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Regular Council Agenda - 2020/10/01 The Corporation of the Township of Malahide A G E N D A October 1, 2020 7:30 p.m. Malahide Community Place 12105 Whittaker Road, Springfield (A) Disclosure of Pecuniary Interest (B) Approval of Previous Minutes RES 1 (Pages 10 - 27) (C) Presentations/Delegations/Petitions (i) Public Meeting Rezoning Application of Norman and Beverly Stansell relating to property at Part Lot 101 and 102, Concession South Talbot Road, Geographic Township of Malahide, municipally known as 52220 Chalet Line. RES 2 - 4 (Pages 28 - 36) (ii) Public Meeting Rezoning Application of 2660711 Ontario Inc. (Jake Penner) relating to property at Part Lot 87, Concession North Talbot Road, Geographic Township of Malahide, municipally known as 49610 Talbot Line. RES 5 - 7 (Pages 37 - 43) (iii) Court of Revision Underhill Drain relating to property at Part Lots 16 and 17, Concession 4, Geographic Township of Malahide. RES 8 - 11 (iv) Meeting to Consider W. Shively Drain Branch 1 and 2 relatingto property at Part Lot 3, Concessions 10 to 11, Geographic Township of South Dorchester. RES 12 - 14 (Pages 44 - 45) (v) Presentation Kelly Pearson and Rosemary Kennedy, on behalf of the Springfield Santa Claus Parade Committee, regarding an alternative to a traditional Santa Claus Parade. RES 15 (Page 46) (vi) Presentation Kelly Pearson and Rosemary Kennedy, on behalf of the Springfield Lioness Club, regarding changes to the Lioness program. (Pages 47) (D) Reports of Departments (i) Director of Fire & Emergency Services (ii) Director of Physical Services - Tender Award Four Wheel Drive Tractor. RES 16 (Pages 48 - 52) - Summary of Malahide Distribution System 2020 MECP Inspection. RES 17 (Pages 53 - 81) (iii) Director of Development & Community Services (iv) Director of Financial Services/Treasurer - 2021 Budget Committee Schedule. RES 18 (Pages 82 - 83) (v) CAO/Clerk (E) Reports of Committees/Outside Boards RES 19 (i) Police Costing Ad Hoc Working Group Draft Minutes of September 14, 2020. (Pages 84 - 87) (ii) Council Remuneration Review Committee Draft Minutes of September 15, 2020. (Pages 88 90) (F) Correspondence RES 20 1. Association of Municipalities of Ontario - Watch File dated September 17 and 24, 2020. (Pages C3 - 7) 2. Township of Wollaston Resolution requesting the Ministry of Municipal Affairs and Housing to review the Municipal Elections Act and provide amendments to ensure loopholes are closed on any pay to play schemes. (Pages C8 - 9) 3. Township of Loyalist Resolution requesting Ministry of Transportation considered part of the local transit system and that lost revenue be eligible for reimbursement. (Pages C10 - 11) 4. Township of North Glengarry and Township of Amaranth Resolution requesting the Province to provide funding to increase full-time positions in place of casual and part-time labour in long term care homes and to regularly inspect long term care homes. (Malahide Township Council supported a similar Resolution on August 13, 2020.) (Pages C12 - 13) 5. Town of Gravenhurst Resolution supporting national designation of st August 1 as Emancipation Day. (Page C14) 6. Town of Amherstburg Resolution requesting Province to extend deadline for Website compliance with Accessibilities for Ontarians with Disabilities Act. (Page C15 - 16) 7. Town of Amherstburg Resolution requesting Province to amend Schedule 11 of Bill 108 to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, recommends the return of representatives. (Page C17 - 18) 8. Township of Amaranth Supporting City of Oshawa requesting help for local municipalities to assist their local social cultural, service clubs and children/ youth minor sporting organizations with funding programs because of detrimental effects of COVID-19. (Page C19) 9. Debbie France, Resident of Norfolk County Correspondence requesting Federal and Provincial governments to provide standardized and enforceable legislation to fix loopholes in cannabis legislation. (Pages C20 - 27) 10. Municipal Property Assessment Corporation (MPAC) elements: controlling MPAC costs, supporting municipal priorities, and finding new ways to deliver services. (Page C28 - 29) 11. Ministry of Municipal Affairs and Housing Correspondence regarding parkland dedication, development charges and the Community Benefits Charges Authority. (Pages C30 - 31) 12. Elgin County Land Division Committee Notice of Decision: - Severance Application E22/20 Applicants David and Jacqueline Fehr relating to property at Part Lot 34, Concession 9, municipally known as 53250 College Line. (Pages C32 - 34) - Severance Application E28/20 Applicant MacVicar Farms Ltd. relating to property at Part Lot 24, Concession 12, municipally known as 46634 Ron McNeil Line. (Pages C35 - 37) - Severance Application E30/20 Applicants Robert, Jean and Jason Nicolson relating to property at Part Lot 12, Concession 5, municipally known as 49542 John Wise Line. (Pages C38 - 40) - Severance Application E31/20 Applicants Robert, Jean and Jason Nicolson relating to property at Part Lot 12, Concession 5, municipally known as 49664 John Wise Line. (Pages C41 - 43) (G) Other Business (i)County of Elgin Contract Extension for Integrity Commissioner/Closed Meeting Investigator/Ombudsman. RES 21 (Pages 91 - 116) (H) By-laws (i) By-law No. 20-50 RES 22 (Pages 117 - 118) (ii) By-law No. 20-51 RES 23 (Pages 119 - 120) (iii) By-law No. 20-52 Third Reading of County Road No. 24 Drain RES 24 (Pages 121 - 122) (iv) By-law No. 20-53 RES 25 (Pages 123 - 124) (v) By-law No. 20-65 to extend the appointment of Independent Resolutions Inc. as the Closed Meeting Investigator and Integrity Commissioner. RES 26 (Pages 125 - 144) (I) Closed Session (J) Confirmatory By-law RES 27 (Page 145) (K) Adjournment RES 28 PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1. THAT the minutes of the regular meeting of the Council held on September 17, 2020 be adopted as printed and circulated. 2. THAT the Public Meeting concerning the Zoning By-law Amendment Application of Norman and Beverly Stansell relating to the property located at Lots 101 and 102, Concession South Talbot Road, be called to order at 7:3___ p.m. 3. THAT the Public Meeting relating to Zoning By-law Amendment Application of Norman and Beverly Stansell relating to the property located at Lots 101 and 102, Concession South Talbot Road, be adjourned and the Council meeting reconvene at 7:____ p.m. 4. THAT By-law No. 20-61, being a By-law to amend Zoning By-law No. 18- 22 insofar as it relates to the property owned by Norman and Beverly Stansell, located at Lots 101 and 102, Concession South Talbot Road, be given first, second and third readings, and properly signed and sealed. 5. THAT the Public Meeting concerning the Zoning By-law Amendment Application of 2660711 Ontario Inc. (Jake Penner) relating to the property located at Lot 87, Concession North Talbot Road, be called to order at 7:3___ p.m. 6. THAT the Public Meeting relating to Zoning By-law Amendment Application of 2660711 Ontario Inc. (Jake Penner) relating to the property located at Lot 87, Concession North Talbot Road, be adjourned and the Council meeting reconvene at 7:____ p.m. 7. THAT By-law No. 20-62, being a By-law to amend Zoning By-law No. 18- 22 insofar as it relates to the property owned by 2660711 Ontario Inc. (Jake Penner), located at Lot 87, Concession North Talbot Road, be given first, second and third readings, and properly signed and sealed. 8. THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Underhill Drain: Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Chester Glinski. 9. THAT the Court of Revision for the Underhill Drain be called to order at 7:____ p.m. AND THAT Dave Mennill be appointed Chairman. 10. THAT the Court of Revision members for the Underhill Drain do hereby accept the recommendations of Drainage Engineer Brad Bunke, GM BluePlan Engineering; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer, dated August 4, 2020. 11. THAT the Court of Revision relating to the Underhill Drain be adjourned and the Council Meeting reconvene at 7:____ p.m. 12. THAT t Drain Branch 1 and 2, as prepared by Spriet Associates and dated September 3, 2020, be accepted; AND THAT By-law No. 20-63, being a by-law to provide for the W. Shively Drain Branch 1 and 2 drainage works be read a first and second time and provisionally adopted. 13. THAT the Court of Revision for the W. Shively Drain Branch 1 and 2 be scheduled to be held on November 5, 2020, at 7:30 p.m. 14. THAT the tenders for the construction of the W. Shivley Drain Branch 1 and 2 be requested for October 29, 2020 at 11:00 a.m. 15. THAT the presentations received from Kelly Pearson and Rosemary Kennedy, on behalf of the Springfield Santa Claus Parade Committee relating to the 2020 Santa Claus Parade, and on behalf of the Springfield Lioness Club relating to changes in the Lioness program, be received. 16. THAT Report No. PS-20- Four Wheel Drive AND THAT the bid received from Delta Power Equipment, of St. Marys, Ontario, in the amount of $118,364.00 (plus applicable taxes), for the purchase of one new four wheel drive tractor complete with front mount hardware for a rotary sweeper, be accepted. 17. THAT Report No. PS-20- - 2020 18. THAT Report No. FIN 20- received; AND THAT the following meeting schedule for the Budget Committee for 2021 Budget deliberations be approved: Thursday, October 29, 2020 @ 7:00 pm Thursday, November 12, 2020 @ 7:00 pm Thursday, December 10, 2020 @ 7:00 pm. 19. THAT the following Reports of Committees/Outside Boards be noted and filed: (i) Police Costing Ad Hoc Working Group Draft Minutes of September 14, 2020 (ii) Council Remuneration Review Committee Draft Minutes of September 15, 2020. 20. THAT the following correspondence be noted and filed: 1. Association of Municipalities of Ontario - Watch File dated September 17 and 24, 2020. 2. Township of Wollaston Resolution requesting the Ministry of Municipal Affairs and Housing to review the Municipal Elections Act and provide amendments to ensure loopholes are closed on any pay to play schemes. 3. Township of Loyalist Resolution requesting Ministry of Transportation considered part of the local transit system and that lost revenue be eligible for reimbursement. 4. Township of North Glengarry and Township of Amaranth Resolution requesting the Province to provide funding to increase full-time positions in place of casual and part-time labour in long term care homes and to regularly inspect long term care homes. (Malahide Township Council supported a similar Resolution on August 13, 2020.) 5. Town of Gravenhurst Resolution supporting national designation of st August 1 as Emancipation Day. 6. Town of Amherstburg Resolution requesting Province to extend deadline for Website compliance with Accessibilities for Ontarians with Disabilities Act. 7. Town of Amherstburg Resolution requesting Province to amend Schedule 11 of Bill 108 to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, recommends the return of representatives. 8. Township of Amaranth Supporting City of Oshawa requesting help for local municipalities to assist their local social cultural, service clubs and children/ youth minor sporting organizations with funding programs because of detrimental effects of COVID-19. 9. Debbie France, Resident of Norfolk County Correspondence requesting Federal and Provincial governments to provide standardized and enforceable legislation to fix loopholes in cannabis legislation. 10. Municipal Property Assessment Corporation (MPAC) Corresp elements: controlling MPAC costs, supporting municipal priorities, and finding new ways to deliver services. 11. Ministry of Municipal Affairs and Housing Correspondence regarding parkland dedication, development charges and the Community Benefits Charges Authority. 12. Elgin County Land Division Committee Notice of Decision: - Severance Application E22/20 Applicants David and Jacqueline Fehr relating to property at Part Lot 34, Concession 9, municipally known as 53250 College Line. - Severance Application E28/20 Applicant MacVicar Farms Ltd. relating to property at Part Lot 24, Concession 12, municipally known as 46634 Ron McNeil Line. - Severance Application E30/20 Applicants Robert, Jean and Jason Nicolson relating to property at Part Lot 12, Concession 5, municipally known as 49542 John Wise Line. - Severance Application E31/20 Applicants Robert, Jean and Jason Nicolson relating to property at Part Lot 12, Concession 5, municipally known as 49664 John Wise Line. 21. THAT the correspondence received from the County of Elgin, dated September 11, 2020, regarding the Contract Extension for Integrity Commissioner/Closed Meeting Investigator/Ombudsman, be received. 22. THAT By-law No. 20-50, being a By-law to provide for Drainage works on properly signed and sealed. 23. THAT By-law No. 20-51, being a By-law to provide for Drainage works on be read a third time, finally passed, and be properly signed and sealed. 24. THAT By-law No. 20-52, being a By-law to provide for Drainage works on and be properly signed and sealed. 25. THAT By-law No. 20-53, being a By-law to provide for Drainage works on and be properly signed and sealed. 26. THAT By-law No. 20-65, being a By-law to extend the appointment of Independent Resolutions Inc. as the Closed Meeting Investigator and Integrity Commissioner. 27. THAT By-law No. 20-64, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 28. THAT the Council adjourn its meeting at _______ p.m. to meet again on October 15, 2020, at 7:30 p.m. 10 September 17, 2020 7:30 p.m. ________________________________________________________________ The Malahide Township Council met via videoconference. The Manager of InformationTechnology and the Chief Administrative Officer/Clerkwere present in the Council Chambers located in the Springfield & Area Community Service Building, at 51221 Ron McNeil Line,Springfield. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council Members via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor M. Moore, Councillor M. Widner, and Councillor S. Lewis. Staff present in Council Chamber:Manager of Information Technology C. Coxen and CAO/Clerk M. Casavecchia-Somers. Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia- Somers, Director of Financial Services A. Mohile and Director of Physical Services M. Sweetland. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARYINTEREST andthe General Nature thereof: No declarations of pecuniary interest were declared. MINUTES: No. 20-327 Moved by:Rick Cerna Seconded by:Scott Lewis THAT the minutes of the regular meeting ofthe Councilheld on September 3, 2020 be adopted as printed and circulated. Carried. 11 PRESENTATIONS/DELEGATIONS/PETITIONS: Court of Revision No. 20-328 Moved by:Max Moore Seconded by:Scott Lewis THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Taylor Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Chester Glinski. Carried. No. 20-329 Moved by:Dominique Giguère Seconded by:Chester Glinski order at 7:32p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-330 Moved by:Chester Glinski Seconded by:Dominique Giguère THAT the Court of Revision members for the Taylor hereby accept the recommendations of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 6, 2020. 12 Carried. No. 20-331 Moved by:Dominique Giguère Seconded by:Chester Glinski adjourned and the Council Meeting reconvene at 7:35p.m. Carried. No. 20-332 Moved by:Scott Lewis Seconded by:Rick Cerna Construction in the amount of $24, 311.20 excluding HST; subject to the expiration of all appeal periods and subject to no appeals having been received related to the Ta Carried. Court of Revision No. 20-333 Moved by:Max Moore Seconded by:Rick Cerna THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the S. Ryan Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Chester Glinski. Carried. No. 20-334 Moved by:Dominique Giguère Seconded by:Chester Glinski THAT the Court of Revision for the S. order at 7:38p.m. AND THAT Dave Mennill be appointed Chairman. Carried. 13 The Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-335 Moved by:Dominique Giguère Seconded by:Chester Glinski hereby accept the recommendations of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 6, 2020. Carried. No. 20-336 Moved by:Chester Glinski Seconded by:Dominique Giguère THAT the Court of Revision relating to the S. adjourned and the Council Meeting reconvene at 7:40p.m. Carried. Court of Revision No. 20-337 Moved by:Scott Lewis Seconded by:Mark Widner THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the County Road 24 Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Scott Lewis. Carried. 14 No. 20-338 Moved by:Dominique Giguère Seconded by:Scott Lewis called to order at 7:42p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-339 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT the Court of Revision members for the County Road 24 Drain Branch recommendations of Drainage Engineer Andrew Gilvesy, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 8, 2020. Carried. No. 20-340 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT the Court of Revision relating to the County Road 24 Drain Branch cil Meeting reconvene at 7:44p.m. Carried. Court of Revision No. 20-341 Moved by:Max Moore Seconded by:Rick Cerna 15 THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the Fuller Drain Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Mark Widner. Carried. No. 20-342 Moved by:Dominique Giguère Seconded by:Mark Widner called to order at 7:45p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Peter Penner, of CJDL Consulting Engineers, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-343 Moved by:Mark Widner Seconded by:Dominique Giguère Penner, CJDL Consulting Engineers; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer dated July 22, 2020. Carried. No. 20-344 Moved by:Dominique Giguère Seconded by:Mark Widner be adjourned and the Council Meeting reconvene at 7:48p.m. 16 Carried. -Public Meeting Zoning By-law Amendment,as submitted by Bradley Near and Sara-Lynn Boegel, relating to property at Part Lot B, Plan 18, Geographic Village of Springfield. No. 20-345 Moved by:Scott Lewis Seconded by:Rick Cerna THAT the Public Meeting concerning the Zoning By-law Amendment Application ofBradley Near and Sara-Lynn Boegelrelating to the property located at Lot B, Plan 18, Geographic Village of Springfield, be called to order at 7:50p.m. Carried. Mayor Mennill advised that the purpose of this Public Meeting is to consider an application to amend the zoning of the subject property located at 51341 Ron McNeil Line, being Part Lot B, Plan 18,from the Village Residential One Zone to a Site Specific Village Residential One Zone. Mayor Mennill asked the Clerk to advise and confirm on the method and date of notice given for this meeting. The Clerk advised that this public meeting was advertised in the Aylmer Express on August 26 and September 2, 2020. In addition, affected property owners within 120 meters were sent a notice by prepaid first class mail that was posted at least twenty days prior to this meeting. Mayor Mennill requested theClerk to provide an overview of the application. The Clerkadvised that the purpose of the proposed amendment is to change the zoning on an existing residential lot occupied by a single detached dwelling and a Residential One (VR1-#) zone. The subject lands comprise an area of approximately 1,012 square metres (0.3 acres), a frontage of 20 metres (66 ft) on Pressey Line and an irregular depth. The Change in zoning would permit the erection of a second dwelling unit in an accessory building in the southerly --# zoning would permit asecond dwelling in a front yard, closer to the front and side lot lines than what is otherwise permitted for an accessory building or structure. Neither the Applicant nor their agent was in attendance and thus no additional information was provided. Mayor Mennill asked the Clerk to provide any comments received from the circulated agencies and landowners. The Clerk advised that correspondence has been received from the Catfish Creek Conservation Authority indicating no concerns. 17 Mayor Mennill asked if any persons were in attendance that wished to make any comments regarding the application and there were none. Mayor Mennill advised that the Council will consider all comments received when making its final decision on the application. No. 20-346 Moved by:Max Moore Seconded by:Scott Lewis THAT the Public Meeting relating to Zoning By-law Amendment Application of Bradley Near and Sara-Lynn Boegel relating to the property located at Lot B, Plan 18, be adjourned and the Council meeting reconvene at 7:47 p.m. Carried. No. 20-347 Moved by:Scott Lewis Seconded by:Chester Glinski THAT By-law No. 20-58,being a By-law to amend Zoning By-law No. 18-22 insofar as it relates to the property owned by Bradley Near and Sara-Lynn Boegel, located at Lot B, Plan 18, be given first, second and third readings, and properly signed and sealed. Carried. Director of Fire and Emergency Services -Emergency Services Activity Report August No. 20-348 Moved by:Rick Cerna Seconded by:Scott Lewis THAT Report No. F-20- Carried. Director of Physical Services -Quotation Results No. 20-349 Moved by:Mark Widner 18 Seconded by:Scott Lewis THAT Report No. PS-20-Fuller Drain received; AND to Cassidy Construction in the amount of $116, 647.68 excluding HST; subject to the expiration of all appeal periods and subject to no appeals having been received related to Carried. -Tender Results: Pressey Line Guiderail Supply and Installation No. 20-350 Moved by:Scott Lewis Seconded by:Max Moore THAT Report No. PS-20- Guiderail Supply a AND THAT the contract for the Pressey Line Guiderail Supply and Installation be awarded to Royal Fence Ltd., of Dorchester, Ontario, in the amount of $78,500.00 (plus HST); AND THAT the Mayor and Clerk be authorized to enterinto an agreement with Royal Fence Ltd., of Dorchester, Ontario for the purpose of the supply and installation of Steel Beam Guiderail for Pressey Line. Carried. -Tandem Plow Replacement Tender No. 20-351 Moved by:Mark Widner Seconded by:Chester Glinski THAT Report No. PS-20- received; AND THAT Municipal Staff be authorized to proceed to tender for the replacement of one tandem snow plow unit for delivery in 2021. Carried. Director of Development Services 19 -Severance Application E28/20 -Report No. 20-352 Moved by:Rick Cerna Seconded by:Scott Lewis THAT Report No. DCS-20-25 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. -Severance Application E28/20 -Conditions No. 20-353 Moved by:Rick Cerna Seconded by:Scott Lewis THAT the Malahide Township Council has no objection to the Land Severance No. E28/20in the name of MacVicar Farms Ltd., relating to the property located at Part Lot 24, Concession 12, Geographic Township of South Dorchester, subject to the following conditions: 1.That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the township prior to the condition being deemedfulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 2.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. 3.That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in fullto the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. 4.Confirmation that private sewage system be confined entirely within the boundaries of the newly created parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. 20 5.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 6.That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. 7.That the applicant is responsible to apply and pay all fees to the Township with respect to Civic Addressing Numbers/Signage for the severed and retained portions of property prior to the condition being deemed fulfilled. Carried. -Severance Application E30/20 -Report No. 20-354 Moved by:Scott Lewis Seconded by:Chester Glinski THAT Report No. DCS-20-26entitl received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. -Severance Application E30/20 -Conditions No. 20-355 Moved by:Scott Lewis Seconded by:Chester Glinski THAT the Malahide Township Council has no objection to the Land Severance No. E30/20 in the name of Robert, Jean and Jason Nicholson, relating to the property located at Part Lot 12, Concession 5, Geographic Township of Malahide, subject to the following conditions: 1.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. 2.That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that 21 the required process be successfully completed prior to the conditionbeing deemed fulfilled. 3.Confirmation that private sewage system be confined entirely within the boundaries of the newly created parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. 4.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 5.That Section 50(3) of the Planning Act, R.S.O., 1990, as amended, shall apply to any future transactions or conveyances on the subject lands. Carried. -Severance Application E31/20 -Report No. 20-356 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT Report No. DCS-20-27enti received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. -Severance Application E31/20 -Conditions No. 20-357 Moved by:Dominique Giguère Seconded by:Rick Cerna THAT the Malahide Township Council has no objection to the Land SeveranceNo. E31/20in the name of Robert, Jean and Jason Nicholson, relating to the property located at Part Lot 12, Concession 5, Geographic Township of Malahide, subject to the following conditions: 1.That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. 2.That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, 22 Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. 3.That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 4.That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. 5.That Section 50(3) of the Planning Act, R.S.O., 1990, as amended, shall apply to any future transactions or conveyances on the subject lands Carried. Director of Financial Services -COVID-19 Relief Measures Update No. 20-358 Moved by:Scott Lewis Seconded by:Chester Glinski THAT Report No. FIN-20-COVID-19 Relief Measures Update received. AND THAT no action be taken at this time toextend COVID-19 relief measures any further. Carried. -2021 Budget Meetings The Director of Financial Services indicatedshe was preparingforthe 2021 Budget deliberations to begin in November, 2020.The Director advised the Council that she will be contacting them to schedule meetings of the Budget Committee and requested that the Council provide budget items to herthat they wishto have incorporatedinto the Draft 2021 Budget. REPORTS OF COMMITTEES/OUTSIDE BOARDS No. 20-359 Moved by: Max Moore Seconded by:Scott Lewis 23 THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Long Point Region Conservation Authority Board of Directors Minutes of Meeting August 5, 2020. (ii)Aylmer Police Costing Ad Hoc Working Group Committee Minutes September 1, 2020. Carried. CORRESPONDENCE: No. 20-360 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated September 3 and 10, 2020. 2.Township of Puslinch and Township of Huron-Kinloss Supporting Town of Gore Bay and City of Oshawa requesting help for local municipalities to assist their local social cultural, service blubs and children/youth minor sporting organizations with funding programs because of detrimental effects of COVID 19. 3.Village of Merrickville-Wolford Thank you for supporting their resolution regarding Provincially Significant Wetlands Designations. 4.County of Elgin Notice of Public Meeting regarding Draft Plan of Subdivision Part of Lots 1 and 2, Range South Edgeware Road, Part of Block 48, RP 11M219, Municipality of Central Elgin. 5.Municipality of Central Elgin Notice of Public Meeting for Proposed Zoning By-law Amendment relating to the following properties: -Jacklin Farm Phase 4. -263 B Frances Street. -42057 Fruitridge Line. 6.Municipality of Central Elgin Certificate under Section 34 (2) of The Planning Act relating to the following properties: -By-law 2499 5013 Yarmouth Centre Road. -By-law 2500 43099 Ron McNeil Line. -By-law 2501 44222 Sparta Line. 24 Carried. OTHER BUSINESS: -East Elgin Community Complex Reopening Plan and Operating and Capital Projects Up-date, including use ofPickle-ball Nets No. 20-361 Movedby:Scott Lewis Seconded by:Rick Cerna THAT Report CAO 68-20, received from the Aylmer CAO, entitled EECC Reopening Plan and Operating and Capital Projects Updatebe received for information; AND THAT the Malahide Township Council does hereby support the use of the existing EECC pickle-ball nets at the Aylmer basketball courts on a trial basis; it being noted that if there is a future decision to continue outdoor pickleball in 2021, the Town of Aylmer will replacethe said nets. Carried. -COVID 19 Restrictions Santa Claus Parade Mayor Mennill advised that the County Emergency Control Group will be discussing the issue of Santa Claus Parades and other events that traditionally result in large public gatherings.The Mayor asked the Council for direction. The CAO/Clerkadvised that theSpringfield Santa Claus Parade Committee Membersrequested delegation status at the next Regular Council Meeting to provide the Council with an update on their plans for an alternative to the traditional Santa Claus Parade. No. 20-362 Moved by: Rick Cerna Seconded by: Scott Lewis THAT,in response to current COVID-19 restrictions relating to physical distancing and mass gatherings, the Malahide Township Council is not supportive of a traditionalSanta Claus Parade in Springfieldin 2020; AND THAT the Springfield Santa Claus Parade Committee be advised that the Council will consider supporting alternativeparade concepts, provided that such alternatives meet all COVID-19 restrictions. Carried. 25 -Port Bruce Pier In response to an inquiry by Councillor Widner, the Municipal Staff advised that the outstanding issues at the Port Bruce Pier are being assessed and the Engineer has been consulted. The water ponding along the channel, the accessibility of the pathway,and the north end of the pier repairs were all being reviewed. The matter was referred to the Municipal Staff for further action. Councillor Lewis noted that he has received many positive comments relatingto the rehabilitation work that was completed this summer in Port Bruce. -County of Elgin Administration Office In response to an inquiry from Councillor Widner regarding the proposed $2.4 million dollar cost for elevatorupgradesat the County of Elgin Administration Office, the Mayor advised there were other aspects to the project, including making the approach to the building accessible as well as two sets of elevators. -Terrace Lodge In response to an inquiry from Councillor Glinski regarding the upgrades to Terrace LodgeNursing Home, the Mayor advised there were delays as a result of COVID-19 as the contractors were unable to enter Terrace Lodge to view the building. He also noted that the diningroom dimensions had to increasein order to ensure physical distancing. He anticipated that the County would be breaking ground in 2021. BY-LAWS: -By-law No. 20-62Royal Fence Ltd. Agreement for Steel Beam Guiderails on Pressey Line. No. 20-363 Moved by:Max Moore Seconded by:Rick Cerna THAT By-law No. 20-62, being a By-law to authorize the execution of an Agreement with Royal Fence Ltd. for the supply and installation of Steel Beam Guiderails on Pressey Line, be given first, second and third readings, and be properly signed and sealed. Carried. CLOSED SESSION: No. 20-364 Moved by:Scott Lewis 26 Seconded by:Mark Widner THAT Council move into Closed Session at8:40p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussa Labour Relations or Employee Negotiations matter relating to staffing of the Physical Services Department. Carried. No. 20-365 Moved by:Mark Widner Seconded by:Dominique Giguere THAT Council move out of Closed Session and reconvene at8:40p.m. in order to continue with its deliberations. Carried. No. 20-366 Moved by:Max Moore Seconded by:Scott Lewis THAT the Municipal Staff be directed to proceed with the hiring of a Full- Time Operator to replace the unfilled Mechanic/Operator position; AND THAT the Municipal Staff be directed to proceed with the hiring of three Seasonal Operators for the upcoming winter control season. Carried. CONFIRMATORY: No. 20-367 Moved by:Scott Lewis Seconded by:Rick Cerna THAT By-law No. 20-59, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-368 Moved by:Chester Glinski Seconded by:Mark Widner 27 THATtheCounciladjournits meetingat 8:52p.m.to meet again on October 1, 2020, at 7:30 p.m. Carried. _________________________________ Mayor D. Mennill ________________________________ Clerk M. Casavecchia-Somers 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 - DRAINAGE BY-LAW NO.20-63 Drainage Act, R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the W. ShivelyDrainBranch 1 & 2 in the Township of Malahide, in the County of Elgin *********** WHEREASthe requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lot3 Concessions 10 to 11 In the Township of Malahide AND WHEREASthe Council for the Township of Malahide has procured a report made by Spriet Associatesand the report is attached hereto and forms part of this by-law. AND WHEREASthe estimated total cost of constructing the drainage works is $42,000.00. ANDWHEREAS$42,000.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS$42,000.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREASthe council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 1.The report datedSeptember 3, 2020, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shallbe completed in accordance therewith. 2. (a)The Corporation of the Township of Malahidemay borrow on the credit ofthe Corporation the amount of $42,000.00 being the amount necessary for construction of the drainage works. 45 (b)The Corporation may issue debentures for the amount borrowed less the total amount of, i.Grants received under section 85 of the Act; ii.Commuted payments made in respect of lands and roads assessed within the municipality; iii.Moneys paid under subsection 61(3) of the Act; and iv.Moneys assessed in and payable by another municipality, (c)And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a ratenot higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3.A special equal amount rate sufficient to redeem the principal and interest on thedebentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4.All assessmentsof $500.00 or less are payable in the first year in which the assessment is imposed. 5.This By-law comes into force on the passing thereof and may be cited asW. Shively Drain Branch 1 & 2. READ AFIRST ANDSECOND TIME THIS 1stday ofOctober, 2020. __________________________________________________________ MayorClerk READ A THIRD TIME AND FINALLY PASSED THIS19thday ofNovember, 2020. ____________________________________________________________ MayorClerk 46 SPRINGFIELD SANTA CLAUS PARADE COMMITTEE September 16, 2020 President Rosemary A. Kennedy Township of Malahide R4 87 John St St Aylmer, ON Aylmer,ON N5H 2R3 N5H 2C3 519-773-2751 Attention: Diana Wilson Secretary Kelly Pearson Hi Diana PO Box 52 Springfield, ON N0L 2J0 The Springfield Santa Claus Parade Committeeconsisting of Rosemary Kennedy and myself 519-765-4021 would like tospeak to council about the 2020 Santa Claus Parade. Due to the pandemic, we would liketo change the parade this year fromour traditional event and try something different. Wewould appreciate theopportunity to explain in person to council what we are planning and st be there for any questionsattheir October 1meeting. Thankyou, Kelly Pearson Secretary 47 SPRINGFIELD LIONESS CLUB September 16, 2020 Township of Malahide Attention: Diana Wilson Due to a decisionat Lions Clubs International, theLioness program as we know it will be changing in 2021.Our club is in the process of working through what this change will mean for us and our community. Asourorganizationisconsidered a Founding Member in the Township Grant Program,we would like to explain to council in person what these changes are and get clarification on the continuation of our position as a Founding Member. Lioness Rosemary Kennedy and myself would like the opportunity to present this information st about the changes at the October 1, 2020 meeting of Malahide Council. Many thanks, Mjpoftt!Lfmmz!Qfbstpo! Public Relations Chair 48 Report toCouncil REPORT NO.:PS-20-46 DATE: September 24, 2020 ATTACHMENT:Tender Summary SUBJECT:Tender Award Four Wheel Drive Tractor Recommendation: THAT Report No.PS-20-46be received; AND THAT the bid received from Delta Power Equipment,ofSt. Marys, Ontario,in the amount of $118,364.00(plus applicable taxes), for the purchase of onenew four wheel drive tractorcomplete with front mount hardware for a rotary sweeper, be accepted. Background: The current fleet replacement schedule identifies the replacement of a four wheel drive tractor in 2020. The Equipment Committee met three times throughout 2020 to confirm the specifications required for the new tractor and accordingly the Municipal Staff issued atenderonAugust 17, 2020for the purchase orlease of one(1) four-wheel drive tractor,with an anticipated delivery in the late 2020. The tender closedat 11:00a.m.local time on September 3, 2020with three (3) valid bidsbeing received, and one (1) additional bid received after tender closing which was not opened in accordance with the tender requirements. Comments/Analysis: The Staff havecarefully evaluated the bidsubmissions to verify conformance to the required specifications as establishedby the Equipment Committee. Results: Based on a thorough review, theStaffrecommendthat the Council accept the lowbid purchase priceof $92,437.00 (excl. HST),as submitted by Delta Power Equipment,of 49 St. Marys, Ontario,for the supply of one(1)New Holland four-wheel drive tractor complete with front mounting hardwareand anextended 3 year warranty,with an estimated delivery in late 2020. The low bid tractor lease rate included a 0% interest,3-year term;however,the buyout at term is $6,710.23 higher than the purchase price. The Staff do not recommend awarding the tender for anew front mount sweeper attachment. Rather, the Staff recommend includingonlyan allowance to add a front end sweeper mount to the new tractor in order to accept the existing sweeper which wasutilized on the recently sold Tractor 51. Additionally, the Staff to not recommend awarding the mid-mount mower as apart of this contract as there is not an immediate use for the attachment, having contracted grass cutting until 2023. Vehicle Replacement: The newtractorwill be replacing 1991 John Deere four wheel drive Tractor 51which was sold at auction in August for $6,400.00. Financial Implications to Budget: The approved 2020Budget includes$175,000 for the replacement of the four wheel drive tractor in 2020through the Capital Equipment Reserve fund. The lowbidof $92,437.00 (excl. HST) is significantly below the approved budget amount. All unused funds will be returned to the Vehicle Replacement Reserve for future capital equipment purchases. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the equitably borne by current and future ratepayers. Submitted by:Approved by:Approved for Council: Ryan DeSutter,Matt Sweetland, P.Eng., Roads & Construction Director of Physical Manager Services 50 DEALER ADVANTAGE FARM EQUIP.DELTA FARM EQUIPMENTHURON TRACTOR MAKE MASSEY FERGUSONNEW HOLLANDJOHN DEERE MODEL 5711s CLASSICTS 6110 T4B6120E YEAR 202020202019 SPECIFICATION A.General Thetractorshallbethestandardproductionmodelas showninhisliteratureandallcomponentunitsshallbestandardorbe YESYESYES astandardcataloguelistedoptionunlessotherwisespecifiedand agreed. Thetractor,includingaccessorymountings,parts,connectorsand adjustmentsshallbeinaccordancewithallapplicableC.S.AS.A.E.YESYESYES and I.S.O. Standards and recommended practices. Whilethepurposeofthespecificationsistoindicatecertainminimum requirementsinthewayofcapacity,strength,constructionandother details,theiruseisnotintendedtorelievetheTownshipofall responsibilityintheselectionofequipmentwhichmaybeconsidered mostsuitablefortheserviceinvolved.Inotherwords,eventhough YESYESYES proposalsisreceivedbasedonfurnishingequipmentwhichmaymeet theminimumrequirementsIndicated,itisnotintendedthatthisalone shalllimitthecontractawardtoberecommendedbutthatotherfactors shallbeconsideredtogetherwithanyexperiencetheTownshipmay have had with equipment of the same type or manufacture. Thespecificationsincludedhereindescribethetype,size,designand constructionofequipmentwhichisfeltnecessarytomeettheYESYESYES performance and service requirements of the Township. Thespecificationsincludedhereindescribethetype,size,designand constructionofequipmentwhichisfeltnecessarytomeettheYESYESYES performance and service requirements of the Township. Biddersdesiringtoquoteonequipmentwhichdeviatesfromthe componentpartsandthecompletelyassembledunits,arerequestedto YESYESYES submitalternatebidsontheequipmentwhichsodeviates.Anyandall alternate bids which are submitted will be given due consideration. Alltendersmustbeaccompaniedbycompletespecificationsand YESYESYES illustrations of the Tractor & Optional Equipment tendered on. Whendeterminingthesuccessfulbidder,pleasenotethatthe TownshipofMalahidewilltakeintoconsiderationthecostfortheYESYESYES Township to maintain the new tractor. TheBidderistofurnishdescriptiveliterature,completespecifications andallothernecessarydataontheequipmenttheyproposetosupply. Shouldthemachinenotcomplywithminimumspecification YESYESYES requirements,theBiddershallprovidedetailedexceptionand explanationastovarianceFailuretonoteexceptionstominimumbid specifications shall be cause for rejection of bid. G.V.W. 4000 kg. 8818 lb. min. with cab YESNOYES Manuals - Supply Shop Service and Parts manuals at delivery of Unit.YESYESYES Training,MachineorientationsuppliedforallstaffattheTownshipof YESYESYES Malahide Works Yard. YESYESYES B. Axles Frontdrive,limitedslip,orplanetaryreduction,withonthego YESYESYES activation. Specify Type:PLANETARYPOWERSHUTTLELIMITED SLIP Rear axle differential lock. YESYESYES MFWD, with Mechanical Engagement. YESYESNO C.Brakes Servicebrakesinboardoilimmersed,hydraulictypewithindependent YESYESYES pedals each rear wheel. Parking brake YESYESYES D.Cab Airsuspension,paddedhigh-backclothseatwitharmrest,ride YESYESYES Seat belt with retractor, OM holder on seat.YESYESYES 51 Air conditioning and heater, fresh air with defrosterYESYESYES Two doors with entry from right or left side of cabYESYESYES Windows opening type with locks, all glass tintedYESYESYES Wipers, electric front and rear, plus washerYESYESYES Grabbarsoneachside,outsidecabtoprovideeasy3-pointmountand YESYESYES dismount 12 volt source for 2 way radioYESYESYES Tilt/telescopic steering wheelYESYESYES Throttle, foot and hand typeYESYESYES ROPS/FOPS modular with cabYESYESYES Molded vinyl floor matsYESYESYES Sound level in cab not to exceed 77.2 dec. MaxYESYESYES Factory mounted radio, AM-FM stereo, with clockYESYESYES Doors, fluid fill - all keyed alikeYESYESYES Power outletsYESYESYES Interior and exterior rear-view mirrorsYESYESYES E. Electrical 120 amp alternatorYESYESNO - 90AMP 12 volt electrical systemYESYESYES 12 volt battery - 950 CCA minimumYESYESNO - 925CCA Lights4front,2rearworkinglights,brake,hazard,andturnlamps, YESYESYES interior light L.E.D. roof mounted beacon lightYESYESYES Sealed type back up alarmYESYESYES F. Engine 4.5 liter minimum (276 Cu. in.) displacement minimum4.4L274 CU IN4.5L 110 Engine horsepower minimum110110120 90 SAE P.T.O horsepower minimum9090102 Turbo ChargerYESYESYES 160 liter fuel tank minimumYESYESYES 30 liter DEF tank minimumYESYESNO - 10.9L Dual stage air cleaner with pre-cleanerYESYESYES Deluxe corner post exhaustYESYESYES G. Transmission Power reverser transmissionYESYESYES Left hand power reverserYESYESYES Wet multi-disc clutchYESYESYES Mechanically actuated park brakeYESYESYES Neutral safety start systemYESYESYES Road speed (25 mph/40km/h)YESYESYES H. Steering Hydrostatic steeringYESYESYES I. Tires Front&RearIndustrialRadialTractorTireMinimum18inground YESYESYES clearance. Supplied with first line tiresYESYESYES Specify Make: ________________ MICHELIN MICHELINNOKIAN TR1-2 Size: ___________________R 16/34 - F 16/24R 18/34 - F 13/28R 16/38 - F 16/24 J. Hydraulics DualPump,OpenCenterHydraulicsystemwith13GPM(49lpm) 98LPM83LPMNO - STEERING (7.9GAL) Implement pump and 9 GPM (34 lpm) Steering Pump @ rated speed. Triple deluxe SCV with ISO breakaway couplers YESYESYES Allthreespoolswiththreedetentchoices,pressurelimitkick-out (cylinderuse),springcenter(frontloaderuse)andcontinuousdetent, (hydraulicmotoruse).Spool#1haspressure-compensated,flowYESYESYES controlandpriorityofspools2&3.Fourpositionsoneachspool: Raise, Off/Neutral, Lower and Float Six(6)FrontmountauxiliaryconnectionswithISOBreakaway YESYESYES couplers. K. Rear pto 540/1000PTOspeeds,1-3/8in.independentrearPTO,reversible YESYESYES shaft and PTO master shield with electrohydraulic PTO activation. Wet clutchYESYESYES Neutral start safety systemYESYESYES Seat activated PTO warningYESYESYES L. Rockshaft, Hitch and Drawbar 52 Mechanical hitchYESYESYES Category 2, 3-point hitchYESYESYES Minimum 5500 lb. (2500 kg lift capacity)YESYESYES Telescopic draft linksYESYESYES Sway barsYESYESYES Category 2 draw bar; swingingYESYESYES M. Additonal items Front weight support bracket with weights - 1800 lbs (816 kg)YESYESYES Fixed front fendersYESYESYES Tool boxYESYESYES Removable radiator screen kitYESYESYES HammerstrapYESYESYES Cab mounted fire extinguisherYESYESYES Standard first aid kitYESYESYES N.WARRANTY: Standard Warranty - 2YR/2000HrYESYESYES OPTIONAL OFFER - 3YR/3000Hr $ 3,565.00 $ 2,148.00 $ 2,775.00 O. PURCHASE PRICING: $ 113,020.00 $ 90,289.00 $ 105,200.00 NET PRICE $ 1,887.43 $ 1,507.83 $ 1,756.84 NET HST (1.67%) GRAND TOTAL - PER UNIT $ 114,907.43 $ 91,796.83 $ 106,956.84 O. LEASING COSTS: 36 Month Lease - Unit Price $ 2,516.62 $ 912.23 $ 1,557.38 Monthly Net HST (1.67%) $ 42.03 $ 15.23 $ 26.01 Guaranteed Buy Out Price$ 34,000.00$ 63,748.73$ 63,180.00 Administration Fee$ 200.00$ 300.00$ 339.00 Buyout Net HST (1.67%) $ 571.14 $ 1,069.61 $ 1,060.77 Value of Vehicle$ 113,020.00$ 96,589.00$ 105,200.00 TOTAL COST OF LEASING - 36MONTH WITH BUYOUT $ 126,882.45 $ 98,507.06 $ 121,581.74 Interest Rate %5.19%0.00%2.90% NOV. 2020DEC. 2020DEC. 2020 DELIVERY TIME P. OPTIONAL ITEMS: Front Mount Sweeper $ 24,576.55 $ 25,927.00 $ 26,400.00 Mid-mount Mower $ 101,870.87 $ 107,320.00 $ 115,350.00 53 Report toCouncil REPORT NO.:PS-20-47 DATE: September 24, 2020 ATTACHMENT:2020MECPInspectionReport SUBJECT:Summary of Malahide Distribution System2020MECP Inspection Recommendation: THAT Report No. PS-20-47entitled MalahideDistribution System-2020MECP Final Inspection Report Background: On July 28, 2020,the Ministry of the Environment, ConservationandParks (MECP) conducted the required annual inspection of theMalahide Distribution System. The primary focus of this inspection is to confirm compliance withapplicable legislation, as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. T. This type of system receivesThe inspection contained critical elementsrequired to assess key compliance and .The inspection process conducted by the Provincial Officer, Jim Millerconsisted of a variety of elements, including but not limited to: Physical inspection of the Malahide Water Distribution Systemon July 28, 2020 Document and records reviewof theDrinking Water Works Permit (DWWP)and Municipal Drinking Water License(MDWL) Review of operational documents maintained by the owner/operating authority for the period of June 1, 2019 through May 31, 2020for the Malahide Distribution System Operational logbook and Microbiological and chemical test results Complianceand operating practices in relation to O. Reg. 170/03, Water Quality Standard O. Reg. 169/03,Safe Drinking Water Act 2002, O. Reg. 128/04 regarding certification of System Operators and Water Quality Analysts 54 Comments/Analysis: The MECPhasa rigorous scoring system for municipal water systems in Ontario. The scoring is based on a risk rating methodology. The primary goal of the scoring system is to encourage municipalities across Ontario to improve their systems and to establish a way to measure their improvements based on previous inspection scoring. An average inspection rating would not necessarily indicate the municipality is operating an unsafe drinking water system. However, it identifies that a municipality has room for improvement of the system. For this inspection period,the Malahide Distribution System received a mark of 100%. There were no non-compliances with regulatory requirements identified during this inspection period. This inspection report was positive. As such,the Owner and Operating Authority (OCWA) will continue to strive toward continual improvements on how the water system is operated and maintained. Financial Implications to Budget: N/A. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Our Local GovernmentStrategic Pillar relates to Regularly the general public. Submitted by:Approved by:Approved for Council by: Sam GustavsonMatt Sweetland, P.Eng., Water/WastewaterDirector of Physical Operations Manager Services 55 Ministry of the Environment, Ministère de l’Environnement, de la Conservation and ParksProtection de la nature et des Parcs Drinking Water and Environmental Division de la conformité en matière Compliance Divisiond’eau potable et d’environnement 733 Exeter Rd733, rue Exeter London ON N6E 1L3London ON N6E 1L3 Tel (519) 873-5000Tel (519) 873-5000 Fax (519) 873-5020Fax (519) 873-5020 File No. EL-MA-540 WW# 260004774 September 11, 2020 The Corporation of the Township of Malahide 87 John Street South Aylmer, Ontario N5H 2C3 Attention:Michelle Casavecchia-Somers (Chief Administrative Officer/ Clerk) Re:Malahide Distribution System (DWS# 260004774) Inspection ReportInspection performed on July28, 2020 The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation, and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Water Actand associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Ministry’s Investigation and Enforcement Branch. Section 19 of the Safe Drinking Water Act (Standard of Care) creates a number of obligations for individuals who exercise decision-making authority over municipal drinking water systems. Please be aware that the Ministry has encouraged such individuals, particularly municipal councillors, to take steps to be better informed about the drinking water systems over which they have decision-making authority. These steps could include asking for a copy of this inspection report and a review of its findings. Further information about Section 19 can be found in “Taking Care of Your Drinking Water: A guide for members of municipal council”found under “Resources” on the Drinking Water Ontario . website at www.ontario.ca/drinkingwater In order to measure individual inspection results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of internal/external risk experts. The Inspection Summary Rating Record (IRR)provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system’s annual inspection and regulated water quality testing performance. 56 Please note the attached IRR methodology memo describing how the risk rating model has improved to betterreflect the health related and administrative non-compliance found in an inspection report. IRR ratings are published (for the previous inspection year) in the Ministry’s Chief Drinking Water Inspector’s Annual Report. If you have any questions or concerns regarding the rating, please contactMark Smith, Drinking Water Program Supervisor, at (519) 317-8116. If you have any questions regarding the report, please feel free to call me at (519) 317-8039. Yours truly, Jim Miller Provincial Officer London District Office jim.w.miller@ontario.ca cc.Mr. Dale LeBritton, OCWA Ms. Cindy Sigurdson, OCWA Mr. Mike Taylor, OCWA Mr. Rob Johnson, Malahide Mr. Sam Gustavson,Malahide Elgin St. Thomas Public Health Catfish Creek Conservation Authority London District File 57 --- --- --- --- Ministry of the Environment, Conservation and Parks MALAHIDE DISTRIBUTION SYSTEM Inspection Report 260004774 Site Number: 1-O1U0W Inspection Number: Jul 28, 2020 Date of Inspection: Jim Miller Inspected By: 58 Ministry of the EnvironmentConservation and Parks Drinking Water System Inspection Report Table of Contents Table of Contents Owner Information........................................................................................................ 2 Inspection Details.......................................................................................................... 2 Inspection Summary..................................................................................................... 4 LMRS – Introduction..........................................................................................................4 LMRS – Treatment Processes...........................................................................................4 LMRS– Treatment Process Monitoring.............................................................................5 LMRS – Distribution System..............................................................................................5 LMRS – Operations Manuals.............................................................................................6 LMRS – Logbooks.............................................................................................................7 LMRS – Contingency/Emergency Planning........................................................................ 7 LMRS – Security................................................................................................................8 LMRS –Consumer Relations..............................................................................................8 LMRS – Certification and Training.....................................................................................8 LMRS – Water Quality Monitoring......................................................................................9 LMRS– Water Quality Assessment.................................................................................11 LMRS – Reporting and Corrective Actions.......................................................................11 Non-Compliancewith Regulatory Requirements and ActionsRequired...............12 Summary of Recommendations and Best Practice Issues..................................... 13 Signatures.................................................................................................................... 14 Stakeholder References..................................................................................Appendix A Inspection Rating Record and Inspection Risk Methodology..........................Appendix B 59 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ OWNER INFORMATION: MALAHIDE, THE CORPORATION OF THE TOWNSHIP OF Company Name: 87 Street Number:Unit Identifier: JOHN St S Street Name: AYLMER City: ONN5H 2C3 Province:Postal Code: CONTACT INFORMATION Main ContactSam Gustavson Type:Name: (519) 773-5344 x226 Phone:Fax: sgustavson@malahide.ca Email: Water/Wastewater Operations Manager Title: Operating AuthorityCindy Sigurdson Type:Name: (519) 773-5266 Phone:Fax: csigurdson@ocwa.com Email: Safety, Process and Compliance Manager Title: Operating AuthorityMike Taylor Type:Name: (519) 768-9925 Phone:Fax: mtaylor@ocwa.com Email: Senior Operations Manager Title: INSPECTION DETAILS: MALAHIDE DISTRIBUTION SYSTEM Site Name: MALAHIDE Site Address: MALAHIDE County/District: London District MECP District/Area Office: ELGIN-ST. THOMAS HEALTH UNIT Health Unit: Catfish Creek Conservation Authority Conservation Authority: Aylmer District Office MNR Office: Large Municipal Residential Category: 260004774 Site Number: Announced Inspection Type: 1-O1U0W Inspection Number: Jul 28, 2020 Date of Inspection: Jun 19, 2019 Date of Previous Inspection: COMPONENTS DESCRIPTION ______________________________________________________________________________________________________________________ MOE DWS Mapping Site (Name): DWS Mapping Point Type:Sub Type: ____________________________________________________________________________________________________________________ Distribution System Site (Name): ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page2 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 60 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ OtherOther Type:Sub Type: Comments: The Malahide Distribution System consists of a series of watermains connected to the Port Burwell Area Secondary Water Supply System (Waterworks # 260004735), Aylmer Distribution System (Waterworks # 260002136) and the Aylmer Area Secondary Water Supply System (Waterworks # 260004722). The population serviced by the Malahide Distribution System is approximately 1190. ____________________________________________________________________________________________________________________ Copenhagen Booster Station Site (Name): OtherOther Type:Sub Type: Comments: The booster pumping station at Copenhagen was installed in April 2004 to provide additional water pressure north of the chamber. It consists of a chamber which contains a water meter installed on the main with a connection to a sampling station. A second chamber at the site houses 2 booster pumps, one duty and one standby, each with a rated capacity of 8 litres per second and equipped with three 100 millimetre diameter gate valves, two 100 millimetre check valves and one 100 millimetre diameter pressure relief valve and all controls and associated appurtenances. This chamber also contains a sump pump and a dehumidifier and there is a portable standby generator available. ____________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page3 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 61 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ INSPECTION SUMMARY: Introduction ¸The primary focus of this inspection is to confirm compliance with Ministry of the Environment, Conservation and Parks (MECP) legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, "Drinking Water Systems" (O.Reg. 170/03). This inspection has been conducted pursuant to Section 81 of the SDWA. This report is based on an inspection of a "stand alone connected distribution system". This type of system receives treated water from a separately owned "donor" system. This report contains elements required to assess key compliance and conformance issues associated with a "receiver" system. This report does not contain items associated with the inspection of the donor system, such as source waters, intakes/wells and treatment facilities. This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. Provincial Officer Jim Miller conducted a physical inspection of the Malahide Water Distribution System, Water Works # 260004774 on July 28, 2020. Documents reviewed in association with this report include but are not limited to: 1) Ministry of the Environment Drinking Water Works Permit # 051-201, Issue Number: 4, Dated: May 12, 2020; 2) Ministry of the Environment Municipal Drinking Water Licence # 051-101, Issue Number: 4, Dated: May 12, 2020; This report also includes a review and assessment of compliance and operating practices in relation to the following Acts and Regulations: 1) Safe Drinking Water Act, 2002; 2) Drinking Water Systems Regulation, (Ontario Regulation 170/03); 3) Ontario Drinking-Water Quality Standards (Ontario Regulation 169/03); 4) Ontario Water Resources Act, 1990 and associated regulations; 5) Certification of Drinking-Water System Operators and Water Quality Analysts (Ontario Regulation 128/04). Other operational documents maintained by the owner/operating authority for the period June 1, 2019 through May 31, 2020 were also reviewed in conjunction with this inspection. Treatment Processes ¸The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. During the physical inspection all equipment was installed in accordance with the Drinking Water Works Permit # 051-201, Issue Number: 4, Dated: May 12, 2020. The Malahide Distribution System consists of a booster pumping station (pressure only) and approximately 20.75 kilometers of distribution watermains. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page4 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 62 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Treatment Processes ¸Where an activity has occurred that could introduce contamination, all parts of the drinking water system were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit. The Owner and Operating Authority indicated that they follow AWWA procedures for the disinfection of water system components. Drinking Water Works Permit # 051-201, Issue # 4 Section 2.3 of Schedule B stipulates that all parts of the drinking water system in contact with drinking water which are added, modified, replaced, extended; or taken out of service for inspection, repair or other activities that may lead to contamination, shall be disinfected before being put into service in accordance with a procedure approved by the Director or in accordance with the applicable provisions of the following documents: a) The ministry's Watermain Disinfection Procedure, dated November 2015; b) Subject to condition 2.3.2, any updated version of the ministry's Watermain Disinfection Procedure; c) AWWA C652 Standard for Disinfection of Water-Storage Facilities; d) AWWA C653 Standard for Disinfection of Water Treatment Plants; and e) AWWA C654 Standard for Disinfection of Wells. ¸The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Municipal Drinking Water Licence and Drinking Water Works Permit issued under Part V of the SDWA. ¸Up-to-date plans for the drinking water system were kept in a place, or made available in such a manner, that they could be readily viewed by all persons responsible for all or part of the operation of the drinking water system in accordance with the DWWP and MDWL issued under Part V of the SDWA. Treatment Process Monitoring ¸The secondary disinfectant residual was measured as required for the distribution system. All distribution free available chlorine (FAC) residual measurements provided by the Owner/Operating Authority, during the inspection review were appropriately documented including the time, date, FAC residual and the person who analyzed the sample. The operator typically sampled seven (7) times each week from multiple locations in the distribution system on a 4 and 3 rotation with minimum 48 hours apart each week. ¸Samples for chlorine residual analysis were tested using an acceptable portable device. The Operating Authority uses a Hach colorimeter to sample the chlorine residual in the distribution system. Distribution System ¸The owner had up-to-date documents describing the distribution components as required. ¸There is a backflow prevention program, policy and/or bylaw in place. The Corporation of the Township of Malahide has implemented a proactive backflow prevention and maintenance program to ensure that all industrial establishments are inspected and tested by a certified tester on an annual basis. The requirement is enforced through the municipality's comprehensive By-Law # 15-71 which includes requirements for backflow prevention. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page5 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 63 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Distribution System ¸The owner had implemented a program for the flushing of watermains as per industry standards. The Operating Authority has a maintenance schedule for specific tasks that are performed on the drinking water system. Flushing of the watermain is undertaken in the spring and fall and information is recorded regarding this activity. ¸Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. ¸A program was in place for inspecting and exercising valves. The Operating Authority indicated that a program for exercising valves was in place. All valves are inspected and exercised manually on an ongoing basis, and records are completed by the operator. ¸There was a program in place for inspecting and operating hydrants. The Operating Authority indicated that a program for inspecting and operating hydrants was in place. Hydrants are tested yearly during the watermain flushing program. Records are kept of this maintenance activity. ¸There was a by-law or policy in place limiting access to hydrants. The Corporation of the Township of Malahide has a Water Utility By-Law #15-71 that deals with access to fire hydrants. Part VIII Use and Care of Hydrants section A 90 indicates that "no person" shall operate a fire hydrant, other than an employee of the Township, the Ontario Clean Water Agency or a member of an area Fire Department shall connect to or open a Fire hydrant or blow-off without a permit from the Township of Malahide. ¸The owner was able to maintain proper pressures in the distribution system and pressure was monitored to alert the operator of conditions which may lead to loss of pressure below the value under which the system is designed to operate. On a few occasions during the inspection review period, the Copenhagen Booster Pump failed which resulted in low water pressure complaints. The operator responded to take corrective action to return system to normal operating pressure. ¸The donor had provided an Annual Report to the receiver drinking water system. The Elgin Area Primary Water Supply System provides a copy of the Annual Report via email to the Owner on a yearly basis. The Malahide Distribution System receives water and must also receive the Annual Reports from the following systems: 1) Port Burwell Area Secondary Water Supply System 2) The Aylmer Area Secondary Water Supply System 3) The Aylmer Distribution System Operations Manuals ¸Operators and maintenance personnel had ready access to operations and maintenance manuals. The Operations Manual is stored in an accessible location and is available to all operational staff. The Operations Manual contains the following: plans; drawings, system descriptions, water distribution operator duties, emergency procedures, disinfection procedures and other guidance materials typical of an Operations Manual. Also in the manual is a sampling plan which includes instructions pertaining to the identification of adverse drinking water conditions as well as prescribed notifications and corrective actions. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page6 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 64 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Operations Manuals ¸The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. The Owner/Operating Authority provided documentation confirming that the operators and maintenance personnel in the subsystem have been provided ready access to comprehensive operation and maintenance manuals that contain plans, drawings and process descriptions sufficient for the safe and efficient operation of the subsystem as required by O. Reg. 128/04, s. 28. ¸The operations and maintenance manuals met the requirements of the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. Logbooks ¸Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5. All log records regarding O. Reg. 170/03 7-5 reviewed during the inspection period, identified the names of all operators of the facility and their respective signatures and/or initials. It should be noted that any entries in the log must be identified by the person making the entry in the logs. An example of this is if multiple operators make entries in the log. If this occurs, those persons must clearly identify who made the entry (i.e. by signature or initial). ¸For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test. A review of Chain of Custody forms and log records related to regulated water samples indicate that the appropriate information is being recorded by operators. ¸The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. During the inspection period, it was found that the Owner ensured that all actions taken by the operator or Operator in Charge (OIC) during the shift were appropriately recorded in accordance with O. Reg. 128/04 section 26. (2) (c). Some examples of adjustments that must be recorded but are not limited to include: changes to monitoring equipment calibration, changes to alarm set points, pump switch-overs or alterations to flow and equipment taken out of service for maintenance. ¸Logs or other record keeping mechanisms were available for at least five (5) years. In accordance with O. Reg. 128/04 section 27(6) "The owner or operating authority shall ensure that logs and other record-keeping mechanisms are accessible at the subsystem, (a) for at least five years after the last entry in it was made, in the case of a log or record-keeping mechanism that is kept in a book or document form or kept on a similarly fixed basis; or (b) for at least five years after each entry in it was made, in the case of a log or record-keeping mechanism that is kept on a loose-leaf or electronic basis or kept on a similarly continuous basis." O. Reg. 128/04, s. 27 (6). Contingency/Emergency Planning ¸Spill containment was provided for process chemicals and/or standby power generator fuel. ¸Clean-up equipment and materials were in place for the clean up of spills. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page7 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 65 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Contingency/Emergency Planning ¸Standby power generators were tested under normal load conditions. According to the owner/operating authority, the portable stand-by generator is located approximately one kilometer away from the Copenhagen Booster Station. The generator is transported to the site annually and tested under normal load conditions. Security ¸The owner had provided security measures to protect components of the drinking water system. Consumer Relations ¸The owner and/or operating authority undertook efforts to promote water conservation and reduce water losses in their system. The Corporation of the Township of Malahide created the Water Utility By-Law (By-Law No. 15-71): a by-law to enact rules and regulations for the operation and maintenance of the Municipal water works system. By-Law 15-71 includes Part 10 (Water Conservation) which provides criteria for applying temporary water bans and water restrictions by the Municipality. Certification and Training ¸The overall responsible operator had been designated for each subsystem. At the time of inspection, the Overall Responsible Operator (ORO) was designated for the Malahide Distribution System as well as backup ORO's in the event the ORO is unable to act. The ORO possesses certification equal to or greater than the classification levels of the system (Water Distribution 1 # 3535 September 15, 2005). ¸Operators-in-charge had been designated for all subsystems which comprised the drinking water system. During the inspection period, it was found that the Operators responsible for the operations of the Malahide Distribution System recorded the names of the operator-in-charge (OIC) in the facility log records. The Owner must ensure that one or more operators are designated as operator-in-charge (OIC) for each day that the facility is in operation. An OIC can be any operator with an applicable certificate to the type of operated subsystem. An operator-in-training (OIT) cannot be designated as an OIC; any log entries made by the OIT must be approved by the OIC and clearly documented in the log at the time of entry. In accordance with O. Reg. 128/04 s. 25 (1) The owner or operating authority of a subsystem or a person authorized by the owner or operating authority shall designate one or more operators as operators-in- charge of the subsystem. O. Reg. 128/04, s. 25 (1). The Owner/Operator must be aware that the Safe Drinking Water Act (SDWA) Section 11(1)5 requires the owner and/or the operating authority to ensure that the personnel at the drinking-water system are under the supervision of persons having the prescribed qualifications. The Owner/Operator should reference Ministry web site at the following link: https://www.ontario.ca/page/certification-guide-operators-and-water-quality-analysts "Certification Guide for Operators and Water Quality Analysts of Drinking Water Systems", section 5.1.1 "Certification of Operators" identifies functions that must be performed by a certified operator. The Certification Guide identifies that certain duties must be performed by a certified operator, or at least have a certified operator (or P. Eng. designated as OIC) physically present and monitoring the work being performed. It also identifies duties that can be undertaken by uncertified personnel without the direct physical supervision of the person with prescribed qualifications. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page8 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 66 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Certification and Training It is recommended that the guide be provided to the system operational staff for informational purposes to heighten operator's awareness to help them fully understand their legal responsibilities and certification compliance requirements. However, this does not relieve the OIC from ensuring responsibilities under O. Reg. 128/04 s. 26(2) are met for any work in the drinking-water system. The OIC shall ensure that any time Non-Certified Persons are making adjustments to mandatory regulated monitoring equipment including programming changes (SCADA; instrumentation calibration; dialer programming) is completed under the direct supervision of the OIC for the water facilities. ¸All operators possessed the required certification. A review of the operational staff certificates at the Malahide Distribution System indicates that during the inspection period, all operators of the drinking water system/subsystems had adequate certification. ¸Only certified operators made adjustments to the treatment equipment. Documentation provided at the time of inspection (logbooks and other record keeping mechanisms) indicated that only certified operational staff made adjustments to operational processes. ¸An adequately licenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to actr During absences, the ORO assigns a back-up ORO to oversee the drinking water system and an adequately licensed operator was designated and documentation was provided. Water Quality Monitoring ¸All microbiological water quality monitoring requirements for distribution samples were being met. A review of the statement of analytical results for the inspection period confirmed that a minimum of three (3) distribution samples were taken each week and analyzed for E.coli, total coliform and HPC. In accordance with O. Reg. 170/03, Schedule 10-2, and based on the population served of greater than 1000 persons, the Owner/Operating Authority is required to take a minimum of nine (9) distribution system samples each month, ensuring that at least one sample is taken in each week of the month. Each of the distribution samples are to be analyzed for E.coli, total coliform and 25% of the samples must be analyzed for background colony counts based on a heterotrophic plate count (HPC). ¸All haloacetic acid water quality monitoring requirements prescribed by legislation are being conducted within the required frequency and at the required location. In accordance with Ontario Regulation 170/03 Schedule 13-6.1, the owner and operating authority shall ensure that at least one distribution water sample that is likely to have an elevated potential for the formation of Haloacetic acids (HAAs) is collected and tested for Haloacetic acids each calendar quarter. Haloacetic Acid monitoring was completed on the following dates during the inspection period: July 02, 2019 (7.6 ug/L) October 07, 2019 (26.1 ug/L) January 06, 2020 (25.1 ug/L) and April 06, 2020 (14.7 ug/L). O. Reg. 169/03 standard (80 ug/L) and the O. Reg. 170/03 reporting requirements for HAAs came into effect on January 1, 2020, Owners/Operating authorities must perform the following calculations to determine compliance with the standard. As per O. Reg 170/03 Schedule13-6.1 (3) "(3) For the purposes of Schedule 2 to the Ontario Drinking Water Quality Standards, the running annual average of ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page9 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 67 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Water Quality Monitoring quarterly results with respect to haloacetic acids shall be calculated for each calendar quarter by using the following formula: \[A + B + C + D\] ÷ 4 in which, "A" is the average of all the results from the samples tested under subsection (2) in that calendar quarter, "B" is the average of all the results from the samples tested under subsection (2) in the most recent calendar quarter preceding the calendar quarter referred to in "A" in which testing was carried out, "C" is the average of all the results from the samples tested under subsection (2) in the most recent calendar quarter preceding the calendar quarter referred to in "B" in which testing was carried out, and "D" is the average of all the results from the samples tested under subsection (2) in the most recent calendar quarter preceding the calendar quarter referred to in "C" in which testing was carried out." A running annual average for each quarter must be calculated and recorded to ensure compliance has been met after each quarter. All sample results for this inspection period show that the distribution water is within acceptable limits for Haloacetic acids as listed in Ontario Regulation 169/03. ¸All trihalomethane water quality monitoring requirements prescribed by legislation were conducted within the required frequency and at the required location. In accordance with Ontario Regulation 170/03 Schedule 13-6, the owner and operating authority shall ensure that at least one distribution water sample that is likely to have an elevated potential for the formation of Trihalomethanes is collected and tested for Trihalomethanes each calendar quarter. Trihalomethane monitoring was completed on the following dates during the inspection period: July 02, 2019 (21.0 ug/L) October 07, 2019 (58.0 ug/L) January 06, 2020 (53.0 ug/L) and April 06, 2020 (21.0 ug/L) All sample results for this inspection period show that the distribution water is within acceptable limits for Trihalomethanes as listed in Ontario Regulation 169/03. ¸The owner ensured that water samples were taken at the prescribed location. ¸All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were being met. ¸Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. During the documentation review, records reviewed verify that chlorine residuals are being collected at the same time and location as microbiological samples from the treatment plant and the water distribution system. The Owner/Operator has fulfilled the requirements prescribed by O. Reg. 170/03 6-3(1) which requires a water sample be taken and tested for a microbiological parameter, the owner of the drinking water system and the operating authority for the system shall ensure that another sample is taken at the same time from the same location and is tested immediately for, (a) free chlorine residual, if the system provides chlorination and does not provide chloramination; ¸The owner indicated that the required records are kept and will be kept for the required time period. Water Quality Assessment ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page10 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 68 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ Water Quality Assessment ¸Records showed that all water sample results taken during the inspection review period did not exceed the values of tables 1, 2 and 3 of the Ontario Drinking Water Quality Standards (O.Reg. 169/03). Reporting & Corrective Actions ¸Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. ¸All changes to the system registration information were provided within ten (10) days of the change. ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page11 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 69 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. Not Applicable ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page12 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 70 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. Not Applicable ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page13 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 71 Ministry of the Environment, Conservation and Parks Inspection Report ___________________________________________________________________________________________________________ SIGNATURES _____________________________________________________________________________________________________________________________________________________________ Inspected By:Signature: (Provincial Officer) Jim Miller _____________________________________________________________________________________________________________________________________________________________ Reviewed & Approved By:Signature: (Supervisor) Mark Smith Tfqufncfs22-3131 Review & Approval Date: Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. End of Report ___________________________________________________________________________________________________________________________ Report Generated for millerji on 11/09/2020 (dd/mm/yyyy) Page14 of 14 Site #: 260004774 MALAHIDE DISTRIBUTION SYSTEM Date of Inspection: 28/07/2020 (dd/mm/yyyy) 72 Ministry of the Environment, Conservation and Parks Drinking Water System Inspection ReportAppendix A Stakeholder References March2019 73 Key Reference and Guidance Materialfor Municipal Residential Drinking WaterSystems Many useful materials are available to help you operate your drinking water system. Below is a list of key materials owners and operators of municipal residential drinking water systems frequently use. To access these materials online click on their titles in the table below or use your web browser to search for their titles. Contact the Ministry if you need assistance or have questions at 1-866-793- 2588or waterforms@ontario.ca. For more information on Ontario’s drinking water visit www.ontario.ca/drinkingwater PUBLICATION PUBLICATIONTITLE NUMBER FORMS: 012-2149E Drinking Water System Profile Information 012-2148E Laboratory Services Notification 012-4444E Adverse Test Result Notification Taking Care of Your Drinking Water: A Guide for Members of Municipal Councils Website Procedure for Disinfection of Drinking Water inOntario Website Strategies forMinimizing the Disinfection Products Trihalomethanes and HaloaceticAcids Website Filtration Processes TechnicalBulletin Website Ultraviolet Disinfection Technical Bulletin Website Guide for Applying for DrinkingWater Works Permit Amendments, & License Website Amendments Website Certification Guide for Operators and Water QualityAnalysts Guide to Drinking Water Operator TrainingRequirements 9802E CommunitySampling andTestingfor Lead: StandardandReducedSampling andEligibilityfor Website Exemption Drinking Water System Contact List 7128E01 Ontario's Drinking Water Quality Management Standard - Pocket Guide Website Watermain Disinfection Procedure Website List of Licensed LaboratoriesWebsite Mars2019 74 Principaux guides et documents deréférence sur les réseaux résidentiels municipauxd’eau potable De nombreux documents utiles peuventvous aider à exploiter votre réseau d’eau potable. Vous trouverez ci-après une liste de documents que les propriétaires et exploitants de réseaux résidentiels municipaux d’eau potable utilisent fréquemment.Pour accéder à ces documents en ligne, cliquez sur leur titre dans le tableau ci- dessous ou faites une recherche à l’aide de votre navigateur Web. Communiquez avec le ministère au 1-866-793-2588, ou encore à Pour plus de renseignements sur l’eau potable en Ontario, consultez le site waterforms@ontario.casi vous avez des questions oubesoin d’aide.www.ontario.ca/eaupotable NUMÉRO DE TITRE DE LAPUBLICATION PUBLICATION Renseignements sur le profil du réseau d'eau potable 012-2149F 012-2148F Avis de demande de services de laboratoire 012-4444F Avis de résultats d'analyse insatisfaisants et de règlement des problèmes Prendre soin de votre eau potable -Un guide destiné aux membres des conseils municipaux Site Web Marche à suivre pour désinfecter l'eau portable en OntarioSite Web Stratégies pour minimiser les trihalométhanes et les acides haloacétiques de sous-produits de Site Web désinfection Filtration Processes Technical Bulletin(en anglais seulement)Site Web Ultraviolet Disinfection Technical Bulletin(en anglais seulement)Site Web Guide de présentation d’une demande de modification du permis d’aménagement de station de Site Web production d’eau potable Guide sur l'accréditation des exploitants de réseaux d'eau potable et des analystes de la qualité de Site Web l'eau de réseaux d'eau potable Guide sur les exigences relatives à la formation des exploitants de réseaux d’eau potable9802F Échantillonnage et analyse du plomb dans les collectivités : échantillonnage normalisé ou réduit et Site Web admissibilité à l’exemption Liste des personnes-ressources du réseau d’eau potableSite Web L’eau potable en Ontario - Norme de gestion de la qualité -Guide de pocheSite Web Procédure de désinfection des conduites principales Site Web Laboratoires autorisésSite Web 75 Ministry of the Environment, Conservation and Parks Drinking Water System Inspection Report Appendix B Inspection Rating Recordand Inspection Risk Methodology 76 Njojtusz!pg!uif!Fowjsponfou!.!Jotqfdujpo!Tvnnbsz!Sbujoh!Sfdpse!)Sfqpsujoh!Zfbs!.!3131.3132* EXT!Obnf;NBMBIJEF!EJTUSJCVUJPO!TZTUFN EXT!Ovncfs;371115885 EXT!Pxofs;Nbmbijef-!Uif!Dpsqpsbujpo!Pg!Uif!Upxotijq!Pg Nvojdjqbm!Mpdbujpo;Nbmbijef Sfhvmbujpo;P/SFH!281014 Dbufhpsz;Mbshf!Nvojdjqbm!Sftjefoujbm!Tztufn Uzqf!Pg!Jotqfdujpo;Tuboebmpof Jotqfdujpo!Ebuf;Kvmz!39-!3131 Njojtusz!Pggjdf;Mpoepo!Ejtusjdu !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Nbyjnvn!Rvftujpo!Sbujoh;!387 !!!!!!!!!!!!!! Jotqfdujpo!NpevmfOpo.Dpnqmjbodf!Sbujoh Usfbunfou!Qspdfttft1!0!58 Ejtusjcvujpo!Tztufn1!0!5 Pqfsbujpot!Nbovbmt1!0!53 Mphcpplt1!0!37 Dfsujgjdbujpo!boe!Usbjojoh1!0!5: Xbufs!Rvbmjuz!Npojupsjoh1!0!82 Sfqpsujoh!'!Dpssfdujwf!Bdujpot1!0!9 Usfbunfou!Qspdftt!Npojupsjoh1!0!3: UPUBM1!0!387 !!!!!!!!!!! Jotqfdujpo!Sjtl!Sbujoh1/11& !!!!!!!!!!!!!!!! GJOBM!JOTQFDUJPO!SBUJOH;211/11& Jotqfdujpo!Sbujoh!Sfdpse!Hfofsbufe!Po!22.TFQ.31!)Jotqfdujpo!JE;!2.P2V1X*/ S;\]Qvcmjd\]EX\]EX.19!Dpnqmjbodf\]Tibsfe!Dpnq!Ebub\]Jotqfdujpo!Sbujoht!3132\]Nbsl!Tnjui\]3132!NBMBIJEF!EJTUSJCVUJPO!TZTUFN!2.P2V1X/qeg 77 Njojtusz!pg!uif!Fowjsponfou!.!Efubjmfe!Jotqfdujpo!Sbujoh!Sfdpse!)Sfqpsujoh!Zfbs!.!3131.3132* EXT!Obnf;NBMBIJEF!EJTUSJCVUJPO!TZTUFN EXT!Ovncfs;371115885 EXT!Pxofs;Nbmbijef-!Uif!Dpsqpsbujpo!Pg!Uif!Upxotijq!Pg Nvojdjqbm!Mpdbujpo;Nbmbijef Sfhvmbujpo;P/SFH!281014 Dbufhpsz;Mbshf!Nvojdjqbm!Sftjefoujbm!Tztufn Uzqf!Pg!Jotqfdujpo;Tuboebmpof Jotqfdujpo!Ebuf;Kvmz!39-!3131 Njojtusz!Pggjdf;Mpoepo!Ejtusjdu !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!! !!!!!!!!!!!!! !!!!!!!!!!! Nbyjnvn!Rvftujpo!Sbujoh;!387 !!!!!!!!!!! Jotqfdujpo!Sjtl!Sbujoh1/11& !!!!!!!!!!!!!!!! GJOBM!JOTQFDUJPO!SBUJOH;211/11& Jotqfdujpo!Sbujoh!Sfdpse!Hfofsbufe!Po!22.TFQ.31!)Jotqfdujpo!JE;!2.P2V1X*/ S;\]Qvcmjd\]EX\]EX.19!Dpnqmjbodf\]Tibsfe!Dpnq!Ebub\]Jotqfdujpo!Sbujoht!3132\]Nbsl!Tnjui\]3132!NBMBIJEF!EJTUSJCVUJPO!TZTUFN!2.P2V1X/qeg 78 Bqsjm!3123 BQQMJDBUJPO!PG!UIF SJTL!NFUIPEPMPHZ!! VTFE!GPS!NFBTVSJOH!NVOJDJQBM!SFTJEFOUJBM! ESJOLJOH!XBUFS!TZTUFN!JOTQFDUJPO!SFTVMUT The Ministry of the Environment (MOE) has a year 2008-09. The primary goals of this assessment rigorous and comprehensive inspection program are to encourage ongoing improvement of these sys- for municipal residential drinking water systems tems and to establish a way to measure this progress. (MRDWS). Its objective is to determine the com- pliance of MRDWS with requirements under the MOE reviews the risk rating methodology every Safe Drinking Water Act and associated regula- three years. tions. It is the responsibility of the municipal resi- dential drinking water system owner to ensure The Ministry’s Municipal Residential Drinking their drinking water systems are in compliance Water Inspection Protocol contains up to 14 in- with all applicable legal requirements. spection modules and consists of approximately 120 regulatory questions. Those protocol ques- This document describes the risk rating methodol-tions are also linked to definitive guidance that ministry inspectors use when conducting MRDWS inspections. QJCT!78:8f 79 The questions address a wide range of regulatory Efufsnjojoh!Qpufoujbm!up!Dpnqspnjtf! issues, from administrative procedures to drinking uif!Efmjwfsz!pg!Tbgf!Xbufs water quality monitoring. The inspection protocol also contains a number of non-regulatory questions.The risk management approach used for MRDWS is aligned with the Government of Ontario’s Risk A team of drinking water specialists in the ministry Management Framework. Risk management is a assessed each of the inspection protocol regulatory systematic approach to identifying potential hazards, questions to determine the risk (not complying with understanding the likelihood and consequences of the regulation) to the delivery of safe drinking water. the hazards, and taking steps to reduce their risk if This assessment was based on established provincial necessary and as appropriate. risk assessment principles, with each question re- ceiving a risk rating referred to as the Question Risk The Risk Management Framework provides a formu- la to be used in the determination of risk: Rating. Based on the number of areas where a system is deemed to be non-compliant during the inspection, SJTL!>!MJLFMJIPPE!Ø!DPOTFRVFODF )pg!uif!dpotfrvfodf* environmental, and health consequences, a risk- based inspection rating is calculated by the ministry Every regulatory question in the inspection proto- for each drinking water system.col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table 1 and It is important to be aware that an inspection rating Table 2. less than 100 per cent does not mean the drinking UBCMF!2; water from the system is unsafe. It shows areas Mjlfmjippe!pg!Dpotfrvfodf!PddvssjohMjlfmjippe!Wbmvf where a system’s operation can improve. The ministry works with owners and operators of systems to make 1&!.!1/::&!)Qpttjcmf!cvu!Ijhimz!Vomjlfmz*M!>!1 sure they know what they need to do to achieve full compliance. 2!—!21&!)Vomjlfmz*M!>!2 22!—!5:&!)Qpttjcmf*M!>!3 - 61!—!9:&!)Mjlfmz*M!>!4 ing year. Since the methodology is applied consis- :1!—!211&!)Bmnptu!Dfsubjo*M!>!5 tently over a period of years, it serves as a compara- tive measure both provincially and in relation to the individual system. Both the drinking water system UBCMF!3; and the public are able to track the performance over DpotfrvfodfDpotfrvfodf!Wbmvf time, which encourages continuous improvement Nfejvn!Benjojtusbujwf!DpotfrvfodfD!>!2 - Nbkps!Benjojtusbujwf!DpotfrvfodfD!>!3 ing attention. Njops!Fowjsponfoubm!DpotfrvfodfD!>!4 Njops!Ifbmui!DpotfrvfodfD!>!5 The ministry’s annual inspection program is an im- Nfejvn!Fowjsponfoubm!DpotfrvfodfD!>!6 portant aspect of our drinking water safety net. The Nbkps!Fowjsponfoubm!DpotfrvfodfD!>!7 ministry and its partners share a common commit- Nfejvn!Ifbmui!DpotfrvfodfD!>!8 ment to excellence and we continue to work toward Nbkps!Ifbmui!DpotfrvfodfD!>!9 the goal of 100 per cent regulatory compliance. BQQMJDBUJPO!PG!SJTL!NFUIPEPMPHZ 3 80 The consequence values (0 through 8) are selected to align with other risk-based programs and projects non-compliance of each question relative to the currently under development or in use within the others. Questions with higher values are those with ministry as outlined in Table 2. water safety and a higher likelihood of occurrence. The Question Risk Rating for each regulatory in-The highest possible value would be 32 (4×8) and the spection question is derived from an evaluation of lowest would be 0 (0×1). - ing likelihood of occurrence:Table 3 presents a sample question showing the risk rating determination process. All levels of consequence are evaluated for their potential to occur Greatest of all the combinations is selected. UBCMF!4; Epft!uif!Pqfsbups!jo!Dibshf!fotvsf!uibu!uif!frvjqnfou!boe!qspdfttft!bsf!npojupsfe-!jotqfdufe!boe!fwbmvbufe@ Sjtl!>!Mjlfmjippe!Ø!Dpotfrvfodf D>2D>3D>4D>5D>6D>7D>8D>9 NfejvnNbkpsNjopsNjopsNfejvnNbkpsNfejvnNbkps BenjojtusbujwfBenjojtusbujwfFowjsponfoubmIfbmuiFowjsponfoubmFowjsponfoubmIfbmuiIfbmui DpotfrvfodfDpotfrvfodfDpotfrvfodfDpotfrvfodfDpotfrvfodfDpotfrvfodfDpotfrvfodfDpotfrvfodf M>5 M>2M>3M>4M>4M>2M>4M>3 )Bmnptu! )Vomjlfmz)Qpttjcmf*)Mjlfmz*)Mjlfmz*)Vomjlfmz)Mjlfmz*)Qpttjcmf* Dfsubjo* S>5S>3S>7S>23S>26S>7S>32S>27 Bqqmjdbujpo!pg!uif!Nfuipepmphz!up!Jotqfdujpo!Sftvmut! Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are overall inspection risk rating is calculated. During an summed and divided by the sum of the risk ratings inspection, inspectors answer the questions related of all questions asked (maximum question rating). to regulatory compliance and input their “yes”, “no” The resulting inspection risk rating (as a percentage) or “not applicable” responses into the Ministry’s Laboratory and Waterworks Inspection System inspection rating. (LWIS) database. A “no” response indicates non- compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e., distribution, stand-alone); type of inspection (i.e., focused, detailed); and source type (i.e., groundwater, surface water). BQQMJDBUJPO!PG!SJTL!NFUIPEPMPHZ 4 81 Bqqmjdbujpo!pg!uif!Nfuipepmphz!gps!Qvcmjd!Sfqpsujoh The individual MRDWS Total Inspection Ratings are Figure 1 presents the distribution of MRDWS rat- published with the ministry’s Chief Drinking Water ings for a sample of annual inspections. Individual Inspector’s Annual Report. drinking water systems can compare against all the other inspected facilities over a period of inspection years. Gjhvsf!2;!Zfbs!Pwfs!Zfbs!Ejtusjcvujpo!pg!NSEXT!Sbujoht 811 623!!649!!683!!697!!696 455517 45: 711 392 344 611 511 411 38: 368 353 334 311 28: 248!!!228!!!:3!!!88!!!86 OVNCFS!PG!JOTQFDUJPO!SBUJOHT 211 44!!!!37!!!!33!!!29!!!28 29!!!!24!!!!6!!!!8!!!!!823!!!!27!!!!9!!!23!!!!: 1 6&!SBUJOH!CBOEJOH!CZ!ZFBS ZFBS!B!!!!!!!!!!ZFBS!C!!!!!!!!ZFBS!D!!!!!!!!ZFBS!E!!!!!!!!!ZFBS!F!!!!!!!!!211&!Sbujoh!!!!!!!! Sfqpsujoh!Sftvmut!up!NSEXT!Pxofst0Pqfsbupst which would provide the system owner/operator is generated in the form of an Inspection Rating with information on the areas where they need to improve. The 14 modules are: 14 possible modules of the inspection protocol, 2/!Tpvsdf6/!Qspdftt!Xbtufxbufs:/!Dpoujohfodz!boe!23/!Xbufs!Rvbmjuz!Npojupsjoh Fnfshfodz!Qmboojoh 3/!Qfsnju!up!Ublf!Xbufs7/!Ejtusjcvujpo!Tztufn 21/!Dpotvnfs!Sfmbujpotboe!Dpssfdujwf!Bdujpot 4/!Dbqbdjuz!Bttfttnfou8/!Pqfsbujpot!Nbovbmt 25/!Puifs!Jotqfdujpo!Gjoejoht 5/!Usfbunfou!Qspdfttft9/!Mphcpplt Gps!gvsuifs!jogpsnbujpo-!qmfbtf!wjtju!xxx/poubsjp/db0esjoljohxbufs BQQMJDBUJPO!PG!SJTL!NFUIPEPMPHZ 5 82 Report toCouncil REPORT NO.:FIN-20-14 DATE: September 30, 2020 ATTACHMENT:None SUBJECT:2021 Budget Committee Schedule Recommendation: THAT Report No. FIN 20-142021 Budget Committee Schedule AND THAT thefollowing meeting schedule for the Budget Committee for 2021 Budget deliberations be approved: Thursday, October 29, 2020 @7:00 pm Thursday, November 12, 2020 @7:00 pm Thursday, December 10, 2020 @7:00 pm. Background: Previously, the Budget Committee and the Council has approved the 2019-2022 Multi Year Budget. Section 291 of The Municipal Act, 2001states that the Council review the budget for the second and each subsequent year to which the multi-year budget applies, make such changes as are required, and re-adopt the budget for that year and for subsequent years to which the budget applies. Comments/Analysis: Budget Committee meeting dates are being proposed so that the budget process can be completed in time for the Staff can plan for 2021 operations and capital projectswell inadvance.Three meetings have been proposed and additional meetings can be scheduled if necessary. Financial Implications to Budget: N/A. 83 Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. A pragmatic, long term approach to the budget process supports this goal. Submittedby:Approved for Council: Chief Administrative Officer / Clerk Director of Finance / Treasurer 84 85 86 87 88 89 90 91 September 11, 2020 To Municipal Partners: Re:Contract Extension forIntegrity Commissioner/Closed Meeting Investigator/Ombudsman On September 8, 2020,County Council passed By-Law No. 20-45 extending the appointment of Independent Resolutions Inc. as Integrity Commissioner/Closed Meeting Investigator/Ombudsman for the County of Elgin effective January 1, 2021 until December 31,2022. Independent Resolutions Inc. charges a retainer of $3,000.00 per municipality to be covered by the County of Elgin, and a $150.00 per hour fee to be covered by each municipality on an as needed basis. Participating municipalitiesarerequired to pass anextension by-law and contact Mark McDonald at independentresolutions@gmail.comto sign anextension agreement with Independent Resolutions Inc. Acopy of By-Law 20-45is attached for ease of reference. If you need anything further, please do not hesitate to contact me. Yours truly, Julie Gonyou, Chief Administrative Officer Enclosure 92 COUNTY OF ELGIN By-Law No. 20-45 BEING A BY-LAW TO AMEND BY-LAW No. 1742AND EXTEND THE APPOINTMENT OF INDEPENDENT RESOLUTIONSINC. ASTHE INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND OMBUDSMAN FOR THE COUNTYOF ELGIN PURSUANT TO SECTIONS8,9, 10, 11, 223.3, 223.13 AND 239.2 OFTHEMUNICIPAL ACT, 2001, S.O. 2001, C.25, ASAMENDED WHEREAS Section 223.3 of the Municipal Act, 2001, as amended, authorizes a municipal council to appoint an Integrity Commissioner who is responsible for performing in an independent manner functions related to the Code of Conduct of members of council and local boards; and, WHEREAS Section 223.13 of the Municipal Act, 2001 as amended, authorizes a municipality to appoint an Ombudsman who reports to council and whose function is to investigate in an independent manner any decision or recommendation made,or act done or omitted in the course of the administration; and, WHEREAS Section 239.2 of the Municipal Act, 2001 as amended, authorizes a municipality to appoint aClosed Meeting Investigatorwho has the function to investigate in anindependent manner,a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public, andto report on the investigation; and, WHEREAS such services shall be undertaken by an Integrity Commissioner,Closed Meeting Investigator and Ombudsmanappointed bythe County, pursuant to Sections8,9, 10, 11, 223.3, 223.13, 239.2of the Act; and WHEREASthe County deemedit advisable to appoint Independent Resolutions Inc.as Integrity Commissioner,Closed Meeting Investigator and Ombudsmanto perform theseservicesfor a three-year term commencing on January 1, 2018with the option to renew for two additional years;and, WHEREAS the County deems it advisable to renewthe appointment of Independent Resolutions Inc. as Integrity Commissioner, Closed Meeting Investigator and Ombudsmanto perform these services for an additional two-year term commencing on January 1,2021; and, WHEREAS Independent Resolutions Inc.has expressed interest in providing services to the County and its constituent municipalities actingas Integrity Commissioner, Closed Meeting Investigator and Ombudsmanon the terms and conditions as agreed from time to time and under written agreement in the form and of the content attached as NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 1. Independent Resolutions Inc.is hereby appointed as Integrity Commissioner,Closed MeetingInvestigator and Ombudsmanfor the County of Elgin to perform those functions set forth in Sections223.3 through 223.6, 223.13 through 223.17, and 239.2of the Municipal Act, 2001 (Ontario) including but unlimited to: a)Advice as to the application of the Code of Conduct, the Municipal Conflict of Interest Act,and any related procedures, rules, and policies governing the ethical behavior of members of council and local boards; 93 2 b) Conducting inquiries in respect of any requests alleging contravention of the Code of Conduct, the Municipal Conflict of Interest Actand/or any other procedures, rule or policy governing the ethical behavior of members of council and local boards; c) Conducting inquiries in respect to the municipality or local boardscompliance with section 239 in respect of a meeting or part of a meeting that was closed to the public and in respect to any decision or recommendation made, or act done or omitted in the course of the administration; d)Reporting to council for the Corporation of the County of Elgin as to activities as Integrity Commissioner,Closed Meeting Investigator and Ombudsman, including but not limited to reports as to the results of any inquiryinto alleged contravention and/or an annual report ofactivities as Integrity Commissioner/Investigator/Ombudsman; and, e) Educatingmembers of council, members of local boards, the municipality and local boards andabout the Municipal Conflict of Interest Act. 2.THAT this by-lawshall come into force and take effectonJanuary 1, 2021. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8DAY OF SEPTEMBER2020. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 94 SCHEDULE 95 EXTENSION AGREEMENT th THIS AGREEMENTeffective the 8day of September, 2020. B E T W E E N: INDEPENDENT RESOLUTIONS INC. (the Integrity Commissioner") OF THE FIRST PART; -and- THE CORPORATION OF THE COUNTY OF ELGIN (the ) OF THE SECOND PART; hereinafter collectively referred to as the . WHEREAS: A.The Parties entered into a Municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner Agreement dated January 1, 2018 (hereinafter, the ) which is attached hereto as and forms a part of this Extension Agreement; B.The Municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner provides professional services to the County and participating municipalities within the geographic limits of ElginCounty pursuant to the 2018 Agreement; C.By virtue of section 4.9 and Appendix B of the Policy for the Procurement of Goods adopted by Elgin County Council pursuant to By-Law 20-07 for the said Corporation of the County of Elgin, permits the approval and adoptionof the within Extension Agreement as an exception and/or exemption from otherwise applicable purchasing methods required pursuant to the said Policy, the applicable grounds for which include but are not necessary limited to the following: i.The 2018 Agreement and this Extension Agreement are part of an ongoing Co-operative Purchasing venture with participating municipalities within the geographic limits of Elgin County, which is in the best interest of the County and is authorized by County Council in accordance with subsection 4.9 (a)of the Policy, as the joint venture was recently procured by a Request for Proposals process in 2018 and affords the County and participating municipalities a quality service at the lowest cost; and ii.Municipal Ombudsman, Closed Meeting Investigator, and Integrity Commissioner services are professional services related to legal matters, which Council recognizes as an exception to otherwise applicable purchasing methods in accordance with Appendix B of the Policy; D.The Partieshave discussed renewal terms, as set out in section 5.2 of the 2018 Agreement and are agreeable to extend the term of the 2018 Agreement for a period of two (2) yearsand wish to reduce the terms of such consensus within -1- _____ _______________ Initials 96 NOW, THEREFORE,THISAGREEMENTWITNESSETHthatinconsiderationofthe sumofTenDollars($10.00)nowpaidbyeachofthepartiestotheotherandthe covenantsandagreementshereincontained(thereceiptandsufficiencyofallofwhich isacknowledged),thePartiesheretoagreeasfollows: Recitals 1.The above recitals are true and are hereby incorporated into this Extension Agreement by reference. Incorporation of 2018 Agreement mutatis mutandis 2.Subject to the terms herein, the Parties agree that the provisions of the 2018 Agreement are incorporated mutatis mutandisinto this Extension Agreement. Term 3. Clause 5.1 of the 2018 Agreement is hereby amended by deleting the words Counterparts 4. This Agreement may be executed and delivered by the Parties in one or more counterparts, each of which will be an original, and each of which may be delivered by facsimile, e-mail or other functionally equivalent electronic means of transmission, and those counterparts will together constitute one and the same instrument. IN WITNESS WHEREOFthis Extension Agreement has been executed by the Parties hereto on the date(s) set out below and the Parties agree that this Agreement shall be effective on the date set out at the top of page one (1) of this Agreement. INDEPENDENT RESOLUTIONS INC. Date: September __,2020 Per:___________________________________ Name: Mark McDonald Title: President I have the authority to bind the Corporation. Address for Service: 17 Hummingbird Lane, St. Thomas, ON N6A 2P1 THE CORPORATION OF THE COUNTY OF ELGIN Date: September , 2020 Per: ____________________________________ Name: Dave Mennill Title: Warden Per: ____________________________________ Name: Julie Gonyou Title: County CAO/Clerk We have authority to bind the Corporation. Address for Service: County Building, 450Sunset Drive, St. Thomas, ON N5R 5V1 -2- _____ _______________ Initials 97 SCHEDULE 2018 Agreement 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-65 Being a By-law to amend By-law No. 18-16 and extend the appointment of Independent Resolutions Inc.as the Municipal Investigator pursuant to 8, 9, 10, 11, 223.3, & 239.2 of the MunicipalAct, 2001, as amended. WHEREAS,Section 223.3 of the Municipal Act, 2001, as amended, authorizes a municipal council to appoint an Integrity Commissioner who is responsible for performing in an independent manner functions related to the Code of Conductof members of council and local boards; AND WHEREASSection 239.2 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,authorize a municipality to appoint an investigator who has the function to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by-law under section 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation; AND WHEREASsuch services shall be undertaken by an Integrity Commissioner and Closed Meeting Investigator appointed bythe Municipality, pursuant to Sections 8, 9, 10, 11, 223.3, 239.2 of the Act; AND WHEREASthe County of Elgindeemed it advisable to appoint Independent Resolutions Inc. as Integrity CommissionerandClosed Meeting Investigator to perform these services for a three-year term commencing on January 1, 2018 with the option to renew for two additional years; AND WHEREASthe County deems it advisable to renew the appointment of Independent Resolutions Inc. as Integrity Commissioner andClosed Meeting Investigator to perform these services for an additional two-year term commencing on January 1,2021; AND WHEREASIndependent Resolutions Inc. has expressed interest in providing services to the County and its constituent municipalities acting as Integrity CommissionerandClosed Meeting Investigator on the terms and conditions as agreed from time to time and under written agreement in the form and of the content attached ; AND WHEREASthe Council of The Corporationof the Township of Malahide deems itdesirable to extend the appointment ofIndependent Resolutions Inc. as its respective Integrity Commissioner and Closed Meeting Investigator on an as needed basis, who may exercise the powers and perform the duties assigned to him; 126 NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT, subject to execution of the agreement attached as Schedule "A" hereto, Independent Resolutions Incorporated is hereby appointed asIntegrity Commissioner, and Closed Meeting Investigator for the Township of Malahide to perform those functions set forth in Sections 223.3 through 223.6, and 239.2of the Municipal Act, 2001 (Ontario) including but unlimited to: (a)Advice as to theapplication of the Code of Conduct, the Municipal Conflict of Interest Act, and any related procedures, rules, and policies governing the ethical behavior of members of council and local boards; (b)Conducting inquiries in respect of any requests alleging contravention of the Code of Conduct, the Municipal Conflict of Interest Act and/or any other procedures,rule or policy governing the ethical behavior of members of council and local boards; (c)Conducting inquiries in respect to the municipality or local boards' compliance with section 239 in respect of a meeting or part of a meeting that was closed to the public and in respect to any decision or recommendation made, or act done or omitted in the course of the administration; (d)Reporting to Council for the Corporation of the Township of Malahide as to activities as Integrity Commissioner and Closed Meeting Investigator, including but not limited to reports as to the results of any inquiry into alleged contravention and/or an annual report of activities as Integrity Commissioner/Investigator; and, (e)Educating members of council, members of local boards, the municipality and the public about the municipality's code of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act. 2.THATthis By-law shall come into force and take effect on January 1, 2021. st READaFIRSTandSECONDtime this1day of October, 2020. st READaTHIRDtime and FINALLY PASSEDthis 1day of October, 2020. __________________________ Mayor,D. Mennill __________________________ Clerk, M. Casavecchia-Somers 127 EXTENSIONAGREEMENT st THISAGREEMENTeffective the1day ofOctober,2020. BETWEEN: CORPORATION OF THE TOWNSHIP OF MALAHIDE (hereinafter,the Municipality OF THE FIRST PART -and- INDEPENDENT RESOLUTIONS INCORPORATED Municipal Closed Meeting Investigator and Integrity Commissioner Independent Investigator OF THE SECONDPART Parties WHEREAS: A.The Parties entered into a Closed Meeting Investigator and Integrity Commissioner Agreement dated March 1, 20199 ; B.The Parties have discussed renewal terms, as set out in section 5.2 of the 2019 Agreement andare agreeable to extend the term of the 2019Agreement until 11:59 p.m. on December 31, 2022and wish to reduce the terms of such consensus within this Extension NOW THEREFORE,in consideration of payment of the sum of ONE DOLLAR ($1.00) now paid by each Party hereto to the other such Party and the mutual covenants and obligations set forth herein, the receipt and sufficiency of which consideration is hereby acknowledged, the Parties hereto agreeas follows: Recitals 1.The above recitals are true and are hereby incorporated into this Extension Agreement by reference. Incorporation of 2019Agreement mutatis mutandis 2.Subject to the terms herein, the Parties agree that the provisions of the 2019Agreement are incorporated mutatis mutandis into this Extension Agreement. 128 Term 3.Clause 5.1 of the 2019March1, 2022 Counterparts 4.ThisAgreement may be executed and delivered by the Parties in one or more counterparts, each of which will be an original, and each of which may be delivered by facsimile, e-mail or other functionally equivalent electronic means of transmission, and those counterparts will together constitute one and the same instrument. IN WITNESS WHEREOFthis Agreement has been executed by the Parties hereto on the date(s) set out below and the Parties agree that this Agreement shall be effective on the date set out at the top of page one (1) of this Agreement. CORPORATION OF THE TOWNSHIP OF MALAHIDE Date: October 1, 2020. Address for Service:Per:___________________________________ Township of Malahide Name:Dave Mennill 87 John Street, S. Position: Mayor Aylmer,ON N5H 2C3 Per:______________________________________ Name: M. Casavecchia-Somers Position:CAO/Clerk INDEPENDENT RESOLUTIONS INC. Date: Address for Service:Per:___________________________________ 17 Hummingbird Lane Name:Mark McDonald St. Thomas, ON N5R 6L8 129 2019 Agreement 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-64 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,atitsregular meeting held on October 1,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval of the Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. st READaFIRSTandSECONDtime this1day of October,2020. st READaTHIRDtime and FINALLY PASSEDthis1day of October, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers