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Regular Council Minutes - 2020/11/0520-203 The Corporation of the Township of Malahide November 5, 2020 — 7:30 p.m. Due to COVID 19 and Public Health concerns, the Malahide Township Council met at the Malahide Community Place, at 12105 Whittaker Road, Springfield, at 7:30 p.m. in order to allow for physical distancing and limited public attendance. The following were present: Council: Mayor D. Mennill, Deputy Mayor D. Giguere, Councillor M. Widner, Councillor S. Lewis, and Councillor C. Glinski. Council via Videoconference: Councillor R. Cerna and Councillor M. Moore. Staff: Chief Administrative Officer/Clerk M. Casa vecchia-Somers, Information Technology Manager C. Coxen, Director of Physical Services M. Sweetland, and Deputy Clerk D. Wilson. Staff Members via Videoconference: Director of Fire and Emergency Services B. Smith, Director of Financial Services A. Mohile, and Manager of Water/Wastewater S. Gustayson. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof. Councillor Widner disclosed a pecuniary interest with respect to Council Agenda Item (D)(iii) regarding the Court of Revision for the W. Shively Drain Branch 1 and 2; and Item E (ii) regarding the Dyck Drainage Petition. The nature of the conflict being that a Junior Partner at Spriet Associates is an immediate relative of his. MINUTES: No. 20-427 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the minutes of the regular meeting of the Council held on October 15, 2020 be adopted as printed and circulated. Carried. No. 20-428 Moved by: Dominique Giguere Seconded by: Max Moore THAT the minutes of the special meeting of the Council held on October 8, 2020, be adopted as printed and circulated. 40 Carried. No. 20-429 Moved by: Mark Widner Seconded by: Rick Cerna THAT the minutes of the special meeting of the Council held on October 26, 2020, be adopted as printed and circulated. Carried. 20-204 PRESENTATIONS/DELEGATIONS/PETITIONS: Meeting to Consider — Leonard Jones Drain Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, appeared before the Council to present the Drainage Engineer's Report, dated September 21, 2020, regarding the Leonard Jones Drain and outlined the nature of the proposed work. Mayor Mennill inquired if any persons were in attendance that wished to comment or ask questions concerning the Drainage Report. Wesley Taylor, of 8423 Imperial Road, questioned the costs of maintenance and placement of a catch basin on his property. The Engineer advised that Mr. Jones is responsible for the entire cost of the drain and the drain has already been installed. He noted that the drain is new and constructed properly with a warranty. The Engineer didn't expect there would be any maintenance for quite some time. The Engineer suggested an onsite meeting with Mr. Taylor at his convenience to review the Engineer's Report and placement of catch basins. Mayor Mennill inquired if any persons, including Members of Council, would like to withdraw or add their names to the Petition and there were none. No. 20-430 Moved by: Max Moore Seconded by: Chester Glinski THAT the Engineer's Report for the Leonard Jones Drain, as prepared by CJDL Consulting Engineers and dated September 21, 2020, be accepted; AND THAT By-law No. 20-67, being a by-law to provide for the Leonard Jones Drain drainage works, be read a first and second time and provisionally adopted. Carried. No. 20-431 Moved by: Dominique Giguere Seconded by: Chester Glinski THAT the Court of Revision for the Leonard Jones Drain be scheduled to be held on December 3, 2020 at 7:30 p.m. Carried. Meetinq to Consider — Leonard Jones Drain Extension Drainage Engineer, Andrew Gilvesy, of CJDL Consulting Engineers, appeared before the Council to present the Drainage Engineer's Report, dated September 30, 2020, regarding the Leonard Jones Drain Extension and outlined the nature of the proposed work. Mayor Mennill inquired if any persons were in attendance that wished to comment or ask questions concerning the Drainage Report and there were none. Mayor Mennill inquired if any persons, including Members of Council, would like to withdraw or add their names to the Petition and there were none. No. 20-432 Moved by: Scott Lewis Seconded by: Mark Widner THAT the Engineer's Report for the Leonard Jones Drain Extension, as prepared by CJDL Consulting Engineers and dated September 30, 2020, be accepted; AND THAT By-law No. 20-68, being a by-law to provide for the Leonard Jones Drain Extension drainage works, be read a first and second time and provisionally adopted. Carried. 20-205 No. 20-433 Moved by: Dominique Giguere Seconded by: Chester Glinski THAT the Court of Revision for the Leonard Jones Drain Extension be scheduled to be held on December 3, 2020 at 7:30 p.m. Carried. The Mayor thanked the Engineer for his presentations and he retired from the meeting. Court of Revision — Shively Drain Councillor Widner declared a conflict of interest with respect to Council Agenda Item D (iii) relating to the W. Shively Drain Branch 1 and 2, retired from the meeting and abstained from all discussions and voting on the matter No. 20-434 Moved by: Rick Cerna Seconded by: Scott Lewis THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the W. Shively Drain Branch 1 & 2: Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguere Councillor Max Moore. Carried. No. 20-435 Moved by: Max Moore Seconded by: Dominique Giguere THAT the Court of Revision for the W. Shively Drain Branch 1 & 2 be called to order at 7:50 p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, John M. Spriet, of Spriet Associates, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. No. 20-436 Moved by: Dominique Giguere Seconded by: Max Moore THAT the Court of Revision members for the W. Shively Drain Branch 1 & 2 do 40 hereby accept the recommendations of Drainage Engineer John Spriet, Spriet Associates; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer, dated September 3, 2020. Carried. 20-206 No. 20-437 Moved by: Scott Lewis Seconded by: Chester Glinski THAT the Court of Revision relating to the W. Shively Drain Branch 1 & 2 be adjourned and the Council Meeting reconvene at 7:53 p.m. Carried. No. 20-438 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the tender for the W. Shively Drain Branch 1 & 2 be awarded to Van Gorp Drainage, in the amount of $30,050 exclusive of HST; subject to the expiration of all appeal periods and subject to no appeals having been received related to the W. Shively Drain Branch 1 & 2. Carried. Councillor Widner resumed his seat in the Council Chamber. The Mayor thanked the Engineer for his presentation and he retired from the meeting. Minor Variance Application — Daniel and Sherri Wiebe, relating to property at Part Lot 4, Concession 1, Malahide. No. 20-439 Moved by: Dominique Giguere Seconded by: Mark Widner THAT the Committee of Adjustment for the Township of Malahide be called to order at 7:58 p.m. and that Mayor Dave Mennill be appointed Chairman for the "Committee of Adjustment". Carried. Chair Mennill advised that the purpose of this Public Meeting is to consider an application for a Minor Variance as submitted by Daniel and Sherri Wiebe. Chair Mennill requested the Clerk to provide an overview of the application. The Clerk advised that the purpose and effect of this variance is to grant relief from the Village Residential Two (VR2) Zone and applicable regulations in the Township of Malahide Zoning By-law No. 18-22, requiring that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road (Section 6.3.2). The variance will permit the construction of a detached garage (measuring 5.18 metres x 7.62 metres) in a front yard, i.e. facing Rush Creek Line, closer to that road than the existing dwelling. Chair Mennill asked the Applicant and/or their agent to provide any additional Information and there was none. 11 Chair Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised correspondence was is received from Catfish Creek Conservation Authority with no objections. Chair Mennill asked if any person in attendance wished to make any comments regarding the application and there were none. Chair Mennill inquired if any Committee Members had any questions regarding the application and there were none. Chair Mennill advised that the Committee will consider all comments received when making its final decision on the application No. 20-440 Moved by: Scott Lewis Seconded by: Rick Cerna THAT Report No. DS-20-32 entitled "Minor Variance Review — 48249 Rush Creek Line" be received; 41 AND THAT, notwithstanding that Section 6.3.2 of Zoning By-law No. 18-22 states that accessory buildings not be erected in a front yard and not be closer to the road than the dwelling is to that road, the Minor Variance Application of Daniel & Sherri Wiebe, relating to the property located at 48249 Rush Creek Line, to allow relief of an accessory building being built in a front yard and/or closer to the road than the dwelling is to the road, be granted. Carried. No. 20-441 Moved by: Scott Lewis Seconded by: Mark Widner THAT the Committee of Adjustment for the Township of Malahide be adjourned and the Council meeting reconvene at 7:59 p.m. Carried. Public Meeting — Zoning By-law Amendment, as submitted by Thomas and Suzanne Pettit, relating to property at Part Lot 22, Concession 7, Geographic Township of Malahide. No. 20-442 Moved by: Dominique Giguere Seconded by: Chester Glinski THAT the Public Meeting concerning the Zoning By-law Amendment Application of Thomas and Suzanne Pettit relating to the property located at Lot 22, Concession 7, Geographic Township of South Dorchester, be called to order at 8:01 p.m. Carried Mayor Mennill advised that the purpose of this Public Meeting is to consider an application to amend the zoning of the subject property located at 47060 Yorke Line, from an agricultural lot from the Special Agricultural (A2) Zone to a Site -Specific Special Agricultural (A2#). Mayor Mennill asked the Deputy Clerk to advise and confirm on the method and date of notice given for this meeting. The Clerk advised that this public meeting was advertised in the Aylmer Express on October 14 and 21, 2020. In addition, affected property owners within 120 meters were sent a notice by prepaid first class mail that was posted at least twenty days prior to this meeting. Mayor Mennill requested the Clerk to provide an overview of the application. The Clerk advised that the purpose of the proposed amendment is to change the zoning on an agricultural lot from the Special Agricultural (A2) Zone to a "Site -Specific" Special Agricultural (A2#) Zone. The rezoning would permit the construction of a food processing plant, being a milk processing facility to produce yogurt, kefir, cheese curds and fluid milk (including on -farm retail sale of these products), operated and supported by an established dairy farm operation on the lands. The subject lands comprise an area of approximately 43.5 hectares (107 acres) with a frontage of approximately 608 metres (1,995 feet) on Yorke Line and a depth of approximately 715 metres (2,346 feet). Existing buildings and structures include a single detached dwelling and several buildings and structures associated with the active dairy operation and lands under cultivation. The 1 1: proposed milk processing facility, comprising a floor area of approximately 278.5 square metres (2,998 square feet), would be situated toward the westerly portion of the area occupied by existing farm buildings and structures. Mayor Mennill asked the Deputy Clerk to provide any comments received and she advised that correspondence has been received from the Southwestern Public Health indicating no objection to the application as it currently stands, but requesting notification if amendments are made to the application. Mayor Mennill asked if any persons were in attendance that wished to make any comments regarding the application and there were none. Councillor Widner noted his satisfaction with the new endeavor. In response to an inquiry from Councillor Glinski, the Clerk advised that the application submitted met all of the necessary Minimum Distance Separation regulations. Mayor Mennill advised that the Council will consider all comments received when making its final decision on the application. No. 20-443 Moved by: Mar Widner Seconded by: Dominque Giguere THAT the Public Meeting concerning the Zoning By-law Amendment Application of Thomas and Suzanne Pettit relating to the property located at Lot 22, Concession 7, be adjourned and the Council meeting reconvene at 8:05 p.m. Carried. No. 20-444 Moved by: Dominique Giguere Seconded by: Max Moore THAT By-law No. 20-69, being a By-law to amend Zoning By-law No. 18-22 insofar as it relates to the property owned by Thomas and Suzanne Pettit, located at Lot 22, Concession 7, be given first, second and third readings, and properly signed and sealed. Carried. Public Meeting — Official Plan Amendment and Zoning By-law Amendment, as submitted by 1111944 Ontario Limited relating to property at Part Lot 24, Concession 3, Geographic Township of Malahide. No. 20-445 Moved by: Rick Cerna Seconded by: Chester Glinski THAT the Public Meeting concerning the Official Plan Amendment and Zoning By- law Amendment Application of 1111944 Ontario Limited (Creative Enterprises) relating to the property located at Lot 24, Concession 3, be called to order at 8:07 p.m. Carried. Mayor Mennill advised that the purpose of this Public Meeting is to consider an application to amend the Official Plan and Zoning By-law of the subject property located at 51631 and 51553 Calton Line, being Part of Lot 24, Concession 3, from Official Plan designation from "Agriculture" to "Specific Policy Area", Amending Zoning Bylaw from General Agricultural (A2) and Farm Industrial (M3) to "Site -specific Farm Industrial" (M3#). 1 1• Mayor Mennill asked the Deputy Clerk to advise and confirm on the method and date of notice given for this meeting. The Deputy Clerk advised that this public meeting was advertised in the Aylmer Express on October 14 and 21, 2020. In addition, affected property owners within 120 meters were sent a notice by prepaid first class mail that was posted at least twenty days prior to this meeting. Mayor Mennill requested the Clerk to provide an overview of the application. The Clerk advised that the subject lands comprise, in total, an area of approximately 6.2 hectares (15.4 acres), a frontage of approximately 216 metres (709 feet) on Calton Line and a 40 depth of approximately 243 metres (797 feet). The lands are occupied by various buildings and structures associated with an established industrial use (Creative Enterprises) engaged in the manufacturing of concrete mixer drums and agricultural processing equipment. The owners are proposing to construct a new manufacturing building and related open storage on a parcel of land to be added to the existing lot, as well as a new addition to the existing industrial building to increase its floor area to approximately 8,607 square metres (92,649 square feet). The Clerk advised that the proposed amendment to the Official Plan is to change the designation of the subject lands from "Agriculture" to "Specific Policy Area". A corresponding amendment to the Zoning By-law would change the zoning of the subject lands from General Agricultural (Al) and Farm Industrial (M3) to "site -specific" Farm Industrial (M3#) to recognize and permit the proposed industrial expansion on the enlarged parcel. The proposed change in zoning would occur if and when the aforementioned enlargement of the existing operation is approved through the Official Plan amendment and a consent has been granted by the County of Elgin Land Division Committee to approve the enlarged lot. Mayor Mennill asked the Deputy Clerk to provide any comments received from the circulated agencies and landowners. The Deputy Clerk advised that correspondence has been received from the Catfish Creek Conservation Authority indicating no concerns. Mayor Mennill asked if any person in attendance wished to make any comments regarding the application and there were none. Mayor Mennill thanked those in attendance and advised that the Council will consider all comments received at a future date. No. 20-446 Moved by: Chester Glinski Seconded by: Mark Widner THAT the Public Meeting relating to the Official Plan Amendment and Zoning By- law Amendment Application of 1111944 Ontario Limited (Creative Enterprises) relating to the property located at Lot 24, Concession 3, be adjourned and the Council meeting reconvene at 8:10 p.m. Carried. No. 20-447 Moved by: Dominique Giguere Seconded by: Max Moore THAT the Memorandum of Monteith Brown dated November 2, 2020, relating to the Official Plan Amendment for 1111944 Ontario Limited (Creative Enterprises) be received; 40 AND THAT Monteith Brown be requested to prepare the required amendments to the Township of Malahide Official Plan and Zoning By-law to permit the proposed expansion of 1111944 Ontario Limited (Creative Enterprises) on part of Lot 24, Concession 3, in the Township of Malahide and known locally as 51631 and 51553 Calton Line. Carried. 20-210 Presentation — Susan Morrell on behalf of the Council Remuneration Review Committee. Susan Morrell, on behalf of the Council Remuneration Review Committee, appeared before the Council, to present the findings of the Committee. She advised that the Council Remuneration Review Committee members, Martin Baelde, Richard Robilliard, Kevin Morrell, and herself met virtually due to the COVID-19 restrictions. She advised that the Committee reviewed the background materials regarding Council remuneration as well as past salary increases, comparisons, feedback from Council, etc. Ms. Morrell noted that the roles of Mayor, Deputy Mayor and Councillor have changed and become more complex as well as the ability for ratepayers to contact a Councillor on a 24/7 basis. Ms. Morrell further noted that the Committee considered that the compensation needed to be fair but fiscally responsible. She noted that each member looked at the compensation independently and then a joint meeting was held to put all their ideas together. Ms. Morrell thanked the members of her Committee, as well as the Council Members and Municipal Staff for their input. The Council Members thanked the Committee for their work on this review. No. 20-448 Moved by: Mark Widner Seconded by: Scott Lewis THAT the presentation received from Susan Morrell, on behalf of the Council Remuneration Review Committee, regarding the final report and recommendations of the relating to the Council Remuneration Review Committee be received. Carried. No. 20-449 Moved by: Scott Lewis Seconded by: Dominique Giguere THAT the Report of the Council Remuneration Review Committee entitled "Proposed Council Remuneration 2020-2022" be received; AND THAT the Municipal Clerk be requested to prepare the necessary by-law to implement the following recommendations of the Council Remuneration Review Committee: (i) Effective January 1, 2020, the annual salary for all Members of Council be established as follows: Mayor $24,247.43 ($600.00 increase) Deputy Mayor $18,079.48 ($800.00 increase) Councillor $12,520.78 ($1,000.00 increase); The preceding remuneration shall cover all regular Council and the Committee of the Whole Meetings conducted within the boundaries of the Township; (iii) As an inflationary safeguard, the Council's annual salary be automatically adjusted annually, commencing January 1, 2021; it being pointed out that such amounts will be adjusted by the percentage increase granted to the Municipal Staff Salary Grid once determined; 20-211 (iv) Effective January 1, 2020, the Council per diem rate be increased from $165.00 to $180.00 per day for participation in work -related conferences and workshops as approved by Council Resolution; (v) Effective January 1, 2020, the annual mileage allowance for all Council Members be established as follows: Mayor $900.00 ($50.00 increase) Deputy Mayor $900.00 ($50.00 increase) Councillor $600.00 ($30.00 increase); do (vi) Effective January 1, 2020, the mileage rate for the use of personal vehicles for attendance at conferences and workshops be increased from $0.45 per km to $0.52 per km; AND THAT, on or about May 1, 2022, the Council be requested to consider increasing all annual Council salaries by an additional $500.00 to come into effect on January 1, 2023; it being pointed out that the intent of such salary increase is to provide additional incentive for candidates to run for Council in the Fall of 2022; AND THAT the Council Remuneration Review Committee, having fulfilled its mandate, be disbanded. Carried. Presentation — Bill Maclntyre Resident of Springfield regarding Service Delivery Review. Bill Maclntyre, resident of Springfield, appeared before the Council, regarding the Service Delivery Review Implementation Strategy. Mr. Maclntyre voiced his concerns regarding the consideration of a potential waterline extension to service Springfield. He felt that it would be better for the Council to consider other ways to increase the tax base such as increasing commercial and industrial tax bases. He believed that Springfield residents had adequate water at the present time and could not afford to hook up to a new waterline. He wanted to ensure that it was not mandatory for existing residents to hook up to a new waterline. Mr. Maclntyre noted his concerns that federal and provincial funding would not be available because of the tax burdens from COVID-19 and did not want the project to go forward if there was not 2/3 grant funding available. Mayor Mennill noted that a waterline to Springfield was one aspect of the Service Delivery Review and a lot more research would be completed to ensure that such a project would be a feasible and affordable endeavor. The CAO/Clerk advised a very detailed study was being considered as the consultants did not complete a `deep dive' into this recommendation. She noted that the next step would be to determine if there is merit to move to the next level, if there is a business case to ensure that it is feasible. She noted that one of the considerations of the future research would be to determine if it was mandatory for existing residents to connect to the potential new waterline. Carried. 20-212 Director of Fire and Emergency Services Emergency Services Activity Report - September Carried. Director of Public Works - Petition for Drainage — Dyck Petition Councillor Widner declared a conflict of interest with respect to Council Agenda Item E (ii) relating to the Dyck Drainage Petition, retired from the meeting and abstained from all discussions and voting on the matter. No. 20-452 Moved by: Scott Lewis Seconded by: Dominique Giguere THAT Report No. PS-20-49 entitled "Petition for Drainage — Dyck Petition be received; AND THAT John M. Spriet, P. Eng., of Spriet Associates Ltd., be appointed to prepare an Engineer's Report for the Dyck petition; it being noted that the Petitioner is requesting that this petition be incorporated into the Engineer's Report that is currently being prepared for the construction of a new branch of the Hiepleh-Dance Drain. Carried. Councillor Widner resumed his seat in the Council Chamber. - Malahide Water Distribution System — 2020 First and Second Quarter Operations Report No. 20-453 Moved by: Chester Glinski Seconded by: Rick Cerna THAT Report No. PS-20-53 entitled "Malahide Water Distribution System- 2020 First and Second Quarter Operations Report" be received. Carried. Director of Development Services - Severance Application E42/20 - Report No. 20-454 Moved by: Max Moore Seconded by: Scott Lewis THAT Report No. DS-20-30 entitled "Severance Application E42/20" be received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. 20-213 Carried. - Severance Application E42/20 - Conditions No. 20-455 Moved by: Max Moore Seconded by: Scott Lewis 49 THAT the Malahide Township Council has no objection to the Land Severance No. E42/20, in the name of Gregory Max Underhill, relating to the property located at Part Lot 25, Concession 2, Geographic Township of Malahide, subject to the following conditions: (i) That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the township prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. (ii) That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the condition being deemed fulfilled. (iii) That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning Act, RSO 1990, with such cost to be paid in full to the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. (iv) Confirmation that private sewage system be confined entirely within the boundaries of the newly created parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. (v) That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. (vi) That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. (vii) That the applicant is responsible to apply and pay all fees to the Township with respect to Civic Addressing Numbers/Signage for the severed and retained portions of property prior to the condition being deemed fulfilled. Carried. - Severance Application E44/20 — Report AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. 20-214 - Severance Application E44/20 - Conditions No. 20-457 Moved by: Mark Widner Seconded by: Dominique Giguere THAT the Malahide Township Council has no objection to the Land Severance No. E44/20, in the name of Dolores Slansky VonGroh, relating to the property located at Part Lot 7, Concession 7, Geographic Township of South Dorchester, subject to the following conditions: (i) That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the township prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. (ii) That the applicant initiate and assume, if required, all engineering and construction costs associated with construction of a new Municipal drain, or, the relocation of Municipal drain. To be commenced in accordance with the Drainage Act, RSO 1990. All costs to be paid in full to the township prior to the condition being deemed fulfilled. If a lot grading plan is required as a condition of severance, it should be done in conjunction with the new Municipal drain or relocation of Municipal Drain. (iii) That the applicant be required to retain the services of a professional designer and have an engineered Lot grading development plan and ditch grading plan prepared in accordance with good engineering practices, that are suitable to the Township prior to the condition being deemed fulfilled. (iv) The owner has the necessary review and lot assessment conducted to ensure that it is suitable for the installation of a sewage disposal system and payment of necessary fees per lot. (v) That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. (vi) That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. (vii) That the applicant is responsible to apply and pay all fees to the Township with respect to Civic Addressing Numbers/ Signage for the severed and retained portions of property prior to the condition being deemed fulfilled. Carried. Chief Administrative Officer/Clerk - Service Delivery Review — Implementation Strategy The CAO/Clerk presented report "Service Delivery Review — Implementation Strategy". Councillor Glinski indicated that he did not want to spend $50,000.00 on a consultant report regarding a possible waterline to Springfield. He was also not in favour of the additional $15,000 - $20,000 in consultant fees for other matters. He would like these matters brought forward for to the Budget Committee for review. 20-215 Deputy Mayor Giguere also indicated that she was not in favour of approving a Resolution that contained numerous ideas and recommendations. She suggested removing those portions of the recommendation related to Economic Growth, Public Works, Aylmer Policing, and Broadband. Councillor Widner suggested deferral of the Resolution. The CAO/Clerk indicated that the Municipal Staff was looking for firm direction on the strategy in order to initiate dialogue with the neighbouring municipalities and determine if more research was required. No. 20-458 Moved by: Dominique Giguere Seconded by: Mark Widner THAT Report No. CAO-20-17 entitled "Service Delivery Review — Implementation Strategy" be received; AND THAT the Municipal Staff be directed to proceed with the proposed implementation strategy for the Malahide Service Delivery and Organizational Review as presented; save and except those sections relating to Economic Growth, Information Technology/Broadband, Public Works Facility, and Aylmer Policing; it being noted that the implementation strategy for some projects are subject to the approval of the 2021 Budget. Carried. REPORTS OF COMMITTEES/OUTSIDE BOARDS: No. 20-459 Moved by: Mark Widner Seconded by: Dominique Giguere THAT the following Reports of Committees/Outside Boards be noted and filed: (i) Aylmer Police Costing Ad Hoc Working Group Draft Minutes — October 26, 2020. Carried. No. 20-460 Moved by: Mark Widner Seconded by: Chester Glinski THAT the Township of Oro-Medonte resolution requesting the Province to consult the ski industry to review reopening policy considerations currently impacting the industry. Carried. No. 20-461 Ob Moved by: Mark Widner Seconded by: Chester Glinski THAT the following correspondence be noted and filed: 1. Association of Municipalities of Ontario - Watch File — dated October 15, 22 and 29, 2020. kowAL 2. Township of Blandford-Blenheim — Resolution requesting Federal Government to amend legislation relating to unlicensed and unmonitored cannabis grow operations. 3. Township of Plympton-Wyoming and Township of Lincoln — Support Municipality of Tweed's Resolution requesting all levels of Government to take action relating to medical cannabis licensing and to follow similar regulations and guidelines as all other pharmaceutical industries. 4. City of Clarence -Rockland — Resolution requesting Province to modify regulations governing establishment of cannabis retail stores. 5. County of Northumberland — Resolution supporting Township of Asphodel Norwood requesting a governing body be created to regulate cannabis production. 6. County of Norfolk — Resolution requesting Federal and Provincial Governments to provide better regulation and tracking of the prescription of cannabis by doctors, increased regulatory and enforcement presence by Health Canada, increased OPP resources, increased funding to municipalities to deal with complaints and by-law issues generated by illicit cannabis grow operations. 7. Township of Loyalist — Resolution requesting Federal and Provincial Governments to provide funding to small charities, community groups and service clubs because of detrimental effects of the pandemic. 8. Township of Wellington North, County of Northumberland, Township of South-West Oxford — Resolution requesting the Province to work with Municipal Property Assessment Corporation to address the assessment issue relating to aggregate resources. 9. Town of Plympton-Wyoming, County of Northumberland, and Township of Huron-Kinloss — Support Township of Wollaston Resolution requesting the Province to review the Municipal Elections Act to provide clearer wording relating to adding voters to the voters' list. 10. County of Northumberland — Resolution supporting Wasaga Beach regarding unauthorized car rally. 11.Township of Huron-Kinloss - Support Resolution of the Town of Amherstburg requesting Province to amend Schedule 11 of Bill 108 to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and recommending the return of authority for final decisions to municipal council's as the elected representatives. 12.Town of Aylmer— Press Release of October 27, 2020 regarding Unauthorized Event in the Town of Aylmer. 13. Ministry of the Solicitor General — Correspondence relating to Court Security and Prisoner Transportation Program Review. 14.Ombudsman Ontario — Annual Report 2019-2020 Fiscal Year. 15.Ontario Energy Board - Notice to Customers of Epcor Gas and Enbridge — Application for raise in Natural Gas Rates Application. (Additional Information available upon request). 16.Association of Municipalities of Ontario (AMO) — Correspondence and Schedule of Blue Box Transition to new full producer responsibility regulation. 17. County of Elgin Land Division Committee — Appeal period now expired for the following severance applications: IN i• • N E22-20 — David and Jacqueline Fehr relating to property at 53250 College Line. E28-20 — MacVicar Farms Ltd. relating to property at 46634 Ron McNeil Line. E30-20 and E31-20 — Robert, Jean and Jason Nicholson relating to property at 49542 John Wise Line. 18. County of Elgin Land Division Committee — Amended Decision for Severance Application No. E55/19 — John and Anita Peters relating to do property at 51402 Pressey Line. 19. Municipality of Central Elgin — Notice of Passing of Zoning By-law Amendments relating to the following properties: - Jacklin Farm Phase 4. - 263 Frances Street, Port Stanley. - 42057 Fruit Ridge Line. Carried. OTHER BUSINESS: - EECC Third Quarter Operating Update and COVID 19 Impacts Councillor Lewis retired from the meeting. No. 20-462 Moved by: Mark Widner Seconded by: Rick Cerna THAT Report No. Aylmer-CAO-80-20 entitled "EECC Third Quarter Operating Update and Covid 19 Impacts" be received; AND THAT, subject to the concurrence of the Aylmer Town Council, the Malahide Township Council does hereby authorize extended hours of operation for ice rentals on Kinsmen arena at the East Elgin Community Complex (EECC); AND THAT, subject to the concurrence of the Aylmer Town Council, the Malahide Township Council does hereby authorize the EastLink ice surface to be installed at the EECC in January, 2021 provided that the current pandemic environment is the same or improved. Carried. Councillor Lewis resumed his seat in the Council Chamber. - Freedom March scheduled at the EECC on November 7. Councillor Cerna requested further information relating to a proposed Freedom March scheduled to start at the East Elgin Community Complex on Saturday, November 7, 2020. The CAO advised that the Municipal Staff's understanding was that a Freedom March (Anti -Mask Protest) was to begin at the EECC parking lot on Saturday and travel easterly along Talbot to King Street, to Sydenham Street and end at the Aylmer Bandshell Park. She noted that Aylmer has declared a State of Emergency and was 40 working with Provincial Operations Centre to determine a response plan. Aylmer Police are coordinating the response and the OPP are also involved. As the route is primarily in Aylmer, the Aylmer Council are coordinating the response. She noted that Mayor Mennill has issued a message to Malahide residents and placed on the Township website and Facebook page. The CAO also noted that the Malahide Emergency Response Group has met to ensure the Township residents are safeguarded. CLOSED SESSION: No. 20-463 Moved by: Chester Glinski Seconded by: Scott Lewis THAT the Council move into Closed Session at 9:20 p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following: (i) Labour Relations or Employee Negotiations Matter and/or Personal Matter about an Identifiable Individual, including municipal or local board employees, relating to staffing in the Corporate Services Department. (ii) Labour Relations or Employee Negotiations Matter and/or Personal Matter about an Identifiable Individual, including municipal or local board employees relating to vacation entitlement. Carried. No. 20-464 Moved by: Rick Cerna Seconded by: Chester Glinski THAT Council move out of Closed Session and reconvene at 9:35 p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session the Municipal Staff was given direction regarding a Labour Relations or Employee Negotiations Matter and/or Personal Matter about an Identifiable Individual, including municipal or local board employees, relating to staffing in the Corporate Services Department. The Mayor advised that during the Closed Session the Municipal Staff was given direction regarding a Labour Relations or Employee Negotiations Matter and/or Personal Matter about an Identifiable Individual, including municipal or local board employees, relating to vacation entitlement. CONFIRMATORY: No. 20-465 Moved by: Scott Lewis Seconded by: Max Moore THAT By-law No. 20-71, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. � • . Carr' yor — D. Merinill y1.I��lJ Clerk — M. Casavecchia-Somers