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Regular Council Agenda - 2020/11/05 The Corporation of the Township of Malahide A G E N D A November 5, 20207:30 p.m. Malahide Community Place 12105 Whittaker Road, Springfield ** Note:Due to COVID-19 restrictions, this meeting will have limited seating capacity.The meeting will also be streamed live on YouTube.** (A)Roll Call (B)Disclosure of PecuniaryInterest (C)Approval of Previous MinutesRES 1-3(Pages 16 -37) (D)Presentations/Delegations/Petitions (i)Meeting to Consider Leonard Jones Drain relating toproperty at Part Lots 10 and 11, Gore Concession, Geographic Township of Malahide. RES4-5(Pages 38 -39) (ii)Meeting to Consider Leonard Jones Drain Extension relating to property atPart Lot 11, Gore Concession, Geographic Township of Malahide.RES6-7(Pages 40 -41) (iii)Court of Revision Shively Drain relating to property at Part Lot 3, Concessions 10 to 11, Geographic Township of South Dorchester. RES 812 (Page 42) (iv)Public Meeting Minor Variance Application of Daniel and Sherri Wiebe relating to property at Part Lot 4, Concession 1, Geographic Township of Malahide, municipally known as 48249 Rush Creek Line. RES13 -15(Pages 43 -53) (v)Public Meeting Rezoning Application of Thomas and Suzanne Pettit relating to property at Part Lot 22, Concession 7, Geographic Township of South Dorchester, municipally known as 47060 Yorke Line. RES16-18(Pages 54 -80) (vi)Public Meeting Official Plan Amendment and Rezoning Application of111194 Ontario Limited (Creative Enterprises) relating to property at Part Lot 24, Concession3, Geographic Township of Malahide, municipally known as 51631 and 51553 Calton Line. RES 1921(Pages 81-102) (vii)Presentation -Susan Morrell, on behalf of the Council Remuneration Review Committee, regarding the final reportand recommendations of the CouncilRemuneration Review Committee.RES22 -23(Pages 103 -107) (viii)Delegation -BillMacIntyre regarding the proposed Service Delivery Review Implementation Strategy.RES24(Pages 108 -109) (E)Reportsof Departments (i)Director of Fire & Emergency Services -Emergency Services Activity Report September.RES25 (Pages 110 -115) (ii)Director of Physical Services -Petition for Drainage Dyck Petition. RES26(Pages 116 - 120) -Malahide Water Distribution System-2020 First and Second Quarter Operations Report. RES27(Pages 121-131) (iii)Director of Development & Community Services -Severance Application E42/20 -Report RES28(Pages 132- 144) -SeveranceApplication E42/20 -Conditions RES29 -Severance Application E44/20 -Report RES30(Pages 145 - 155) -Severance Application E44/20 -Conditions. RES31 (iv)Director of FinancialServices/Treasurer (iv)CAO/Clerk -Service Delivery Review Implementation StrategyRES 32 (Pages 156 -168) (F)Reports of Committees/Outside BoardsRES 33 (i)Aylmer Police Costing Ad Hoc Working Group Draft Minutes October 26, 2020.(Pages 169 -172) (G)CorrespondenceRES34 1.Association of Municipalities of Ontario -Watch File dated October 15, 22 and 29, 2020. (Pages C4 -12) 2.Township of Blandford-Blenheim Resolution requesting Federal Government to amend legislation relating to unlicensed and unmonitored cannabis grow operations. (Pages C13) 3.Township of Plympton-Wyoming and Township of Lincoln Support to take action relating to medical cannabis licensing and to follow similar regulations and guidelines as all other pharmaceutical industries. (Pages C14 -17) 4.City of Clarence-Rockland Resolution requesting Province to modify regulations governing establishment of cannabis retail stores. (Pages C18 -19) 5.County of Northumberland Resolution supporting Township of Asphodel Norwood requesting a governing body be created to regulate cannabis production. (Pages C20) 6.County of Norfolk Resolution requesting Federal and Provincial Governments to provide better regulation and tracking of the prescription of cannabis by doctors, increased regulatory and enforcement presence by Health Canada, increased OPP resources, increased funding to municipalities to deal with complaints and by-law issues generated by illicit cannabis grow operations. (Pages C21 -27) 7.Township of Loyalist Resolution requesting Federal and Provincial Governments to provide funding to small charities, community groups and service clubs because of detrimental effects of the pandemic. (Pages C28 -29) 8.Township of Wellington North, County of Northumberland, Township of South-West Oxford Resolution requesting the Province to work with Municipal Property Assessment Corporation to address the assessment issue relating to aggregate resources. (Page C30 -32) 9.Town of Plympton-Wyoming, County of Northumberland, and Township of Huron-Kinloss Support Township of Wollaston Resolution requesting the Province to review the Municipal Elections Act to provide clearer wording relating to adding list. (Pages C33 -37) 10.County of Northumberland Resolution supporting Wasaga Beach regarding unauthorized car rally. (Pages C38) 11.Township of Oro-Medonte Resolution requesting the Province to consult the ski industry to reviewreopening policy considerations currently impacting the industry. (Pages C39 -40) 12.Township of Huron-Kinloss -Support Resolution of the Town of Amherstburg requesting Province to amend Schedule 11 of Bill 108to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and recommending the return of authority for final decisions to (Pages C41) 13.Town of Aylmer Press Release of October 27, 2020 regarding Unauthorized Event in the Town of Aylmer. (Page C42) 14.Ministry of the Solicitor General Correspondence relating to Court Security and Prisoner Transportation Program Review. (Pages C43- 44) 15.Ombudsman Ontario Annual Report 2019-2020 Fiscal Year. (Pages C45) 16.Ontario Energy Board -Notice to Customers of Epcor Gas and Enbridge Application for raise in Natural Gas Rates Application. (Additional Information available upon request). (Page C46 -48) 17.Association of Municipalities of Ontario (AMO) Correspondence and Schedule of Blue Box Transition to new full producer responsibility regulation. (Pages C49 -56) 18.County of Elgin Land Division Committee Appeal period now expired for the following severance applications: -E22-20 David and Jacqueline Fehr relating to property at 53250 College Line. (Page C57) -E28-20 MacVicar Farms Ltd. relating to property at 46634 Ron McNeil Line. (Page C58) -E30-20 and E31-20 Robert, Jean and Jason Nicholson relating to property at 49542 John Wise Line. (Pages C59 -60) 19.County of Elgin Land Division Committee Amended Decision for Severance Application No. E55/19 John and Anita Peters relating to property at 51402 Pressey Line. (Pages C61 -63) 20.Municipality of Central Elgin Notice of Passing of Zoning By-law Amendments relating to the following properties: -Jacklin Farm Phase 4. (Page C64) -263 Frances Street, Port Stanley. (Page C65) -42057 Fruit Ridge Line. (Page C66) (H)OtherBusiness (i)Town of Aylmer -Report CAO 80-20 submitted by Aylmer CAO and Parks and Recreation Manager entitled -Third Quarter Operating Update and Covid 19 . RES 35 (Pages 173 - 178) (I)By-laws (J)Closed Session RES 36 and37 (i)Labour Relations or Employee Negotiations Matterand/or Personal Matter about an Identifiable Individual, including municipal or local board employees,relating tostaffing in the Corporate Services Department. (ii)Labour Relations or Employee Negotiations Matterand/or Personal Matter about an Identifiable Individual, including municipal or local board employees relating to vacation entitlement. (K)ConfirmatoryBy-lawRES38(Page179) (L)AdjournmentRES39 Note for Members of the Public: In order to respect the State of Emergency declared by the County of Elgin and Township of Malahide and not hold large public gatherings, please note that the RegularCouncil Meeting scheduled to be held on November 5, 2020will have limited seating capacity as well as a videoconference option. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube.Please click the link below to watch the Council Meeting. Written comments regardingthe Council Agenda items are welcome please forward such to the Clerk at mcasavecchia@malahide.ca 6 1.THAT the minutes of the regular meeting of the Councilheld on October 15, 2020 be adopted as printed and circulated. 2.THAT the minutes of the special meeting of the Council held on October 8, 2020, be adopted as printed and circulated. 3.THAT the minutes of the special meeting of theCouncil held on October 26, 2020, be adopted as printed and circulated. 4. CJDL Consulting Engineers and dated September 21, 2020, be accepted; AND THAT By-law No. 20-67,being a by-law to provide for the Leonard Jones Drain drainage works,be read a first and second time and provisionally adopted. 5.THAT the Court of Revision for the Leonard Jones Drain be scheduled to be held on December 3, 2020 at 7:30 p.m. 6.THAT Extension, as prepared by CJDL Consulting Engineers and dated September 30, 2020, be accepted; AND THAT By-law No. 20-68,being a by-law to provide for the Leonard Jones DrainExtensiondrainage works,beread a first and second time and provisionally adopted. 7.THAT the Court of Revision for the Leonard Jones DrainExtensionbe scheduled to be held on December 3, 2020 at 7:30 p.m. 8.THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the W. Shively Drain Branch 1 & 2: Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Max Moore. 7 9.THAT the Court of Revision for the W. Shively Drain Branch 1 & 2 be called to order at 7:____p.m. AND THAT Dave Mennill be appointed Chairman. 10.THAT the Court of Revision members for the W. Shively Drain Branch 1 & 2 do hereby accept the recommendations of Drainage Engineer John Spriet, Spriet Associates; and further, does herebyconfirm the drainage assessments as outlined in the Report of the Drainage Engineer,dated September 3, 2020. 11.THAT the Court of Revision relating to the W. Shively Drain Branch 1 & 2 be adjourned and the Council Meeting reconvene at 7:____p.m. 12.THAT the tender for the W. Shively Drain Branch 1 & 2 be awarded to Van Gorp Drainage,in the amount of $30,050 exclusive of HST; subject to the expiration of all appeal periods and subject to no appeals having been received related to the W. Shively Drain Branch 1 & 2. 13.THAT the Committee of Adjustment for the Township of Malahide be called to order at 7:____p.m. and that Mayor Dave Mennill be appointed Chairman 14.THAT Report No. DS-20-Variance Review 48249 AND THAT, notwithstanding that Section 6.3.2 of Zoning By-law No. 18-22 states that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road, the Minor Variance Application of Daniel & Sherri Wiebe,relating to the property located at 48249 Rush Creek Line,to allow relief of an accessory building being built in a front yard and/or closer to the road than the dwelling is to the road, be granted. 15.THAT the Committee of Adjustment for the Township of Malahide be adjourned and the Council meeting reconvene at _____p.m. 16.THAT the Public Meeting concerning the Zoning By-law Amendment Application of Thomas and Suzanne Pettitrelating to the property located at Lot 22, Concession 7,Geographic Township of South Dorchester, be called to order at _____ p.m. 17.THAT the Public Meeting concerning theZoning By-law Amendment Applicationof Thomas and Suzanne Pettitrelating tothe property located at Lot 22, Concession 7, be adjourned and the Council meeting reconvene at _____ p.m. 8 18.THAT By-law No. 20-69,being a By-law to amend Zoning By-law No. 18- 22 insofar as it relates to the property owned by Thomas and Suzanne Pettit,located atLot 22, Concession 7, be given first, second and third readings, and properly signed and sealed. 19.THAT the Public Meeting concerning the Official Plan Amendment and Zoning By-law Amendment Application of 1111944 Ontario Limited (Creative Enterprises)relating to the property located at Lot 24, Concession 3, be called to order at ______ p.m. 20.THAT the Public Meeting relating to the Official Plan Amendment and Zoning By-law Amendment Application of 1111944 Ontario Limited (Creative Enterprises)relating to the property located at Lot 24, Concession 3, be adjourned and the Council meeting reconvene at ______p.m. 21.THAT the Memorandum of Monteith Brown dated November 2, 2020, relating to the Official Plan Amendment for 1111944 Ontario Limited (Creative Enterprises)bereceived; ANDTHAT Monteith Brown berequestedto prepare the required amendments to the Township of Malahide Official Plan and Zoning By-law to permit the proposed expansion of 1111944 Ontario Limited (Creative Enterprises) on part of Lot 24, Concession 3, in the Township of Malahide and known locally as 51631 and 51553 Calton Line. 22.THAT the presentation received from Susan Morrell, on behalf of the Council Remuneration Review Committee, regarding the final reportand recommendations of therelating to the Council Remuneration Review Committee be received. 23.THAT the Report of the Council Remuneration Review Committee entitled - AND THATthe Municipal Clerk be requested to prepare the necessary by- law to implement the following recommendations of theCouncil Remuneration Review Committee: (i)Effective January 1, 2020, the annual salary for all Members of Council be established as follows: Mayor $24,247.43 ($600.00 increase) Deputy Mayor $18,079.48 ($800.00 increase) Councillor$12,520.78 ($1,000.00 increase); (ii)The preceding remuneration shall cover all regular Council and the Committee of the Whole Meetings conducted within the boundaries of the Township; 9 (iii)As an inflationary safeguard, the Council's annual salary be automatically adjusted annually, commencing January 1, 2021; it being pointed out that such amounts will be adjusted by the percentage increase granted to the Municipal Staff Salary Grid once determined; (iv)Effective January 1, 2020, the Council per diem rate be increased from $165.00 to $180.00 per day forparticipation in work-related conferences and workshops as approved by Council Resolution; (v)Effective January 1, 2020, the annual mileage allowance for all Council Members be established as follows: Mayor$900.00 ($50.00 increase) Deputy Mayor$900.00 ($50.00 increase) Councillor$600.00 ($30.00 increase); (vi)Effective January 1, 2020, the mileage rate for the use of personal vehicles for attendance at conferences and workshops be increased from $0.45 per km to $0.52 per km; AND THAT, on or about May 1, 2022, the Council be requested to consider increasing all annual Council salaries by an additional $500.00 to come into effect on January 1, 2023; it being pointed out that the intent of such salary increase is to provide additional incentive for candidates to run for Council in the Fall of 2022; AND THAT the Council Remuneration Review Committee, having fulfilled its mandate, be disbanded. 24.THAT the presentation from Bill MacIntyre, Resident of Springfield, relating to the Service Delivery Report,be received. 25.THAT Report No. F20-Emergency Services Activity Report 26.THAT Report No. PS-20-Petition for Drainage Dyck Petition be received; AND THAT John M. Spriet, P. Eng., of Spriet Associates Ltd., be noted that the Petitioner is requesting that this petition be incorporated into e construction of a new branch of the Hiepleh-Dance Drain. 27.THAT Report No. PS-20-- 10 28.THAT Report No. DS-20-30enApplication E42 received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 29.THAT the Malahide Township Council has no objection to the Land Severance No. E42/20,in the name of Gregory MaxUnderhill, relating to the property located at Part Lot 25, Concession 2, Geographic Township of Malahide, subject to the following conditions: (i)That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990,as amended, with a deposit to be paid in full to the township prior to the condition being deemedfulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. (ii)That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction ofthe Chief Building Official prior to the condition being deemed fulfilled. (iii)That the applicants initiate and assume all planning costs associated with the required OfficialPlan Amendment, Zoning Amendment, Minor Variance or other land use planning process as requiredin accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in fullto the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. (iv)Confirmation that private sewage system be confined entirely within the boundaries of the newlycreated parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. (v)That all applicable property taxes, municipal fees and charges be paidto the Municipality prior tothe stamping of the deeds. (vi)That an electronic version of the reference plan be submitted to the satisfaction of theMunicipality. (vii)That the applicant is responsible to apply and pay all fees to the Township with respect to CivicAddressing Numbers/Signage for the severed and retained portions of property prior to thecondition being deemed fulfilled. 11 30.THAT Report No. DS-20-31en received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration 31.THAT the Malahide Township Council has no objection to the Land Severance No. E44/20,in the name of Dolores Slansky VonGroh, relating to theproperty located at Part Lot 7, Concession 7,Geographic Township of South Dorchester, subject to the following conditions: (i)That the applicant initiate and assume, if required, all engineering costs associated with thepreparation of a revised assessment schedule in accordance with the Drainage Act,RSO 1990,as amended, with a deposit to be paid in full to the township prior to the condition being deemedfulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. (ii)That the applicant initiate and assume, if required, all engineering and construction costsassociated with construction of a new Municipal drain, or, the relocation of Municipal drain. To be commencedin accordance with the Drainage Act, RSO 1990. All costs to be paid in full to thetownship prior to the condition being deemed fulfilled. If a lot grading plan is required as acondition of severance, it should be done in conjunction with the new Municipal drain orrelocation of Municipal Drain. (iii)That the applicant be required to retain the services of a professional designer and have anengineered Lot grading development plan and ditch grading plan prepared in accordance withgood engineering practices, that are suitable to the Township prior to the condition being deemedfulfilled. (iv)The owner has the necessary review and lot assessment conducted to ensure that it is suitablefor the installation of a sewage disposal system and payment of necessary fees per lot. (v)That all applicable property taxes, municipal fees and charges be paid to the Municipality prior tothe stamping of the deeds. (vi)That an electronic version of the reference plan be submitted to the satisfaction of theMunicipality. (vii)That the applicant is responsible to apply and pay all fees to the Township with respect to CivicAddressing Numbers/Signage for the severed and retained portions of property prior to the 12 condition being deemed fulfilled. 32.THAT Report No. CAO-20- ND THAT the Municipal Staff be directed to proceed with the proposed implementation strategy for the Malahide Service Delivery and Organizational Review as presented; it being noted that the implementation strategy for some projects are subject to the approval of the 2021 Budget. 33.THAT the following Reports of Committees/Outside Boards be noted and filed: (i)Aylmer Police Costing Ad Hoc Working Group Draft Minutes October 26, 2020. 34.THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated October 15, 22 and 29, 2020. 2.Township of Blandford-Blenheim Resolution requesting Federal Government to amend legislation relating to unlicensed and unmonitored cannabis grow operations. 3.Township of Plympton-Wyoming and Township of Lincoln Support to take action relating to medical cannabis licensing and to follow similar regulations and guidelines as all other pharmaceutical industries. 4.City of Clarence-Rockland Resolution requesting Province to modify regulations governing establishment of cannabis retail stores. 5.Countyof Northumberland Resolution supporting Township of Asphodel Norwood requesting a governing body be created to regulate cannabis production. 6.County of Norfolk Resolution requesting Federal and Provincial Governments to provide better regulation and tracking of the prescription of cannabis by doctors, increased regulatory and enforcement presence by Health Canada, increased OPP resources, increased funding to municipalities to deal with complaints and by-law issues generated by illicit cannabis grow operations. 13 7.Township of Loyalist Resolution requesting Federal and Provincial Governments to provide funding to small charities, community groups and service clubs because of detrimental effects of the pandemic. 8.Township of Wellington North, County of Northumberland, Township of South-West Oxford Resolution requesting the Province to work with Municipal Property Assessment Corporation to address the assessment issue relating to aggregate resources. 9.Town of Plympton-Wyoming, County of Northumberland, and Township of Huron-Kinloss Support Township of Wollaston Resolution requesting the Province to review the Municipal Elections Act to provide clearer wording relating to add list. 10.County of Northumberland Resolution supportingWasaga Beach regarding unauthorized car rally. 11.Township of Oro-Medonte Resolution requesting the Province to consult the ski industry to review reopening policy considerations currently impacting the industry. 12.Township of Huron-Kinloss -Support Resolution of the Town of Amherstburg requesting Province to amend Schedule 11 of Bill 108to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and recommending the return of authority for final decisions to 13.Town of Aylmer Press Release of October 27, 2020 regarding Unauthorized Event inthe Town of Aylmer. 14.Ministry of the Solicitor General Correspondence relating to Court Security and Prisoner Transportation Program Review. 15.Ombudsman Ontario Annual Report 2019-2020 Fiscal Year. 16.Ontario Energy Board -Notice to Customers of Epcor Gas and Enbridge Application for raise in Natural Gas Rates Application. (Additional Information available upon request). 17.Association of Municipalities of Ontario (AMO) Correspondence and Schedule of Blue Box Transition to new full producer responsibility regulation. 18.County of Elgin Land Division Committee Appeal periodnow expired for the following severance applications: 14 -E22-20 David and Jacqueline Fehr relating to property at 53250 College Line. -E28-20 MacVicar Farms Ltd. relating to property at 46634 Ron McNeil Line. -E30-20 and E31-20 Robert, Jean and Jason Nicholson relating to property at 49542 John Wise Line. 19.County of Elgin Land Division Committee Amended Decision for Severance Application No. E55/19 John and Anita Peters relating to property at 51402 Pressey Line. 20.Municipality of Central Elgin Notice of Passing of Zoning By-law Amendments relating to the following properties: -Jacklin Farm Phase 4. -263 Frances Street, Port Stanley. -42057 Fruit Ridge Line. 35.THAT Report No. Aylmer-CAO-80- Operating Update and Covid 19 Impacts AND THAT, subject to the concurrence of the Aylmer Town Council, the Malahide Township Council does hereby authorize extended hours of operation for ice rentals on Kinsmen arena at the East Elgin Community Complex (EECC); AND THAT, subject to the concurrence of the Aylmer Town Council,the Malahide Township Council does herebyauthorize the EastLink ice surface to be installed at the EECC inJanuary,2021 provided that the current pandemic environment is the same or improved. 36.THAT the Council move into Closed Session at _______p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussthe following: (i)Labour Relations or Employee Negotiations Matterand/or Personal Matter about an Identifiable Individual, including municipal or local board employees,relating to staffing in the Corporate Services Department. (ii)Labour Relations or Employee Negotiations Matterand/or Personal Matter about an Identifiable Individual, including municipal or local board employees relating to vacation entitlement. 37.THAT Council move out of Closed Session and reconvene at ______p.m. in order to continue with its deliberations. 38.THAT By-law No. 20-71, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 15 39.THATtheCounciladjournits meetingat _______ p.m.to meet again on November 19, 2020, at 7:30 p.m. 16 20-193 ________________________________________________________________ Due to COVID 19 and Public Health concerns,the Malahide Township Council met at the Malahide Community Place, at 12105 Whittaker Road, Springfield,at 7:30 p.m. in order to allow for physical distancing and limited public attendance. The following were present: Council:Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor M. Widner, Councillor M. Moore, Councillor S. Lewis,and Councillor C. Glinski. Council via Videoconference: Councillor R. Cerna. Staff:Information Technology Manager C. Coxen, Director of Financial Services A. Mohile,and Deputy Clerk D. Wilson. Staff Members via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Physical Services M. Sweetland, and Director of Fire and Emergency Services B. Smith. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTERESTand the General Nature thereof. No declarations of pecuniary interest were declared. MINUTES: No. 20-403 Moved by:Rick Cerna Seconded by:Max Moore THAT the minutes of the regular meeting of the Councilheld on October 1, 2020 be adopted as printed and circulated. Carried. 17 20-194 No. 20-404 Moved by:Mark Widner Seconded by:Scott Lewis THAT the minutes of the special meeting of the Council held on September 30, 2020 be adopted as printed and circulated. Carried. PRESENTATIONS/DELEGATIONS/PETITIONS: Public Meeting Zoning By-law Amendment, as submitted by Kenneth, Anthony and Mary Stover, relating to property at Part Lots 28 and 29, Concession 3, Geographic Township of Malahide. No. 20-405 Moved by:Chester Glinski Seconded by:Mark Widner THAT the Public Meeting concerning the Zoning By-law Amendment Application of Kenneth, Anthony,and Mary Stover,relating to the property located at Part Lots 28 and 29, Concession 3, be called to order at 7:32 p.m. Carried. Mayor Mennill advised that the purpose of this Public Meeting is to consider an application to amend the zoning of the subject property located at 52371 Calton Line, to amend the zoning on a surplus farm dwelling lot proposed to be severed. Mayor Mennill asked the Deputy Clerk to advise and confirm on the method and date of notice given for this meeting. The Clerk advised that this public meeting was advertised in theAylmer Express on September 23 and 30, 2020. In addition, affected property owners within 120 meters were sent a notice by prepaid first class mail that was posted at least twenty days prior to this meeting. Mayor Mennill requested the Clerk to provide an overview of the application. The Clerk advised that the purpose of the proposed amendment istochange the zoning on a surplus farm dwelling lot proposed to be severed, which contains a single detached dwelling, from the Special Agricultural (A2) zone to the Small Lot Agricultural (A4) zone, to permit the use of the proposed lot for residential purposes. The lot comprises an area of approximately 2,262.9 square metres (0.6 acres), a frontage of 31 metres (102 feet) and a depth of 72.9 metres (239 feet). The zoning of the retained farm parcel, comprising an area of 60 hectares (148 acres), a frontage of 289 metres (948 feet) and a depth of 1,007 metres (3,304 feet) is proposed to remain zoned Special Agricultural (A2) zone. The changes in zoning is being requested to fulfill conditions of Application for Consent E15-20 granted by the County of Elgin Land Division Committee. 18 20-195 Mayor Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that correspondence has been received from the Catfish Creek Conservation Authority indicating no concerns. Mayor Mennill asked if any persons were in attendance that wished to make any comments regarding the application and there were none. Mayor Mennill advised that the Council will consider all comments received when making its final decision on the application. No. 20-406 Moved by:Scott Lewis Seconded by:Chester Glinski THAT the Public Meeting relating to Zoning By-law Amendment Application of Kenneth, Anthony,and Mary Stoverrelating tothe property located at Lots 28 and 29, Concession 3, be adjourned and the Council meeting reconvene at 7:35p.m. Carried. No. 20-407 Moved by:Max Moore Seconded by:Dominique Giguère THATBy-law No. 20-65,being a By-law to amend Zoning By-law No. 18-22, insofar as it relates to the property owned by Kenneth, Anthony,and Mary Stover, located at Part Lots 28 and 29,Concession 3, be given first, second and third readings, and properly signed and sealed. Carried. Public Meeting Minor Variance, as submitted by John and Annie Wall, relating to property at 53226 Heritage Line. No. 20-408 Moved by:Chester Glinski Seconded by:Mark Widner THAT the Committee of Adjustment for the Townshipof Malahide be called to order at 7:38p.m. and that Mayor Dave Mennill be appointed Carried. Chair Mennill advised that the purpose of this Public Meeting is to consider an application for a Minor Varianceas submitted by John and Annie Wall. 19 20-196 Chair Mennill requested the Clerk to provide an overview of the application. The Clerk advised that the purpose and effect of this variance is to grant relief from the Small Lot Agricultural (A4) Zone and applicable regulations in the Township of Malahide Zoning By-law No. 18-22, requiring a maximum floor area of 200 square metres (2,153 squarefeet) for an accessory building (Section 5.2.1). The variance will permit the enclosure of a roof shelter (measuring 9.14 metres x 8.28 metres) at the rear of an existing barn such that the building is increased in floor area to approximately 367.1 square metres (3,952 squarefeet). Chair Mennill asked the Applicant and/or their agent to provide any additional Information and there was none. Chair Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that no comments were received. Chair Mennill asked if any person in attendance wished to makeany comments regarding the application and there were none. Chair Mennill inquired if any Committee Members had any questions regarding the application and there were none. Chair Mennill advised that the Committee will consider all comments received when making its final decision on the application No. 20-409 Moved by:Scott Lewis Seconded by:Chester Glinski THAT Report No. DCS-20-53226 AND THAT, notwithstanding that Section 5.2.1 of Zoning By-law No. 18-22 states that accessory buildings are not to exceed 200 square metres (2,153 square feet) for lands in the Small Lot Agricultural (A4) Zone, the Minor Variance Application of John & Annie Wall relating to the property located at 53226 Heritage Line, to allow relief for the construction of an accessory building on the subject lot which is proposed to have a total floor area of approximately 367.1 square metres (3,952 square feet), be granted. Carried. Public Meeting Minor Variance, as submitted by Jim and Rita Robinson, relating to property at 11181 Springwater Road. Chair Mennill advised that the purpose of this Public Meeting is to consider an application for a Minor Variance assubmitted by Jim and Rita Robinson. 20 20-197 Chair Mennill requested the Clerkto provide an overview of the application. The Director advised that the purpose and effect of this variance is to grant relief from the Hamlet Residential (HR) Zone and applicable regulations in the Township of MalahideZoning By-law No. 18-22, requiring that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road (Section 6.3.2). The variance will permit the construction of a detached garage (measuring 7.62 metresx 15.24 metres) in a front yard, i.e. facing Springwater Road, closer to that road than the existing dwelling. Chair Mennill asked the Applicant and/or their agent to provide any additional Information and there was none. Chair Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that correspondence was received from the Catfish creek Conservation Authority indicating no objections. Chair Mennill asked if any person in attendance wished to make any comments regarding the application and there were none. Chair Mennill inquired if any Committee Members had any questions regarding the application and there were none. Chair Mennill advised that the Committee will consider all comments received when making its final decision on the application. No. 20-410 Moved by:Rick Cerna Seconded by:Mark Widner THAT Report No. DCS-20-11181 Springwater Road AND THAT, notwithstanding that Section 6.3.2 of Zoning By-law No. 18-22 states that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road, the Minor Variance Application of Jim & Rita Robinson relating to the property located at 11181 Springwater Road, to allow relief of an accessory building being built in a front yard and/or closer to the road than the dwelling is to the road, be granted. Carried. No. 20-411 Moved by:Dominique Giguère Seconded by:Chester Glinski 21 20-198 THAT the Committee of Adjustment for the Township of Malahide be adjourned and theCouncil meeting reconvene at 7:42 p.m. Carried. Delegation Sebastian DeSouza, on behalf of Residents in Putnam Road/Avon Drivearea regarding speeding concerns. Sebastian DeSouza, on behalf of residents in the Putnam Road/Avon Drive area, appeared before the Council to express their concerns regarding speeding in the area. Mr. DeSouza presented a Petition to the Council containing approximately 20 signatures requestingthe Council to considerspeed control measures to mitigate potential accidents. Mr. DeSouza advised the Council that speeding occurred in the village at all times as well as transports using their jake breaks in the village. He noted that the village is a 50 km speed limit butthatmotorists are not adhering to the limit. Mr. DeSouza noted that he was concerned for the safety of pedestrians, children, elderly,and pets.He also requested consideration to install sidewalks, streetlights,andhave bulk waste pick-up. Glen Hawco appeared before the Council insupport of He noted that when OPP are in the area,the speeding is reduced,but without their presence speeding becomes a problem. He suggested options to reduce the speeding such as installing speed bumps and photo radar. Councillor Cerna noted that lowering speed limits without enforcement does not reduce speeding.He stated that police officers need to be present to reduce speeding. Councillor Glinski indciatedthat this issue was discussed in the past. He noted that four-way stops seemed to be successful in other similar areas and asked Municipal Staff to consider them in their report. Councillor Moore agreed with the four-way stop but noted that another municipality was involved and that notification should be sent to Thames Centre. Mr. DeSousa indicated thathe would be happy with a four-way stop and a flashing light. Richard Frank appeared before the Council and statedthat he would like to see the trucks slowed down. He noted that the transport truck traffic was heavy in the area as truck drivers were using these roads to avoid the Ministry of Transportation(MTO)scales. He suggested the MTO be notified of the heavy truck usage in the area. 22 20-199 No. 20-412 Moved by:Max Moore Seconded by:Dominique Giguère THAT the presentation received from Sebastian DeSouza expressing concerns relating to speeding vehicles in the Putnam Road/Avon Drive area be received. AND THAT the Municipal Staff be directed to review the concernsfurther and report back to the Council at a future meeting with respect to any recommended actions. Carried. The Mayor thanked Mr. DeSouza and others for theirpresentation. REPORTS: Director of Financial Services -Budget Templates Deputy Mayor Giguère requested that additional information to be included in the template including the actual numbers from the previous year, information on the endof the previous year and quarterly report information. No. 20-413 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT Report No. FIN 20- Carried. -COVID-19 Related Administrative Process Changes No.20-414 Moved by:Max Moore Seconded by:Chester Glinski THAT Report No. FIN 20-COVID-19 Related Administrative Process Changes AND THAT, the 2020 annual payment for the Malahide Community Place Concession Booth contract be waived and that the existing contract be extended for 2 years with revised rates for 2021 and 2022 of $7,000.00 and $8,000.00 respectively; 23 20-200 AND THAT the issuance and mail out of permanent dog tags with annual invoicing be approved for implementation in 2021. Carried. -2020 Third Quarter Financial Review Councillor Widner requested that future reports include details to ensure the Council were aware of which vehicles the report was referring to. Deputy Mayor Giguère requested a listing of any shortfalls that have occurred because of the pandemic. No. 20-415 Moved by:Mark Widner Seconded by:Max Moore THAT Report No. FIN 20- be received. Carried. Chief Administrative Officer/Clerk -2021 Council Meeting Schedule No. 20-416 Moved by:Rick Cerna Seconded by:Max Moore THAT Report No. CAO-20- received; AND THAT the attached schedule of regular Council Meeting dates for the 2021 calendar year be approved; AND THAT the Municipal Staff be requested to post such schedule on the municipal website. Carried. COMMITTEES/OUTSIDE BOARDS: No. 20-417 Moved by:Chester Glinski Seconded by:Scott Lewis 24 20-201 THAT the following Reports of Committees/Outside Boards be noted and filed: 1.Long Point Region Conservation Authority Board of Directors Minutes of September 2, 2020. Carried. CORRESPONDENCE: No. 20-418 Moved by:Mark Widner Seconded by:Dominique Giguère THAT the following correspondence be noted and filed: 1.Association of Municipalities of Ontario -Watch File dated October 1 and 8, 2020. 2.Town of WasagaBeach Correspondence to the Premier regarding unauthorized car rallies and suggested deterrents for future rallies. 3.Ministry of Municipal Affairs and Housing Safe Restart Agreement. 4.Township of North Glengarry Resolution requesting the Province toallow capital expenditures under the Safe Restart Program. 5.Lake of Bays Correspondence to Province requesting reform to Municipal Insurance Policy. 6.Association of Municipalities of Ontario (AMO) Annual Report on the Federal Gas Tax Fund. 7.Ministerof Solicitor General -Racism Initiatives. 8.County of Wellington Correspondence and draft Resolution requesting Province to work with MPAC to review assessments for aggregate resource properties. 9.Township of Asphodel-Norwood Resolution regarding Cannabis requesting the Province to take a unified approach to land use planning restrictions, enforce regulations and communicate with local municipalities. 25 20-202 10.Municipality of Central Elgin Notice of Proposed Zoning By-law Amendment relating to the following properties: -220 Prospect Street, Port Stanley. -42025 McBain Line. 11.Town of Aylmer Public Hearing relating to a Minor Variance Application for the property located at 206 Sydenham Street East. Carried. BY-LAWS: -By-law No. 20-54Third Reading of Underhill Drain No. 20-419 Moved by:Chester Glinski Seconded by:Scott Lewis THAT By-law No. 20-54, being a By-law to provide for Drainage works on the Underhill Drain, be read a third time, finally passed and be properly signed and sealed. Carried. CLOSED SESSION: No. 20-420 Moved by:Dominique Giguère Seconded by:Scott Lewis THAT Council move into Closed Session at 8:20p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss a Labour Relations or Employee Negotiations matter relating to Staffing. Carried. No. 20-421 Moved by:Max Moore Seconded by:Dominique Giguère THAT Council move out of Closed Session and reconvene at 8:32p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session the Municipal Staff was given 26 20-203 direction regarding a Labour Relations or Employee Negotiations matter relating to Staffing.There was nothing further to report. CONFIRMATORY: No. 20-422 Moved by:ScottLewis Seconded by:Rick Cerna THAT By-law No. 20-67, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 20-423 Moved by:Chester Glinski Seconded by:Mark Widner THATtheCounciladjournits meetingat 8:34p.m.to meet again on November 5, 2020, at 7:30 p.m. Carried. __________________________________ Mayor D. Mennill __________________________________ Clerk M. Casavecchia-Somers 27 20187 ____________________________________________________ Due to COVID-19 and public health concerns, the Malahide Township Council met at the Malahide Community Place, at 12105 Whittaker Road, Springfield, at 7:00 p.m. to allow physical distancing and limited public attendance with the following present: Council:Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor S. Lewis,Councillor C. Glinski, Councillor M. Moore, and Councillor M. Widner. Council via Video Conference:Councillor R. Cerna. Staff present in Malahide Community Place:Information Technology Manager C. Coxen,Director of Fire and Emergency Services B. Smith, and Director of Financial Services A. Mohile. Staff via Video Conference:Chief Administrative Officer/Clerk M. Casavecchia-Somers and Director of Physical Services M. Sweetland. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:00p.m. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: No disclosures of pecuniary interest were declared. REPORTS: Chief Administrative Officer/Clerk -Director of Development Services Recruitment No. 20-398 Moved by:Max Moore 28 20188 Seconded by:Rick Cerna THAT Report No. CAO-20- AND THAT Councillor Mark Widnerbe appointedto sit with the Mayor, Deputy Mayor, Chief Administrative Officer, and the HR Coordinator to form the Recruitment Committee for the hiring of a new Director of Development Services. Carried. PRESENTATIONS: John Prnoand Todd MacDonald, of Performance Concepts Consulting, appeared before the Council to provide theirfinal report regarding the Malahide Service Delivery and Organizational Review.Tony Quirk,of Performance Concepts Consulting,was available by videoconference. Mr. MacDonald advised their final report included sections on the service delivery; service inventory and key performance indicators;;implementation maps;and documented efficiencies for reporting to the Province. Mr. MacDonald advised that they have completed case studies around the following: Fire First Line of Defense (Fire Inspections/Public Education) Asset Management Facilities Consolidation LEAN Process Streamlining Borderless Service Delivery (Routing Across Borders). Mr. MacDonald advised that on the following: Fire Services (Tiered Medical Response) County Roads Program Rationalization(Winter Control) Public Works Facilities Consolidation(New Facilities) IT Infrastructure Opportunities (Broadband) Shared Services(Policing, Sharing Fire Resources with Bayham, Solid Waste Management Contract with Aylmer, a Go-Forward Shared Services Technical Working Group) Springfield Development/Economic Growth to ensure sustainability.(Grow Assessment Base). Mr. MacDonald advised that there were various items on the Implementation Road Map that could be completed now(2020- 2021), including: 29 20189 Development ApprovalServices including retaining a new Director of DevelopmentServices; Initiating Service Sharing dialogues with Bayham, and preparing a detailed shared service business plan in partnership with Bayham. Fire Services including executing tiered medical calls, restructuring and instituting first line of defense planning/budget with Bayham. County Roads including developing aformal position on County funding model shortcomings in coordination with other Elgin local municipalities, initiate dialogue with County on funding model reform. Solid Waste Management including continuing to work with Aylmer concerning common contract with 2 distinct service levels delivered with shared and overlapping pool of trucks, and finalize RFPto select contractor and prepare for operations transfer. Aylmer Policing including completing public consultation with detailed negotiations to secure the Aylmer policing model, provide notice to OPP,and initiate detailed operational planning model. Economic Growth including developing a 3 year business planfor Springfield servicing, initiating zoning changes,and commence developer dialogue. Public Works Facilities including securing alocation, preparing abusiness plan, completing afunctional design and prepare acosting. Key Performance Indicators (KPIs) and Plan-Do-Check-Act Cycle including developing KPIsand time lines. Organizational Design including obtaining a third party compensation review to improve ability to attract and retain technically competent staff. Mr. MacDonald advised there were various items on the Implementation RoadMap that could be completed soon(2022), including: Development Approvals Services including initiation of shared services business plan, commence with shared Committee of Adjustments. Fire Services including initial first line of defense work plan andpreparation of Key Performance Indicators. County Roads including evaluation of County Road Services including winter control. Solid Waste Management including implement ongoing service delivery oversight model. Aylmer Policing including transition to new 10 year Aylmer Policing model. Economic Growth including development of business plan 30 20190 for Springfield Servicing. Public Works Facilities including preparing of shovel-ready capital project, possible opportunities for funding in the future for shovel-ready projects. Key Performance Indicators and Plan-Do-Check-Act cycle including Treasurers Work plan to improve data collection, integrate KPIs, and year-end results reporting. Modernization Implementation Road Map including third party review on ImplementationProgress. Mr. MacDonald advised there were various items on the Implementation Road Map that could be completed in the future (2023 & beyond), including: Development Approvals Services including initiate finalized business plan with online application model. Fire Services includingconsider sharing expansion beyond 1st Line of Defence to include options such as shared Fire Chief/Training/Apparatus/other operations. County Roads includingcontinue County service delivery under new contracted service delivery/funding model or Economic Growth includingcontinue Springfield business plan execution; completing required servicing and accepting initial draft plan of subdivision applications/studies. Public Works Facilities including execute Construction Phase of "Shovel Ready" Capital Project. Mr. MacDonald noted that efficienciescan take the form of actual cost reductions and savings,including cost avoidance efficiencies and revenue generating efficiencies. Mr. MacDonald indicated that the report concludes the following opportunities for efficiencies: Development Approvals Services including shared CBO duties with Bayham, and a Shared Committee of Adjustments with Bayham. Fire Services/Medical Calls including reduced tiered medical calls. County Roads including reduced liability exposure and better costing contract. Solid Waste Management Contract/Design including a shared contract with Aylmer will provide improved pricing. Aylmer Policing will provide dedicated officer in the Township area. Economic Growth including growth in Springfield will give boost to tax assessments. 31 20191 Public Works Facilities consolidation. These efficiencies generate multi-million dollars in revenues, avoid capital costs if consolidation is undertaken, generates service continuity and service costs around solid waste management and the road map for tiered medical response,and improved coverage and cost sharing through service sharing opportunities. In response to an inquiry from Mayor Mennill regarding the proposed costto extend water servicing to Springfield, Mr. MacDonald advised that the net revenue projected between $500,000-$600,000is not dependent on Federal/Provincial funding. In the report,they calculated based on debenturingthe entire capital cost at 3% per year to come up with a$290,000 annual payment. If the Township is able to obtain grantfunding,then the costs would be less, and alsofunds acquired through development service charges will also be used to reduce the proposed long-term debt. Councillor Cerna commented that the Consultant spoke regarding the level of service being better with the Aylmer Police vs. the current OPP service, however, Acting Detachment Commander Butler previously indicated, at a public meeting held on September 30, 2020, that there is a dedicated officer assigned toMalahide. Consultant Mr. Prnoadvised that it is their understanding from the OPP that they have 2 officers assigned, as staffing allows, inthe east end of Elgin County which is Bayham and Malahide, but that there is no guarantee that they will actually be in Bayham/Malahide at any given time.In response to an inquiry from Council, Mr. MacDonald confirmed that,for the term of the proposed 10-year contract, Aylmer was proposinga 3% increase each year and if their actual costs to deliver police services ran over the 3%,the Township would not be responsible to pay those additional costs. In response to an inquiry from Councillor Cerna regarding shared services, Mr. MacDonald suggestedthat the service sharing recommendations in their report, if supported by Malahide Council, would be shared with Bayham and then both Malahide and Bayham would work together to finalize operational details. In response to an inquiry from Councillor Cerna regarding the new public works facilities being consolidated into one, Mr. MacDonald advised that it is not a certainty that there will be apost-covid infrastructure funding program but their comments are based on the 20 year history of every time there has been an economic setback, government funding has ensued. Also,the asset management law in place sets out that an Asset Management Plan has to be in place that makes it clear what the municipality proposes to do with assets 32 20192 that have reached the end of their life span. Based on this, the Council will have to come up with a replacement plan for the Works Facility in the near future. Mr. MacDonald indicated it was important to have shovel ready projects available if funding presents itself. In response to an inquiry from Councillor Widner regarding Aylmer Policing unknowns and proven service from the OPP, Mr. Prno advised that Aylmer has a contract with the OPP to deliver specialty services in the event that there are circumstances/incidentsthat overwhelm the resources of Aylmer Police Service. In response to an inquiry from Deputy Mayor Giguère regarding whether the current AVL technologyis being fully used to obtain the recommended County and Township road data, the CAO/Clerk advised that the new software was purchased at the end of 2020 andthat the Municipal Staff have been working to implement the new software. The Director of Physical Services indicated that the new modules and technology are capable of recording the necessary data as recommended by the Consultants going forward. Deputy Mayor Giguère questioned the need for a Compensation Review by a third party as it was previously agreed by Council to complete the review internally. She noted that there were recommendations provided by the in-house review and these results have been tabled until the Service Delivery Review was complete. Deputy Mayor Giguère indicated there have been various staffing changes and recruitment has not been an issued that Malahide has faced. Mr. MacDonald advised that it is difficult to find Engineers and Building Officials at this time and therefore, service sharing is becoming a good alternative. Mr. MacDonald advised that a third-party review offers a level of objectivity that may prove useful in justifying decisionsto modernize the compensation levels. The CAO/Clerk clarified that the internal review was undertakenwithin the existing job evaluation parameters but that this is a 12-year old model and the review did not include a market comparison with comparable municipalities. Deputy MayorGiguère questioned what the dollar savings of the shared services efficiencieswere. Mr. MacDonald noted that the recommendations for shared services delivery particularly with regard to fire services have too many assumptions as to what that model would look like. It would be necessary in the next steps for the municipalities to work out the details oftheshared service wherein the numbers could be looked at closer for savings. Deputy Mayor Giguère asked Mr. MacDonald for a narrative summary of the Report.He advised that this Report provides a net 33 20193 financial win that manages risk over the next 10 years. In response to an inquiry from Councilor Widner regarding how much the annual payments would be for the cost of water to Springfield as it is estimated to cost $15,000,000, Mr. MacDonald advised that it is a 30 year debenture at 3% with annual payments of $290,000.Mr. MacDonald noted that once the water is in place the developerswill be interested in fully serviced lands as well as some existing residences may wish to hook up to the new waterline and this will reduce costs. In response to an inquiry from Councillor Glinski regarding how can Council explain to ratepayers the addition of debts of $18,000,000. (including water to Springfield, land purchase for new public works facility,and a new public works building), the CAO/Clerk advised thatlong term debt would be required but not all projects have to be undertaken at one time. The Consultants have provided a schedule on how to phase in the recommendations. She indicated the Springfield Servicing would provide the best opportunity to generate revenues on a long term basis and this should be the Township will, as a condition of Asset Management planning,have to have a planin place for a new Public Works facility by 2023 but does not necessarily have to moveforwardwith theproject at thattime. The Director of Financial Services clarified that the debt capacity for Malahide was in a good position as the only debt currently held is for the pier rehabilitation project. In response to an inquiry from Deputy Mayor Giguère regarding the input from Municipal Staff on the proposals in this report, the CAO/Clerk advised that the Staff arepleased with the recommendations in the report. She noted that many of the recommendations were not new but that the additional detail provided amorein depth analysis to move forward and provide additional justification for each of the projects with a 10 year plan. This report providesan excellent foundation on which to move forward. The CAO/Clerk advised that if the Council is generally supportive of the report, it was recommended to referthe report back to the Staff to consider and prepare a report with a plan for phasing and implementation strategies. She noted that if theCouncil decides to proceed with the recommendations contained in the report, it could make significant changes to the sustainability of the municipality in the future. In response to an inquiry from Councillor Glinskiregarding the need for future studies,including an environmental assessment, the CAO 34 20194 advisedthat the report was not considering an agricultural/industrial parkfor Springfield, but rather a residential development, so an updated environmental assessment will need to be completed. In response to an inquiry from Councillor Widner regarding the potential forgrant funding in the future, Mr. MacDonald advised that because of COVID-19,the Province is in financial trouble andthere iseconomic instability, but noted the recommendations arebig steps that can be takento protect the environmental, economic and community sustainabilityin developing a growth related revenue stream to protect the municipality in the future. He noted that this messageis one that should be understood by Council and ratepayersalike. No. 20-399 Moved by:Mark Widner Seconded by:Max Moore THAT the Presentation and Final Report from Todd MacDonald, Tony Quirk and John Prno, of Performance Concepts Consulting, regarding the Township of Malahide Service Delivery and Organizational Review final Report 2020, be received. AND THAT Municipal Staff be requested to submit such final Report to the Ministry of Municipal Affairs and Housing along with other required documents necessary to satisfy provisions of Municipal Modernization Program Transfer of Payment Agreement; AND THAT Municipal Staff be requested to review and report back to the Municipal Council with respect to proposed implementation of the recommendations contained in the final report. Carried. TheMayor thanked the Consultants for their report and they retired from the meeting. CLOSED SESSION: No. 20-400 Moved by:Rick Cerna Seconded by:Dominique Giguère THAT Council move into Closed Session at 8:50p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to 35 20195 discuss a Personal Matter about an identifiable individual, including municipal employees, relating to Township of Malahide Organizational Review. Carried. No. 20-401 Moved by: Seconded by: THAT Council move out of Closed Session and reconvene at 9:12p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding a Personal Matter about an identifiable individual, including municipal employees, relating to Township of Malahide Organizational Review.There is nothing further to report. ADJOURNMENT: No. 20-402 Moved by:Mark Widner Seconded by:Chester Glinski THAT the Council adjourn its Special Meeting at 9:14p.m. Carried. _____________________________ Mayor-D. Mennill _____________________________ Clerk M. Casavecchia-Somers 36 200 ________________________________________________________________ The Malahide Township Council met via video conference. Due to COVID-19 and public health concerns, delegations and public attendance was not permitted at this meeting. The Mayor and other Members of Council participated remotely. The following members were present: Council via Video Conference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor M. Moore, Councillor S. Lewis,and Councillor M. Widner. Staff via Video Conference:Chief Administrative Officer/Clerk M.Casavecchia- Somers,HR Manager G. Tracey,and Deputy Clerk D. Wilson. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 9:00 a.m. DISCLOSURE OF PECUNIARY INTERESTandthe General Nature thereof: No disclosures of pecuniary interest were declared. CLOSED SESSION: No. 20-424 Moved by:Max Moore Seconded by:Rick Cerna THAT Council move into Closed Session at 9:05 a.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss a Labour Relations or Employee Negotiations Matter relating to staffingof the Development Services Department. Carried. No. 20-425 Moved by:Scott Lewis Seconded by:Dominique Giguère THAT Council move out of Closed Session and reconvene at 9:48a.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Municipal Staff regarding a Labour Relations or Employee Negotiations Matter relating to staffing of the Development & Community Services Department.There is nothing further to report. ADJOURNMENT: No. 20-426 37 201 Moved by:Chester Glinski Seconded by:Rick Cerna THAT the Council adjourn its Special Meeting at 9:49p.m. Carried. _____________________________ Mayor-D. Mennill _____________________________ Clerk M. Casavecchia-Somers 38 DRAINAGE BY-LAW NO.20-67 R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the Leonard Jones Drain in the Township of Malahide, in the County of Elgin *********** WHEREASthe requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lot10 & 11 Gore Concession In the Township of Malahide AND WHEREASthe Council for the Township of Malahide has procured a report made by CJDL Consulting Engineersand the report is attached hereto and forms part of this by-law. ANDWHEREASthe estimated total cost of constructing the drainage works is $76,930.00. ANDWHEREAS$76,930.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS$76,930.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREASthe council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 1.The report datedSeptember 21, 2020, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shallbe completed in accordance therewith. 2. (a)The Corporation of the Township of Malahidemay borrow on the credit of the Corporation the amount of $76,930.00 being the amount necessary for construction of the drainage works. 39 (b)The Corporation may issue debentures for the amount borrowed less the total amount of, i.Grants received under section 85 of the Act; ii.Commuted payments made in respect of lands and roads assessed within the municipality; iii.Moneys paid under subsection 61(3) of the Act; and iv.Moneys assessed in and payable by another municipality, (c)And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a ratenot higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3.A special equal amount rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4.All assessmentsof $500.00 or less are payable in the first year in which the assessment is imposed. 5.This By-law comes into force on the passing thereof and may be cited asLeonard JonesDrain. READ AFIRST ANDSECOND TIME THIS 5thday ofNovember, 2020. __________________________________________________________ MayorClerk READ A THIRD TIME AND FINALLY PASSED THIS17thday ofDecember, 2020. ____________________________________________________________ MayorClerk 40 DRAINAGE BY-LAW NO.20-68 R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the Leonard Jones DrainExtension in the Township of Malahide, in the County of Elgin *********** WHEREASthe requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lot11 Gore Concession In the Township of Malahide AND WHEREASthe Council for the Township of Malahide has procured a report made by CJDL Consulting Engineersand the report is attached hereto and forms part of this by-law. AND WHEREASthe estimated total cost of constructing the drainage works is $98,614.00. ANDWHEREAS$98,614.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS$98,614.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREASthe council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 1.The report datedSeptember 30, 2020, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shallbe completed in accordance therewith. 2. (a)The Corporation of the Township of Malahidemay borrow on the credit of the Corporation the amount of $98,614.00 being the amount necessary for construction of the drainage works. 41 (b)The Corporation may issue debentures for the amount borrowed less the total amount of, i.Grants received under section 85 of the Act; ii.Commuted payments made in respect of lands and roads assessed within the municipality; iii.Moneys paid under subsection 61(3) of the Act; and iv.Moneys assessed in and payable by another municipality, (c)And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a ratenot higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3.A special equal amount rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4.All assessmentsof $500.00 or less are payable in the first year in which the assessment is imposed. 5.This By-law comes into force on the passing thereof and may be cited asLeonard JonesDrainExtension. READ AFIRST ANDSECOND TIME THIS 5thday ofNovember, 2020. __________________________________________________________ MayorClerk READ A THIRD TIME AND FINALLY PASSED THIS17thday ofDecember, 2020. ____________________________________________________________ MayorClerk 42 TOWNSHIP OF MALAHIDE SUMMARY OF TENDERS W. Shively Drain, Branches1&2 (Prices do not include HST) Van Gorp Drainage$30,050.00 In attendance: Bob Lopez, Dawn Graham 43 NOTICE OF PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE TOWNSHIP OF MALAHIDE TAKE NOTICEthat the Township of Malahide has received a complete application for a Minor Variance. APPLICANT:Daniel & Sherri Wiebe, owners of Part Lot 4, Concession 1, Township of Malahide. The lands affected by the minor variance are known municipally as 48249 Rush Creek Line, being situated on thesouth side of Rush Creek Line west of Imperial Roadin the Village of Port Bruce. AND TAKE NOTICEthat the Township of MalahideCommitteeof Adjustmentwill hold will hold a public meeting on Thursday, November 5th, 2020, at 7:30 p.m.at the Malahide Community Place, 12105 Whittaker Road, Springfield to consider a proposeda proposed minor variance under Section 45 of the Planning Act. THE PURPOSE AND EFFECTof this variance is to grant relief fromtheVillageResidential Two (VR2)Zone and applicable regulationsin the Township of Malahide Zoning By-Law No. 18-22,requiring thataccessory buildings not be erectedin a front yard andnot be closer to the road than the dwelling is to that road(Section 6.3.2).The variance will permit the construction of a detachedgarage (measuring 5.18m x 7.62m)in a front yard, i.e. facing Rush Creek Line, closer to that road than the existing dwelling. The subject lands comprise an area of approximately1,133 square metres (0.3acres), afrontage of approximately 18.3 metres (60feet)on Rush Creek Lineand an irregular depth.The parcel is occupied by a single detached dwelling and a garden shed. ANY PERSONmay attend the meeting in person or virtually and/or make written or verbal representation in support of or in opposition to the proposed minor variance. The public meeting will be available for viewing by clicking on the YouTube icon on the homepage of www.malahide.ca. Persons wishing to make a verbal statement virtually during the meeting are required to pre-register with the undersigned. IF ANY PERSON OR PUBLIC BODYdoes not make oral submissions at a public meeting, or make written submissions to the Committee of Adjustmentbefore the variance is granted, the person or public body is not entitled to appeal the decision of the Committeeto the Local Planning Appeal Tribunal. If a person or public body does not make oral submission at a public meeting, or make written submissions to the Township of Malahide before the variance is granted,the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISHto be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATIONrelating to the proposed minor variancemay be obtained at the Township Office. th DATEDat the Township of Malahidethis 14day of October,2020. M.Casavecchia-Somers, CAO/Clerk Township of Malahide, 87 John Street, South, Aylmer, Ontario. N5H 2C3 519-773-5344 44 Report toCouncil REPORT NO.:DS-20-32 DATE: November 4, 2020 ATTACHMENT:Application of Daniel & Sherri Wiebe,48249 Rush Creek Line SUBJECT:Minor Variance Review 48249 Rush Creek Line ______________________________________________________________________ Recommendation: THAT Report No.DS-20-32entitledceReview 48249 Rush Creek Line AND THAT, notwithstanding that Section 6.3.2ofZoning By-law No. 18-22states that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road,the Minor Variance Application ofDaniel & Sherri Wiebe,relating to the property located at48249 Rush Creek Line to allow relief ofan accessory building being built in a front yard and/or closer to the road than the dwelling is to theroad, be granted. Background: The purpose of this Report is to provide background information to the Council regarding a Minor Variance application by Daniel & Sherri Wieberelating to the property located at48249 Rush Creek Line.The Applicants areseeking relief from the provision that an accessory building shall not be built in a front yard and/or closer to the road than the dwelling is to the roadas required in theTownship of Malahide Zoning By-law No.18-22. 2 The subject property has a lot area of1,133 m(0.3acres), with a lot frontage of 18.3 metres (60feet) alongRush Creek Line.The property is zoned VR2(Village Residential Two) and has an Official Plan designation ofRecreational Residential. The property currentlyis occupied bya single detached dwellingand a garden shed.The property is surrounded by residential properties. Comments/Analysis: Section 45.1 of the Adjustment must be satisfied with when considering an application for a minor variance to the Zoning By- 45 1.Is the variance minor in nature?A request for an accessory building to be built closer to the road wouldnot be considered detrimental to the use of the property in this case. As such, this request would be considered minimal and minor in nature 2.Is the variance desirable for the use of the building? The variance request was brought forward by the Applicantsdue to a need to build aresidential accessory building on the property. The Staff would suggest that the variance would not change or increase the impacton the neighboring residential uses and 3.Does the variance maintain the general intent and purpose of the Zoning By-law? The intent of the Zoning By-law with respect to front yard setback requirements are previously stated, the requested variance is believed to be both minor and - law. 4.Does the variance maintain the general intent and purpose of the Official Plan? The intent of the Official Plan with respect to front yard setback requirements are previously stated, the requested variance is believed to be both minor and Plan. The Municipal Staff have reviewed this minor variance application and are of the opinion s outlined in the recommendation that the requested minor variance be granted. Financial Implications to Budget: The full costof the minor varianceprocess is at the expense of the applicant and has no impOperating Budget. Relationship to : The Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. Prepared by:Approved For Council: Allison Adams, Development Services Coordinator 46 47 48 49 50 51 52 53 54 NOTICE OF PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE TOWNSHIP OF MALAHIDE TAKE NOTICE that the Township of Malahide has received a complete application for a proposed Zoning By-law Amendment. APPLICANT: Civic Planning Solutions Inc. (David Roe) on behalf of Thomas & Suzanne Pettit, owners of part of Lot 22, Concession 7, Township of Malahide. The lands affected by the amendment are known municipally as 47060 Yorke Line,situated on the north side of Yorke Line east of Belmont Road. AND TAKE NOTICE that the Council of the Corporation of the Township of Malahide will hold a public meeting on Thursday, November 5th, 2020, at 7:30 p.m. at the Malahide Community Place, 12105 Whittaker Road, Springfield to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. THE PURPOSE AND EFFECT of this amendment is to change the zoning on an agricultural lot from the Special Agricultural (A2) Zone-Special Agricultural (A2-#) Zone. The re-zoning would permit the construction of a food processing plant, being a milk processing facility to produce yogurt, kefir, cheese curds and fluid milk (including on-farm retail sale of these products), operated and supported by an established dairy farm operation on the lands. The subject lands comprise an area of approximately 43.5 hectares (107 acres) with a frontage of approximately 608 metres (1,995 ft) on Yorke Line and a depth and of approximately 715 metres (2,346 ft). Existing buildings and structures include a single detached dwelling and several buildings and structures associated with the active dairy operation and lands under cultivation. The proposed milk processing facility, comprising a floor area of approximately 278.5 sq m (2,998 sq ft), would be situated toward the westerly portion of the area occupied by existing farm buildings and structures. ANY PERSON may attend the meeting in person or virtually and/or make a written or verbal representation in support of or in opposition to the proposed amendment. The public meeting will be available by clicking on the You Tube icon on the homepage of www.malahide.ca. Persons wishing to make a verbal statement virtually during the meeting are required to pre-register with the undersigned. IF ANY PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Council of the Corporation of the Township of Malahide before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Township of Malahide to the Local Planning Appeal Tribunal. If a person or public body does not make oral submission at a public meeting, or make written submissions to the Township of Malahide before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, or the refusal of a request to amend the Zoning By-law you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Township Office. th DATED at the Township of Malahide this 14 day of October, 2020. M. Casavecchia-Somers, CAO/Clerk Township of Malahide, 87 John Street, South, Aylmer, Ontario.N5H 2C3 519-773-5344 55 610 PRINCESS AVENUE LONDON, ON N6B 2B9 TEL: (519) 686-1300 FAX: (519) 681-1690 E-MAIL: mbpc@mbpc.ca Memorandum To/Attention: Township of Malahide Date: November 2, 2020 From: Jay McGuffin Project No: 2008-006 Subject: Application to Amend the Township of Malahide Zoning By-Law No. 18-22 Part of Lot 22,Concession 7,Township of Malahide, Ontario 47060 Yorke Line Registered Owner: Thomas & Suzanne Pettit Authorized Agent: Civic Planning Solutions Inc. (David Roe) Purpose An application has been made to amend the Township of Malahide Zoning By-Law No. 18-22to change the zoning on the above-noted lands from the SpecialAgricultural (A2) zonetothe-Special Agricultural (A2-#) zone.The re-zoning to A2-# would permit the construction of a food processing plant (milk processing facility) to be operated and supported by an established dairy farm operation which occupies the subject lands. The new facility will further process a portion of the raw milk produced by this dairy operation into yogurt, kefir, cheese curds and fluid milk to be shipped directly to the retail market. On- farm retail of the products is also proposed. The operation is known locally as Misty Glen Creamery. Subject Site The lands are legally known as Part of Lot 22, Concession 7 in the Township of Malahide,located on the north side of Yorke Line east of Belmont Road and the Village of Belmont. The municipal address is noted as 47060 Yorke Line. The subject lands comprise an area of approximately 43.5 hectares (107 acres) with a frontage of approximately 608 metres (1,995 ft) on Yorke Line and a depth of approximately 715 metres (2,346 ft). Existing buildings and structures include a single detached dwelling and several buildings and structures associated with an active dairy operation and lands under crop production. The proposed milk processing facility, comprising a floor area of approximately 278.5 sq m (2,998 sq ft), would be situated toward the westerly portion of the area occupied by existing farm buildings and structures (Figure 1). Neighbouring lands are characterized by primarily agricultural uses on lots having a considerable range of sizes and shapes. Rural residential lots are limited and scattered except where they have historically developed, for the most part, along Yorke Line. No large-scale non-agricultural uses are identified in proximity of the subject lands. The Village of Belmont is situated approximately 1 kilometre to the northwest. Page Њ of Ѝ 56 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 47060 Yorke Line T. & S. Pettit November 2, 2020 e County of Elgin Official Plan and are designated on 1.The lands are zoned Special Agricultural (A2) onMap 1 of the Township of Malahide Zoning By-Law No. 18-22. Provincial Policy Statement With respect to the application at hand,Section 2.3.3.1 of the Provincial Policy Statement (PPS) provides for the following range of uses: -relat and the following policies apply: The proposed milk processing facility in this instance satisfies the intent of, and falls within the meaning of, the above-noted definition. It is a use which would be expected in a rural area in close proximity to the source agricultural commodity. The subject lands are located in a predominantly rural area and the proposed milk processing facility would be generally isolated from other potentially conflicting uses (e.g. rural residential). Under the (Publication 851), the proposed milk processing facility would qualify - (Section 2.3) Consistency with the PPS is maintained. Page Ћ of Ѝ 57 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 47060 Yorke Line T. & S. Pettit November 2, 2020 County of Elgin Official Plan e County of Elgin Official Plan. While an- intended and consistent meaning within the context of the PPS definition. Accordingly, and given that detailed zoning matters are appropriately left in the hands of the local municipality for resolution, the proposed Zoning By-law amendment would be in conformity with the County of Elgin Official. Malahide Official Plan The subject lands are designated Policies regarding agricultural uses, agriculture-related uses and secondary uses are as follows: The extent to which the proposed milk processing facility directly related to the farm operation and is requ would not appear to be in dispute.The facility would support a well-established dairy farm operation and would logistically be well positioned next to the milk supply. In relation to the dairy farm and associated milking operation,the milk processing facility would be small in scale occupying a proposed building footprint of approximately 278.5 sq m (2,998 sq ft).The policies of the Plan allow for such uses provided they do not generally exceed 557 sq m (6,000 sq ft) in ground floor area. This restriction is appropriately incorporated into the zoning by-law amendment. Conformity with the Township of Malahide Official Plan is capable of being maintained. Zoning By-Law No. 18-22 The lands are zoned Special Agricultural (A2) in the Township of Malahide Zoning By-law. The permitted uses of the A2 Zone include, and are not limited to, the following: *agricultural use * agri-tourism use *commercial greenhouse *farm produce outlet *market garden *plant nursery *riding school *sawmill The proposed milk processing facility would fall under the following definition in the Zoning By-law: Page Ќ of Ѝ 58 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 47060 Yorke Line T. & S. Pettit November 2, 2020 A Planning Justification Report prepared by Civic Planning Solutions Inc. has been filed with the application for a Zoning By-law amendment, The report reaches the conclusion that the proposed milk processing facility represents an appropriate value added on-farm diversified use which is supported by both provincial and local planning policy. We would concur with this assessment. Given the nature of neighbouring land use, being primarily agriculture, and the location of the proposed milk processing facility adjacent to theexistinglivestock (dairy)buildings, the likelihood of land use conflicts being created is no greater than what presently exists for a farm operation of this size. Compliance with the Zoning By-law is capable of being maintained provided an amendment to the By-law is approved. Previous approvals have been given in the farm community for agriculturally- related manufacturing and retailing facilities (including bakeries, vegetable and fruit processing and canning, chicken processing, jams and jellies, artisan dairy products). These approvals have not required corresponding amendments to the Official Plan. Recommendation Based on the above analysis, the proposed zoning by-law amendment to rezone the subject lands from Special Agricultural (A2) -Special Agricultural (A2-#) is consistent with the PPS, conforms to the County of Elgin Official Plan and Township of Malahide Official Plan, and maintains the general intent and purpose of the Zoning By-Law. It is recommended: The subject lands be rezoned from Special Agricultural (A2) to - (A2-#) to permit a food processing plant for the purposes of a milk processing facility with a 2 maximum floor area of 557 m in addition to all other permitted uses of the A2 zone. -law be considered for adoption. Yours very truly, MONTEITH BROWN PLANNING CONSULTANTS (digitally signed) Jay McGuffin, MCIP, RPP Vice President, Principal Planner JMC;ds Page Ѝ of Ѝ 59 APPLICATION FOR A ZONING BY-LAW AMENDMENT Township of David Roe, Civic Planning Solutions, agent for Thomas & Suzanne Pettit MALAHIDE 47060 Yorke Line FIGURE 1 Part of Lot 22, Concession 7 Township of Malahide OFFICIAL PLAN DESIGNATION ) t f 5 9 9 , 1 ( AGRICULTURAL A1 m 8 0 6 A3 ZONING A1 GENERAL AGRICULTURAL A2 SPECIAL AGRICULTURAL A3 LARGE LOT AGRICULTURAL A4 SMALL LOT AGRICULTURAL RR RURAL RESIDENTIAL 43.5 Ha (107 ac) A2 A1 A1 ) t f 5 9 9 , 1 ( m 8 0 6 n o i s n e t x E n i a r D y e l t r a B A4 RR E N I L E K R O Y A4 A3 38. 8 H a A1 (95 .8 ac res ) G N I L L E W D DETAIL o LANDS TO BE REZONED FROM 'SPECIAL AGRICULTURAL' ('A2') TO 'SITE-SPECIFIC SPECIAL AGRICULTURAL' ('A2-#') Metres 070140280 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 20-69 BEING A BY-LAW TO AMEND BY-LAW NO. 18-22 Thomas & Suzanne Pettit WHEREAS the Council of the Corporation of the Township of Malahide deems it necessary to amend Zoning By- law No. 18-22, as amended; AND WHEREAS authority is granted under Section 34 of the Planning Act, as amended, to pass a By-Law; AND WHEREAS this By-Law is in compliance with the Official Plan of the Township of Malahide, as amended; THEREFORE the Council of the Corporation of the Township of Malahide enacts as follows: 1.THAT-law No. 18-22, as amended, is hereby further amended by changing the Special Agricultural (A2) zone symbol applicable to the lands located in Part of Lot 22, Concession 7 as --6) zone outlined in heavy solid lines and marked with an A2-6-Law, which schedule is attached to and forms part of this By-Law. 2.THATBy-law No. 18-22, as amended, is hereby further amended by amending Section 5.5 SPECIAL AGRICULTURAL (A2) ZONE -NES, by adding the following new subsection. Draft 3.THISBy-law comes into force: a) by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) thePlanning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. 79 READAFIRST TIME THIS 5TH DAY OF NOVEMBER, 2020. READ A SECOND TIME THIS 5TH DAY OF NOVEMBER, 2020. READ ATHIRD TIME AND FINALLY PASSED THIS 5TH DAY OF NOVEMBER, 2020. ____________________________ _______________________________ MAYOR C.A.O./CLERK Draft 80 Draft 81 NOTICE OF PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE TOWNSHIP OF MALAHIDE TAKE NOTICE that the Township of Malahide has received a complete application for a proposed Official Plan Amendment and Zoning By-law Amendment. APPLICANT: Civic Planning Solutions Inc. (David Roe) on behalf of 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen, owners of part of Lot 24, Concession 3, Township of Malahide. The lands affected by the amendment are known municipally as 51631 & 51553 Calton Line,situated on the south side of Calton Line west of Sawmill Road. AND TAKE NOTICE that the Council of the Corporation of the Township of Malahide will hold a public meeting on Thursday, November 5th, 2020, at 7:30 p.m. at the Malahide Community Place, 12105 Whittaker Road, Springfield to consider proposed Official Plan and Zoning By-law amendments under Sections 17, 22 and 34 of the Planning Act. The subject lands comprise, in total, an area of approximately 6.2 hectares (15.4 ac), a frontage of approximately 216 metres (709 ft) on Calton Line and a depth of approximately 243 metres (797 ft). The lands are occupied by various buildings and structures associated with an established industrial use (Creative Enterprises) engaged in the manufacturing of concrete mixer drums and agricultural processing equipment. The owners are proposing to construct a new manufacturing building and related open storage on a parcel of land to be added to the existing lot, as well as a new addition to the existing industrial building to increase its floor area to approximately 8,607 sq m (92,648 sq ft). THE PURPOSE AND EFFECT of the Official Plan amendment is to change the designation of the subject lands from -law would change the zoning of the subject lands from General Agricultural (A1) and Farm Industrial (M3) --#) to recognize and permit the proposed industrial expansion on the enlarged parcel.The proposed change in zoning would occur if and when the aforementioned enlargement of the existing operation is approved through the Official Plan amendment and a consent has been granted by the County of Elgin Land Division Committee to approve the enlarged lot. ANY PERSON may attend the meeting in person or virtually and/or make a written or verbal representation in support of or in opposition to the proposed amendment. The public meeting will be available by clicking on the You Tube icon on the homepage of www.malahide.ca. Persons wishing to make a verbal statement virtually during the meeting are required to pre-register with the undersigned. IF ANY PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Council of the Corporation of the Township of Malahide before the proposed official plan amendment and zoning by-law amendment is adopted, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Township of Malahide to the Local Planning Appeal Tribunal. If a person or public body does not make oral submission at a public meeting, or make written submissions to the Township of Malahide before the proposed official plan amendment and zoning by-law amendment is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendments, or the refusal of a request to amend the Official Plan and Zoning By-law you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Township Office. th DATED at the Township of Malahide this 14 day of October, 2020. M. Casavecchia-Somers, CAO/Clerk Township of Malahide, 87 John Street, South, Aylmer, Ontario.N5H 2C3 519-773-5344 82 Memorandum To/Attention: Township of Malahide Date: November 2, 2020 From: Jay McGuffin Project No.2008-001 Subject: Application to Amend the Township of Malahide Official Plan and Zoning By-law Part of Lot 24, Concession 3, Township of Malahide, Ontario 51631 & 51553 Calton Line Registered Owners: 1111944 Ontario Limited (Creative Enterprises) David & Mary Thiessen Applicant/Agent: Civic Planning Solutions In. (David Roe) Purpose Applications have been filed with the Township to amend theMalahide Official Plan as it applies to the above-mentioned lands to recognize and permit the expansion of an established industrial use (Creative Enterprises) through the construction of an addition to the existing industrial building, as well as the construction of a new building and open storage on abutting lands proposed to be added to the lot occupied by Creative Enterprises.A corresponding application has been made to amend the Township of Malahide Zoning By-law to change the zoning of the lands from the Farm Industrial (M3) Zone to a --#) Zone to permit this expansion. The proposed change in zoning would occur if and when the aforementioned enlargement of the existing operation is approved through the Official Plan amendment and a consent has been granted by the County of Elgin Land Division Committee to approve the enlarged lot. Subject Lands The existing lot occupied by Creative Enterprises comprises an area of 3.3 hectares (8.2 acres), a frontage of 205 metres (673 ft) on Calton Line and a depth of 163 metres (535 ft). The area of the parcel proposed to be conveyed and merged in title with the existing lot comprises 2.9 hectares (7.2 acres).The subject lands comprise,in total, an area of approximately 6.2 hectares (15.4 ac), a frontage of approximately 216 metres (709 ft) on Calton Line and a depth of approximately 243 metres (797 ft). The existing lot is occupied by various buildings and structures and open storage associated with an established industrial use (Creative Enterprises) engaged primarily in the manufacturing of concrete mixer drums and agricultural processing equipment. The conveyed parcel is devoid of buildings and structures and comprises agricultural land. The owners are proposing to construct a new manufacturing building and related open storage on the parcel of land proposed to be conveyed and added to the existing lot (Figure 1). The new building would comprise a floor area of 4,459 sq m (48,000 sq ft). The plant on the existing lot would be increased in size from 6,549 sq m (70,500 sq ft) to 8,606 sq m (92,640 sq ft). The total building area of the site at build-out would be substantial - - in the order of 13,065 sq m (140,640 sq ft). A site plan has been filed showing the 83 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 location of the new building, the addition to the existing building along with all associated outside storage areas (Figure 2). Neighbouring lands are predominantly used for agricultural purposes (cash crop). Rural residential development is scattered in the area, with the largest residential concentrations lying to the west of the subject lands in the Hamlet of Mount Salem. As Provincial Policy Statement (PPS) Under the Provincial Policy Statement, the preservation of prime agricultural land is a matter of provincial concern. So too is the promotion of economic development. The relevant policies of PPS are as follows: Page 2 of 8 84 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 The lands are assigned a Class 3 rating in the Canada Land Inventory (Agricultural Information Atlas, OMAFRA) and are The lands do not comprise a specialty crop area. To further clarify the intent of the PPS in assessing uses in prime agricultural areas, the Ministry of Agriculture Food and Rural Affairs (OMAFRA) has published its Guidelines on Permitted Uses in .The business is essentially a manufacturing plant and is not necessarily agriculturally-related in nature, nor does it represent an on-farm diversified use. As such, it must be evaluated based on Section 2.3.6.1 of the PPS as set out above. Establishing consistency with PPS in this instance (in light of the inherent difficulties in regulating and monitoring the extent to which the business is agriculturally related) is more strategically tied to satisfying the criteria of Section 2.3.6 above regarding justification for the expansion of an existing industrial use and the potential loss of approximately 2.9 hectares (7.2 ac) As indicated/confirmed by the consultant in the Planning Justification Report: the subject lands do not comprise a specialty crop area; there are no major livestock operations in the vicinity of the subject lands; based on the information provided, that there are no reasonable or better alternative locations that would avoid prime agricultural areas. In terms of the potential for conflict with neighouring agricultural operations, expansion of the manufacturing operation is unlikely to result in any greater conflicts than those which may already exist; with respect to the avoidance of Class 1, 2 & 3 soils, we would note that it is virtually impossible to avoid using such lands in the Township of Malahide, and the loss of a modest amount of Class 3 agricultural land should be weighed against the impacts of alternative scenarios, namely, establishing a new industrial operation of comparable size elsewhere within the confines of the Town of Aylmer or seeking out other suitable lands already designated for industrial purposes on a lower soil class rating (which do not exist in the Township); the limited area of the subject lands (as proposed to be enlarged) calls into question the viability of these lands for productive agricultural purposes. In view of the information provided and the justification given for the proposed expansion of Creative Enterprises, the re-designation and re-zoning of the subject lands would be consistent with the relevant policies of the PPS. County of Elgin Official Plan .The relevant policies are as follows: Page 3 of 8 85 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 The utility or inherent value of requiring an The subject lands do not comprise a specialty crop area. There are no reasonable alternatives outside of prime agricultural areas, or for that matter in prime agricultural areas with lower priority agricultural lands. There is no identified Minimum Distance Separation (MDS 1) issue from neighbouring livestock facilities. Finally, impacts from the expanding industrial operation are expected to have minimal, if any, impact on surrounding agricultural operations given the pre-existence of an already significant and well-established manufacturing facility. Expansion of Creative Enterprises at the subject location is considered a desirable alternative to establishing the use elsewhere in the Township or beyond. Subject to an amendment to the Township Official Plan and Zoning By-law, conformity with the County of Elgin Official Plan would be maintained. Township of Malahide Official Plan The subject site is designated 1nship of Malahide Official Plan. The Plan includes specific requirements governing new non-agricultural uses and large scale industrial uses in the designation, namely: Page 4 of 8 86 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 The criteria of Section 2.1.2.4 are largely a re-statement of the Provincial Policy Statement and are capable of being satisfied as previously identified. Similar amendments to the Official Plan (e.g. Jantzi, Aylmer Cemetery, Guenther Trucking) have been treated, and approved as, .Based on the consultants findings, reasonable alternatives elsewhere which avoid prime agricultural land simply donot exist. Under the General Development Policies of the Plan (Section 3.1.3), it is stated that: The onus is on the proponent to ensure that appropriate separation distances are maintained in accordance with the abovementionedD-6 Guidelines or, in their absence, to demonstrate what other mitigation measures can be employed to ensure compatibility with neighbouring sensitive uses (i.e. residential). The provisions of the Official Plan with respect to site plan control (Section 8.16) are applicable to the proposed expansion of Creative Enterprises given its size and the nature of the use: Page 5 of 8 87 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 Through the planning approval process, it is expected that adetailed site plan will be prepared and approved, and the necessary site plan agreement entered into with the owner(s) and registered on title. Site plan control will provide the opportunity for the owners to address any land use compatibility issues through the preparation of plans, drawings or technical studies considered necessary to mitigate any potential impacts on neighbouring properties. corresponding amendment to the Zoning By-law and the application of site plan control, conformity with the Official Plan would be maintained. Township of Malahide Zoning By-law The existing lot occupied by Creative Enterprises is zoned Farm Industrial (M3) while the lands proposed to be conveyed and added to the existing lot are zoned General Agricultural (A1). In instances where lot additions are approved, the Township has generally required that the two merging parcels have consistent zoning which applies throughout. Permitted uses of the M3 zone are listed as follows: USES, BUILDINGS & M3 STRUCTURES abattoir agricultural sales establishment animal hospital dwelling unit as an accessory use farm equipment sales & service farm fuel sales feed mill fertilizer plant food processing plant grain handling facility livestock marketing yard outside storage sawmill service shop Page 6 of 8 88 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 Ais not a permitted use in the M3 zone. Such a use is defined as follows: --#) zoning for both the existing lot and the parcel to be added is considered appropriate under the circumstances, and would recognize and permit an industrial use as well as all other permitted uses of the M3 zone. Zoning By-law (Section 3.3) are applicable and considered appropriate: Removal of the holding symbol would be contingent upon the entering into a site plan agreement as noted above. Conclusion In summary, planning justification for an amendment to the Official Plan and Zoning By-law for the proposed truck terminal has been provided. Reasonable alternatives elsewhere which avoid prime agricultural land do not exist. The potential for conflicts with neighbouring agricultural operations is not apparent given that an established industrial use already operates from a portion of the subject lands. The removal of a relatively small amount of farmland from production must be weighed against the suitability of, and continued use of, the subject site for industrial purposes and the increased potential for land use conflicts in the event Creative Enterprises was to locate a comparably-sized facility elsewhere in the The official plan and zoning by-law amendment would facilitate the use of the subject lands for industrial purposes and provide continuing opportun appropriate for such uses. Recommendations 1. That Council support and authorize the preparation of the required amendments to the Township of Malahide Official Plan and Zoning By-law to permit the proposed expansion of 1111944 Ontario Limited (Creative Enterprises) on part of Lot 24, Concession 3 in the Township of Malahide and known locally as 51631 & 51553 Calton Line. 2. That the required amendment to the Township of Malahide Official Plan, along with all other required documentation, be forwarded to the County of Elgin for acceptance and approval. Page 7 of 8 89 Township of Malahide MONTEITH BROWN PLANNING CONSULTANTS 51631 & 51553 Calton Line 1111944 Ontario Limited (Creative Enterprises) and David & Mary Thiessen 2 November, 2020 3. That the required amendment to the Township of Malahide Zoning By-law be adopted following approval of the Official Plan amendment by the County of Elgin, the granting of consent by the Elgin Land Division Committee and the lapsing of any appeal periods associated therewith. 4. That the required amendment to the Township of Malahide Zoning By-law be subject to application of an agreement being entered into along with the preparation of any technical studies required to identify and mitigate any impacts associated with the proposed industrial expansion. Yours very truly, MONTEITH BROWN PLANNING CONSULTANTS (digitally signed) Jay McGuffin, MCIP, RPP Vice President, Principal Planner JMC;ds Page 8 of 8 90 QSPQPTFE!PGGJDJBM!QMBO!BOE!\[POJOH!CZ.MBX!BNFOENFOU Upxotijq!pg! Djwjd!Qmboojoh!Tpmvujpot!)d0p!Ebwje!Spf*-!bhfou!gps!2222:55!Poubsjp!Mue/! NBMBIJEF )Dsfbujwf!Foufsqsjtft!boe!Ebwje!'!Nbsz!Uijfttfo* GJHVSF!2 51631 & 51553 Calton Line Township of Malahide PGGJDJBM!QMBO!EFTJHOBUJPO AGRICULTURE \[POJOH A1 GENERAL AGRICULTURAL B2 B2 M3 FARM INDUSTRIAL RR RURAL RESIDENTIAL B2 23!n D BMU PO!M JOF )4:!gu* 316!n!)784!gu* GJSF! QPOE SS 66!n!)291!gu* FYJTUJOH!NBOVGBDUVSJOH!GBDJMJUZ QSPQPTFE! BEEJUJPO B2 B2 N4 4/4!Ib )9/3!bdsft* FYJTUJOH!PQFO! TUPSBHF!BSFB FYJTUJOH! TUPSBHF!CBSO 316!n!)784!gu* 3/:!Ib )8/3!bdsft* QSPQPTFE!PQFO! TUPSBHF!BSFB 381!n!)997!gu* MBOET!UP!CF!DPOWFZFE!CZ!EBWJE!'!NBSZ!UIJFTTFO!BOE!BEEFE!UP! FYJTUJOH!MPU!PDDVQJFE!CZ!DSFBUJWF!JOEVTUSJFT-!SF.EFTJHOBUFE! UP!(TQFDJGJD!QPMJDZ!BSFB(!BOE!SF.\[POFE!UP!(TJUF!TQFDJGJD(!GBSN! JOEVTUSJBM!)N4.$* o FYJTUJOH!MPU!PDDVQJFE!CZ!DSFBUJWF!FOUFSQSJTFT!UP!CF! Metres SF.EFTJHOBUFE!UP!(TQFDJGJD!QPMJDZ!BSFB(!BOE!SF.\[POFE!UP! 0102040 (TJUF.TQFDJGJD(!GBSN!JOEVTUSJBM!)(N4.$* 91 QSPQPTFE!PGGJDJBM!QMBO!BOE!\[POJOH!CZ.MBX!BNFOENFOUT Upxotijq!pg! Djwjd!Qmboojoh!Tpmvujpot!)d0p!Ebwje!Spf*-!bhfou!gps!2222:55!Poubsjp!Mue/! NBMBIJEF )Dsfbujwf!Foufsqsjtft!boe!Ebwje!'!Nbsz!Uijfttfo* GJHVSF!3 51631 & 51553 Calton Line Township of Malahide OPSUI FYDFSQU!GSPN!UIF!QSPQPTFE!TJUF!QMBO TPVSDF;!DJWJD!QMBOOJOH!TPMVUJPOT!JOD/ 92 93 94 95 96 97 98 99 100 101 102 103 Report toCouncil REPORT FROM:COUNCIL REMUNERATION REVIEW COMMITTEE DATE: September 17, 2020 ATTACHMENT:None SUBJECT:PROPOSED COUNCIL REMUNERATION 2020-2022 Recommendation: THAT the Reportof the Council Remuneration Review Committee entitled Proposed Council Remuneration 2020-2022; AND THAT,effective January 1, 2020,the annual salary for all Members of Council be established as follows: Mayor $24,247.43 ($600.00 increase) Deputy Mayor $18,079.48 ($800.00 increase) Councillor$12,520.78 ($1,000.00 increase); AND THATthe preceding remuneration shall cover all regular Council and the Committee of the Whole Meetings conducted within the boundaries of the Township; AND THAT, as an inflationary safeguard, the Council's annual salary be automatically adjusted annually, commencing January 1, 2021; it being pointed out that such amounts will be adjusted by the percentage increase granted to the Municipal Staff Salary Grid once determined; AND THAT, effective January 1, 2020, the Council per diem rate be increased from $165.00 to $180.00 per day for participation in work-related conferences and workshops as approved by Council Resolution; AND THAT, effective January 1, 2020, the annual mileage allowance for all Council Members beestablished as follows: Mayor$900.00($50.00 increase) Deputy Mayor$900.00($50.00 increase) Councillor$600.00($30.00 increase); 104 AND THAT, effective January 1, 2020, the mileage rate for the use of personal vehicles for attendance at conferences and workshops be increased from $0.45 per km to $0.52 per km; AND THAT, on or about May 1, 2022, theCouncilbe requested to consider increasing all annual Council salaries by an additional $500.00 to come into effect on January 1, 2023; it being pointed out that the intent of such salary increase is to provide additional incentive for candidates to run for Council in the Fall of 2022; ANDTHAT the Council Remuneration Review Committee, having fulfilled its mandate, be disbanded. Background: In late 2019, the Council established the Council Remuneration Review Committee. The purpose of which is to review the remunerationand benefits to be paid to the MalahideCouncil Members and, if necessary, recommend changes to be implemented for this term of office.Suchremuneration to be based on realistic standards so that the Elected Officials of Malahidemay be compensated according to their roles and responsibilities. In February, 2020, the Council appointed the following persons to the Committee: Susan Morrell (Chair), Martin Baelde (Vice-Chair), Kevin Morrell, and Richard Robilliard. The Committee Members were selected based on their expertise and experience in business, management, government,or community organizations. Comments/Analysis: In formulating its recommendations, the Committee focused on developing a compensation plan that: Is fair and reasonable and will attract a diverse and representative pool of candidates from residents wishing to seek election to Council but also be seen as fair by taxpayers; Recognizes that the work of the Mayor and Council is demanding and important and as such they should be appropriately compensated; Recognizes the complexity, responsibilities, time commitments and accountabilities associated with the role of Mayor and Council; Is appropriate for the average full-time earnings within the community; Must demonstrate fiscal responsibility. In addition, the Committee agreed that: Members of Council should not be out-of-pocket to perform the duties of their office. The level of compensation must reflect both the public expectations of the jobs of Mayor, Deputy Mayor,and Councillor, as well as the statutory responsibilities and other duties of thepublic office. 105 The amount of compensation for Members of Council, as well as the method to determine the same, can influence the ability to attract good candidates to local government. The Committee met on five occasions. Some meetings focused on comparator municipalities and other meetings focused on the current roles and responsibilities of Members of Council, amount of time spent by incumbent Council Members on Council business, and what would a fair level of compensation for an individual in that role be? The Committee made the followingobservations and conclusions: 1.Council remuneration is difficult to analyze given the vast differences in scope and size of municipalities in Ontario as well as the impacting economic, demographic and financial variables. Work performed by elected officials also varies significantly given jurisdiction (county, single-tier, upper and lower-tier). 2.That each role: Mayor, Deputy Mayor and Councilor had grown in complexity based on the issues brought before them and the committee structures that have been put in place and the required preparation. Hours often extendinto weeknight meetings and weekend consultations. 3.The Council compensation has not been adjusted since 2012. The Committee noted that since that time, the cost of living has increased significantly andthat the buying power ofa dollar would have also diminished over that period of time. 4.The Committee is aware of the legislative revisions regarding the one third tax much guidance on the financial impact of the removal of this provision. The Committee has made recommendations that take this into consideration. 5.The Committee also noted that currently the Mayor is paidmore than twice that of a Council Member (Mayor ($23,647.43) and Councilors($11,520.78).If annual salary increases are applied only as a percentage, that gap will only widen. 6.Remuneration is not the main appeal or enticement in running for Council , remuneration is a factor considered by those putting their names forward for doable only by those with independent financial means to a four-year commitment with a measurable impact on one's life. To appeal to the broadest segment of interested candidates, remuneration must be seen as acceptable by individuals at varied stages of their income earning years. After considering all of the above, the Committee is proposing 6 recommendations based on the following rationale: Increase AnnualSalaries 106 The Review Committee believes that current salaries are somewhat in line with pay rates in other Municipalities. Consideration was given to average wages in Malahide, as well as a percentage of the Good WageOntario https://neuvoo.ca/salary/?job=Good#:~:text=Find%20out%20what%20is% 20the%20average%20Good%20salary&text=The%20average%20Good% 20salary%20in,up%20to%20%24112%2C710%20per%20year However, there is recognition that annual salaries were not increased from 2012to 2019, and therefore should not be maintained as is considering the increased complexity and demands of the Mayor, Deputy Mayor and Council member positions. The Committee determined that annual inflationary increaseswould continue to widen the gap between Mayor and Council member salaries. While there is recognition that these positions should require different pay levels, we also wanted to avoid a situation that would require further compensation adjustments in the future. The adjustments to base salaries are modest, and will not create a financial burden for the Municipality, or subsequently, the taxpayers of Malahide. AnnualInflationary Increase (%) In order to keepsalaries current with other comparable Municipalitiesand with inflationary increases, the Review Committee believes that a flat rate increase alone does not adequately sustain a reasonable wage;therefore, we are recommending the inclusion ofan annual inflationary increase comparable to that of Malahide Municipal staff. NoMeeting Pay With additional increases to base salaries, and ongoing inflationary increasessalaries will be adequate to compensate forCouncil meetings, as well as other meetings. This requires no change. Increase Per DiemRate An increase to the per diem rate putsthe Malahide Mayor, Deputy Mayor and Councillors in a comparable position to other Municipalities, and current rates being offered. NoAdditional Benefits The Review Committee considered various options for benefits to be included. After discussion and costing analysis, it was determined that these options would be too expensive for the Municipality to consider at this time. Increase MileageStipend and Mileage Rate Annual Mileage Stipend: consideration was given to how many kmsper year would have been covered forMayor, Deputy Mayor and Council positions, based on the amount paid in 2000. Then amounts were adjusted, according to more current mileage rates. 107 Mileage reimbursement per kilometre: increase to $0.52 per km, which brings it closer to the CRA rate of $0.58 per km. The Committee felt that increased repair and maintenance costs,and increased cost of purchasing vehicles should be considered, and that the rate should be updated. Being mindful of monetary considerations for the Municipalityresulted in the rate recommended. IncreaseAnnual Salaries for Next Council (flat rate) The Review Committee believes that it is important to keep salaries current, and that a reasonable salary may stimulate interest in running for office. We recognize that it is difficult for Council to recommend increases for themselves, but in stipulating that the annual increase come into effect for the next Council, we hope that this pro-active measure will result in continuing interest in the work of Malahide Council, thus encouraging ratepayers to participate. Financial Implications to Budget: Increase to:2020202120222023 Base Pay*$6,400$6,496$6,593$6,692 Increase for next Council term$3,500 Benefits$960$974$989$1,529 Mileage Allowance$250$250$250$250 Per Diem$105$105$105$105 Mileage Per km$100$100$100$100 Total$7,815$7,925$8,037$12,176 (*Note: Base Pay includes 1.5% Inflationary increase for future years) During 2020 budget deliberations, the Council had approved $12,000 as a placeholder in the multi-year budget to absorb potential increases that may be recommended by the Remuneration Review Committee.As a result, theabove increases willnot impact the approved multi-year budget2020-2022. The 2023 Budget has not been developed yet. The Municipal Staff will ensure that the additional increaseof $3,500 for the next Council is brought forward in May 2022 for Council approval and that all increases are included in the draft budget presentedto the Budget Committee and Council. Conclusion: The Committee has reviewed a variety of aspects of Council compensation, keeping in mind the work profiles and peer comparisons. It has recommended increases to match current times and responsibilities. Submitted by: Chair Susan Morrell, on behalf of the Council Remuneration Review Committee 108 CƩƚƒʹ Bill Macintyre {ĻƓƷʹ October 30, 2020 10:06 AM ƚʹ Michelle Casavecchia-Somers <MCasavecchia@malahide.ca> {ǒĬƆĻĭƷʹ Fwd: Letter 109 110 Report toCouncil REPORT NO.:F20-11 DATE: October 21, 2020 ATTACHMENT:None SUBJECT:Emergency Services Activity Report -September Recommendation: THAT Report No. F20-11 be received. Background: Department Incidents In September2020, Malahide Fire Services responded to twenty-four (24) incidents as compared to thirty-seven (37)incidents in 2019, nineteen (19) incidentsin 2018,twenty- seven (27)incidents in 2017, twenty-nine (29)incidents in 2016,and thirty (30) incidents in 2015. Medical incidents accounted for approximately sixty-five (65%) of all September incidents in 2020. The average age of persons requiring medicalresponse in August2020 was 57with a 50/50female/male ratio. Of the twenty-four (24) incidents inSeptember2020, South Stationresponded to eighteen (18)incidents, Station #3 to three (3) incidents, and Station #4 to 3 (3) incidents. September Incidents by Type September Incidents by Њ Station Ѝ Ѝ Љ Ќ Ќ ЊЎЊБ CźƩĻa/ĻĭŷƓźĭğƌ wĻƭĭǒĻaĻķźĭğƌhƷŷĻƩ{ƚǒƷŷ {ƷğƷźƚƓ{ƷğƷźƚƓ ϔЌ{ƷğƷźƚƓ ϔЍ 111 September Yearly Incident Comparison ЌА ЍЉ ЌЉ ЋВ ЋА ЌЉ ЋЍ ЊВ ЋЉ ЊЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Department Responses Department protocols provide for response by additional Stations depending on the type of incident reported (e.g. MVC, structure fire, water rescue). Individual Station responses resulted in South Stationresponding to eighteen(18) incidents, Station #3 to eight(8)incidents, and Station #4 responding to five(5) incidents. SeptemberResponses by SeptemberResponses by TypeStation Ћ Ѝ Ў Б Б ЊБ Љ ЊЏ {ƚǒƷŷ {ƷğƷźƚƓ{ƷğƷźƚƓ ϔЌ{ƷğƷźƚƓ ϔЍ CźƩĻa/ĻĭŷƓźĭğƌ wĻƭĭǒĻaĻķźĭğƌhƷŷĻƩ Responses Month to Month Comparison ЎЉ ЍЌ ЍЊ ЌВ ЍЉ ЌЋ ЌЊ ЌЉ ЋЊ ЋЉ ЊЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Fire Events Loss/Save There was onestructure fireinSeptemberresulting in fire loss of $400,000.00. 112 Fire Prevention The Septemberfire safety message of the month was clothes catch fire. During this time of physical distances and the inability to congregate, the Fire Prevention Committee has been preparing and posting videos to their Association Facebook page and the Township website. Fire Safety Inspections In September2020,the Staff conducted no inspectionsand no orders for non- compliance wereissued. Station and Technical Training Station and monthly Technical Training has been reinstated. Topics for Septemberare Fire Control and Tanker Shuttle practice. Training Revenue No external DZ training was provided in September2020. Ontario Police College To date in 2020,the Staff hastrained489Police Cadets. The current agreement with the Ontario Police College is that they will reimburse MalahideFire Service $2,000.00 per session as well as cover the cost of any equipment that is damaged during any presentation. OPC has been billed $2,000.00 for 1 sessions so far in 2020.Fire training at OPC is currently suspended due to COVID-19. The training sessionsat OPCscheduled to be held inMayand September2020were cancelled and will notbe rescheduledthis year. To date in 2020, theStaff have not filled anybottles for the OPC. OPC Cadet Training -Year to OPC SCBA Cylinder Filling -Year Date Comparisonto Date БЉЉЉЌЉЉЉ υЏͲЉЉЉ͵ЉЉ υЏͲЉЉЉ͵ЉЉ υЋͲЉВВ͵ЉЉ ЏЉЉЉ ЋЉЉЉυЊͲЎЎЍ͵ЉЉ υЊͲЍЉА͵ЉЉ υЌͲЉБЏ͵ЉЉ ЍЉЉЉ υЋͲЉВЏ͵ЉЉ υЋͲЉЉЉ͵ЉЉ ЏЍА͵ЍВ ЊЉЉЉ ЊЍЊЉ υЌБЎ͵ЉЉ ЊЉЉЉ ЋЉЉЉ БЌЉ АЋЏ ЋЌЊ ЋЋЋ ЋЉЊ ЍБВ ЍАЎ АЊ ЎЎ ЉЉ υΏ Љ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Motor Vehicle Collision Revenues Malahide Fire Services responded to four (4)motor vehicle collisions(MVC) in September.To date in 2020,we have invoiced$23,084.67for services provided to the MTO andto non-residents of Malahide Township(August2020incidents). 113 Accident Invoices -Year υЏЉͲЉЉЉ͵ЉЉ υЎЌͲЎЋЍ͵ЍЏ υЎЉͲЉЉЉ͵ЉЉ υЌБͲЌЌБ͵ЉЉ υЌЋͲЏЋЊ͵ЉЉ υЍЉͲЉЉЉ͵ЉЉ υЌЉͲВЍЉ͵ЉЉ υЋЏͲАЋВ͵ЉЉ υЌЉͲЉЉЉ͵ЉЉ υЋЌͲЉБЍ͵ЏА υЋЉͲЉЉЉ͵ЉЉ υЊЉͲЉЉЉ͵ЉЉ υΏ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ Burn Permits To date in2020,the Staff have issued fourhundred and ten(410) burn permits. Burn Permits Issued -Year ЎЉЉЍЍВ ЍЍЏ ЍЊА ЍЊЋ ЍЊЉ ЍЉЉ ЌЍБ ЌЉЉ ЋЉЉ ЊЉЉ Љ ЋЉЋЉЋЉЊВЋЉЊБЋЉЊАЋЉЊЏЋЉЊЎ General The Automatic Aid Agreement with Central Elgin was not activated inSeptember2020. Malahide Fire Services did request Mutual Aid,nor was Mutual Aid provided in September. Emergency Management Program Emergency Response The outbreak of the COVID-19 pandemic has resultedinthe Municipality making a Declaration of Emergency on March 21, 2020.While the Province of Ontario declared that some non-essential businesses wereto close, municipal operations, with the exception of parks and recreation, are considered essential services and thus, were continued throughout the pandemic. Administrative staff are working from home on a revolving basis to ensure that there is minimal interaction in the municipal office. Road staff have adjusted their schedule and have been split between the north and south shop to reduce interaction. In addition, 114 they have beeninstructed to limit the number of persons in a vehicle and to wear a face covering when there is more than only have one person in a vehicle. Vehicles are being cleanedand disinfectedbefore and after each use. Staff are attending regular conference call updates from Southwest Public Health to receive updates on the status of the pandemic and to receive advice on municipal operations under the current health emergency. We continue to monitor the situation and make necessary adjustments as warranted. Wecontinue to answer all inquiries from the public as well as communicating regularly with our Amish and Mennonite communities. Regular meetings of the MECG(Municipal Emergency Control Group) have taken place as required. Public Education/Awareness Public Educators have continued to deliver fire prevention messaging through social media and our various web sites. Videos with key messaging have been created and posted as well as print messages. Training Recruit training has continued with our cooperativegroup fire departments with modifications being made to class sizes, increased cleaning, social distancing and masking. All other specialized training typically conducted on weekends has been cancelled for the remainder of 2020. Emergency ManagementProgram Committee Next meeting TBDin 2020. 2020Program Compliance Activities EMPC Meeting Not required in 2020 ERP Review Not required in 2020 Annual Exercise Not required in 2020 Malahide Flood Plan Review Not required in 2020 Annual CCG Training Not required in 2020 All Emergency Management training, exercises,and meetings have beencancelled for 2020 due to the ongoing declared emergency throughout the province. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. Community . By undertaking a long-range strategy, in consultation with the 115 appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by:Approved by: 116 Report toCouncil REPORT NO.:PS-20-49 DATE: October 19, 2020 ATTACHMENT:Petition and Sketch SUBJECT:Petition for Drainage DyckPetition Recommendation: THAT Report No.PS-20-49entitledPetition for Drainage Dyck Petition bereceived; AND THAT John M. Spriet, P. Eng., of Spriet Associates Ltd.,be appointed to the Dyckpetition;it being noted that the Petitioner is requestingthatthis petition be incorporated into the Engineers Report that is currently being prepared for the construction of a new branch of the Heipleh-Dance Drain. Comments/Analysis: The Township of Malahide has received a petition for drainage (petition and sketch attached) from the landownersof the property locatedat 47957Ron McNeil Line. As Council will recall, theTownship of Malahidehas petitioned to have a new branch of the Heipleh-Dance Drain constructed to provide an outlet for an old clay tile discovered in the ditch on the northwest corner of Springwater Road and Ron McNeil Line. Accordingly, Spriet Associates Ltd. was appointed to prepa construction of a new branch of the Heipleh-Dance Drain. Dillon & Kait Dyckhavenow petitioned to have a branchof the Heipleh-Dance Drain extended under Ron McNeil Line and along the south side of Ron McNeil Line to provide a legal outletfortheirproperty at 47957. Financial Implications to Budget: N/A. 117 Summary: The Staff are recommending that John M. Spriet, P. Eng., of Spriet Associates Ltd., be appointed by the Council to prepare a report to address the Dyckpetition;it being noted that Mr. & Mrs. Dyck arelooking to have a new extension/connection on the municipal drain that is currently beingconsidered. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ACSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. of maintaining municipal infrastructure is equitably borne by current and future ks to achieve this goal. Submitted by:Approved by:Approved for Council: Bob Lopez,Matt Sweetland, P.Eng. Engineering Technologist/Director of Physical Drainage SuperintendentServices 118 119 120 121 Report to Council REPORT NO.:PS-20-53 th DATE: October 29, 2020 ATTACHMENT:OCWA First and Second Quarter 2020Operations Reports SUBJECT:Malahide Water Distribution System-2020Firstand Second QuarterOperations Report Recommendation: THAT Report No.PS-20-53entitledMalahide Water Distribution System-2020 First andSecond QuarterOperations Report Background: The Ontario Clean Water Agency (OCWA) and Township Staffformally meet on a quarterly basis to review the operations and maintenance of the Malahide Water Distribution System. OCWAand Township Staff discuss recommended lifecycle/capital work, bacteriological/chemical sample results, regulatory compliance, and possible emerging issues. OCWAprovides detailed operations reports and performance assessment reports at these meetings. Comments/Analysis: This report is a summary of the operations and maintenance for the first and second quarters of 2020. This report is submitted to Council to satisfy specific requirements of theQEMS Operational Plan for the Malahide Water Distribution System. Additionally, this approach ensures that the Owners arekept informed on the operational performance of the water system on a continual basis by Township Staff. The Township Staff met virtually withOCWAStaff onSeptember 18,2020to review system operations for the first and second quarter. Some of the specific itemsthat were discussed are outlined below. Compliance Summary: There were no compliance or exceedance issues during the firstand secondquarters of 2020. Inspections: The MECP inspection was conducted on July 28, 2020 and is not noted in the attached report because the inspection occurred in the third quarter. The Final MECP inspection 122 report hassince been received and the Malahide Water Distribution System received a mark of 100%on this years report. QEMS Update: TheManagement Review was conducted onFebruary 6, 2020. Anexternal surveillance audit was conducted on March 2, 2020 by Sandra Tavares from SAI Global. There were no non-conformances and 2identified in the report that are being addressed by the Operating Authority. Performance Assessment: 3 The average daily flowat the Copenhagen Booster Station in 2020 is58.3m/d. This has increased by 5.4% when compared to 2019. OCWAtested for chlorine residuals throughout the distribution system two times per week.OCWAcontinues to meet or exceed the Provincial Regulations pertaining to microbiological sampling requirements. Microbiologicalsamples were taken by OCWAvia sampling stations once per week at three locationsin the distribution system. Samples are tested for E.coli, Total coliforms and HPC. There were no adverse sample results during the firstand secondquartersof 2020. Trihalomethane samples are collectedquarterly. The maximum allowable concentration is 100 parts per billion (ppb). The current running average for 2020is38.3 ppb. This represents a 7.7%decrease when compared to the 2019 average. HaloaceticAcids (HAAs) are now required to be sampled on a quarterly basis. The maximum allowable concentration is 80 parts per billion. The currentrunning average for 2020 is 18.4ppb. This a 25%increase when compared to the 2019 average. Occupational Health & Safety: In response to the COVID-19 pandemic, precautionary protectivemeasures were implemented by OCWA. Additional PPE and supplies were sourced as applicable. Staff were re-organized to implement social distancing requirements and the frequency of facility and vehicle cleaning and surface disinfection was increased. Access to essential contractors and delivery personnel is also being closely monitored. General Maintenance: OCWA conducted various maintenance activities during the firstand secondquarters of 2020.Activities include,but not limited to, regular readings and checks, alarm testing, andhydrant and dead end flushing. Further information regarding maintenance completed in2020can be found in the attached report. Alarms: 123 All alarms which occurred received a response from OCWA and are outlined in the attached report. No major alarms in the first and second quarter. Complaints & Concerns: There were no complaints from the general public that required a response from OCWA in the first quarter of 2019. Two separate complaints were received from the public in the second quarter. Details of which are outlined in the attached report. In both cases, the Municipal Staff dealt with the complaints and were ableto resolve customer issues. Each complaint was documented by Staff and investigation details were recorded on controlled documents for water quality complaintsas required by the Drinking Water Quality Management Standard. Summary: Quarterly meetings with OCWAare an effective tool used to keep the Township Staffwell informed as to the operations and maintenance of the drinking water system. The information provided to the Council by OCWA is used to help the Council make well thought out decisions inan effort to provide a continual safe supply of potable water. Submitted by:Approved by:Approvalfor Board: Sam GustavsonMatt Sweetland, P.Eng., Water/Wastewater Director of Public Works Operations Manager 124 Malahide Distribution System Operations Report Second Quarter 2020 Submitted by: Ontario Clean Water Agency Date: August 24, 2020 Malahide Distribution System, Operations Report Page 1 125 Facility Description Facility Name: Malahide Distribution System Regional Manager:Dale LeBritton (519) 476-5898 Sr. Operations Manager: Mike Taylor (226) 545-0414 Business Development Manager:Jackie Muller (519) 643-8660 Facility Type:Municipal Classification:Class 1 Water Distribution Drinking Water System Category: Large Municipal Residential Title Holder:Municipality Operation Status: OCWA Service Information Area(s) Serviced:Customers adjacent to Hwy 3, customers adjacent to Dexter Line in Elgin County Population Serviced:1349 Connections:519 Operational Description Malahide Distribution System receives water from the following Water Systems: -The Aylmer Area Secondary Water Supply System -The Port Burwell Area Secondary Water Supply System -The Aylmer Distribution System The Malahide Distribution System consists of watermains in the following areas: -Waneeta Beach -Rush Creek Line -Port Bruce -Imperial Road -Jamestown Line -Dixie Estates -Nova Scotia Line West -Rogers Road -Norton Street -Church Street -Hacienda Road -Dingle Street -Talbot Street East Malahide Distribution System, Operations Report Page 2 126 FacilityName:MalahideDistribution ORG#:5807 SECTION1:COMPLIANCESUMMARY FIRSTQUARTER: Therewerenocomplianceissuestoreportduringthefirstquarter. SECONDQUARTER: MECProutineannualinspection,adatefortheonsitetobescheduled. SECTION2:INSPECTIONS FIRSTQUARTER: TherewerenoMinistryofEnvironment,ConservationandParks(MECP)orMOLinspectionsconductedthis quarter. SECONDQUARTER: TherewerenoMinistryofEnvironment,ConservationandParks(MECP)orMOLinspectionsconductedthis quarter. SECTION3:QEMSUPDATE FIRSTQUARTER: TheManagementReviewwascompletedonFebruary6th,2020. nd AnexternalauditwasconductedonMarch2,2020bySandraTavaresfromSAIGlobal.Therewerenonon conformancesidentifiedand2opportunitiesforimprovementthatarebeingaddressed. SECONDQUARTER: TherewerenoQEMSupdatesthisquarter. Malahide Distribution System, Operations Report Page 3 127 SECTION4:PERFORMANCEASSESSMENTREPORT TheflowattheCopenhagenBoosterStationismonitoredbySCADA.Theaveragedailyflowsofarin2020is 33 58.3m/d.Theaveragedailyflowin2019was55.3m/d,therefore,theflowfor2020hasincreaseby5.4%. Thechartbelowshowstheminimum,maximumandaveragedailyflowforeachmonthin2020. 120 100 80 60 (m3/d) Mean Flow 40 20 0 JanFebMarAprMayJunJulAugSepOctNovDec Month Chlorineresidualsareobtainedthroughoutthedistributionsystemtwotimesperweek,with4residualstaken onsampledays(usuallyMondays)andthreeresidualstakenatleast48hoursafterthefirstset(usuallyon Fridays)tomeettheregulatoryrequirements.Thechartbelowdepictstheminimum,maximumandaverage chlorineresidualstakeninthedistributionin2020.Theconcentrationoffreechlorinevariesdependingonthe locationofsampletaken. 1.4 1.2 (mg/L) 1 0.8 Residual 0.6 MeanIH 0.4 Chlorine 0.2 Free 0 JanFebMarAprMayJunJulAugSepOctNovDec Month Samplesareobtainedonceperweekatthreelocationsinthedistributionsystem.Thefollowingtable summarizestheresultsofthemicrobiologicalsampling.OnMay7th,2020,resamplingwasrequireddueto serviceinterruptionsandshippingdelaysasaresultofCOVID19.Sampleshavesincebeendrivendirectlyto thelaboratorytoresolveissue. Malahide Distribution System, Operations Report Page 4 128 Heterotrophic TotalColiform E.coliRangePlateCount Month#SamplesRange#Samples (cfu/100mL)Range (cfu/100mL) (cfu/mL) January 1200008<1020 February 1200008<10<10 March 15000010<10<10 April 12000080<10 May 13*00008<10<60 June 1500008<10<10 *resamplingrequiredduetoshippingissues Trihalomethanes(THMs)aresampledonaquarterlybasis.Thecurrentrunningaverageis38.3g/L.Thisisa 7.7%increasefromthe2019average(35.5g/L).Theresultsarewellbelowthelimitof100g/L. LimitTHMResult (g/L)(g/L) July2019 21 October2019 58 January2020 53 April2020 21 RunningAverage 100 38.3 HaloaceticAcids(HAAs)arerequiredtobesampledonaquarterlybasis.Thecurrentrunningaverageis 18.4g/L.Thisisa25%increasefromthe2019average(14.7g/L).Theresultsarewellbelowthelimitof 80g/L. LimitHAAResult (g/L)(g/L) July2019 7.6 October2019 26.1 January2020 25.1 April2020 14.7 RunningAverage 80 18.4 Schedule15.1inO.Reg.170/03requiressamplingforlead,alkalinityandpH.Thisisrequiredtwiceperyear, OCWAsamplesinFebruaryandJuly.TheMalahideDistributionSystemiscurrentlyinreducedsamplingwhich requiresdistributionsamplingonlyandleadsamplingonlyineverythirdyear.Thefollowingtableshowsthe th resultsfor2020.OnApril20,2020,anextraLeadsamplewascollectedduetoacustomercomplaint.Results indicatedthatlevelswerewellbelowtheMaximumAllowableConcentration(MAC)of10ug/l. #SamplesFebruaryResults pH 27.237.26 Alkalinity(mg/L)298.5 Lead(mg/L)20.18 Malahide Distribution System, Operations Report Page 5 129 SECTION5:OCCUPATIONALHEALTH&SAFETY FIRSTQUARTER: DuetotheCOVID19pandemic,whichhasbeenbroughttotheattentionofallOCWAstaff;precautionary protectionmeasureshavebeenimplementedatallfacilities.InadditiontothemandatoryPPEwornbyall operationalstaff,thefollowingadditionalstepsweretakentoassuresafety: AdditionalPPEandsuppliesweresourcedasapplicable. Thefrequencyoffacilityandvehiclecleaningandsurfacedisinfectionwasincreasedand documented Staffreorganizationwasimplementedtomeetsocialdistancingrequirementswhereapplicable. Facilityaccesstoessentialcontractorsand/ordeliverypersonaliscloselymonitored. TherewerenoadditionalHealth&Safetyissuesidentifiedduringthefirstquarter. SECONDQUARTER: TherewerenoadditionalHealth&Safetyissuesidentifiedduringthesecondquarter. SECTION6:GENERALMAINTENANCE FIRSTQUARTER: JANUARY: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. 08:CompletedmeterreadsandswitchedPortBrucevalvesPB02open. FEBRUARY: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. 05:CompletedmeterreadsandswitchedPortBrucevalves. MARCH: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. 04:Operatoronsitetotestchamberhighlevelfloat. 16:Completedmeterreads. 18:SwitchedPortBruceValvesPB02open. 20:Flowmetrixintoverifyandcalibrateflowmeter. SECONDQUARTER: APRIL: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. 11:Emergencylocatecompleted,ticketnumber21101513630onRushCreekLineforHydroOne. 15:12deadendhydrantsflushed. 24:Samplestation74rebuiltbyMalahidetownship. 24:ValvesswitchedinPortBruce. MAY: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. 27:Springhydrantflushingbegan. JUNE: Completedallscheduledreadings,checks,maintenancerequirements,andworkorders. Malahide Distribution System, Operations Report Page 6 130 05:Allspringhydrantflushingcompleted. 09:Locatingandexercisingofsomehydrantsecondaryvalvesthatwerenotfoundduringflushing. 09:Whippersnippingaroundsomehydrantsinmoreruralareas. 16:Allhydrantsecondaryvalvesarenowlocatedandexercised.Listofvalveswithissuescreated. 12:BoosterstationPRVreplaced. 15:BoosterStationPRVreplaced. SECTION7:ALARMS FIRSTQUARTER: JANUARY: Noalarmsthismonth. FEBRUARY: Noalarmsthismonth. MARCH: Noalarmsthismonth. SECONDQUARTER: APRIL: 11:EmergencylocateforHydroOneat48430RushCreekLine. MAY: Noalarmsthismonth. JUNE: 24:NocommunicationwithCopenhagenchamber.LoggedintoSCADAandresetalarm.Communicationwas restoredandalloperationsnormal. SECTION8:COMPLAINTS&CONCERNS FIRSTQUARTER: Therewerenocomplaintsorconcernsthisquarter. SECONDQUARTER: APRIL: 20:AnextraLeadsamplewascollectedduetoacustomercomplaintofhighLead&Mercurylevels.Samples werecollectedfromanearbysamplestation.ResultsindicatedthatLeadlevelswere0.31ug/l,whichiswell belowtheMaximumAllowableConcentration(MAC)of10ug/l.Mercurysamplesarenotrequiredtobe theyaresampleddirectlyatthesourcefromtheElginWater collectedwithinthedistributionsystemas TreatmentPlant.Thereisnosourceofmercuryinthedistributionsystemandthereforesamplingisnot required. MAY: 20:Acomplaintwasreceivedbyaresidentwithconcernofhighpressurewithintheirinternalplumbing. Systempressurewasconfirmedtobe36psifromanearbyhydrant.Issuehadbeencausebyhomeownersnew waterheaterthatdidnothaveanexpansiontanktoabsorborreliefexcesspressure. Malahide Distribution System, Operations Report Page 7 131 JUNE: 12:Acomplaintwasreceivedduetolowwaterpressure.Staffhadindicateditwasduetoablownfuseatthe Copenhagenboosterstation.OCWAandKoolenElectricwerealreadyonsiteresolvingelectricalissue.Pumps wererestored. Malahide Distribution System, Operations Report Page 8 132 Report toCouncil REPORT NO.:DS-20-30 DATE: November 5, 2020 ATTACHMENT:Severance Applications SUBJECT:Severance ApplicationsE42/20 ______________________________________________________________________ Recommendation: THAT Report No. DS-20-30entitled SeveranceApplicationsE42/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE42/20.Should the Council support theapplication, this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicant,Gregory Max Underhill,isproposing to create through consent one (1) new farm surplus residence of2998.4square metres(0.74 acres). The applicant will retain a39.79hectare (98.34acre)agricultural parcel.This consent is proposed atCON 2 E PT LOT 25,geographic Township of Malahide; and is known municipally as 5031 Sawmill Road. The Official Plan designation of the proposed parcel is Agricultural and the Zoning is Small Lot Agricultural (A4)for the severed parcel andSpecial Agricultural(A2)for the retained parcel. This propertywill conform to the size requirements of the Zoning By- law.This area of the Township is serviced by municipalwater and private wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. The Municipal Staff have reviewed the application and find that they will conform to the -law. The Staff recommends that 133 the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to : The Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a responsinew developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved For Council: Allison Adams, Development Services Coordinator 134 135 136 137 138 139 140 141 142 143 144 145 Report toCouncil REPORT NO.:DS-20-31 DATE: November 5, 2020 ATTACHMENT:Severance Applications SUBJECT:Severance ApplicationsE44/20 ______________________________________________________________________ Recommendation: THAT Report No. DS-20-31entitled SeveranceApplicationsE44/20 AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Background: The purpose of this Report is to provide background information to the Council regarding Severance ApplicationE44/20.This application was previously applied for as Application E51/18 and presented to the Council in August,2018. The time frame to complete the severance lapsed and the applicant has reapplied.Should the Council support theapplication,this Report will be forwarded to the Land Division Committee together with the imposed conditions and Municipal Appraisal Sheet for their review and consideration. Comments/Analysis: The Applicant, Dolores Slansky Von Groh, is proposing to create through consent one (1) Residential lot of a total area of 3,665square metres. The applicant will retain 6.60 hectares for future development of a residential lot. This consent is proposed at South Dorchester CON 7 PT LOT 7 RP 11R9338 PT PART 1, Geographic Township of South Dorchester, Township of Malahide; and is known municipallyas 15165Whittaker Road. The Official Plan designation of the proposed parcels is Specific Policy Area No. 2 and Hazard Lands and the proposed Zoning will remain Small Lot Agricultural (A4) for the severed and the retained parcel. This property will conform to the size requirements of the Zoning By-law.This area of the Township is serviced by privatewater and wastewater systems. A number of conditions will be placed on this consent as set out in a proposed resolution. 146 The Municipal Staff have reviewed the application and find that they will conform to the -law. The Staff recommends that the Council supportsthisapplication. Financial Implications to Budget: The full costof the consentprocess is at the expense of the Applicant and has no impliOperating Budget. Relationship to : The Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that supportgrowth in a responsinew developmentand directing growth to appropriate areas withinthe Townshipthrough its supportof this proposal,the Council is achieving this goal. Submitted by:Approved For Council: Allison Adams, Development Services Coordinator 147 148 149 150 151 152 153 154 155 156 Report to Council REPORT NO.:CAO-20-17 DATE: October 27, 2020 ATTACHMENT:Summary of Recommendations SUBJECT: SERVICE DELIVERY REVIEW IMPLEMENTATION STRATEGY Recommendation: THAT Report No.CAO-20-17entitledService Delivery Review Implementation Strategy AND THATthe Municipal Staff be directed to proceed with the proposed implementation strategy for the Malahide Service Delivery and Organizational Review as presented;it being noted that the implementation strategy for some projects are subject to the approval of the 2021 Budget. Background: As the Council is aware, the Township of Malahide Service Delivery & Organizational Review Final Report 2020, as prepared by Performance Concepts Consulting, was received by the Council on October 8, 2020. At that time, the Council requested the Municipal Staff to review and report back to the Municipal Council with respect to proposed implementation of the recommendations contained in the Final Report. Comments/Analysis: al design, and recommendations.Some of the performance improvement recommendations are within theexclusive purview of the Malahide Council and Staff to implement. Other recommendations willrequire shared service coordination with East Elgin local municipal partners and the CountyofElgin. 157 The Consultants have indicated that Malahide has benefited from competent municipal administration and a well-crafted service deliverymodel. However,the Consultants have further indicated that the post-COVID future calls for transformational change. Business as usual will notsuffice given the daunting fiscal challenges now facing Ontario municipalitiesneeding to secure future income streamsin a drying future funding model from higher levels of government. The Performance Concepts Consulting recommendations as well as incremental operational improvements. Specifically, therecommendations will deliver measurable benefits from a variety of efficiency perspectives/lenses: -Operatingcost reduction -Capital Cost avoidance -Taxable assessment/revenue generation -Service level value-for-money improvements. The recommendations have beenorganized into aphased Implementation RoadMap. Service Delivery Review Implementation Road Map The Consultants,in the Service Delivery Review Final Report,acknowledge that initiating significant change to achieve improved organizational performance is always hard. They have indicated that it requiresa relentless focus and perseverance on the execution of a well-designed Implementation RoadMap. The Consultantshavecreated a carefully phased RoadMap; balancing a brisk/timely pace acknowledged/respected. MalaRoadMap for change is phased across three distinct time periods: (2020-2021), (2022),and (2023 & Beyond). The Consultants have built flexibility into the timing of getting tion capitalprojects to take advantage of an expected Post- COVID Federal/Provincial/Municipal infrastructurefunding program. Some of the recommendations in the Final Report are proposed to be implemented across more than one time period. The recommendations require action over the next year to: i)secure important funding and operational efficiencies;and ii)build change management momentum towards the phase. According to the RoadMap, by the end of 2022,Malahide will have achieved significant efficiencies andwill be well- recommendation around development in the Village of Springfield. 158 Organizational ReviewImplementation Road Map The Consultants haveprovided the Council with advice and options regardingan .TheImplementation Road Map will redesign the alstructure to secureimproved performance/alignment by . Municipal Staff Implementation Strategy proposed Implementation RoadMap. While generally, the Municipal Staff are supportive of that Implementation Road Map, the Staff would recommend a few adjustments in order to better allocate and utilize in-house staff resources as well as enable some projects to be phasedon a more gradual basis in order to not significantly impact the tax levy in any given year. identifies the various Consultant recommendations and proposed timeline for implementation, any adjustments suggested by the Municipal Staff, as well as anticipated budget implications for 2021, 2022, and 2023 & beyond. 2021 Priority Projects Upon review by the Municipal Staff, several projects have been identified as a priority and Staff are recommending moving forward with those in 2021. The following comments provide some additional background related to such priority projects that have associated budget implications for 2021: i)Serviced Growth in Springfield to Secure Financial Sustainability Malahide is currently a slow growth municipality.The Consultants haveindicated that financial sustainability can be achieved by considering a serviced growth expansion with preparationsstarting now. The 2019 Development ChargesBackground Study assembled the high-level business case for expanded residentialdevelopment in Springfield. The Consultants have reviewed this and concluded that that the key is an estimated$15.4M water servicing capital project that features aTransmission Main, a Water Tower/Booster Pump,and Special Chambers/Connections. It is assumedthat senior levels of government would fund a two-thirds $10.3M share of the projectvia a post-Covid infrastructure program. The remaining$5.1M would be funded by the Township via a low-interest (3%) debenturewith a 25 year term; a large portion of which would be recovered by futuredevelopment charge payments ($1.4M) in the Phase 1 build out (248 units), as well as hook-up charges into the new potable water serviced system from existing well-based householdsin Springfield. 159 The Consultants estimatethe annual debenture repayment amount share of $5.1Mat$290,000 (presuming 2/3 grant fundingof $10.3M for a total estimated project cost of $15.4M).Without the 2/3 grantfunding,the estimated annual payment amount for a $15.4M debentureis $876,000. In both debenture scenarios,the Township will benefit from Development Charges that will be receivedas building permits are issued in Springfieldin a similar manner as other residential growth Municipalities in Ontario. These DevelopmentCharges will pay down the outstanding debenture principal as they are received. build-out occurs and development charge revenues are received, and then those costs can recouped from the development fees. Ultimately, andonly thosebenefitting from the water servicing will pay the cost of such service, similar to the past sanitary sewer servicing within the village.It is not anticipated that the extension of water servicing to Springfield will financially burden those Malahide Taxpayers outside of the growth area. It is the position of the Consultants that whether or not the Township receives the 2/3 debenture, the Springfield project is economically and financially viable. While the Consultants have indicated that the financial modelling scenario should be interpreted with caution (re. the precisecalculations),they have further stated that the overarching conclusion,which is delivered with a high degree of confidence, is that Malahide will enjoy significant net revenue generationthat will be higher than the new servicing costs.At Phase 1 build-out(248 units), an estimated$470,000 to $600,000 in net new tax revenue (2019 dollars) will be generated each-and-every fiscalyear. Recommended Implementation Strategy: In order to enable the Council to consider whether to move forward this water servicing project with a higher degree of confidence, the Municipal Staff are recommending that the Township contract an engineering consultant in early 2021 to undertake a detailed economicfeasibility study including an overall environmental scan and afinancial plan. This feasibility study would provide the Council with the necessary detail to be able to make an informed decision onthe viability of the proposed project and be confident of the net financial benefits ofextending water services to Springfieldprior to taking action. The estimated cost of such feasibility study is $50,000and ithas been included for consideration in the Draft 2021 Budget. This study is proposed to be fully funded from Development Charges, resulting in no impact to the 2021 tax levy. ii)Third Party Compensation Review The Consultants have noted that successful change management/transformation in Malahide will require talent. Talent recruitmentand retention in turn depends on a competitive compensation model in the labour marketplace. A range of technical/ credentialed municipal staff positions are proving difficult to sourceacross the Province. Compensation deficiencies cannot be allowed to stifle performance improvement opportunities and major financial initiatives. 160 Malahide needs to ensure its compensation model is competitive in both the municipal marketplace and the overall knowledge worker market place. The Consultants have recommended a professional third party compensation analysis/ evaluation as a crucial part of the implementation strategy required to make the recommendations in this Report actually happen. An appropriate repositioning of compensation will secureand retainthe talent necessary to ensurethe proportionately larger cost avoidance savings, tax base expansion, and quality improvement opportunities set out in this Final Report. Recommended Implementation Strategy: The Municipal Staff concurs that a third party compensation review is needed. While there has been some rudimentary job evaluation analysis completed in-house in the The estimated cost of such reviewis $25,000-$30,000 and ithas been included for consideration in the Draft 2021 Budget. This study is proposed to befunded through the operating budget ($15,000-$20,000) and reservefunds($10,000). iii)Separate the CAOand CLERK position The Consultants have recommended the role which reflects modern municipal practices. The Consultants have indicated that this will be essential moving forward. The CAO of a modern municipality faces a range of change management challenges, and must be adept atintergovernmental relations and partnerships, strategic priority setting, and organizational leadership. On the other hand, the detailed, rules-based responsibilities of the Clerk require a different skill set that focusses on understanding of council and committee processes. In order to ensure business continuity, the Consultants have recommended that the separation of roles occur prior to the anticipated retirement of the incumbent CAO in 2021. Recommended Implementation Strategy: The Municipal Staff concurs with the recommendation to separatethe CAO role from in the future. The estimated net additional annual is $20,000.This is due to a transitional costin2021 and 2022, while the organizational structure includes both a Clerk and a Deputy Clerk. When the incumbent Deputy Clerk retires, that position will be declared redundant and not replaced. There is currently sufficient funding in the Draft 2021Budget (Administration Salaries & Benefits) to accommodate the transitional cost. No additional budget adjustment is necessary. 161 iv)Install Broadband Towers to provide Hi-SpeedInternetService The Consultants recommend that the Township embrace the opportunity to be a broadband provider to the localmunicipality and its neighbours, for its own cost savings and operational efficiency and to generate alternate streams of revenue. Provincial and Federal governments have made multiple announcements regarding the need for ruralhigh-speed infrastructure. Recent announcements of enhanced SWIFT Program funding are designed tojump start the move to bringing broadband services to rural Ontario. The COVID-19 pandemic has emphasized the need for rural high-speed solutions to address e-learningand work from home scenarios and Malahide is uniquely positioned to take the lead in providing local,high-speed, mesh-based Wi-Fi service across the municipality. The Consultants have suggested that Malahide consider the following options: 1)Create a Municipal Services Corporation (MSC) for the purposes of providing broadband internet service: a. Utilize existing efficiency grant funding to pay for tower infrastructure b. Consider partnering with Bayham, Aylmer, and Central Elgin to increase service area c. Provide hi-speed/Wi-Fi based point-of-presence mesh service using existing or newtower infrastructure (co-locate with fire or police communications towers or the Aylmerwater tower) d. The new entity could also provide IT services to the partner municipalities undercontract to minimize ongoing operating costs OR 2)Create a not-for-profit entity to partner with incumbent service providers under the SWIFT Program The advantage with Option 1 is that the MSC could fund the infrastructure requirements from existinggrants and, with the acquisition of rural broad band customers, create an ongoing income stream forMalahide and its municipal partners. The Council will recall that, in 2019, the Municipal Staff proposed using a portion of the one-time unconditional grant that was received from the Province to install broadband towers to address ongoing communication issues in Port Bruce. Such issueshave caused challenges in emergency situations. While some advances have been made in recent years to address Fire Department communications, there are still significant challenges for other departments and the community as a whole. With the installation of permanent communications/broadbandtowers and associated infrastructure to service Port Bruce, the Township would be able to ensure effective communications for all Township departments and the community in an emergency. In addition, the Staffreported to Council that preliminary conversations have taken place with internet service providers to gauge their interest in partnering on a project such as this. The installation of communications towers allows the Township to partner 162 with an internet service provider to significantly reduceannual operating costs to the Township as well as provide enhanced internet service to the local community.The Council did authorize the Staff tofurther discussionswith prospective internet providers in an effort to develop a suitable business case for future operational savings. Recommended Implementation Strategy: The Municipal Staff concur that there is a need for rural high-speed internet solutions andthat Malahide is uniquely positioned to take the lead in providing local,high-speed, mesh-based Wi-Fi service across the municipality.The Staff have been working on developing a suitable business planand anticipatethe completion of such in the next couple of months.Delivering such high-speed internet service requires the installation of broadband towers. The estimated cost of such broadband towerconstructionis $450,000. This project has been included in the Draft 2021 Capital Budget and is proposed to be fundedthrough theunconditional grantthat was received in 2019 (Service Modernization Funding for Small and Rural Communities) or other grants/reserve funds. Other 2021-2022 Projects In addition tothose identified above, there are other projects identified for the w andphases. As noted on the attached Summaryof Recommendations, some of these projects have been completed or already approved by the Council (i.e. Director of Development Services recruitment), others are currently a work in progress (i.e. waste management RFP),and some others are recommended to be reprioritized (i.e. public works facility). Financial Implications to Budget: The Consultants have reported a range of financial efficiencies that will position Malahide on a sustainable operational and financialtrajectory in a complex and challenging post-COVID environment. Innovative contract design (solidwaste collection), facility consolidation (Public Works), LEAN streamlining (tiered medical response model), andservice level enhancement at no extra cost (Aylmer policing contract proposal) are all featured in the go-forward roadmapand the ledger of achievable efficiencies. The tablebelow sets out those financial efficiencies-cost reduction, cost avoidance and revenuegeneration. RecommendationCost Reduction/Cost AvoidanceRevenue Service Quality SavingsGenerationImprovement Development.25 FTE for Improved Building ApprovalseliminatingServices coverage Servicesprior CBO positionvia Service Sharing (estimated $20k-25kwith Bayham annually) 163 RecommendationCost Reduction/Cost AvoidanceRevenue Service Quality SavingsGenerationImprovement Freed-up Council capacity via shared Committee of Adjustment Fire Services/Reduced TieredImproved public st Medical CallsMedical safety via shared 1 Calls/SpendingLine of Defence with Bayham Estimated $100k savings dividend across next 4-5 budget years County RoadsReducedAVL technology Program$ exposure duringupgrades to Restructuringa severe winterimprove County seasonroad winter effort tracking/costs for Cost avoidancere-imbursement estimate of $30k- $40k for a severe winter due to County winter reserve draw Solid WasteMalahide/ Aylmer Managementshared contract Contract Redesignwill deliver improved pricing ($20k cost avoidance -an estimated 10% of annual pricing without sharing) AylmerEstimated $4MImproved Malahide Policingcost avoidance for improved service level over 10-year contractachieved for approximately $4M less over ten years versus an OPP alternative EconomicMalahide to Growthexperience an (Springfieldestimated net tax Servicing)revenue increase of $470k to $600k annually for first phase of serviced development (10 year estimated timeframe) 164 RecommendationCost Reduction/Cost AvoidanceRevenue Service Quality SavingsGenerationImprovement Public WorksSignificant facility Facilitiesreplacementcost Consolidationavoidance of current 2 yards consolidated ($4.5 million+ in avoided capital costs withfibre/ membranefacility) It Infrastructure Reduced monthly Opportunity to Opportunitiesinternet fees generate significant revenue by offering broadband internet to Malahide residents The Township must in several instances spend money up front in order to realize savings and efficiencies in the longer term. The following items are to be proposed for consideration during the budget discussions for 2021: i)-$50,000 to be fully funded from development charges. ii)-$25,000-$30,000to be funded from operating budget($15,000-$20,000)andreserve funds($10,000). iii)-$20,000 to be funded withinexisting operating budget. iv)-$450,000 to be funded fully from reserves/grants. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. A pragmatic, long-term approach to the operationaland financial sustainability supports this goal. Submitted by:Approved by: Brent Smith, Director of Fire & Emergency Services Arundhati Mohile, Director of Financial Michelle Casavecchia-Somers, Chief Services/Treasurer Administrative Officer/Clerk Matt Sweetland, Directorof Public Works TOWNSHIP OF MALAHIDE 165 Service Delivery & Organizational Review Final Report 2020 Implementation Road Map Consultant Staff Proposed 2023 & Beyond Proposed 2021 Budget 2022 Budget Recommended ActionImplementation Budget Comments Implementation ImplicationsImplications TimelineImplications Timeline Do Now (2020-2021) Savings anticipated through reduced use of external Cost savings Planning Consultants as new Director to provide Retain new Director of Development Services Q4 2020CompletedTBDplanning reports in-house Q1 2021Q1 2021In consultation with new Director Initiate service sharing dialogue with Bayham Prepare detailed shared services business plan in partnership 2021Q3 2021In consultation with new Director with Bayham Do Soon (2022) Initiate shared services business plan (Phase 1) with Cost savings application intake at each municipality by common staff team 20222022TBD 20222022 Commence with shared Committee of Adjustment Do Later (2023 & Beyond) Initiate finalized business plan with online application model & business processes (scaled to deal with Springfield development application volumes)2023 & Beyond 2023 & Beyond Do Now (2020-2021) Defer to Q3 after results of current adjusted response Immediately execute recommended Tiered Medical Calls Cost savings restructuring (including paging tool) Q3 2021TBDpaging tool Q4 2020 Initiate 1st Line of Defence planning/budget with Bayham Q1 2021Fire Chief to consult/evaluate with new Bayham Chief 2021 Do Soon (2022) Cost savings Execute initial 1st Line of Defence work plan TBD Q1 2021Q1 2021 Q4 2022Q4 2022 Deliver 1st Line of Defence KPI reporting at year-end Do Later (2023 & Beyond) Consider sharing expansion beyond 1st Line of Defence to Cost savings include options such as shared Fire Chief/Training/ 2023 & Beyond 2023 & Beyond TBD Apparatus/other operations as deemed appropriate Do Now (2020-2021) Develop formal Council position on County funding model shortcomings in coordination with other Elgin local Work with County and other municipalities to obtain municipalities. Base Council position on Q2 2021baseline data for discussion and analysis Q4 2020 Findings/Recommendations in this report. Defer to 2022 Budget process once more Initiate dialogue/discussion with County on funding model Q2 2021information/data is available reform as part of 2021budget processQ4 2020 Do Soon (2022) Evaluate continued delivery of County Road services based Continue to work with County and other municipalities including 2 distinct transfers and a winter reserve funding tool 2022to obtain data for discussion and analysis 2022 Execute detailed analysis of County roads winter control workload and costs from 2021. Utilize improved AVL data to 2022 Q1 2022 conduct analysis. Do Later (2023 & Beyond) Continue County service delivery under new contracted service delivery/funding model or downsize winter control Cost savings 2023 & Beyond TBD Q1 2023 model tğŭĻ Њ ƚŅ Ѝ TOWNSHIP OF MALAHIDE 166 Service Delivery & Organizational Review Final Report 2020 Implementation Road Map Consultant Staff Proposed 2023 & Beyond Proposed 2021 Budget 2022 Budget Recommended ActionImplementation Budget Comments Implementation ImplicationsImplications TimelineImplications Timeline Do Now (2020-2021) Continue to work with Aylmer concerning common contract with 2 distinct service levels delivered with Completed 2020 shared/overlapping pool of trucks. Cost savings Finalize RFP, select contractor & prepare for operations Q4 2020TBDRFP will be issued in November 2020 Q1 2021 transfer in Q3 2021 Do Soon (2022) Implement ongoing service delivery oversight model; including KPI reporting & target setting in partnership with contractor 2022 2022 Do Now (2020-2021) Public Consultation Completed -- Report from Aylmer Complete public dialogue and commence with detailed Cost savings Police Costing Ad Hoc Working Group to be submitted negotiations to secure the already evidence-tested/3rd party Q4 2020TBDto Council in November 2020 endorsed Aylmer policing model Q4 2020 Provide notice to OPP of intent to change to Aylmer Police TBD Q1 2021 Service Initiate detailed operational planning model/collaboration with TBD Q1 2021 Aylmer Police Service Do Soon (2022) Initiate/execute operational transition to new 10-year Aylmer Q1-Q2 2022TBD Policing model Q4 2022TBD Deliver KPI reporting/results evaluation at year-end Do Now (2020-2021) Included in Draft 2021 Budget deliberations: Retain Develop 3-year business plan + detailed cash flow/revenue consultant to conduct detailed Feasibility Study / analysis Business Plan Q1 2021~ $50,000 Q1 2021 Q2 2022 2021 Initiate zoning changes as required ongoing 2021-22 2021 Commence developer(s) dialogue/consultations Do Soon (2022) Execute business plan (e.g. securing necessary staffing/consultant capacity) to initiate servicing for identified 2022 2022 lands Do Later (2023 & Beyond) Continue Springfield business plan execution; completing required servicing and accepting initial draft plan of sub- 2023-2024 2023-2024 division applications/studies Do Now (2020-2021) Subject to the availability of viable property based on Secure appropriate location TBDbusiness plan findings/feasibility study 2021 Prepare detailed Public Works Facilities Q1 2022 2021To be completed in house by Municipal Staff Consolidation/Relocation Business Plan TBD Complete Functional Design2021TBD based on business plan findings TBD 2021TBD based on business plan findings Do Soon (2022) TBD 2022TBD based on business plan findings TBD Prepare and Execute RFP for Yard/Facility design2022TBD based on business plan findings TBD Select vendor & prepare/endorse functional design plan2022TBD based on business plan findings Do Later (2023 & Beyond) 2023 & Beyond 2023 & Beyond Project tğŭĻ Ћ ƚŅ Ѝ TOWNSHIP OF MALAHIDE 167 Service Delivery & Organizational Review Final Report 2020 Implementation Road Map Consultant Staff Proposed 2023 & Beyond Proposed 2021 Budget 2022 Budget Recommended ActionImplementation Budget Comments Implementation ImplicationsImplications TimelineImplications Timeline Do Now (2020-2021) Treasurer to develop KPI implementation work plan To be completed in consultation with other addressing KPI data collection challenges & setting timeline deparments. Specific timing is subject to availability of to develop initial performance targets + results reporting for Q2 2021time and resources in departments Q2 2021 2022. Do Soon (2022) and establish annual target setting/reporting cycle 2022 2022 Integrate KPI targets for forward facing services (linked to the 2022 2022 Year-end results reporting coordinated with new forward 2022 2022 facing service targets for the 2023 budget process Do Now (2020-2021) Third Party Compensation Review to improve ability to attract and retain technically competent staff in a competitive labour improvement and securing transformation objectives. Q1 2021~ $30,000Included in Draft 2021 Budget Q1 2021 CompletedAs approved by Council in Sept/Oct 2020 Q4 2020 Services business unit under CAO/CLERK CompletedAs approved by Council in Sept 2020 Q4 2020 CompletedAs approved by Council in Sept 2020 Q4 2020 As approved by Council in Oct 2020. Included in Draft Separate CAO and CLERK position 2021~ $20,0002021 Budget 2021 Do Now (2020-2021) Included in Draft 2021 Budget: Construction costs to Install Broadband Towers to provide hi-speed/Wi-Fi based municipal towers will result in immediate cost savings point-of-presence mesh service as we will no longer have to purchase service from Q1 2021~ $450,000Eastlink 2021 To be brought forward for 2022 Budget deliberations: Creating a MSC will enable provision of broadband Create a Municipal Services Corporation (MSC) for the Cost savings internet to residents resulting in long-term revenue purposes of providing broadband internet service 2021-2022TBDgeneration 2021 OR Create a not-for-profit entity to partner with incumbent service Cost savings providers under the SWIFT programTBD Do Soon (2022) In-house review will be completed at the end of 2021 Third Party Review on Implementation ProgressTBDand 2022 2022 Do Now (2020-2021) Work with the Town of Aylmer to Develop KPIs for EECC to Refer to EECC Board of Management for justify future partnership and capital investments2021consideration 2021 tğŭĻ Ќ ƚŅ Ѝ TOWNSHIP OF MALAHIDE 168 Service Delivery & Organizational Review Final Report 2020 Implementation Road Map Consultant Staff Proposed 2023 & Beyond Proposed 2021 Budget 2022 Budget Recommended ActionImplementation Budget Comments Implementation ImplicationsImplications TimelineImplications Timeline Do Now (2020-2021) Establish East Elgin Shared Services Working Group (comprised of 4 mayors and 4 CAOs) to pursue additional shared service opportunities2021 2021 tğŭĻ Ѝ ƚŅ Ѝ 169 The Corporation of the Township of Malahide AYLMER POLICE COSTING AD HOC WORKING GROUP October 26, 20209:30a.m. The Aylmer Police Costing Ad Hoc Working Group met via videoconference. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Chair and other members of the Working Group participated remotely. The following members were present: Working GroupMembers via Videoconference: Mayor Mennill, Deputy Mayor Giguère, Councillor Widner,and Councillor R. Cerna(alternate). Municipal Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Fire andEmergency Services B. Smith,and Deputy Clerk D. Wilson. CALL TO ORDER: MayorMennill took the Chair and called the meeting to order at 9:54 a.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: No disclosures of pecuniary interests were declared. MINUTES: Moved by: Dominique Giguère Seconded by:Mark Widner THAT the Minutes of the Regular Meeting of the Aylmer Police Costing Ad Hoc Working Group held on September 14, 2020,be adoptedas printed and circulated. 170 Carried. SUMMARYOF PUBLIC CONSULTATION: -Summary of Public Consultation following September 30,2020 Public Meeting regarding Potential Change in Policing from the Current OPP Model to the Aylmer Police Service. The Chief Administrative Officer/Clerk(CAO)presented the Summaryof Public Consultation following September 30, 2020 Public Meeting regarding Potential Change in Policing from the Current OPP Model to the Aylmer Police Service (APS). The CAOindicated atthepublic meeting that was held on September 30, 2020, Malahide Residentswere asked to provide their suggestions or comments that may be used by the Council when it considers whether or not Malahide should negotiate a formal contract for policing serviceswith the APS. The Ad Hoc Working Group was reminded that residents were asked to respond to the following question The Ad Hoc Working Group was advised that there was a total of 137 responses received with 38 respondents indicating support for moving forward to negotiate a formal contract with the APS, while 92 were not supportive, and 7 were undecided. The CAO noted thatgenerally that their reasoning was that the proposalreceived from the APSwould result in better dedicated service to Malahide, quicker response times, and future cost savings.The CAOfurther noted that generally responsesindicated that their reasoning was that they were not confident that the APShad sufficient resources/capacity to deliver the same level of service that the OPP currently provides.While thoseresponses indicated that their reasoning was that they did not have enough information to make a final decision. 171 Mayor Mennill and Deputy Mayor Giguère noted theirsurprise regarding the comments stating that the APS the same level of serviceasthe OPP.It wasnoted that the APS, the OPP,and the Consultant all indicated that Aylmer would be able to provide those services. The Deputy Mayor also noted that there were several comments that expressed concern that the required expertise was not available with the APS. Councillor Widner questioned whether or not the police service review could be ended as the majority of the publicrespondentsdid not want to see any change to policeservices. He also noted that a recent -in Aylmer generated several negative comments from the public that the APS did not handlethe situationwell. Deputy Mayor Giguère indicated there were a lot of unknowns and risks with changing police services. She noted that the majority of the commentsfrom the public indicated that they did not have the same confidence with the APS and changing services was not a risk worth taking. She noted that the positive benefits of the public consultation were that the public did indicate what they would like tosee addressed going forward such as more police visibility and better speed limit monitoring. In response to an inquiry from Deputy Mayor Giguère regarding providing a recommendation, the CAO advised that the mandate of thisWorking Groupwas to acquirebackground information, receive public input,and report to the Council. She noted that it was not mandated that the Committee provide a recommendationregarding whether or not Malahide should negotiate a formal contract for policing serviceswith the APS,but that the Groupcould provide one if they wished. Deputy Mayor Giguère indicated that it would be her preference to provide an overall summary of the steps taken to date by the Group and deemed it valuable to provide the Council with a recommendation. NEXT STEPS: The CAO noted that the Municipal Staff could prepare a draft report and the Working Groupcould meet againto review the draft, or alternatively, the Group could provide direction by way of a resolution and a draft report would be prepared accordingly that the Working Group could present to the Council at a future meeting. Moved by: Mark Widner Seconded by: Dominique Giguère THAT the Aylmer Police Costing Ad Hoc Working Group does hereby recommend tothe Malahide Township Council that no action be taken at this time to commence negotiations with the Town of Aylmer for a contract for service for the Aylmer Police Service to provide policing services to the Township of Malahide; it being noted that the results of public consultation 172 held subsequent to the public meeting on September 30, 2020did not support moving forward with any change to policing services for Malahide. Carried. The CAO advised that the Municipal Staff would prepare a draft report for circulation to the Working Group prior to being submitted to the Council for consideration. NEXT WORKING GROUP MEETING: The next Working Groupmeeting will be at the call ofthe Chair. ADJOURNMENT: Moved by:Dominique Giguère Seconded by:Mark Widner THAT the Aylmer Police Costing Ad Hoc Working Group adjourn its meeting at10:10a.m. Carried. ___________________________________ Chair Dave Mennill __________________________________ Clerk M. Casavecchia-Somers 173 Town of Aylmer Report CAO 80-20 EECC-Third Quarter Operating Update and COVID-19 Report Title: Impacts November 2, 2020 Submitted for: Jennifer Reynaert, Chief Administrative Officer/ Deputy Report Author: Clerk Receive for InformationRecommendation Recommendation: ThatReportCAO80-20entitledEECC-Third Quarter Operating Update and COVID-19 Impacts be received for information; and, That Councils of the Town of Aylmer and the Township of Malahide authorize extended hours of operation for ice rentals on Kinsmen arena; and further, That Councils of the Town of Aylmer and the Township of Malahide authorize the additional ice surface be installed in January 2021provided the current pandemic environment is the same or improved. Background and Analysis: 2020 Operating and Capital Budget Comparisons The (attached) operating budget as ofSeptember 30, 2020 shows the overall operating budget at 72% of budget. We would anticipate approximately 75% at this time of the year.When compared to the same time last year, the revenues are reduced by $333,000. This loss in revenue has been partially off-set through reduced expenditures in the amount of $282,000. The yearend budget outcomes will be dependent on the recovery of revenues during the final quarter of 2020 however anticipating the same level of recovery as we have experienced in stage 3 reopening staff is projecting a deficit position of approximately $100,000. Of note, when only essential services were permitted due to the impact of COVID-19, the majority of the EECC budgeted labourcost were shifted to the Town of Aylmer parks system. The overall recreation budget for Town of Aylmer will be negatively impacted as a resultof the unanticipated labour costs in that department. Current projections of the labour transfer from EECC to Aylmer Parks and Recreation as a result of COVID-19 is $73,000. Staff are taking all 174 efforts possible to reduce this impact through reduced spending wherever possible. There were two approved capital projects in 2020. The skate tile project is completed and under budget by $6,112 and the web site redesign/accessibility project is underway in conjunction with the Town of Aylmer web site project. COVID-19 Update As reported to councils in September, the EECC is able toproceed with partial reopening with reduced occupancy limits allowing for physical distancing. Stage 3 reopeningnow allows for a maximum of 50 peopleon a per room basis provided the facility is staffed and movement can be engineered to ensure physical distancing. In July councils approved for staff to proceed with one pad of ice on Kinsmen arena. The ice was installed, and we have experienced some revenue recovery. The opening of the facility is proceeding with caution to ensure the health and safety of our citizens as well as our staff. Patrons are currently required to come to the facility “ready to play” and there isonly limited access to dressing rooms at this time. In addition, there will be time between rentals to allow for thorough cleaning thus reducing the number of rental hours available. As previously noted, the reopening plans are designed such that they can be eased or restricted as appropriate to safeguard the community under pandemic conditions. The ice has been available for approximately a month at this time and we are receiving requests foradditional ice time from a few user groups. The Aylmer Emergency Control Group considered the logistics of offering additional ice time and are supportive of extending the current hours of operation by 1-2 hours in order to allow for additional rentals. If successful and manageable and with no further restrictions from health authorities, they are supportive of installing the EastLink ice pad by the middle of January 2021. Staff has completed some preliminary estimates for adding the additional ice surface. Assuming COVID-19 protocols and restrictions remain the same, the additional cost to operate EastLink ice pad under the current conditions is $17,000 per month and a potential monthly revenue of $8,000. There is an additional one-time cost of approximately $5,000 for materials and overhead to make the ice surface. Again, these are based on current conditions and subject to change. Respectfully submitted, Jennifer Reynaert CAO/Deputy Clerk Thom Polland Parks and Recreation Manager 175 Town of Aylmer EECC-(731) CAO/Mngr of Parks & REC 10-13-20 Prior YearCurrent Year% Budget 2019Actual 2019Budget 2020Actual 2020of Budget GENERAL FUND EXPENDITURES Salaries, Wages & Benefits 61111 +( Salaries & Wages - Full Time$343,287.00$331,858.46$357,031.00$184,856.2852% 61112 +( Salaries & Wages - Part Time 126,650.00120,730.69120,026.0047,743.5840% 63691Distributed Wages - Full Time 0.00694.560.000.000% 63692Distributed Wages - Part Tme 0.00(94.92)0.000.000% 61820Employee Assistance Program 750.00875.80750.00480.0364% 61840Self Funded Health Benefits 500.00600.00500.00191.0038% 61911Canada Pension - Full Time 14,849.0013,754.5614,567.009,456.1165% 61912Canada Pension - Part Time 7,463.004,948.654,527.002,253.1850% 61921Unemployment Insurance - Full T 6,428.005,686.816,149.003,725.8961% 61922Unemployment Insurance - Part T 5,202.002,779.782,722.001,139.9242% 61930Health Benefits 23,029.0019,616.5224,685.0016,779.0168% 61931Post Retirement Health Benefits 500.002,754.182,800.001,942.1169% 61940Group Life Premiums 4,661.002,758.413,982.002,410.6661% 61950Long Term Disability Premiums.9,603.005,611.5411,034.006,514.5259% 61961OMERS Pension - Full Time 34,133.0031,520.7433,544.0018,930.8556% 61962OMERS Pension - Part Time 10,945.005,412.077,261.002,929.2240% 61981Workers Compensation - Full Tim 11,242.0010,362.4711,052.005,601.0851% 61982Workers Compensation - Part Tim 5,161.003,832.943,781.001,468.6839% 61991Ontario Health Tax - Full Time 7,046.006,472.176,962.003,832.3255% 61992Ontario Health Tax - Part Time 3,195.002,390.022,341.001,004.8843% -------------------------------------------------------------------------------------------------------- Total Salaries, Wages & Benefits614,644.00572,565.45613,714.00311,259.3251% Admin, Materials & Supplies 63110Association Fees 950.00902.50950.00917.5097% 63120Travel Expenses (Meals/Accom)500.00143.95500.0051.7710% 63130Tuition Fees, Workshops Registrat 9,000.005,088.205,000.001,217.5024% 63140Meeting Supplies/Expenses 350.000.00350.000.000% 63150Personnel / Other 0.0060.000.000.000% 63212Cleaning - Linens, etc 125.000.00200.000.000% 63221Licenses and Permits 500.00503.92500.00516.16103% 63222Postage & Courier 350.00205.50350.0043.6812% 63231Stationery, Office Supplies & P 4,000.004,248.974,000.001,990.7250% 63241Reference Material 200.000.00700.000.000% 63251Advertising 16,500.0013,267.8815,500.002,635.0017% 63261Telephone / Internet 9,000.009,769.249,000.007,210.2680% 63262Cell Phone 3,000.002,983.263,800.001,981.5152% 63265Furniture & Equipment 3,500.002,067.435,000.00249.995% 63266SCADA/Cable 2,750.002,489.002,750.002,111.7077% 63270Computer Hardware / Software 1,000.001,584.501,000.000.000% 63281Protective Clothing 1,500.001,087.331,500.00199.9413% 176 63282Staff Uniforms 1,500.001,419.141,500.00474.2532% 63290Administrative Fees 12,000.0012,000.0012,300.009,000.0073% 63370Liability Insurance 16,375.0017,305.5617,000.0013,560.2180% 63311Legal Fees 2,900.002,206.712,900.000.000% 63340Audit Fees 2,160.002,149.742,200.002,149.7598% 64130Disability Management 1,000.00695.001,000.000.000% 63510Equipment & Tool Purchases 500.00678.82500.0089.0918% 63570Repairs & Maintenance - Commun 0.0039.97100.000.000% 63580Repairs & Maintenance - Other 19,300.0016,310.5822,000.0013,556.4462% 63590Program Expense 25,000.0032,521.8325,000.001,521.256% 63610Janitorial Supplies 6,300.008,433.796,300.004,190.1667% 63620Maintenance Supplies 11,000.0017,595.9311,000.004,215.3838% 63630Repairs, Alterations, Services 52,000.0057,769.2052,000.0024,293.3447% 63640Hydro Costs 270,000.00270,258.25270,000.0088,442.0733% 63650Water Costs 3,500.004,378.804,600.001,131.2225% 63660Gas/Oil Costs 51,000.0045,648.0152,000.0024,549.8847% 63670Building Insurance 14,700.0015,414.8015,290.0011,842.2077% 63811User Group Expenses 2,100.001,998.042,100.000.000% -------------------------------------------------------------------------------------------------------- Total Admin, Materials & Supplies544,560.00551,225.85548,890.00218,140.9740% Contracted Services 64110Computer - IT Support 5,000.005,498.905,000.001,767.2935% 64140Annual Maintenance Contract 2,400.002,400.002,400.002,400.00100% 64510Waste Collection Contract 10,000.0015,269.4410,000.006,753.5468% 64610Snow Removal Contract 10,000.0015,550.0012,000.008,780.0073% 64900Service Agreements 29,000.0013,366.6829,000.0011,727.3240% -------------------------------------------------------------------------------------------------------- Total Contracted Services56,400.0052,085.0258,400.0031,428.1554% Rents & Financial Services 65530Debit & Credit Card Fees 3,000.003,493.623,000.00832.1428% 65550Cash Over and Under 0.000.090.000.000% -------------------------------------------------------------------------------------------------------- Total rents & Financial Services3,000.003,493.713,000.00832.1428% Transfer to Own Funds 67400Transfer to Trust 0.001,684.810.000.000% -------------------------------------------------------------------------------------------------------- Total Trfrs. to Own Funds0.001,684.810.000.000% 177 TOTAL GENERAL FUND EXP1,218,604.001,181,054.841,224,004.00561,660.5846% GENERAL FUND REVENUES Canada / Ontario Grants 53210Canada Day Grant(3,600.00)(3,600.00)(3,600.00)0.000% 53220Student Grant(2,240.00)(1,960.00)(2,240.00)(2,646.00)118% 53230Enabling Accessibility Grant 0.00(16,745.00)0.000.000% -------------------------------------------------------------------------------------------------------- Total Canada / Ontario Grants(5,840.00)(22,305.00)(5,840.00)(2,646.00)45% 54700Municipal Contributions - Other(55,000.00)(75,531.97)(55,000.00)0.000% -------------------------------------------------------------------------------------------------------- Total Municipal Contributions(55,000.00)(75,531.97)(55,000.00)0.000% User Fees & Service Charges 55101Ice Rental - Adult Prime(245,000.00)(118,171.85)(155,000.00)(41,856.86)27% 55102Ice Rental - Youth Prime(215,000.00)(223,867.65)(225,000.00)(87,970.32)39% 55103Ice Rental - Adult Non-Prime 0.00(21,753.65)(10,000.00)(10,646.04)106% 55104Ice Rental - Summer 0.00(90,489.94)(80,000.00)(469.58)1% 55105Ice Rental - School(15,500.00)(11,413.22)(15,500.00)(4,846.86)31% 55122Facility Rental - Community Hal(40,000.00)(38,976.71)(40,000.00)(4,645.00)12% 55123Facility Rental - Blue Line Roo(10,000.00)(5,668.75)(10,000.00)(1,725.00)17% 55124Facility Rental - Arena Floor(15,000.00)(5,445.00)(10,000.00)0.000% 55125Facility Rental - Meeting Room 0.00(162.00)(200.00)0.000% 55126Facility Rental - Office(2,000.00)0.000.000.000% 55127Facility Rental - Storage 0.000.000.00(549.18)0% 55128Facility Rental - Kitchen(1,000.00)0.000.000.000% 55129Facility Rental - Community Boo(1,000.00)0.000.000.000% 55140Miscellaneous Rentals 0.000.010.00(25.00)0% 55201Advertising - Rink Boards(11,000.00)(13,246.64)(10,000.00)(5,380.31)54% 55202Advertising - Ice Resurficer(1,900.00)(1,226.86)(1,900.00)0.000% 55205Advertising - Clock Message Cen(1,100.00)(993.80)(1,000.00)0.000% 55301General Admission - Skating(6,500.00)(6,586.90)(6,000.00)(2,135.71)36% 55302General Admission - Figure Skat(6,000.00)(2,867.04)(5,000.00)(534.48)11% 55304General Admission - Shuffleboar(5,000.00)(3,980.69)(4,500.00)(1,027.20)23% 55305General Admission - Adult Shiny(7,000.00)(8,395.69)(7,000.00)(2,174.91)31% 55306General Admission - Pickleball(6,000.00)(5,253.04)(5,500.00)(1,284.74)23% 55307User Group(2,500.00)(1,829.03)(2,500.00)0.000% 55402Program Fee - March Day Break C(1,700.00)(929.10)(1,700.00)(659.29)39% 55403Program Fee - Birthday/Team/Rec 0.00(2,755.62)(2,000.00)0.000% 55405Program Revenues(12,000.00)(3,997.70)(12,000.00)(16.81)0% 178 55601Miscellaneous Revenues(5,000.00)(8,671.51)(5,000.00)(3,264.41)65% 55671SOCAN Revenue 0.000.000.00(85.80)0% -------------------------------------------------------------------------------------------------------- Total User Fees & Charges(610,200.00)(576,682.38)(609,800.00)(169,297.50)28% Licences, Permits & Rents 56371Lease - Concession(4,000.00)(2,331.78)(5,500.00)(516.40)9% 56372Lease - Pro Shop(1,700.00)(1,875.00)(2,118.00)(750.00)35% 56373Lease - Dressing Room(4,900.00)(1,857.60)(2,300.00)(464.40)20% 56374Lease - Vending Machines(3,800.00)(3,630.77)(3,800.00)(1,931.42)51% -------------------------------------------------------------------------------------------------------- Total Lic,Permits & Rents(14,400.00)(9,695.15)(13,718.00)(3,662.22)27% Fines & Penalties 57220Finance Charges(400.00)0.00(400.00)0.000% -------------------------------------------------------------------------------------------------------- Total Fines & Penalties(400.00)0.00(400.00)0.000% Other Revenues 58210Investment Income - Our Funds 0.00(5,000.00)0.000.000% 58310Donations 0.00(3,030.05)0.000.000% -------------------------------------------------------------------------------------------------------- Total Other Revenues0.00(8,030.05)0.000.000% TOTAL GENERAL FUND REV(685,840.00)(692,244.55)(684,758.00)(175,605.72)26% Total Operating Projects / Capital from Operating TOTAL CAPITAL FUND EXPENDITURES 70087Skate Tile Capital Project 50,000.0043,888.0088.00% TOTAL OPERATING AND CAPITAL 179 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO.20-71 Being a By-law toadopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREASSection 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that thepowers of every council are to be exercised by by-law; AND WHEREASin many cases, action which is taken or authorized to be taken by the Township of Malahidedoes not lend itself to the passage of an individual by-law; AND WHEREASit is deemed expedient that the proceedings of the Council of the Township of Malahideat this meeting be confirmed and adopted by by-law; NOW THEREFOREthe Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1.THAT the actions of the Council of the Township of Malahide,atitsregular meeting held on September 30, October 8,and November 5,2020,in respect of each motion, resolution and other action taken by the Council of the Township of Malahideat such meetingis, except where the prior approval ofthe Ontario Municipal Board or other authority is required by law, ishereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2.THAT the Mayorand the appropriate officials of the Township of Malahideare hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahidereferred to in the proceeding section. 3.THATthe Mayorand the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4.THAT this By-law shall come into force and take effect upon the final passing thereof. th READaFIRSTandSECONDtime this5day of November,2020. th READaTHIRDtime and FINALLY PASSEDthis5day of November, 2020. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers