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Aylmer Police Costing Ad Hoc Working Group Minutes - 2020/07/30uheTOWNSHIPaf MALARIDE A proud tradition, a bright future. The Corporation of the Township of Malahide AYLMER POLICE COSTING AD HOC WORKING GROUP July 30, 2020 —1:00 p.m. The Aylmer Police Costing Ad Hoc Working Group met via vdeoconference. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Chair and other members of the Committee participated remotely. The following members were present: Committee Members via Videoconference: Mayor Mennill, Deputy Mayor Giguere, Councillor Widner, and Councillor Cerna. Municipal Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Fire and Emergency Services B. Smith, and Director of Finance A. Mohile, CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 1:07 p.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: No disclosures of pecuniary interests were declared. MINUTES: Moved by: Rick Cerna Seconded by: Mark Widner THAT the Minutes of the Regular Meeting of the Aylmer Police Costing Ad Hoc Working Group held on July 13, 2020 be adopted as printed and circulated. Carried. RESIDENT ON-LINE SURVEY/QUESTIONNAIRE: The Committee reviewed a sample survey template received from Leamington regarding resident satisfaction with police services. The Committee agreed that the content and format of the questionnaire would provide good feedback from Malahide residents and suggested that in addition to the answer options of 'very satisfied' to 'very dissatisfied', an additional option to respond "don't know" should be added as some residents may not be familiar with certain aspects of police services. The Committee discussed whether or not to include any questions related to costing of police services. Following some discussion, the Committee agreed to postpone the release of the survey until after more detailed information regarding policing services is available from both the Aylmer Police Service and the OPP. PUBLIC CONSULTATION MEETINGS: The Committee agreed that, in addition to obtaining feedback from the public via a survey, in -person meetings should also be held. The Committee noted that indoor gatherings of 50 people are now permitted. The CAO suggested that in order to accommodate anyone wishing to attend a public meeting, then a series of meetings should be held. The Committee agreed that such meetings could be held in late September at Malahide Community Place in order to ensure physical distancing. COMPARISON — AYLMER POLICE SERVICES VS ELGIN OPP: The Committee reviewed a draft comparison chart that had been prepared by the Vice -Chair following the last meeting. The comparison chart includes a review of policing services, an analysis of all police service options, a scenario comparison, and service level provision and cost exposure. The Committee noted that additional information is required from both the Aylmer Police Service (APS) and the OPP in order to effectively evaluate the costing proposal received from the APS. The Committee finalized the draft comparison chart and asked the Municipal Staff to forward the chart to both the APS and the OPP for completion and to also invite a representative of each Police Service to participate in the next Committee meeting in order to answer any additional questions that the Committee may have. The Chair noted that a meeting had been held on July 29, 2020 with representatives of the Elgin Group Police Services Board and the Mayor, Deputy Mayor and CAO of the Township. The purpose of the meeting was to allow the OPP to present additional information to the Township regarding OPP services and the Aylmer Police Costing Proposal. The Chair advised that early in the meeting it was determined that such information should be shared with all members of the Ad Hoc Working Group. As such, no additional information was provided by the OPP at that meeting. Rather, it was agreed that the OPP would make a presentation at a future Ad Hoc Working Group meeting. NEXT COMMITTEE MEETING The next Council meeting will be scheduled at the call of the Chair. ADJOURNMENT: Moved by: Mark Widner Seconded by: Rick Cerna THAT the Aylmer Police Costing Ad Hoc Working Group adjourn its meeting at 1:45 p.m. Carried. C r 2-Dave Mennill Clerk — M. Casavecchia-Somers