Quotationwas prepared by Cyril J. Demeyere Limited and sent to several local Contractors. The Township received a total of 1 bidfrom Cassidy Construction,of London,Ontario, ataprice of $116, 647.68 (exclusiveof HST). The Staff are satisfied that Cassidy Construction can perform the duties tasked in this contract. The Staff would therefore recommend that the Council award the construction of the Fuller Drain, Branches B & C, toCassidy Constructionand authorize the Mayor and Clerk to enter into an agreement withCassidy Constructionto complete the work. Financial Implications to Budget: The submitted quotation is less than that estimate within the adopted Fuller Drain Branch funded through Road Reserves as established in the 2020 Budget. 42 The Council is reminded that this is a unit rate contract, and payment will be based on the actual field measurement of materials installed. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the Embody Financial Efficiency throughout Decision of maintaining municipal infrastructure is equitably borne by current and future ratepayers works to achieve this goal. Submitted by:Approved by:Approved for Council: Bob Lopez,Matt Sweetland, P.Eng., Engineering TechnologistDirector of Physical Drainage SuperintendentServices 43 Report toCouncil REPORT NO.:PS-20-43 DATE: September 11, 2020 ATTACHMENT:Tender Summary SUBJECT:Tender Results: Pressey Line Guiderail Supply and Installation Recommendation: THAT Report No.PS-20-43Tender Results:Pressey Line Guiderail Supply and Installation; AND THAT the contract for the Pressey Line Guiderail Supplyand Installation be awarded to Royal FenceLtd.,of Dorchester, Ontario; AND THAT the Mayor and Clerk be authorized to enter into an agreement with Royal Fence Ltd.,of Dorchester, Ontario,for the purpose of the supply and installation of Steel Beam Guiderailfor Pressey Line. Background: As the Council will recall, the reconstruction of the Pressey Line West Bridge at the Shively-Neff Drain and the Pressey Line Culvert at the Bear Creek Drain are being reconstructed as part of the 2020 Capital Works Program. Theexisting structures have reached the end of their useful life, as reported in the 2018 Bridge Inspection Program. As apart of the project, steel beam guiderail is required to protect the travelling public from the roadside hazards related to the waterways involved. Comments/Analysis: The Physical Services Staff called tenders for the supply andinstallation of Steel Beam Guiderailfor the two structure locations being replaced on Pressey Line. Tenders closed onSeptember 8, 2020 at 11:00 am. One (1)suppliersubmitted a valid bid, with one (1) additional bid being received late. The lone valid bid was received from Royal FenceLtd, in the amount of $78,500.00(plus HST). 44 Financial Implications to Budget: The lonebid conforms to the specifications and staff estimates. Theapproved 2020 Capital Budget provides sufficient funding for the supply and installation of the Steel Beam Guiderail. Summary: The Staff recommendsawarding the contract for the Pressey Line Guiderail Supply and Installation to Royal FenceLtd.,of Dorchester, Ontario. The project isincluded in the2020Roads Department Capital Budget and the bid is within the budget estimate as adopted. Therefore,the approval of this project will have no impact on the 2020 Budget as previously adopted by the Council. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the Embody Financial Efficiency throughout Decision Securing service providers using a competitive procurement practice and using a purchasing co-operative typifies this goal. Submitted by:Approved by:Approved for Council: Ryan DeSutter,Matt Sweetland, P.Eng., Roads & Construction Director of Physical Manager Services 45 TOWNSHIP OF MALAHIDE SUMMARY OF QUOTES PS-20-12Pressey Line Guiderail Installation (Prices do not include HST) BIDDERPRICE ROYAL FENCE LTD.,DorchesterOntario$78,500.00 In attendance: Matt Sweetland, Township of Malahide Bob Lopez, Township of Malahide 46 Report toCouncil REPORT NO.:PS-20-45 DATE: September 14, 2020 ATTACHMENT: SUBJECT:Tandem Plow Replacement Tender Recommendation: THAT Report No.PS-20-45Tandem Plow Replacement Tenderbe received; AND THAT Municipal Staff be authorized to proceed to tender for the replacement of one tandem snow plow unitfor delivery in 2021. Background: The current fleet replacement schedule identifies the replacement of one plow truck (Truck 15) in 2021.The proposed 2021purchasewould be funded through the Road Vehicle Replacement Reserve, subject to 2021Budget approval. Comments/Analysis: The original Equipment Replacement Plan hadrecommended the replacement of a2005 Sterling Tandem snow plowin 2018. The replacement of this truck was initially delayed until 2019 and again delayed to 2021in order to facilitate the replacement of previous snow plows that were showing excessive maintenance and operational expenses. The 2005 Sterling snow plow is now in generally poor condition with numerous hydraulic and electrical issues. The Staff recommend proceeding to tender for the snow plow unit using the same vehicle specifications adopted by the Equipment Replacement Committee in recent years. Due to timing of a proposed tenderand the delays associated with COVID-19,the anticipated delivery time for anew plow truck isnow 12-14 monthsfrom the award of a contract. This would project anin-service delivery date oflate 2021 or early 2022for the new truck. Summary: 47 The Staff recommend proceedingto tender for anew tandem snow plow unit immediately, with delivery anticipated in late 2021.The sale of the existing snow plow will be initiated upon receipt of the new unit. The proposed purchases are to be funded through the Road Vehicle Replacement Reserve. Financial Implications to Budget: The Township annually contributes to a Roads Vehicle Replacement Reserve with the anticipated replacement of snow plows on a 12-yearreplacement cycle. The long term Road Vehicle Replacement Reservecurrently includesan anticipated 2021snow plow purchasevalueof $350,000. The purchase of a new snow plow unit would be funded solely from the Road Vehicle Replacement Reserve, subjectto approval of the 2021Capital Budget. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the equitably borne by current and future ratepayers. Submitted by:Approved by:Approved for Council: Ryan DeSutter,Matt Sweetland, P.Eng., Roads & Construction Director of Physical Manager Services 48 Report toCouncil REPORT NO.:DCS-20-25 DATE: September 17, 2020 ATTACHMENT:Severance Applications SUBJECT:Severance ApplicationsE28/20 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-25entitled SeveranceApplicationsE28/20 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE28/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicant,MacVicar Farms Ltd.,isproposing to create through consent one (1) new farm surplus residence of1.01hectares (2.50 acres).The applicant will retain a58 hectare (143.3 acres)agricultural parcel.This consent is proposed atCON 12 PT LOT 24 PT RD ALAND RP 11R7197 PARTS 1 TO 35 7 11R7198 PART 1,geographic Township of South Dorchester,Township of Malahide; and is known municipally as 46634 Ron McNeil Line. The Official Plan designation of the proposed parcel is Agricultural and the Zoning is Small Lot Agricultural (A4)for the severed parcel andLarge Lot Agricultural(A3)for the retained parcel. This property will conform to the size requirements of the Zoning By- law.This area of the Township is servicedby private on-site water and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. 49 The Municipal Staff have reviewed the application and find that they will conform to the fficial Plan and Zoning By-law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a new developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved For Council: Allison Adams, Community Services Clerk 50 51 52 53 54 55 56 57 58 Report toCouncil REPORT NO.:DCS-20-26 DATE: September 17, 2020 ATTACHMENT:Severance Application SUBJECT:Severance Application E30/20 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-26entitled SeveranceApplicationE30/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE30/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicants (Robert, Jean & Jason Nicholson) have made an application for consent to enlarge a property through an addition to lot application. The Applicants are requestingto sever 1,312.5 square meters from the property located at 49452-49628 John Wise Linewhich is owned by Robert, Jean,andJasonNicholson. This will be merged with the abutting property of Robert, Jean,and Scott Nicholson at 49664 John Wise Line. The Official Plan designation of the proposed parcel is Agricultural and the Zoning of severed portion will be (RR-##)to permit a minor yard deficiencyand General Agricultural (A1)for the retained parcel. This property will conform to the size requirements of the Zoning By-law.This area of the Township is serviced by private on-site water and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. The Municipal Staff have reviewed the application and find that they will conform to the -law. The Staff recommends that 59 the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a responsinew developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved For Council: Allison Adams, Community Services Clerk 60 61 62 63 64 65 66 67 68 Report toCouncil REPORT NO.:DCS-20-27 DATE: September 17, 2020 ATTACHMENT:Severance Application SUBJECT:Severance Application E31/20 ______________________________________________________________________ Recommendation: THAT Report No. DCS-20-27entitled SeveranceApplicationE31/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE31/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicants,Robert, Jean, andScottNicholson,areproposing to create through consent one (1) technical severance of 0.09square metres.The applicant will retain a 2,150square metre parcel.This application is considered a technical severance and is required under the Planning Act. This severance is required in order for a lot addition application (E30/20) to occur. This type of technical severance is required in some circumstances when the merging of two parcels requires the spoilingof a previous severance in order to change the legal description of the previous lot as otherwise the previous severance will not allow the merging of properties on title.This consentis proposed atCON 5 S PT LOT 12,geographic Township of Malahide, Township of Malahide; and is known municipally as 49664 John Wise Line. The Official Plan designation of the proposed parcel is Agricultural and the Zoning would be Rural Residential(RR-##) for the retained parcelto recognize a minor side yard deficiency. This propertywill conform to the size requirements of the Zoning By-law.This area of the Township is serviced by private on-site water and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. 69 The Municipal Staff have reviewed the application and find that they will conform to the Township of -law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no implications on the TownshiOperating Budget. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a new developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved For Council: Allison Adams, Community Services Clerk 70 71 72 73 74 75 76 77 Report to Council REPORT NO.:FIN-20-13 DATE: September 17, 2020 ATTACHMENT:None SUBJECT:COVID-19Relief Measures Update Recommendation: THAT Report No. FIN-20-13entitledCOVID-19Relief Measures Update received. AND THAT no action be taken at this time to extend COVID-19 relief measures any further. Background: In March,2020,theProvince and,shortly thereafter, the Township of Malahide declared a state of emergency to tackle the COVID-19 pandemic. The Township Council waived penaltyand interest chargeson taxes and other dues until April 30and further to September 15, 2020 as a relief measure to assist residents. Municipalities across the province implemented similar relief measures for different periods of time. Comments/Analysis: The Township Staff have been monitoring the impact of the relief measure. The payment activity istrending similar to prior years for taxes, utilities,and other dues. TAX PAYMENTS YEAR ON YEAR $4,500,000.00 $3,000,000.00 $1,500,000.00 $0.00 202020192018 Note: September tax payments were still in progress at the time of writing this report. 78 UTILITY PAYMENTS YEAR ON YEAR $200,000.00 $100,000.00 $0.00 202020192018 This report is aimed at informing the Council regarding the relief measure that was valid until September 15, 2020. Financial Implications to Budget: There has not been any significant difference observed in the paymentspattern for taxes, utilities or other billings. No new requests for deferral of taxes orother dues have been received. The monthly cost of waiving penalty and interest on property taxes averages $12,000, with the benefit of the waiver applyinglargelyto property owners who were already in arrears prior to COVID-19. It is not recommended that the relief measure be extended any further.A recent survey of other area municipalitiesshowsthat there have been noextensions to deferrals of due dates or interest and other charges by those other municipalities. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. Ensuring that the Council is informed of financial impacts of policy deicisionsworks to achieve this goal. Submitted by:Approved for Council: Chief Administrative Officer / Clerk Director of Finance/Treasurer 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 Town of Aylmer Report CAO 68-20 EECC Operating and Capital Projects Update ReportTitle: September 14, 2020 Submittedfor: JenniferReynaert, ChiefAdministrativeOfficer/Thom ReportAuthor: Polland Parks and Recreation Manager ReceiveforInformation Recommendation Recommendation: That ReportCAO 68-20 entitled EECC Reopening Plan and Operating and Capital Projects Update be received for information; and further, That the Councils of Aylmer and Malahide support the use of pickleball nets at the Aylmer basketball courts on a trial basis, it being noted that if outdoor pickleball continues the Town replaces the netsin 2021. Background andAnalysis: 2020 Operating and Capital Budget Comparisons The (attached) operating budget to date was printed August 31, 2020 and shows the overall operating budget at 61% of budget. We would anticipate approximately 67% at this time of the year.When compared to the same time last year, the revenues are reduced by $228,000. This loss in revenue has been partially off-set through reduced expenditures in the amount of $190,000as of August 31, 2020. The yearendbudget outcomes will be dependent on the recovery of revenues during the final quarter of 2020 operations. There were two approved capital projects in 2020. The skate tile project is completed and under budget by $6,112 and the web site redesign/accessibility project is underway in conjunctionwith the Town of Aylmer web site project. COVID-19 Update As reported to councils in July, the EECC is able to proceed with partial reopening with reduced occupancy limits allowing for physical distancing. Stage 3 reopening allows for a maximum of 50 people in the facility. In July councils approved for staff to proceed with one pad of ice on Kinsmen arena. The ice has been installed and staff are booking ice rentals effective today, September 14, 2020. The protocols for reopening for patrons and staff have been developed and are attached with this report. The opening of the facility is proceeding with caution to ensure the health 96 and safety of our citizens as well as our staff. Patrons will be required to come to the facility “ready to play” andthere will be only limited access to dressing rooms at this time. In addition, there will be time between rentals to allow for thorough cleaning thus reducing the number of rental hours available. These plans will be revised to either allow for more or fewer rentals based on guidance from the Province and health authorities specific to cases in our area. In addition, the Province allowsfor additional indoor gatherings if facilities are large enough and can be engineered to strictly avoid public contact within the facility. Staff are working toward protocols to allow for some facility rentals in the buildingin the coming months. 2020 Programming Proposal To allow for some additional programming, we are suggesting outdoor pickleball courts. The proposal is to paint additional lines at the current basketball court. Assuming we utilize the current nets, we would incur less than $500 to paint the lines plus staff time. This will allow for the courts in Crystal Park to be dual purposedand allow for some additional programming that has not been available at the EECC during the pandemic.Staff is suggesting the courts are available on a first come first served basis with appropriate signage for the usage aswell as for COVID-19safeguards. We are proposing this on a trial basisfor the balance of 2020. If successfuland if there is a desire to continue outdoor pickleball in the spring, the Town will replace three sets of nets owned by the EECC at an approximate cost of $750. Investing in Canada Infrastructure Program: Community, Culture, and Recreation Stream(ICIP)-Grant Application In 2019 an application under ICIP was made for the replacement of the EECC Parking Lot. This project is included in the EECC five-yearcapital forecast. Unfortunately,we were unsuccessful inobtaining funding for this project. Continued planning and discussions will be required in future to address the replacement of the asset. Respectfully submitted, JenniferReynaert CAO/Deputy Clerk Thom Polland Parks and Recreation Manager 97 Town of Aylmer EECC-(731) CAO/Mngr of Parks & REC 09-01-20 Prior YearCurrent Year% Budget 2019Actual 2019Budget 2020Actual 2020of Budget GENERAL FUND EXPENDITURES Salaries, Wages & Benefits 61111 Salaries & Wages - Full Time$343,287.00$331,858.46$357,031.00$164,771.1246% 61112 Salaries & Wages - Part Time126,650.00120,730.69120,026.0042,076.0035% 63691Distributed Wages - Full Time0.00694.560.000.000% 63692Distributed Wages - Part Tme0.00(94.92)0.000.000% 61820Employee Assistance Program750.00875.80750.00400.7253% 61840Self Funded Health Benefits500.00600.00500.00191.0038% 61911Canada Pension - Full Time14,849.0013,754.5614,567.008,638.6559% 61912Canada Pension - Part Time7,463.004,948.654,527.001,995.3244% 61921Unemployment Insurance - Full T6,428.005,686.816,149.003,399.7055% 61922Unemployment Insurance - Part T5,202.002,779.782,722.001,014.5637% 61930Health Benefits23,029.0019,616.5224,685.0016,779.0168% 61931Post Retirement Health Benefits500.002,754.182,800.001,942.1169% 61940Group Life Premiums4,661.002,758.413,982.002,410.6661% 61950Long Term Disability Premiums.9,603.005,611.5411,034.006,514.5259% 61961OMERS Pension - Full Time34,133.0031,520.7433,544.0016,904.7650% 61962OMERS Pension - Part Time10,945.005,412.077,261.002,553.1935% 61981Workers Compensation - Full Tim11,242.0010,362.4711,052.005,012.2745% 61982Workers Compensation - Part Tim5,161.003,832.943,781.001,307.1535% 61991Ontario Health Tax - Full Time7,046.006,472.176,962.003,429.4649% 61992Ontario Health Tax - Part Time3,195.002,390.022,341.00894.3738% ----------------------------------------------------------------------------------------------------------------------------- Total Salaries, Wages & Benefits614,644.00572,565.45613,714.00280,234.5746% Admin, Materials & Supplies 63110Association Fees950.00902.50950.00917.5097% 63120Travel Expenses (Meals/Accom)500.00143.95500.0051.7710% 63130Tuition Fees, Workshops Registration9,000.005,088.205,000.0097.502% 63140Meeting Supplies/Expenses350.000.00350.000.000% 63150Personnel / Other0.0060.000.000.000% Training Travel & Other10,800.006,194.656,800.001,066.7716% 63212Cleaning - Linens, etc125.000.00200.000.000% 63221Licenses and Permits500.00503.92500.00516.16103% 63222Postage & Courier350.00205.50350.0043.6812% 63231Stationery, Office Supplies & P4,000.004,248.974,000.001,848.3346% 63241Reference Material200.000.00700.000.000% 63251Advertising16,500.0013,267.8815,500.002,635.0017% 63261Telephone / Internet9,000.009,769.249,000.006,411.4271% 63262Cell Phone3,000.002,983.263,800.001,738.9746% 63265Furniture & Equipment3,500.002,067.435,000.00249.995% 63266SCADA/Cable2,750.002,489.002,750.001,875.7568% 63270Computer Hardware / Software1,000.001,584.501,000.000.000% 63281Protective Clothing1,500.001,087.331,500.00199.9413% 63282Staff Uniforms1,500.001,419.141,500.000.000% 63290Administrative Fees12,000.0012,000.0012,300.008,000.0065% 63370Liability Insurance16,375.0017,305.5617,000.0012,053.5271% Administrative72,300.0068,931.7375,100.0035,572.7647% 63311Legal Fees2,900.002,206.712,900.000.000% 63340Audit Fees2,160.002,149.742,200.002,149.7598% 64130Disability Management1,000.00695.001,000.000.000% Professional Fees & Charges6,060.005,051.456,100.002,149.7535% 63510Equipment & Tool Purchases500.00678.82500.0089.0918% 63570Repairs & Maintenance - Communi0.0039.97100.000.000% 63580Repairs & Maintenance - Other19,300.0016,310.5822,000.0011,874.4454% 63590Program Expense25,000.0032,521.8325,000.001,453.446% Tools & Supplies44,800.0049,551.2047,600.0013,416.9728% 63610Janitorial Supplies6,300.008,433.796,300.003,798.6660% 63620Maintenance Supplies11,000.0017,595.9311,000.003,398.4431% 63630Repairs, Alterations, Services52,000.0057,769.2052,000.0015,854.3930% 63640Hydro Costs270,000.00270,258.25270,000.0082,300.7030% 63650Water Costs3,500.004,378.804,600.00961.5921% 98 63660Gas/Oil Costs51,000.0045,648.0152,000.0024,122.7846% 63670Building Insurance14,700.0015,414.8015,290.0010,526.4069% Buildings408,500.00419,498.78411,190.00140,962.9634% 63811User Group Expenses2,100.001,998.042,100.000.000% Operations Materials2,100.001,998.042,100.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Admin, Materials & Supplies544,560.00551,225.85548,890.00193,169.2135% Contracted Services 64110Computer - IT Support5,000.005,498.905,000.001,767.2935% 64140Annual Maintenance Contract2,400.002,400.002,400.000.000% Annual Contracted Services7,400.007,898.907,400.001,767.2924% 64510Waste Collection Contract10,000.0015,269.4410,000.006,409.1264% Solid Waste & Recycling10,000.0015,269.4410,000.006,409.1264% 64610Snow Removal Contract10,000.0015,550.0012,000.008,780.0073% Roads10,000.0015,550.0012,000.008,780.0073% 64900Service Agreements29,000.0013,366.6829,000.0011,727.3240% Service Agreements29,000.0013,366.6829,000.0011,727.3240% ----------------------------------------------------------------------------------------------------------------------------- Total Contracted Services56,400.0052,085.0258,400.0028,683.7349% Rents & Financial Services 65530Debit & Credit Card Fees3,000.003,493.623,000.00703.5623% 65550Cash Over and Under0.000.090.000.000% Financial Services3,000.003,493.713,000.00703.5623% ----------------------------------------------------------------------------------------------------------------------------- Total rents & Financial Services3,000.003,493.713,000.00703.5623% Transfer to Own Funds 67400Transfer to Trust0.001,684.810.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Trfrs. to Own Funds0.001,684.810.000.000% TOTAL GENERAL FUND EXPEN1,218,604.001,181,054.841,224,004.00502,791.0741% GENERAL FUND REVENUES Canada / Ontario Grants 53210Canada Day Grant(3,600.00)(3,600.00)(3,600.00)0.000% 53220Student Grant(2,240.00)(1,960.00)(2,240.00)0.000% 53230Enabling Accessibility Grant0.00(16,745.00)0.000.000% Canada Grants(5,840.00)(22,305.00)(5,840.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Canada / Ontario Grants(5,840.00)(22,305.00)(5,840.00)0.000% 54700Municipal Contributions - Other(55,000.00)(75,531.97)(55,000.00)0.000% Other Municipal Contributions(55,000.00)(75,531.97)(55,000.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Municipal Contributions(55,000.00)(75,531.97)(55,000.00)0.000% User Fees & Service Charges 55101Ice Rental - Adult Prime(245,000.00)(118,171.85)(155,000.00)(41,690.71)27% 55102Ice Rental - Youth Prime(215,000.00)(223,867.65)(225,000.00)(87,970.32)39% 55103Ice Rental - Adult Non-Prime0.00(21,753.65)(10,000.00)(10,526.04)105% 55104Ice Rental - Summer0.00(90,489.94)(80,000.00)(469.58)1% 55105Ice Rental - School(15,500.00)(11,413.22)(15,500.00)(4,846.86)31% Ice Rental(475,500.00)(465,696.31)(485,500.00)(145,503.51)30% 55122Facility Rental - Community Hal(40,000.00)(38,976.71)(40,000.00)(4,645.00)12% 55123Facility Rental - Blue Line Roo(10,000.00)(5,668.75)(10,000.00)(1,725.00)17% 55124Facility Rental - Arena Floor(15,000.00)(5,445.00)(10,000.00)0.000% 55125Facility Rental - Meeting Room0.00(162.00)(200.00)0.000% 55126Facility Rental - Office(2,000.00)0.000.000.000% 55127Facility Rental - Storage0.000.000.00(549.18)0% 55128Facility Rental - Kitchen(1,000.00)0.000.000.000% 55129Facility Rental - Community Boo(1,000.00)0.000.000.000% 55140Miscellaneous Rentals0.000.010.00(25.00)0% Facility Rental(69,000.00)(50,252.45)(60,200.00)(6,944.18)12% 99 55201Advertising - Rink Boards(11,000.00)(13,246.64)(10,000.00)(5,380.31)54% 55202Advertising - Ice Resurficer(1,900.00)(1,226.86)(1,900.00)0.000% 55205Advertising - Clock Message Cen(1,100.00)(993.80)(1,000.00)0.000% Advertising(14,000.00)(15,467.30)(12,900.00)(5,380.31)42% 55301General Admission - Skating(6,500.00)(6,586.90)(6,000.00)(2,135.71)36% 55302General Admission - Figure Skat(6,000.00)(2,867.04)(5,000.00)(534.48)11% 55304General Admission - Shuffleboar(5,000.00)(3,980.69)(4,500.00)(1,027.20)23% 55305General Admission - Adult Shiny(7,000.00)(8,395.69)(7,000.00)(2,174.91)31% 55306General Admission - Pickleball(6,000.00)(5,253.04)(5,500.00)(1,284.74)23% General Admission(30,500.00)(27,083.36)(28,000.00)(7,157.04)26% 55307User Group(2,500.00)(1,829.03)(2,500.00)0.000% 55402Program Fee - March Day Break C(1,700.00)(929.10)(1,700.00)(659.29)39% 55403Program Fee - Birthday/Team/Rec0.00(2,755.62)(2,000.00)0.000% 55405Program Revenues(12,000.00)(3,997.70)(12,000.00)(16.81)0% Program Revenues(16,200.00)(9,511.45)(18,200.00)(676.10)4% 55601Miscellaneous Revenues(5,000.00)(8,671.51)(5,000.00)(3,264.41)65% 55671SOCAN Revenue0.000.000.00(85.80)0% Other Revenue(5,000.00)(8,671.51)(5,000.00)(3,350.21)67% ----------------------------------------------------------------------------------------------------------------------------- Total User Fees & Charges(610,200.00)(576,682.38)(609,800.00)(169,011.35)28% Licences, Permits & Rents 56371Lease - Concession(4,000.00)(2,331.78)(5,500.00)(516.40)9% 56372Lease - Pro Shop(1,700.00)(1,875.00)(2,118.00)(750.00)35% 56373Lease - Dressing Room(4,900.00)(1,857.60)(2,300.00)(464.40)20% 56374Lease - Vending Machines(3,800.00)(3,630.77)(3,800.00)(1,931.42)51% Rental & Leases(14,400.00)(9,695.15)(13,718.00)(3,662.22)27% ----------------------------------------------------------------------------------------------------------------------------- Total Lic,Permits & Rents(14,400.00)(9,695.15)(13,718.00)(3,662.22)27% Fines & Penalties 57220Finance Charges(400.00)0.00(400.00)0.000% ----------------------------------------------------------------------------------------------------------------------------- Total Fines & Penalties(400.00)0.00(400.00)0.000% Other Revenues 58210Investment Income - Our Funds0.00(5,000.00)0.000.000% Interest0.00(5,000.00)0.000.000% 58310Donations0.00(3,030.05)0.000.000% Donations0.00(3,030.05)0.000.000% ----------------------------------------------------------------------------------------------------------------------------- Total Other Revenues0.00(8,030.05)0.000.000% TOTAL GENERAL FUND REVEN(685,840.00)(692,244.55)(684,758.00)(172,673.57)25% NET GENERAL FUND (REVE532,764.00488,810.29539,246.00330,117.5061% CAPITAL FUND EXPENDITURES 70087EECC SKATE TILE 202050,000.0043,888.0088% EECC WEBSITE 8012710,000.000.000% Total Capital Projects 60,000.0043,888.0073% 100 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres Guidance for Safely Reopening Gyms, Fitness Studios and Community Centres August ЊАͲ ЋЉЋЉ.Version 3.0 Key Points The capacity limit for indoor venues is 50 patrons and 100 patrons for outdoor venues, applied on a per room basis. Physical distancing of at least 2 metres(6 feet) between participants, enhanced cleaning and disinfection throughout the facility, and strict promotion of hand hygiene and respiratory etiquette are critical to safe reopening. Face coverings are required by staff and patrons in enclosed public spaces (unless exemptions apply). Food and beverage sales or operations within gyms, fitness studios and community centres must comply with the Food Premises Regulation and adhere to best practices while operating. . The COVID-19 pandemic is evolving rapidly. This guidance is subject to change. Please visit the Southwestern Public Health website (www.swpublichealth.ca/) regularly for updates and additional guidance. This document provides guidance for businesses reopening facilities for gyms, fitness studios, and community centres. For all other outdoor and indoor facility guidance and recommendations (e.g. soccer fields, baseball diamonds, indoor pools, ice rinks etc.) please go visit here. Framework for Reopening Plan: Stage 3. As of August 15, 2020, the Government of Ontario has advised the capacity limit of 50 patrons for indoor venues and 100 patrons for outdoor venues is applicable on a per room basis. Facilities can have up to 50 patrons for each indoor sport, fitness room or community centre/multi-purpose facility room. On July 30, 2020, Southwestern Public Health issued a letter of instruction to businesses to implement mandatory face coverings in all enclosed public spaces in Oxford County, Elgin County and the City of Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 101 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres St. Thomas. Employees must also wear a face covering in enclosed employee spaces if physical distancing is not possible. Here are additional detailsandFAQabout this Letter of Instruction. Gathering limits for gyms, fitness studios and community centres now apply on a per room basis. Every person that engages in sports or recreational fitness activities at the facility (other than a team sport) must maintain a physical distance of at least two metres from every other person at all times. Organized programs/activities or classesCannot exceed 50 people indoors or 100 people outdoors.Must be able to maintain physical distance. Free weights/exercise machines areaCannot exceed 50 people.Must be able to maintain physical distance. SpectatorsLimited to the number that can maintain two metres physical distance, and cannot exceed 50 indoors or 100 outdoors. Private events/rentable spaceCannot exceed 50 people indoors or 100 people outdoors. Must be able to maintain physical distance. Peopleat their place of work (e.g. fitness instructors, cleaners, front desk reception), do not count towards gathering limits. Indoor gathering limits apply to events that are fully or partially indoors. Indoor events and gatherings cannot be combined with an outdoor event or gathering to increase the applicable gathering size. If these gathering restrictions produce significant difficulties for your facility to operate, owners/operators are invited to visit www.Ontario.ca/reopento work with the province on a customized reopening plan. Other key conditions for reopening include: -All facilities are required to engineer their spaces, so individuals are able tomaintain the required physical distancing of at least two metres (6 feet) between participants. -A plan for enhanced cleaning and disinfection needs to be in place. -A plan to promote and support excellent hand hygiene and respiratory etiquette to patrons needs to be in place (e.g., signage, availability of hand sanitizer). -The wearing of face coverings by staff and patrons at all times.Face coverings may be temporarily removed when engaging in an activity where a face covering would inhibit the ability to breathe, such as during athletic, fitness or physical activity or any activity that would preclude its use (such as swimming). -Steam rooms and saunas are not permitted to open at this time. Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 102 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres Staff Screening Before each shift, please actively screenstaff to identify if they: -Have symptomsof COVID-19 such as fever, cough, or difficulty breathing. -Have had contact with a confirmed case of COVID-19 in the past 14 days. -Have been instructed by public health to self-isolate due to travel or contact history. follow public health guidance. Staff should be reminded to stay home if they are sick. General Facility Considerations -Encourage physical distancing and discourage congregating o Stagger scheduling for the use of all amenities in the facility (e.g. workout areas, classes, rinks, courts, spectators, etc) to support physical distancing in common areas including entrances, exits, and stairwells. The ability to maintain physical distance of 2 metres in common areas may not be possible if the permitted limit in each room, area or amenity is utilizedat the same time.If this is the case, not all rooms, areas or amenities may be able to be open at one time. o Consider limiting spectators if there is not sufficient space in common areas such as washrooms, hallways, and other areas or amenities. o Limit capacity of rooms to ensure physical distancing is possible. A general recommendation is to allow 4-5 square metres per person, or about 25% of fire code occupancy. For high-intensity physical activities consider a physical distance of more than 2 metres between patrons. o Develop a plan to allow for uncongested entry and exit, such as dedicated one-way entry and exit pathways for each activity area. o Patrons should be encouraged to conduct their workout and exit the facility without unnecessary delay. Equipment should not be shared or used simultaneously (e.g. working in sets). -Largeareas, such as weight rooms, gymnasiums, and sports courts can be subdivided into one or more separate areas, separated by a non-permeable barrier to allow each room to have a capacity of 50 patrons at any one time. o The barrier should ideally span from floor to ceiling, or at least be above the breathing zone of individuals. o Patrons should be restricted to one sport or recreational fitness room or area for the duration of their scheduled activity. Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 103 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres -Washrooms, locker rooms, change rooms and showers o Encourage patrons to arrive at the gym or fitness centre in workout clothes and to avoid using locker rooms on site. o When locker rooms are used, a disinfectant spray or wipes should be available for patrons to disinfect locker contact surfaces before and after use. o Clean and disinfect washrooms, locker rooms, change rooms and showers frequently. o Set capacity limits for locker rooms and adjust lockers to support physical distancing. o Remove self-serve and common-use items such as hair dryers. o Ensure washrooms are always stocked with liquid soap and paper towel. Antibacterial soap is not required to prevent the spread of COVID-19. -Drinking fountains and water bottle filling stations o o Place signage at water fountains advising users to: Avoid placing their mouth on the spout of the fountain or allowing their water bottle to come into contact with the nozzle. Wash hands with soap and water or use an alcohol-based hand sanitizer (70- 90% alcohol concentration) if the fountain requires touching of buttons or levers. o If possible, recommend patrons bring their own water supply to reduce amount of use fountains receive. -Facility ventilation systems should be both operational and appropriate for the activities practiced within.Support healthy indoor air quality by: o Maintaining appropriate humidity levels. o Limiting the use of overhead ceiling fans or portable pedestal fans as much as possible. If fans are used, minimize air flow that directs current from one person directly toward another. o Air filters used in ventilation systems should consider MERV-14 or High Efficiency Participate Air (HEPA) rated filters. o Provide natural ventilation by opening windows and doors wherever possible to increase air flow. Control Access -A staff member should always be present when the facility is open. If patrons have uncontrolled access,then it may not be possible to ensure that rules regarding physical distancing are followed and that disinfection of equipment between uses is occurring. Unrestricted access 24 hours a day without staff present should be suspended (if this is normally offered). -Consider implementing a booking system to allow patrons to book specified time slots, with a limited number of patrons at each time. Allow adequate time between time slots to ensure that proper cleaning and disinfection can occur and to reduce crowding at check-in. Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 104 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres -Encourage patrons to use the COVID19 Online Self-Assessment Toolor screening checklist before every visit to the facility and/or set up screening stations away from the entrance to avoid crowding. -Manage customer entry points by placing tape markers or cones every two metres (6 feet) to provide patrons with a visible queue that encourages physical distancing. -Consider keeping a log of the names and phone numbers for all customers with a check-intime so they can be traced later if necessary. This is not a requirement, only a strong recommendation. Group Fitness Classes -The total number of people permitted in aclass or organized activityat any one time is limited to the number of people that can maintain physical distancing of at least two metres or six feet (and cannot exceed the indoor gathering limit of 50 people or the outdoor limit of 100). -Assigned spaces are strongly recommended for organized fitness classes (e.g. by marking circles on the floor to designate where each person should exercise). -Instructors should be assigned and wear microphones to reduce the need for shoutingor walking around. -For high-intensity class (e.g. Zumba®, Spin®/cycle class, hot yoga, boot camp) o Reduce the overall number of participants in classes to ensure that a minimum distance of 3 metres (10 feet) is maintained in all directions of each participant. o Increase physical distance, or install physical barriers, between the instructor and participants. o Participants should be encouraged to bring their own equipment. If this is not possible, equipment provided should be thoroughly cleaned and disinfected between uses. Ensure that adequate time is allowedfor proper cleaning and disinfection. o Participants singing along to the music or shout back at the instructor should be discouraged. o Consider creating cohorts of classmates by assigning specific times for the same participants to partake in classes. o Reduce opportunities for classmates to gather before and after a class within the facility. o Ensure group fitness classrooms are well ventilated (e.g. open windows if possible). -Low intensity fitness classes (e.g. Yoga, Pilates) o Participants should be encouraged to bring their own equipment. o Shared equipment should be cleaned and sanitized between users. o Where fitness activities involve participants in close proximity to the floor, the floor should be cleaned thoroughly between each class. o Participants should maintain 2 metres (6 feet) distance between each other at all times. Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 105 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres Weight Rooms and Exercise Machines -The total number of people permitted in areas containing weights or exercise machines is limited to the number of people that can maintain physical distancing of at least two metres (6 feet) and cannot exceed the indoor gathering limit of 50 people. -Consider using markers on the floor to define designated areas and manage flow of participants. -Provide patrons with either disinfectant wipes or disinfectant in a spray bottle and paper towels for disinfecting equipment and surfaces. o Disinfectants for patrons should be conveniently located. Patrons should be required to wipe down the equipment before and after use. Discontinue use of re-usable towels and cloths. o Consider increasing frequency of cleaning and disinfecting of equipment by staff. -Where possible, increase the space between cardio machines to achieve adequate distancing between users o Note: If it is not possible to space cardio machines far enough apart, other measures should be considered, such as only allowing patrons to use every other machine (i.e. not allowing two machines next to each other to be used at the same time) or creating physical barriers between machines. o Consider greater distances (3 metres or 10 feet) between aerobic fitness equipment where high exertion is common (e.g., treadmills, rowing machines, stationary bikes). Signage -Post a signat the entrance reminding customers who are sick to delay theirvisit. -Post signageat the entrance indicating that all persons entering or remaining inside an enclosed public space must wear a face covering. -Post signs throughout the facility to make patrons aware of the physical distancing requirements, enhanced sanitation procedures (including reminders for members to wipe equipment before and after each use), and any other instructions and limitations, as applicable. Sample posters are found in the additional resources below. -Use visual cues (e.g. signs, posters, floor markings, directional arrows, stanchions, etc) to guide patrons through the facility and ensure physical distancing. Enhanced Cleaning and Disinfection -Enhanced Cleaning and Disinfectionis critical to reducing the risk of COVID-19 transmission. -It is important to first clean, then disinfect surfaces. -Clean and sanitize high-touch surfaces frequently (door handles, countertops). o Wipe down debit machine between customers with a disinfectant/sanitizer -Whenever possible, use contactless forms of payment and check-in. Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 106 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres -Provide alcohol-based hand sanitizer (70-90% alcohol concentration) or handwashing stations at entry and exit points and in high traffic areas (i.e. lobby, change rooms, washrooms, workout/class areas) and encourage their use. -Most regular household cleaning products are effective at eliminating the virus. Cleaning and disinfectant products should have an 8-digit Drug Identification Number (DIN) to confirm it is approved for use in Canada. Check the expiry dates of products and always followthe -Cleaning/disinfection wipes should only be used for surfaces, and according to the Prepare fresh bleach solutiondaily. -Educate staff on proper use of cleaning agents and disinfectants, including required disinfectant contact times (amount of time that the product will need to remain wet on a surface to achieve disinfection). Understand safety precautions and requirement for use of mask and gloves. -Remove equipment that may be difficult to clean and disinfect (e.g. soft equipment such as foam rollers, yoga blocks, yoga mats, straps, ropes, etc). -Remove communal items such as magazines and complimentary phone chargers. -Enough time should be allocated to allow for the cleaning and disinfecting of rooms and equipment between bookings. -Consider additional enhanced cleaningand disinfection protocols for the facility overnight. Guidance on Food and Beverages -Premises which provide or sell food must operate in compliance with the Food Premises Regulation. -Thoroughly clean and disinfect the premises before opening o Wash, rinse and sanitize all food contact surfaces o Clean and disinfect all non-food contact surfaces, including high touch areas, such as, door handles and equipment knobs o Clean and disinfect all high touch surfaces at least twice daily during operation -Check the condition of all food and discard unfit products. -Ensure all equipment is in good working condition. -Ensure staff are trained on best practices to serve food and beverages. o Train staff on the proper use of gloves and face masks. o Gloves are not required, but if used, must be changed between tasks and frequently, with handwashing between uses. o Encourage frequent handwashing using the correct technique and to avoid touching o Practice safe respiratory etiquette (i.e. cough or sneeze into a bent elbow, and immediately wash your hands with soap and water). Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca 107 COVID-19 (Novel Coronavirus) Gyms, FitnessStudiosand Community Centres -For more information on operating a restaurant please see Guidance for Restaurant Re- Opening. FaceCoverings and Personal Protective Equipment (PPE) -Staff must wear a face coveringwhenin any enclosed public space. Staff must also wear a face covering when in enclosed employee spaces when physical distancing is not possible. o If patrons are not wearing face coverings and physical distancing is not possible, a surgical/procedural mask worn by staff may be deemed appropriate. -Patrons must wear a face covering at all times. Face coverings may be temporarily removed when engaging in an activity where a face covering would inhibit the such as during athletic, fitness or physical activity or any activity that would preclude its use (such as swimming). Face coverings should be worn when patrons enter and exit the facility and in common areas such as locker rooms or washrooms. Additional Resources Posters: -Do Not Enter if Sick -Physical Distancing -How to Wash Your Hands -How to Sanitize Your Hands -Face Covering Required Assessment: -COVID-19 Online Self-Assessment Tool References Guidance for sport, physical activity and recreation--AlbertaHealth A Framework for Reopening our Province--Stage 3 Southwestern Public Health 1-800-922-0096 www.swpublichealth.ca ejtjogfdufe@!Z0O Epft!uif!frvjqnfou! offe!up!cf!dmfbofe!boe! Zft-!frvjqnfou!nvtu!cf!dmfbofe!bu!uif!foe!pg!b!hbnf/!Boz!xbtisppntdibohf0mpdlfs!sppnt!bwbjmbcmf!bsf!up!cf!dmfbofe!boe!ejtjogfdufe!gsfrvfoumz!)j/f/!cfgpsf!boe!bgufs!vtf*/!Up!qsfwfou!pwfsdspxejoh!jo!di bohf0mpdlfs!sppnt-!fodpvsbhf!qmbzfst!up!esftt!bu!ipnf/Qmfbtf!tff!hvjebodf!epdvnfou!gps!ejsfdujpoOpu!bqqmjdbcmf nfufst!sfrvjsfe@!Z0O Jt!qiztjdbm!ejtubodjoh!pg!3! 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No warmindividuallyPhysical distancing reinforced on/off ice (2 m Strict hand hygiene for before and after training Players/participants must have their own water bottle with personalized labelsthemCoaches should use verbal cues where possibleSany bodforbiddenleave.Towel s should only be on the bench under guidance of safety person/trainer and for emergency use Preeliminated Teams exiting facilitymins after their session If participant does not feel well, or have any identified respiratory symptoms,attend. n i – follow and and equired . upon entry ice officials, to dressing distancing (r - not permitted -appearances . strictly adjusted for site Safety Guidelines - are on are – activity will be no visitors physical – sonnel, on at this time. by the facility items will not be stored Facility Guidelines shower in the facility ommunity or sponsor Remind players and parents to signage stating and hygiene requirementsIndividuals will be screenedrequired to sign indaily before anyevery time individual enters the facility)Use highly visible posters around the facility to encourage hygiene social distancing. Ice rentals will not be processed in person. Must be booked over the phone or email.Payment will be made over the phone. Forgottendirect to refuse containers Rental schedulescleaning and disinfecting Players/participantstoDressing roomscontrolled Only team permedical staff and essential facility staff should have accessrooms if used Media interviews are not permitted the facilityNo spectators allowed in the facility at this time are not permitted at this time.Participants are to remain on the lower level of the facility.No outside food or beverages are permitted in the facility. C 111 19 Response - - , - risk mask - no law - - . roper hygiene e.g. disinfectant wipes : COVID Mask off based hand sanitizer, , - - 20 Face Covering by acility doors are a high - f Safety Health & 40 Washrooms will be cleaned every 2 hours. Hand sanitizersanitary tissues and waste basketalways made availableHand sanitizer stations available throughout the facility. All patrons entering the facility must wear a face covering except for children under 2 years of age. ByLawFace coverings are not to be worn on the ice surface. Helmet offon. Helmet onLimit contact with people that have a higher risk of contracting COVID19Avoid contact with anyone who is sickAvoid common greetings e.g.physical contact. Absolutely no sharing of drinks or food Cleaning and disinfecting after each rental Minimize going in/out of facility doors ( Always perform pwash hands often with soap and water, alcoholcoughing into tissue or the bend of the arm, avoid touching the eyes, nose, or mouth with unwashed hands touchpoint) Recreation - - 10 to - in cate ( to game . – any person indis/ lot for drop participants 50 chairs will be can - - to . on a per room family in ft) from with (at least 2 m apart) (6(with approval from placed Return to . ). . permitted meet to users that no more than use of parking distancing ) seating to ups : person limit meters - Physical 3 d based on number of patrons in the Distancing 2- - ch ensure distancing is Maintain physical distance of at least 2within the facilityStage spectatorsbasis. 20 participants on ice surfacemaintain social distancingexceptions may be grantedadvancedemonstrate adequate protocolswhimaintained at all times.Outside signsphysicalSpaceto encourage physical distancingwith signage Follow directional signage manage flow of trafficCoordinate appointmenttimes to avoid crowding and reduce wait timesDressing room use restrictedparticipants maximumavailable near ice surface for those requiring them. Playersvehicles to reduce time in facility Access is limited to participants, except for a minor who are permitted 1 parent/guardian. Limit off/pickWashroom restrictionsonly.Ensure physical distancing in the bench areaCoaching staff must maintain physical distance with players Team meetings held in controlled environmentsstaffthe building 19 - he . An Event of Initials: ”) which prevents Aylmer from attending the undersigned’s event mediately exercise its termination Aylmer (“ , face covering requirements or mits Agreement upon written notice to the other e hereto of an Event of Force Majeure upon same at its discretion, im lmer deems same reasonable and safe. In the event Agreement to the extent the performance of Aylmer’s e greement, the terms and provisions of this section shall govern e A r greater clarity, the foregoing termination right of Aylmer shall be in Fo Agreement, the terms and provisions of this section shall govern and apply. e Agreement by an Event Of Force Majeure, Aylmer shall be relieved of its obligations e 112 the prevailing Policies, Orders and Directives as may be in force at the date and time of the event. In the If this occurs, the undersigned will forfeit all deposit, fees and any other funds payable to Aylmer under the 19 pandemic. For greater clarity, the parties hereto agree and acknowledge that (1) Aylmer shall have the sole discretion to - and any other applicable policies, directives and orders (the “Policies, Orders and Directives”). relating to Return to Hockey or relating to any other use of the East Elgin Community Complex (the “Agreement”) ” means an event beyond the control of the Town of Aylmer or the East Elgin Community Complex Agreement on shall be effective forthwith. Agreement shall be at an end and neither party shall have any liability or obligation to the other party. The parties acknowledge and agree that in any e . Compliance - isions: Event of Force Majeure to Comply Clause relating to the Agreement greement, and Aylmer shall have no further liability towards or obligation to accommodate the undersigned. hereunder and may, but need not, elect to offer the other party hereto an alternative accommodation arrangement or date if Ay Additional Prov Force Majeure ProvisionIn this section, an “complying with its obligations under Force Majeure includes, but is not limited to, the COVIDdetermine whether an Event of Force Majeure has arisen, and (2) that such a determination may be made by Aylmer notwithstanding federal, provincial or municipal directives or orders to the contrary. Should Aylmer determine that an Event of Force Majeure has occurred, Aylmer shall not be considered to be in breach of thobligations is prevented or inhibited by the Event of Force Majeure. In such a case, Aylmer shall give written notice to the other partybeing reasonably foreseeable, or being known, to Aylmer.If and to the extent that Aylmer is prevented from performance of its obligations pursuant to thtAylmer does not elect to offer the other party hereto an alternative accommodation arrangement or date, Aylmer may forthwith cancel thparty hereto and, in such a case, ththe event of conflict between the terms and provisions of this section and any other section contained in thCovenant The undersigned covenants with Aylmer that the undersigned, its employees, contractors, agents, invitees and any other persons attending the undersigned’s event or the undersigned’s premises will strictly observe and comply with all applicable federal, provincial, municipal and public health orders, policies, and directives relating to the COVIDpandemic including, without limitation, all prevailing and prescribed indoor and outdoor gathering limits, social and/ or physical distancing lirecommendations, the safety guidelines noted aboveThe undersigned confirms that the prevailing Policies, Orders and Directives may be subject to change. As such, the undersigned covenants with Aylmer that the undersigned shall remain fully apprised of, and any event or shall be run in full compliance withevent the undersigned, or an attendee of the undersigned’s event, does not comply with the foregoing obligations, Aylmer may,rights Termination Clause for NonIn the event Aylmer determines, in Aylmer’s sole discretion, that the undersigned, its employees, contractors, agents, invitees and any other personshas not complied with the prevailing Policies, Orders and Directives as of the date of the event, Aylmer may forthwith terminate the event by providing the undersigned with written notice of termination and such terminatiAaddition to, and not in place of, such other penalties and fines as may be levied by other governmental officials and entities (e.g. provincial offences). It is explicitly agreed by tparties hereto that Aylmer’s termination right hereunder may be exercised by Aylmer without advance written notice to the undersigned, and while the undersigned’s event is being held. In the event of conflict between the terms and provisions of this section and any other section contained in thand apply. 113 Return to Recreation: COVID-19 Response – Staff Responsibility Once patrons have arrived at the facility and are on the ice surface. Facility staff will ensure that disinfection is done while patrons are on the ice surface and after the patrons have left the building. Please estimate the time that this task takes to complete. Kinsmen arena is required to be cleaned and disinfected after eachone-hourrental. High traffic touch points to pay a little more attention to: - Pen at sign in table. The sign in sheet will go to the admin office for proper filing. - Table with sign in sheet. Ensure that the sanitizer that is on the table is full or has enough for the next rental to use. - Kinsmen arena doors and handles. - Accessibility touch buttonto Kinsmen arena. Use a disinfectant wipe. Not a spray bottle. - Dressing room- clean and disinfect all areas. - Man-gate to rink and players benches - Players benches gate to ice surface. - Refs room on Kinsmen Arena. - Public washrooms to be cleanedand disinfectedevery 2 hours. - Emergency exit at back of Kinsmen arena door handles. The lobby will be blocked off in a couple sections. 1large wall divider will go from the south- east corner of the donor wall to the light switch panel. 1 large wall divider from North of the donor wall to dressing room assignment board (west side of the board).1 small wall divider in the vestibule going north- south in the center of the vestibule. 1-4-foot table for patrons to sign in. the bulletin board easel will remain to the north of the sign in table. Caution tape blocking permanent benches, rink stairways,main stair wayand back emergency exit stairway. Upper lobby doors and crossover doors to be locked. Patrons are exiting through the back-emergency exit door in kinsmen arena. There will be signage on the floor (blue arrows) to show the point of exit Currently, we are not allowing any programsor the use of our rental skates and helmets. To ensure that the disinfection process goes smoothly, we require all staff to follow the procedure we have in place. Should there be any questions, staff can talk to their direct supervisor. 114 Return to Recreation: COVID-19 Response – Safety Guidelines General guidelines: Observe physical distancing; leave at least 2 metres, or 6 feet, between yourself and others. Face coverings are required in the facility except while on the ice surface. Practice proper respiratory hygiene (Cough or sneeze into your elbows). If you have any symptoms (fever, cough, fatigue, etc.), stay home and isolate. Wash your hands before and after touching surfaces. Limit touching hard surfaces. If you have been in contact with someone with COVID-19 or have any symptoms (fever, cough, fatigue, etc), stay home and isolate. All patrons attending ice time at the facilityshould come dressed and ready to play. Only skatesand helmet should be put onatthe facility. All patrons are required to fill out a wavier as well as sign in using the sign in/screening form provided before entering the facility.If you have answered yes to any of the questions for screeningyou will NOT be permitted to remain in the facility. All patrons are required to leave the building no later than 15 minutes following a rental. Parents/guardians must make prior arrangements for pick up outside the building. Hand sanitizer and disinfecting wipes will be on the sign in table. Hand sanitizer stations are through- out the building. Kinsmen arena will be the only ice surface for useat this time. Please enter the building through the east doors of the main entrance. Exiting the building at the north end of kinsmen arena at the emergency exit doors. Dressing rooms will be available to put on skatesand helmetonly. Washroom and showers in dressing rooms are not permitted at this time. NO spectators are allowed in the facility at this timeexcept for a minor who are permitted one (1) parent or guardian. This does not include a support person assisting a patron under AODA. Washrooms are available to participants only- these do not have rubber- flooring and are not skate friendly. 2 people maximum in the washroom at one time. Participants are to remain on the lower level of the facility. While on the ice surface, please NO spitting, blowing nose or releasing of any other bodily fluids onto the ice surface. This will not be tolerated.Failure to doso will result is loss of ice time and the group will be asked to leave the building immediately. Please maintain physical distancing while on the ice surfaceand at all times while in the building. Once the ice time is completed, the group will have 15 mins to vacate the building. If the group has not vacated in 15mins, they will be asked kindly to do so. Please take all your belongings with you, items that are left behind will go into the garbage. Please pay for all ice time 10 days prior to rental date. You must call to pre-pay for ice time. No cash paymentsor in person booking willbe accepted at this time. If the ice time isn’t paid for and the contract isn’t signed. The group does not go on the ice surface. If you do not have a credit card, a cheque is acceptable 10 days prior to the rental. The person that is named on the signed contract will be responsible for ensuring that the group has all signed in, is healthy, and will follow the guidelines put in place by the facility. Failure to sign in or monitor the sign in process will result in lost ice time. No physical contact is permitted with other players i.e. shaking hands following play. 115 Return to Recreation: COVID-19 Response – Entrance/Exit into Facility General guidelines: Observe physical distancing; leave at least 2 metres, or 6 feet, between yourself andothers. Face coverings are required in the facility except while on the icesurface. Practice proper respiratory hygiene (Cough or sneeze into yourelbows). If you have any symptoms (fever, cough, fatigue, etc.), stay home andisolate. Wash your hands before and after touchingsurfaces. Limit touching hard surfaces. If you have been in contact with someone with COVID-19 or have any symptoms (fever, cough, fatigue, etc.), stay home and isolate. All Patrons are required to enter the building through the east side of the main entrance doors (will be labelled). There will be a table with a sign in/screening form. Please fill this out, if you answer yes to any of these questions you are not permittedto enter the facility. If you have not filled out a wavier, you will be required to do so at this spot and leave it on the table. Everyone entering the facility must have signed a wavier. Once you are in the building, please follow the directional arrows(blue) on the lobby floor to Kinsmen arena. Your group will be assigned 2 dressing rooms which will be located on the dressing room assignment board. We strongly encourage you to be dressed as much as possible before coming into the facility. Your group will have 15 mins in the room prior to and after the rental. Once the patron is in the building, we strongly discourage the patron to leave during the rental period unless it is an emergency. All patrons are to exit the facility through the south eastern exit doors, marked with directional arrows. The pathway to get there will be labelled with directional arrows(blue) on the floor. This is to minimize the crossover of traffic at the main entrance. When entering and exiting the facility please use the hand sanitizer that is provided. Please be mindful of contact with surfaces and attempt to limit contact if possible. 116 From:Jennifer Reynaert To:Jennifer Reynaert Subject:FW: Investing in Canada Infrastructure Program: Community, Culture, and Recreation Stream Date:September 2, 2020 9:48:25 AM From: ICIP Culture (MOI) <ICIPculture@ontario.ca> Sent: August 7, 2020 11:19 AM To: Jennifer Reynaert <jreynaert@town.aylmer.on.ca> Subject: Investing in Canada Infrastructure Program: Community, Culture, and Recreation Stream BY EMAIL ONLY RE: 2019-10-1-1419485150: East Elgin Community Complex Parking Lot Replacement Dear Jennifer Reynaert: I am writing to provide an update on the project that was submitted under the Community, Culture and Recreation funding stream of the Investing in Canada Infrastructure Program (ICIP). Following an evidence-based provincial review process, your project, East Elgin Community Complex Parking Lot Replacement,was not nominated for federal review and approval. The intake of this funding stream was highly competitive, and total demand reached upwards of $10 billion against total available joint funding (federal-provincial-applicant) of nearly $1 billion. Projects that were nominated to the federal government for review and approval were those that most closely aligned with the provincial assessment criteria and federal requirements. The provincial assessment criteria included reviewing projects based on, Community Need, Community Support, Lack of Similar Services Accessible Nearby, Operational/Financial Capacity, Value for Money, Asset Management Planning, whether projects were open to the public and efficiencies through joint projects. Your organization may be able to access other financial tools (e.g., IO loans) to support local projects. If you have any questions, staff can be reached via emailat ICIPculture@ontario.ca. Sincerely, \[original signed by\] Julia Danos Director of Intergovernmental Policy Ministry of Infrastructure 117 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-62 Being a By-law toauthorizethe execution of anAgreement with Royal FenceLtd. for the supply and installation of Steel Beam Guiderails for Pressey Line. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, authorizes a municipality to pass by-laws to exercise its municipal powers; AND WHEREASthe Council of The Corporation of the Township of Malahide is desirous of entering into an Agreement with Royal FenceLtd.for the supply and installation of Steel Beam Guiderails for Pressey Line; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THATthe entering into of an Agreement with Royal FenceLtd.for supply and installation of Steel Beam Guiderailsfor Pressey Line is hereby approved and authorized. 2.THATthe Mayorand the Clerkbe and they are hereby authorized and directed to execute on behalf of The Corporation of the Township of Malahide the said Agreementin substantially the same form as that attached hereto as Schedule "A" and forming a part of this By-law. 3.THATthis By-law shall come into force and take effect on the final passing thereof. th READaFIRSTandSECONDtime this17day of September, 2020. th READaTHIRDtime and FINALLY PASSEDthis17day of September, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers 118 TOWNSHIP OF MALAHIDEAGREEMENT THIS AGREEMENT made in quadruplicate this ____day of ______in the year 2020. B E T W E E N: ROYAL FENCELTD. and CORPORATION OF THE TOWNSHIP OF MALAHIDE WITNESSETH: That the Contractor and the Owner for the consideration hereinafter indicated undertake and agree as follows: ARTICLE 1: The following documents are to be read herewith and form part of this Agreement as fully and completely to all intents and purposes as though all the stipulations thereof had been 1.Form of Tender 2.Special Provisions -General 3.O.P.S. General Conditions of Contract 4.O.P.S. Volumes 1, 2 &3 ARTICLE 2: The Contractor undertakes and agrees: a)To perform all work asdescribed in the Contract Documents entitled:TenderPS- 20-12,Supply and Installationof Steel Beam Guiderailand, b)T odo and fulfill everything indicated by this Agreement and the Contract Documents, and c)To complete substantially all the work as specified in the Contract Documents and as identified in Article 1. ARTICLE 3: The Owners undertake and agree: a)To pay the Contractor in current funds for the performance of the TenderPS-20-12, Seventy-EightThousand, Fivehundred dollars($78,500.00)plusHST,for the Supply and Installation of Steel Beam Guiderailas specified in the tender documents,subject to additions and deductions as provided in the tender documents. b)To make payments on account thereof (when the Director is satisfied that payments due to Sub-contractors have been made), as follows: on or before the thirtieth day of each month 100 the value of work at the first day of the month as estimated by the Contractor, and 1 119 approved by the Owner, less the amount of previous payments less any amount required statutory holdback. Final payment upon completion of the work shall be made in compliance with the Contract Documents. c) control, there are items of work that cannot be readily completed, the payment in full for the work which has been completed shall not be delayed on account thereof, but the Owner may withhold sufficient and reasonable sum until the uncompleted work is finished. ARTICLE 4: The Contractor and the Owners for themselves, their successors, executors, administrators and assigns, hereby undertake and agree to the full performance of the covenants contained herein and in the Contract Documents, and that this Agreement with the Contract Documents constitute the Contract and the following is an exact enumeration of the Specifications and Drawings: a)Special Provisions General b)Specifications c)Form of Tender d)OPS General Conditions ARTICLE 5: If and whenever either party hereto desires to give notice to the other party under or in connection with this Agreement or the General Conditions of the Contract, such notice will be effectively given if sent by registered mailto the Contractor at2309 Westchester Bourne,LondonOntario, N6M1H6to the Owner at 87 John St. S Aylmer, Ontario N5H 2C3will be considered as having been so given at the time of the deposit thereof in the Post Office. IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first above written. SIGNED, SEALED AND DELIVERED)Corporation of the Township of Malahide in the presence of) ) )______________________________SEAL ) )______________________________ ) )ROYAL FENCELTD. ) ) )______________________________ SEAL ) )______________________________ 120 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-59 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,atitsregular meeting held on September 17,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval of the Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. th READaFIRSTandSECONDtime this17day of September,2020. th READaTHIRDtime and FINALLY PASSEDthis17day of September, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers