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Special Council Minutes - 2020/09/3020-172 M� The Corporation of the Township of Malahide Special Council Meeting September 30, 2020 — 7:00 p.m. Due to COVID-19 restrictions, this meeting was open to the public but with limited seating capacity. All persons attending were requested to pre -register. This meeting was also live streamed on YouTube. The Malahide Township Council met at the Malahide Community Place, 12105 Whittaker Road, in Springfield, at 7:00 p.m. with the following present: Council: Mayor D. Mennill, Deputy Mayor D. Giguere, Councillor M. Widner, Councillor M. Moore, and Councillor C. Glinski. Staff: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Fire & Emergency Services Brent Smith, Information Technology Manager C. Coxen, and Deputy Clerk D. Wilson. Presenters in attendance: Aylmer Police Chief Zvonko Horvat, Aylmer A/Insp. Nick Novacich, Elgin OPP Interim Detachment Commander A/Insp. Mike Butler, Ontario Provincial Police Superintendent and Director of Operations from Western Region Franka Campisi. Presenters via Videoconference: Ministry of the Solicitor General, Police Services Advisor, David Tilley. Absent with Regret: Councillor S. Lewis and Councillor R. Cerna. SPECIAL BUSINESS: - Public Meeting - Potential Change from OPP Policing to Aylmer Police Call to Order: Mayor Mennill took the Chair and called the meeting to order at 7:00 p.m. The Mayor welcomed everyone to the Malahide Community Place for the Public Meeting regarding the potential change in policing services from the current Elgin Group OPP Policing model to the Aylmer Police Service. Disclosure of Pecuniary Interest and the General Nature thereof: No disclosures of pecuniary interests were declared. Introduction: The Mayor advised that the Township of Malahide has for several decades, had a contract with the Elgin OPP Detachment to provide policing services to Malahide. He noted that over the years, there have been concerns express by Council Members and the public in both Aylmer and Malahide regarding the rising costs of policing. There have been suggestions made that it might be less expensive for both municipalities, if Malahide was to contract with the Aylmer Police Service (APS) rather than continuing with the current OPP contract. The Mayor advised that in August 2017, the Council decided to explore the potential for cost savings and did formally ask the Town of Aylmer to provide a costing proposal to the Township for the provision of policing by the APS. He noted that this request to Aylmer was not because of any dissatisfaction with the Elgin OPP. In fact, the Malahide Council 20-173 has indicated numerous times in recent years that they are pleased with the current level of service that is being provided by the Elgin Detachment. The decision to seek a costing from Aylmer was entirely based on the potential for future cost savings. The Mayor noted that in late 2019, the Town provided a costing proposal to Malahide. That proposal was then referred to an external consultant to review as a part of the Township's ongoing Service Delivery Review. The consultants were asked to provide an opinion regarding the feasibility of the proposal. The Mayor noted that Performance Concepts Consulting submitted their report to Malahide and it concluded that the APS is indeed capable, and well situated geographically, to provide policing to the Township that would meet or exceed current adequacy standards. Further, that report suggested that there is potentially a significant financial benefit for Malahide if we were to move forward with a 10-year contract with the Aylmer Police. The Mayor noted that the Council established an Aylmer Police Costing Ad Hoc Working Group Committee consisting of Mayor Mennill, Deputy Mayor Giguere, Councillor Widner and Councillor Cerna as an alternate. This Working Group was to work with the Municipal Staff to resolve any outstanding questions related to the Aylmer Proposal; and to develop a strategy to obtain public input. The Working Group has obtained additional background information from both the Elgin OPP and the Aylmer Police in order to develop a detailed comparison of the two police services. This comparison is available on the Township's website. In addition, this Public Meeting was organized to obtain the public's thoughts on the proposal and police services in general. Presentations: (i) Consultant's Report regarding the feasibility of the Aylmer Police Service providing Policing for Malahide Township The Chief Administrative Officer (CAO) advised that Performance Consulting was requested to provide a detailed report on the value for money and feasibility of receiving policing services from both the OPP and the Aylmer Police Services. The CAO noted that the OPP model divides the County of Elgin into three patrol zones with Malahide/Bayham being one zone. There are two police officers assigned to that area but there is no guarantee that an officer will be in Malahide Township at any given time. The OPP has borderless policing which allows other OPP detachments to assist if required. The CAO also noted that the Aylmer model will have a regular presence of three officers in the Aylmer/Malahide area, with one officer in Malahide at all times with few exceptions. The CAO indicated that the Consultants looked at the short term and long term financial implications for each of the Police Services wherein they determined the Aylmer proposal provided a significant benefit in that there would be long- term budget certainty. The CAO advised that the Consultant's recommendation showed the Aylmer Police Services were capable and well situated geographically to provide policing services to Malahide. The Consultant's Report stated the Aylmer Police Service could provide a higher service level for less money than 40 Malahide is currently receiving from the OPP. (ii) Ministry of the Solicitor General overview of relevant legislation (Police Services Act) Dave Tilley, Police Services Advisor for Malahide's region, addressed the Council regarding current requirements necessary through the Police Services Act. Mr. Tilley indicated that he was not prepared to comment on the specifics 01511160 of the policing proposal received from Aylmer or the current policing you receive from the OPP. Mr. Tilley advised that the Ontario government has passed the new Community Safety and Policing Act which will govern the provision of policing. This Act will come into force at a date to be proclaimed by the Lieutenant Governor in Council. He noted that there is significant work to be done developing regulations to support the new Act before it can be proclaimed. This work is ongoing. In the meantime, the current Police Services Act remains in force, likely for the remainder of this year and into a significant part of the next. Mr. Tilley provided the relevant requirements of the current Police Services Act as well as providing advice regarding the Police Service Board. Mr. Tilley noted that if the Township rejected the proposal of the Aylmer Police Services, the matter would be closed; however if Malahide wishes to proceed with the APS proposal, a draft agreement would need to be developed and approved by Aylmer Council and Malahide Council. (iii) Aylmer Police Services background information on the Malahide Costing Proposal Chief Horvat, of the Aylmer Police Services, thanked the Council for the opportunity to present a proposal for Aylmer Police Services to provide policing to Malahide. Chief Horvat reviewed Aylmer Police Services Mission and Vision Statements. He provided additional background information related to community engagement, elementary school programs, beat patrol hours, ride checks, call ratios for officers, similarity of calls in nature, crime comparison, response time and costing. (iv) Elgin Group Ontario Provincial Police background information on the current OPP Services Contract Interim Detachment Commander Mike Butler, of the Elgin OPP, thanked the Council for the opportunity to present an overview of OPP services and noted the excellent working relationship with Malahide Council. He reviewed the policing governance and assets of the OPP, specialized response teams, service delivery, billing model, services available, types of calls, strategies in reducing costs, overtime, staffing, deployment, response time and analytics. In response to an inquiry from Deputy Mayor Giguere, regarding a comparison of resources available to respond to recent scenario wherein the OPP deployed or used approximately 32 staff members in an accident scene where a death occurred, the Aylmer Chief advised that he would not have the capacity to use 32 staff members but that the APS does have the expertise and services available to provide the necessary services including a re -constructionist, criminal investigations, and analysis. Written Comments Received: The Mayor asked the CAO/Clerk if there were any written submissions received from persons that were unable to attend the meeting. The CAO/Clerk read the comments received as follows: The Mayor noted that the Council encourages and appreciates residents providing input into the decision making process. Communication is vital in the development of effective municipal government. He thanked for public for attending and opened the floor to the public for comment. The following comments were received: 20-175 John Weninger, Resident of South Malahide, asked what is the cost for specialty services (SWAT team, canine unit, etc.) that are provided from the OPP? IDC Butler advised that he could not provide a specific cost. The Police Services Act is now being reviewed and costs may change. Chief Horvat advised that specialty services such as these are paid for by the Province and are not billed back to individual police forces. Deputy Mayor Giguere noted that her understanding of the proposal from Aylmer was that a flat fee was being billed to Malahide and any risk of overages would be absorbed by Aylmer. is Ian Chapple, Resident of Hacienda Road, noted that benchmark occurrences must be covered by each Police Service. If Malahide was to switch to the APS and the OPP has to provide services, they may want to get their costs back in the future. Who will get that bill? Chief Horvat advised that his force does have training for homicide investigation, but he would require additional services if it a significant event were to occur (ie. Banditos murders). Specialty services are paid for by the Province. He agreed that if the benchmarked services could not be provided by the Aylmer Police, the OPP could bill those services to Aylmer. Dorothy Stover, Resident of Ron McNeil Line, asked why, if we already pay for OPP Services, would we want another service and lose out on the specialties of the OPP? Chief Horvat advised that through Provincial taxes, everyone pays for specialty policing services. He noted that in addition, every municipality has to pay for a municipal contract for policing services and instead of paying $1,000,000-$1,200,000 annually to the OPP, the APS can provide that service for $963,000. Chief Horvat noted that there is not any police service that would have the resources to be everywhere at all times and analytics are used for crime prevention. He noted that the OPP as well as smaller police forces rely on other forces to assist in situations where additional resources are required. Valerie Brown — Resident of Springfield Road, expressed concerns regarding pension entitlements to APS officers as well as the possibility of having to provide those same benefits to Malahide employees. Mayor Mennill noted that the proposal offered by the APS was a contract and that Malahide was not gaining new employees. Pension costs would all be the responsibility of the APS. Kevin Morrell, Resident of Springwater Road, questioned what input the Township has with the OPP and how that would change? Mayor Mennill advised that currently we receive an Annual Report and we have a Shared Member (with Bayham) on the Elgin Group Police Services Board. IDC Butler noted that the OPP answers to the Police Services Board and that Malahide also has a Community Policing Committee and the OPP has regular conversations with the CAO and Council. Bill Maclntyre, Resident of Springfield Road, indicated that he would like to have more police visibility in Springfield, even if it was by using vacant police cars parked on the side of the road, as well as continue with the Springfield Community Policing Office. Chief Horvat advised that the APS would make use of the Springfield Community Policing Office if that is what Malahide Council directed. He noted that he would like to have a manned police car in Springfield to deter speeding if that was an issue. He noted that it was the APS's goal to have an absence of crime and high visibility. Rosemary Kennedy, Resident of Springfield Road: Asked Chief Horvat if he would have an officer attend the Community Policing Committee Meetings? Chief Horvat advised that if he was not available to attend he would send another officer. It was noted that Mayor Mennill and Councillor Moore also sit on this Committee. Ian Chapple, Resident of Hacienda Road, asked Chief Horvat how many new officers will be hired and what experience they would have? 20-176 Chief Horvat advised that five new officers would be hired with some experienced and some new recruits. He agreed that the new recruits would be sent to the Ontario Police College and he factored those costs into the proposal given to Malahide. John Weninger, Resident of South Malahide, indicated that he would like to see more money going to mentally ill programs instead of policing. IDC Butler advised that the OPP corporate infrastructure has many programs and is now working on implementing a mental health crisis team. If calls are reduced from implementing this program, then billings would be reduced as well. Chief Horvat advised that there is a team of mental health officers in St. Thomas that do great work. He noted that everyone is looking at the Mobile Crisis Rapid Response Team (MCRRT) programs. Deputy Mayor Giguere noted that the APS is offering a guaranteed rate for 10 years and taking the risk if costs ran over. She questioned how Aylmer would benefit from this proposal? Chief Horvat advised that joint services would provide a cost reduction for Aylmer as well as Malahide. One Question Survey: The Mayor, on behalf of the Council, thanked those in attendance for their questions and comments. The Mayor noted that a lot of information was provided during the meeting and requested the public to complete a one question survey. The question is as follows: Recognizing that no final decision has been made regarding the possibility of a change from the current OPP contract to a contract with the Aylmer Police Service, Are you in favour of the Malahide Township Council proceeding to negotiate a formal contract for policing services with the Aylmer Police Service? The Mayor stated that the Council was very interested in the response from the public and asked the public to also elaborate on why they were choosing "yes" or "no" so that the Council could fully understand their position. He noted that for the public not in attendance at the meeting, a link to allow them to answer the survey question will be posted on the Township website until October 15, 2020. Next Steps: The Mayor noted that the Council will not be making any decisions until after the October 15th date for receipt of public surveys. He noted that if those in attendance wished to complete their survey at the meeting they could drop it in the box before leaving the meeting. He noted that for the public watching online, they could log onto the Township website to complete the survey there. He noted that once all of that public input has been received, it will be compiled and submitted to the Council at a future meeting (likely in November). The Council will then review all of the background information and public input and decide whether they wished to proceed to negotiate a formal contract for policing services with the Aylmer Police Service or whether they wish to retain the current contract with the Elgin OPP. The Mayor thanked everyone for their interest and participation in the meeting. Deputy Mayor Giguere requested that the survey be provided in an additional format for accessibility reasons. Clerk's Note: Paper copies of the survey and a drop-off box were made available at the Township Office. 20-177 ADJOURNMENT: No. 20-369 Moved by: Mark Widner Seconded by: Dominique Giguere THAT the Council adjourn its meeting at 9:02 p.m. to meet again on October 1, 2020, at 7:30 p.m. Clerk — M. Casavecchia-Somers