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Budget Committee Agenda - 2020/12/10 The Corporation of the Township of Malahide BUDGET COMMITTEE December 10, 20207:00 p.m. Malahide Community Place 12105 Whittaker Road, Springfield ** Note:Due to COVID-19 restrictions, this meeting will have limited seating capacity.The meeting will also be streamed live on YouTube.** Call to Order Disclosure of PecuniaryInterest ApprovalofPrevious Minutes (November 12, 2020). (Pages3-10) Delegations Presentationof Draft 2021-2022 Budget Year 3 of2019-2022Multi-Year Budget Operating&Capital (FIN- 22).(Pages11-21) Correspondence EastElginHomelessness Initiative Requestfor Funding. (Pages 22-23) TownofAylmer CAO Report 88-20-EECC-Draft2021Budgetand 2020BudgetComparison.(Pages24-29) LongPointRegionConservationAuthority2021DraftLPRCA Budget.(Pages30-34) CatfishCreek Conservation Authority2021CCCAPreliminary DraftBudget.(Pages 35-41) NextBudgetCommitteeMeeting OpenQuestion Period -See attached guidelines.(Page42) Adjournment RES **VIDEOCONFERENCE MEETING Note for Members of the Public: In order to respect the State of Emergency declared by the County of Elgin and Township of Malahide and not hold large public gatherings, please note that the Budget CommitteeMeeting scheduled to be held onDecember 10, 2020 will have limited seating capacity as well as a videoconference option. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube.Please click the link below to watch the Council Meeting. https://www.youtube.com/channel/UC2WWxGHYoaNBixWD8viFlGw Written comments regarding the Council Agenda items are welcome please forward such to the Clerk at mcasavecchia@malahide.ca 3 20-1 The Corporation of the Township of Malahide Budget Committee Meeting November 12, 20207:00 p.m. Due to COVID 19 and Public Health concerns,the Budget Committeemet at the Malahide Community Place, at 12105 Whittaker Road, Springfield,at 7:00 p.m. in order to allow for physical distancing and limited public attendance. The following were present: Council:Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor M.Widner, Councillor M.Moore,Councillor S. Lewis,and Councillor C. Glinski. Council via Videoconference: Councillor R. Cerna. Staff:Chief Administrative Officer/Clerk M. Casavecchia-Somers,Information Technology Manager C. Coxen, Director of Financial Services A. Mohile,Director of Physical Services M. Sweetland, Director of Fire and Emergency Services B. Smith, and Deputy Treasurer T. Hoover. CALL TO ORDER: ChairMennill took the Chair and called the meeting to order at 7:00 p.m. DISCLOSURE OF PECUNIARY INTERESTand the General Nature thereof: No disclosures of pecuniary interests were declared. MINUTES: No. B20-04 Moved by:Max Moore Seconded by:Rick Cerna THAT the Minutes of the Regular Meeting of the Budget Committee held on October 29, 2019be adopted as printed and circulated. Carried. 4 20-2 PRESENTATIONS: No delegations or presentations were received. DRAFT 2020 BUDGETPRESENTATION: Year 3of 2019-2022 Multi Year Budget The Director of Financial Services (Treasurer) presented Report No. FIN-20-22entitled of 2019-2022 Multi Year BudgetOperating and Capital. including the goals, long term planning, funding opportunities, economic outlookandfinancial sustainability. The Treasurer reviewed the attachments to Report No. FIN-20-22 including the 2021 Summary of Proposed Changes to the 2019-2022 Multi Year Budget. In response to an inquiry from Councillor Widner regarding rising insurance premiums, the CAO advised that premiums are up across the Province even if a municipalityhas hadfew or no claims. In response to an inquiry from Deputy Mayor Giguère regarding the inflationary increase, the Treasurer advised that the 3% increase is being put forward in response to Statistics Canada predictions for inflationary increases next year as well as there beinga smaller increase in tax revenues than previously predicted. No. B20-05 Moved by:Scott Lewis Seconded by: Mark Widner THAT Report No. FIN 20-22en-2022 Multi Year Budget received; AND THAT the Draft 2021 & 2022 Budget Summary & Detail be received; AND THAT the Draft User Fee Schedules for 2021 and 2022 be received. Carried. Public Works2021 Priority Capital Projects The Director of Public WorkspresentedReport No. PS-20- Capital Projects. He reviewed the capital priority projects for the Public Works 5 20-3 Department including the pier rehabilitationproject, pier parking lotimprovements, wood chipperreplacement,and Calton Line and Hacienda Road culvertreplacements. In response to an inquiry from Deputy Mayor Giguère regarding thesafety of the pier parking lot, specifically in thiswinterbefore the necessary repairs can becompleted, the Director advised that the area will require special consideration during the winter season and maintenance will be completed as necessary. He indicated that an engineered solution isrequiredto ensure that the surface water is considered and the pier protected. The Director confirmed that if it does become a safety concern, the areawill be cordoned off to pedestrians. No. B20-06 Moved by:Dominique Giguère Seconded by:Max Moore THAT Report No. PS-20- AND THAT the Pier Parking Lot Design Project, in the budget amount of $10,000.00, be included in the 2021 Capital Budget; AND THAT, notwithstanding that the remainder of the 2021-2022 Budgets have not yet been approved, the Municipal Council be requested to approve the Port Bruce Pier Parking Lot Design Project and the Hacienda Road Culvert Class EA and Design Project, for completion in 2021; AND THAT, subject to Council approval of the 2021 Capital Projects, the Municipal Staff be authorized and directed to proceed with the Port Bruce Pier Parking Lot Design Project initiation and the Hacienda Road Culvert Class EA and Design Project initiation so that such projects can be pre-planned, tendered, and completed on time and within budget. Carried. 2021 Grant Requests from Community Groups The Deputy Treasurer presented Report No. FIN-20-21 relating to grant requests from Community Groups. She noted that some of the grant funds were not distributedto the community groups in 2020 because of events not taking place due to COVID-19 restrictions. No. B20-07 Moved by:Chester Glinski Seconded by:Mark Widner THAT Report No. FIN-20- 6 20-4 AND THAT the following 2021 grant requestsfrom Community Groups be includedin the Draft 2021 Budget: Community GroupAmount Aylmer Malahide Museum Grant5,000.00 Malahide Community Policing Committee1,500.00 Soccer Knights of Columbus1,200.00 Aylmer & East Elgin Agricultural Society (Aylmer Fair Board)1,000.00 Elgin County Farm Safety Council0 PAssociation500.00 EESS Environmental0 Springfield Family Fun Day1,350.00 Springfield Brewers Softball2,100.00 Springfield Lioness Club1,675.00 Springfield PS Parent Council500.00 SD Optimists including at MCP3,800.00 Corner Cupboard0 Family Fun Day -Donation325.00 Family Fun Day Insurance175.00 Kinsmen Santa Claus Parade0 Springfield Parade1,500.00 East Elgin Housing Initiative0 Aylmer Cemetery Board18,000.00 Springfield Cemetery Board5,000.00 Luton Cemetery Board2,250.00 Carried. Development Charges (DC) Update Study Service Contract. The Treasurer presented Report No. FIN-20-19 regarding Development Charges. In response to an inquiry from Deputy Mayor Giguère, the Treasurer advised that the timeline for next update to the Development Charges By-law will be extended 5 years from the most recent updateto 2026. No. B20-08 Moved by:Scott Lewis Seconded by:Rick Cerna THAT Report No. FIN 20-19Development Charges (DC) Update Study Service Contract 7 20-5 AND THAT the Municipal Council be requested to permit the contracting of professional consulting services to update the Development Charges Background Study and By-law as a single source procurement; AND THAT, notwithstanding that the remainder of the 2021-2022 Budgets have not yet been approved, the Municipal Council be requested to award the service contract for the Update to the Development Charges Background Study and By- lawto Watson & Associates Economists Ltd.,in the amount of $12,500.00 plus applicable taxes; it being noted that such service contractwill be funded from the Development Charge Reserve. Carried. Rural Broadband Strategy The Information Technology (IT) Manager presented Report No. FIN-20-20 regarding the Rural Broadband Strategy. The IT Manager noted the COVID-19 pandemic has emphasized the need for rural high-speed solutions to address e-learning and work from home scenarios and Malahide is uniquely positioned to take the lead in providing local, high-speed, mesh- based Wi-Fi service across the municipality. The IT Manager reviewed the following 3 options to improve connectivity in the Township: Option 1 -County SWIFT Project and Connectivity Committee Option 2 -Enhanced Services from Existing Service Provider Option 3 -Develop Infrastructure and Become Broadband Provider. The IT Managerpresented a map showing the current availability of existing internet connection, as well as, amap showing the potential tower locations if the Council proceeded with the Broadband initiative. The Treasurer reviewed the connection and future costs for the broadband strategy, as well as the elimination of the current expenses to the Township for internet. She also noted grant availability for the projectand indicated that it would secure a future revenue stream for the Township. The Treasurer noted Option 2 was Enhanced Services from an Existing Service Provider.This option would allow the Township to rent out the towers to a third party to provide a revenue base. The Townshipwould not be the operator of this type of system and, therefore, there would be less risk, but also less revenue. In response to an inquiry from Councillor Widner regarding satellite technology, the IT Manager noted that satellite technology can be slow, expensive, andvulnerableto weather conditions. 8 20-6 Councillor Lewis noted that the public has indicated to him that they desire good reliable internet and that they would be pleased if the internet revenue went back to the Townshipto help manage future tax levy increases. Deputy Mayor Giguère noted that under the proposed tower placements many areas in Malahide would still not be serviced. She advised that she is a member of the Connectivity Committee and thatthey are moving as fast as they canto implement SWIFT. The CAO indicated that if the Council wished to proceed with developing the infrastructure and become a broadband provider,there would be opportunities in the future to increase the number of towers and increase the service available which in turn would also increase the revenue. Mayor Mennill advised he too was a member of the County Connectivity Committeeand thatit will be receiving funding in 2021 inthe amount of $6,000,000. This will improve about 30% of the Countybut that leaves 70% left without this improved internet access. The IT Manager proposed in Option 3that the Township develop/construct infrastructure that will enable it to become a broadband internet service provider. The preliminary estimates suggestthat there would be cost savings, even if the expanded services were limited to servicing its own municipal facilities. These funds could be enhanced if the next step was taken in revenue generation by leasing the infrastructure to a third party; and then finally higher revenues would be possible if the Township were to become a wireless internet service provider (WISP) for Malahide and surrounding area. In response to an inquiry from Councillor Widner regarding the costs for this type of endeavor, the Treasurer advised that it would be a separate entityandthat it would require additional effort, but that this proposal is expected to bring in a large amount of revenue to the Township and be self-funding. Deputy Mayor Giguère noted her concerns regarding the amount of anticipated revenue and the large operating costs involved in this project and wanted to ensure a full Business Plan would be available to the Council before proceeding. The Deputy Mayor also questioned if Port Bruce was covered as therehave been communication challenges with Port Bruce in the past. The Manager of IT responded that the Consultant would be asked to consider options to address such challenges. The Deputy Mayor also suggested that the Consultants look deeply into the proposed 10 year time frame regarding wireless capabilities compared to fibre. She also indicated her concerns regarding the use of the Unconditional Grant on this project which could be used on anything. She preferred to usespecific broadband money for this project. The CAO assured the Council that Municipal Staff would be applying for all available grants relating to broadband funding. The CAO noted the Municipal Staff is very confident with the broadband research completed to date but require the Cos 9 20-7 review to provide the last of the specifications needed.The CAO asked the Committee to approve moving forward with the RFP due to funding timelines. No. B20-09 Moved by:Scott Lewis Seconded by:Mark Widner THAT Report No. FIN-20-20 entitl AND THAT, notwithstanding that the remainder of the 2021-2022 Budgets have not yet been approved, the Municipal Council be requested to authorize the Municipal Staff toissue a Request for Proposal for broadband consulting services to develop a strategy policy, design, and a phased implementation plan to expand broadband services in Malahide and surrounding area. Carried. NEXT BUDGET COMMITTEE MEETING: The next Budget Committee Meeting will be on December 10,2020at 7:00 p.m. The CAO requested the Members of the Committee to provide any specific questions or requests for information to the Municipal Staff prior to the next Budget meeting in order to ensure that such information is available. OPEN QUESTION PERIOD: The Committee received various comments/questions from the public concerning the Draft 2021Budget specifically with regard to: -Budget format and comparisons, proposed costing for water servicing to Springfield, proposed budget increaseas compared to tax levyincrease(Bill MacIntyre). -Broadband costs/feasibility (Martin Baelde). -Development opportunities for former railroad property (Jim Crane). ADJOURNMENT: No. B20-10 Moved by:Chester Glinski Seconded by:Mark Widner THAT the Budget Committee adjourn its meeting at8:50p.m. Carried. 10 20-8 __________________________________ ChairD. Mennill __________________________________ Clerk M. Casavecchia-Somers 11 Report toBudget Committee REPORT NO.:FIN-20-22 DATE: December10, 2020 ATTACHMENT:Draft 2021 & 2022 Budget Summaries;Community Grants SUBJECT:Year 3of 2019-2022Multi-Year BudgetOperating & Capital Recommendation: THAT Report No. FIN 20-23Year 3of 2019-2022 Multi-Year Budget Operating & Capital AND THAT the Municipal Council be requested to approve the amended 2021 & 2022 Operating and Capital Budgets as presented; AND THAT the Municipal Council be requested to approve the User Fee Schedules for 2021 and 2022 as previously presented. Background: The Budget Committeehas previouslyreceived the first draft of the 2021 and 2022 Operating and Capital Budgets,as amended from the approved 2019-2022 Multi-year Budget, along with draft User Fee Schedules. Separate reports speaking to some of the key items have also been brought forwardto Committee and Council. Two meetings have been held and the minutes of both of these meetings have been submitted to the Council and the recommendations made to date have been supported. Comments/Analysis: The Budget Committee discussed the various expense and revenue items that were brought forward as changes to the previously approved Multi-year Budget. These proposals were based on information received from external parties or previous Council discussions and directions. Some items were determined to be acceptable as presented,while others were referred back to the Staff for further research or information. Overall, the Staff was requested to review the proposed 2021Budget with a view to keeping the overallTownship tax levy increase at less than 3.0%. 12 An updated draft budget is now brought forward for the Budget Committee consideration and recommendation to the Council for approval. Financial Implications to Budget: Please refer to the attached Summaries. Capital The Capital projects proposed for 2021 amount to $2,423,000. Some of the projects planned by Public Worksare: Pressey Line West Surface Treatment, Wooleyville Line Drain and Road Reconstruction, Hacienda Road and Vienna Line culvertEAs,and the Copenhagen and Tracey StreetParkImprovements. Fleet replacement will continue as per the Fleet Replacement Plan which was approved by the Council in 2019, with a tandem truck and chipper to be replaced in 2021. No other vehiclepurchasesare planned for 2021. Other capital projects include the Broadband Connectivity Project and some protective equipment purchasesby the Fire Department. All the capital expenditures are proposed tobefunded from various lifecycle replacement reserves, with the exception ofthe PierParking Lot Design estimated at $10,000and funded from the tax levy, and the Broadband Connectivity Projectat an estimated $450,000 to be funded from the unconditional grant.Nonetheless, the Staff are seeking othergrants or other funding opportunities to maximize alternate sources of funding(e.g.Improving Connectivity in Ontario (ICON), Investingin Canada Infrastructure Program (ICIP), Trillium or GreenLane funding). Operating The proposed 2021 Operating Budget of $12,145,691 is 1.97% higher than the 2020 Operating Budget of $11,910,421. At the previous meeting, it was noted that the Consumer Price Index (CPI) has shown an annual increase of 0.7% and thus any inflationary increases to the budget should be adjusted accordingly. The CPI is based on a basket of consumer goods such as Food, Shelter, Clothing, Recreation, Education,etc. The pandemic has severely affected the way an average consumer spends. For example, food costs are rising while demand for clothing, recreation has slowed down. This has caused the CPI to increase at a lower rate than other years. Municipal purchasing is not the same as consumer buying, so the CPI would not be a fully representative measure. Municipal operations require spending on items such as steel, lumber, andprefabricated items such as pipes andculverts, gravel, aggregate, winter salt, tools, playground equipment, bunker gear, fire hoses, and so on.Items that would fall in the Food, Shelter, or Clothing andFootwear categories are minimal or nil. 13 Below is the Statistics Canadawebpage that shows the construction index for non- residential buildingsat 2.3% for the Toronto area and 2.9% for theOttawa area: ŷƷƷƦƭʹΉΉǞǞǞЊЎЉ͵ƭƷğƷĭğƓ͵ŭĭ͵ĭğΉbƚƓ ƩĻƭźķĻƓƷźğƌ ĬǒźƌķźƓŭ źƓķĻǣ Most operating expenditures and revenues are budgeted to increase by 1 to 2% or are based on specific information, such as the OPP billing,the draft budgets of the EECC, the Conservation Authorities, and the Provincial announcement regarding OMPF allocations. Some of the significant changes tothe 2021 and 2022 Budgets are listedbelow: DescriptionChange 20212022 Type Revenue The Province announced that OMPFallocations will be $33,300$33,300 Increase maintained closer to 2019 and 2020 amounts. Budget was previously set to absorb reductions expected from the Province. Revenue Tax write-offs due to reclassification from residential to $40,000$40,000 Decrease farm have been very high in 2020. Anticipated to continue in 2021. Expense Fire servicemodel revised, reducing operational costs and $51,580$51,580 Decrease transfer to reserve. Expense OPP costs have been rising overthe last few years, $45,328$47,594 Decrease however, the 2021 billingis lower than previously budgeted. Expense Pier parking lot design and constructionis proposed to $10,000$65,000 Increase enhance this public space and provide accessibility. Expense Insurancepremiumis higher due to the industry $25,000$25,000 Increase experiencing higher risk and claims in recent years. One Time Projects: The Township will be undertaking a few projects that are not arecurring, annual expense. DescriptionChange Type20212022 Springfield Water Servicing Expansion Feasibility Expense Increase$0$0 Study $50,000, funded from Development Charges (DC) Reserve. Development Charges Study Update $12,500, Expense Increase$0$0 funded from DC Reserve. Pay Equity & Remuneration Study $30,000, funded Expense Increase$10,000$10,000 from Reserves $20,000. Community Grants & Cemeteries: The Agenda includes the letter from the East Elgin Housing Initiative on its programs in response to the query from the Committee. They request the Township to reconsider its previous submission for a grant of $3,000. The attached chart shows the budget, the requests by community groups and cemeteries, and the approvals by the Committee. The overall impact of all the amendments / updatesis that the Township levy increase is reduced to 2.86%over the prior year(2020). 14 Assessment Due to COVID-19 pandemic resulting in the Provincial Gdecision to postpone the phase-inprocess,the 2021 current value assessment (CVA) on a property will remain the same as the 2020 assessment, except for any reclassification, improvements or demolitions, etc. that affect the CVA. Property Class2020 CVA2021 CVA% Increase / Decrease Commercial$24,576,600$26,554,3888.0% Residential$811,042,569$803,727,560-0.9% Farmland$934,027,231$954,131,4522.2% Industrial$13,327,600$13,425,6000.7% Large Industrial$0$00.0% Pipelines$16,183,000$16,261,0000.5% Managed Forests$4,230,500$4,333,3002.4% Taxable Assessment$1,803,387,500$1,818,433,3000.8% Payments in Lieu (PiL)$64,703,300$64,511,400-0.3% Exempt$41,189,200$40,543,700-1.6% TOTAL$1,909,280,000$1,923,488,4000.7% The2021 levy versusthe 2020 levy is shown below for a residential and farm property assessed at $300,000. Property TypeWeighted 2020 Township 2021 Township Change over AssessmentTaxTaxprior year Residential$300,000$1,974$2,029$55 Farm$300,000$757$778$21 County and Education levies are additional and set by those entities. User Fee Schedules No changes are proposed to the User Fee schedules that were submitted to the Committee previously. Relationship to Cultivating Malahide: The Cultivating MalahideIntegrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. A pragmatic, long-term approach to the budget process supports this goal. Submittedby:Approved for Council: Chief Administrative Officer / Clerk Director of Finance / Treasurer 15 2021 and 2022 Budget Summary - Net Operating & Capital negative means revenue Adjusted BUDGET Adjusted BUDGET CategoryGLDepartmentBUDGET 2019BUDGET 2020BUDGET 2021BUDGET 2022 20212022 -$8,570,263-$8,481,814-$8,825,570-$8,768,308 Taxation - Township Operating1000-$8,074,507-$8,322,391 -$1,011,000-$1,044,300-$1,009,000-$1,042,300 1060 Other Revenues-$1,037,135-$1,050,800 1100 Governance$196,054$208,236$209,762$226,936$227,157$225,720 1110 Administration$971,365$1,014,553$1,007,793$1,019,456$1,045,151$1,056,176 1120 Fire$802,505$830,843$853,756$851,387$881,516$879,539 1130 Building-$29,827-$45,543-$50,941-$52,926-$54,767-$61,392 1140 Animal Control-$2,379-$2,027-$2,087-$3,027-$2,143-$3,127 1150 Conservation$141,077$153,189$160,848$159,672$168,891$168,891 1160 Policing$1,033,415$1,056,221$1,109,685$1,064,358$1,165,821$1,118,227 1170 POA-$33,289-$18,089-$17,884-$17,884-$17,676-$17,676 1180 Emergency Management$96,125$94,464$94,811$94,811$95,164$95,164 1190 Waste$346,119$356,415$354,574$354,574$352,766$352,766 1200 Library-$12,296-$13,098-$13,770-$13,660-$14,463-$14,463 1210 Grants$25,712$26,818$26,818$24,625$26,818$26,818 1220 Ball Diamond$321-$52-$382-$307-$211-$138 1230 Concession Booth-$2,496-$3,544-$4,553-$3,428-$5,566-$4,444 1240 MCP$254,017$274,575$275,158$276,158$279,338$280,264 1245 SDCH$15,098$11,350$8,268$8,268$8,179$8,155 1250 EECC$295,000$295,000$295,000$295,000$295,000$295,000 1260 Parks$59,802$77,829$112,588$112,688$124,367$124,461 1270 Cemetery$44,040$40,734$42,933$43,683$41,136$41,136 1280 Planning$64,750$96,770$67,810$67,810$68,872$68,872 1290 GIS-$2,108$5,402$1,422$1,422$2,453$2,453 1300 Economic Devpt$35,650$34,203$36,767$36,767$37,342$37,342 1310 Drainage$71,208$73,027$74,885$69,913$76,785$71,712 1320 Roads Operations$2,648,399$2,719,673$2,803,831$2,815,650$2,852,973$2,864,481 1330 Roads Vehicles$393,821$397,508$401,258$401,258$405,073$405,073 1340 Streetlights & Sidewalks$6,879$6,923$7,048$7,048$7,167$7,167 1350 County Roads-$5,000-$5,000-$5,000-$5,000-$5,000-$5,000 1380 Development Charges$0$0$0$0$0$0 8000 Transfer to Reserves-$1,365,818-$520,152-$532,965-$532,965-$532,965-$532,965 8100 Governance$10,650$10,850$11,050$11,050$11,250$11,250 8110 Administration$46,600$48,100$49,600$49,600$51,100$51,100 8120 Fire$379,470$398,979$405,722$355,722$414,598$364,598 8130 Building$5,900$5,900$5,900$5,900$5,900$5,900 8140 Animal Control$1,800$1,800$1,800$1,800$2,000$2,000 8180 Emergency Management$11,600$11,600$11,600$11,600$11,600$11,600 8190 Waste$1,000$1,000$1,000$1,000$1,000$1,000 8200 Library$22,265$23,105$23,960$23,960$24,825$24,825 8220 Ball Diamond$10,028$10,095$10,165$10,165$10,240$10,240 8230 Concession Booth$7,653$7,720$7,790$7,790$8,365$8,365 8240 MCP$78,450$88,090$93,800$93,800$99,575$99,575 8245 SDCH$7,440$7,745$8,060$8,060$8,395$8,395 8250 EECC$51,000$96,500$97,500$97,500$98,500$98,500 8260 Parks$37,200$52,001$73,383$73,383$74,335$74,335 8270 Cemetery$3,450$3,450$3,450$3,450$3,450$3,450 8290 GIS$22,100$22,100$22,100$22,100$22,100$22,100 8300 Economic Devpt$1,000$1,000$1,000$1,000$1,000$1,000 8310 Drainage$9,000$9,000$9,000$9,000$9,000$9,000 16 2021 and 2022 Budget Summary - Net Operating & Capital negative means revenue Adjusted BUDGET Adjusted BUDGET CategoryGLDepartmentBUDGET 2019BUDGET 2020BUDGET 2021BUDGET 2022 20212022 Roads $1,408,965$1,408,965$1,429,965$1,429,965 Operating8320$2,283,818$1,375,152 Streetlights & Sidewalks$17,984$17,984$18,199$18,199 8340$17,571$17,775 $0-$10,000$0-$65,000 Operating Total-$55,500-$15,000 Capital-$1,556,000-$2,413,000-$1,444,500-$1,560,500 Capital9000-$4,521,230-$1,937,000 Governance$0$0$0$0 9100$2,800$0 $25,000$475,000$25,000$25,000 Administration 9110$97,000$25,000 Fire$31,000$31,000$77,500$77,500 9120$416,000$44,000 Animal Control$0$0$0$0 9140$9,300$0 Emergency Management$0$0$0$0 9180$0$0 Waste$0$0$0$0 9190$0$0 Ball Diamond$0$7,000$0$0 9220$7,400$7,500 MCP$0$0$0$0 9240$3,000$10,000 SDCH$0$0$0$0 9245$0$0 EECC$25,000$25,000$25,000$25,000 9250$25,000$25,000 $25,000$115,000$10,000$75,000 9260 Parks$2,069,000$446,500 9270 Cemetery$0$0$0$0$0$0 9290 GIS$0$0$0$0$0$0 9300 Economic Devpt$0$0$0$0$0$0 9310 Drainage$103,000$0$0$280,000$0$0 $1,450,000$1,490,000$1,307,000$1,423,000 Roads 9320$1,774,230$1,394,000 Streetlights & Sidewalks$0$0$0$0 9340$70,000$0 $0$10,000$0$65,000 Capital Total$55,500$15,000 $0$0$0$0 Grand Total$0$0 17 2020 Revenue & Expense Summary - Operating & Capital negative in budget, actuals or forecast columns means revenue TypeGLDepartmentBUDGET 2019BUDGET 2020BUDGET 2021Adjusted BUDGET 2021BUDGET 2022Adjusted BUDGET 2022 Revenue1000 Taxation - Township-$8,074,507-$8,322,391-$8,570,263-$8,481,814-$8,825,570-$8,768,308 1060 Other Revenues-$1,037,135-$1,050,800-$1,011,000-$1,044,300-$1,009,000-$1,042,300 1100 Governance-$10,000$0$0-$60,000-$22,500-$22,500 1110 Administration-$176,040-$106,177-$75,308-$75,308-$76,472-$76,472 1120 Fire-$82,470-$83,774-$85,040-$85,040-$83,765-$83,765 1130 Building-$267,000-$262,000-$272,000-$272,000-$282,000-$282,000 1140 Animal Control-$42,500-$42,500-$42,920-$42,920-$43,344-$43,344 1160 Policing-$20,000-$20,000-$20,000-$20,000-$20,000-$20,000 1170 POA-$45,000-$30,000-$30,000-$30,000-$30,000-$30,000 1180 Emergency Management-$2,300-$2,300-$2,300-$2,300-$2,300-$2,300 1190 Waste-$214,590-$227,560-$241,030-$241,030-$254,700-$254,700 1200 Library-$26,106-$26,628-$27,160-$27,160-$27,704-$27,704 1220 Ball Diamond-$20,500-$21,000-$21,500-$21,500-$21,500-$21,500 1230 Concession Booth-$6,000-$7,000-$8,000-$7,000-$9,000-$8,000 1240 MCP-$35,200-$35,200-$35,200-$35,200-$35,200-$35,200 1245 SDCH-$9,450-$9,450-$9,450-$9,450-$9,450-$9,450 1250 EECC$0$0$0$0$0$0 1260 Parks-$3,950-$2,000-$2,000-$2,000-$2,000-$2,000 1270 Cemetery-$2,000-$2,000-$2,000-$2,000-$2,000-$2,000 1280 Planning-$80,700-$50,700-$20,700-$33,200-$20,700-$20,700 1290 GIS-$50,000-$50,000-$50,000-$50,000-$50,000-$50,000 1300 Economic Devpt-$2,500$0$0$0$0$0 1310 Drainage-$23,000-$23,000-$23,000-$23,000-$23,000-$23,000 1320 Roads Operations-$236,720-$247,720-$231,720-$231,720-$275,720-$275,720 1340 Streetlights & Sidewalks-$30,766-$31,068-$51,373-$51,373-$51,682-$51,682 1350 County Roads-$730,243-$752,000-$774,410-$774,410-$797,493-$797,493 1380 Development Charges$0$0$0$0$0$0 8000 Transfer to Reserves-$1,365,818-$520,152-$532,965-$532,965-$532,965-$532,965 9000 Capital-$4,521,230-$1,937,000-$1,556,000-$2,413,000-$1,444,500-$1,560,500 Revenue Total-$17,115,725-$13,862,421-$13,695,339-$14,568,691-$13,952,565-$14,043,602 Expense1100 Governance$206,054$208,236$209,762$286,936$249,657$248,220 1110 Administration$1,147,405$1,120,730$1,083,100$1,094,764$1,121,623$1,132,648 1120 Fire$884,975$914,617$938,796$936,427$965,281$963,304 1130 Building$237,173$216,457$221,059$219,074$227,233$220,608 1140 Animal Control$40,122$40,473$40,833$39,893$41,201$40,218 1150 Conservation$141,077$153,189$160,848$159,672$168,891$168,891 1160 Policing$1,053,415$1,076,221$1,129,685$1,084,358$1,185,821$1,138,227 1170 POA$11,711$11,911$12,116$12,116$12,324$12,324 1180 Emergency Management$98,425$96,764$97,111$97,111$97,464$97,464 1190 Waste$560,709$583,975$595,604$595,604$607,466$607,466 1200 Library$13,810$13,530$13,391$13,501$13,241$13,241 1210 Grants$25,712$26,818$26,818$24,625$26,818$26,818 1220 Ball Diamond$20,821$20,948$21,118$21,193$21,289$21,362 1230 Concession Booth$3,504$3,456$3,447$3,572$3,434$3,556 1240 MCP$289,217$309,775$310,358$311,358$314,538$315,464 1245 SDCH$24,548$20,800$17,718$17,718$17,629$17,605 1250 EECC$295,000$295,000$295,000$295,000$295,000$295,000 1260 Parks$63,752$79,829$114,588$114,688$126,367$126,461 1270 Cemetery$46,040$42,734$44,933$45,683$43,136$43,136 1280 Planning$145,450$147,470$88,510$101,010$89,572$89,572 1290 GIS$47,892$55,402$51,422$51,422$52,453$52,453 1300 Economic Devpt$38,150$34,203$36,767$36,767$37,342$37,342 1310 Drainage$94,208$96,027$97,885$92,913$99,785$94,712 1320 Roads Operations$2,885,119$2,967,393$3,035,551$3,047,370$3,128,693$3,140,201 1330 Roads Vehicles$393,821$397,508$401,258$401,258$405,073$405,073 1340 Streetlights & Sidewalks$37,645$37,991$58,421$58,421$58,848$58,848 1350 County Roads$725,243$747,000$769,410$769,410$792,493$792,493 1380 Development Charges$0$0$0$0$0$0 8100 Governance$10,650$10,850$11,050$11,050$11,250$11,250 8110 Administration$46,600$48,100$49,600$49,600$51,100$51,100 18 TypeGLDepartmentBUDGET 2019BUDGET 2020BUDGET 2021Adjusted BUDGET 2021BUDGET 2022Adjusted BUDGET 2022 8120 Fire$379,470$398,979$405,722$355,722$414,598$364,598 8130 Building$5,900$5,900$5,900$5,900$5,900$5,900 8140 Animal Control$1,800$1,800$1,800$1,800$2,000$2,000 8180 Emergency Management$11,600$11,600$11,600$11,600$11,600$11,600 8190 Waste$1,000$1,000$1,000$1,000$1,000$1,000 8200 Library$22,265$23,105$23,960$23,960$24,825$24,825 8220 Ball Diamond$10,028$10,095$10,165$10,165$10,240$10,240 8230 Concession Booth$7,653$7,720$7,790$7,790$8,365$8,365 8240 MCP$78,450$88,090$93,800$93,800$99,575$99,575 8245 SDCH$7,440$7,745$8,060$8,060$8,395$8,395 8250 EECC$51,000$96,500$97,500$97,500$98,500$98,500 8260 Parks$37,200$52,001$73,383$73,383$74,335$74,335 8270 Cemetery$3,450$3,450$3,450$3,450$3,450$3,450 8290 GIS$22,100$22,100$22,100$22,100$22,100$22,100 8300 Economic Devpt$1,000$1,000$1,000$1,000$1,000$1,000 8310 Drainage$9,000$9,000$9,000$9,000$9,000$9,000 8320 Roads $2,283,818$1,375,152$1,408,965$1,408,965$1,429,965$1,429,965 8340 Streetlights & Sidewalks$17,571$17,775$17,984$17,984$18,199$18,199 9100 Governance$2,800$0$0$0$0$0 9110 Administration$97,000$25,000$25,000$475,000$25,000$25,000 9120 Fire$416,000$44,000$31,000$31,000$77,500$77,500 9140 Animal Control$9,300$0$0$0$0$0 9180 Emergency Management$0$0$0$0$0$0 9190 Waste$0$0$0$0$0$0 9220 Ball Diamond$7,400$7,500$0$7,000$0$0 9240 MCP$3,000$10,000$0$0$0$0 9245 SDCH$0$0$0$0$0$0 9250 EECC$25,000$25,000$25,000$25,000$25,000$25,000 9260 Parks$2,069,000$446,500$25,000$115,000$10,000$75,000 9270 Cemetery$0$0$0$0$0$0 9290 GIS$0$0$0$0$0$0 9300 Economic Devpt$0$0$0$0$0$0 9310 Drainage$103,000$0$0$280,000$0$0 9320 Roads $1,774,230$1,394,000$1,450,000$1,490,000$1,307,000$1,423,000 9340 Streetlights & Sidewalks$70,000$0$0$0$0$0 Expense Total$17,115,725$13,862,421$13,695,339$14,568,691$13,952,565$14,043,603 Grand Total$0$0$0$0$0$0 2019-2022 Multi Year Budget - Adjusted Capital Budget for 2021 and 2022 19 2021 2022 2022 PROJECT2019 BUDGET2020 BUDGET 2021 BUDGETAdjusted Adjusted BUDGET BUDGETBUDGET Governance & Administration Council Chambers technology: Work in Council Chambers complete.$2,800 Servers, Computers, Network & Other IT Equipment: Ongoing lifecycle replacement of servers, computers and other IT equipment. Some items beyond lifecycle date, not replaced due to satisfactory functionality of the devices. Other initiatives such as multi factor auth would determine timing and extent of some items. $20,000$25,000$25,000$25,000$25,000$25,000 Website improvements: Upgrades to website, anticipated to be complete in 2020.$77,000 Connectivity Project - Broadband towers or alternate solution: Fully funded by grants.$450,000 Fire & Emergency Services Protective Equipment - SCBA & Bunker Gear: Lifecycle replacement for 80 FF in 2019. Approximately 8 each year from 2020 onwards. Extreme incidents could result in need for replacement before lifecycle date.$410,000$20,000$20,000$20,000$20,000$20,000 Protective Equipment - Dry Suits, Ice Commander Suits: Lifecycle replacement. Extreme incidents also lead to need for replacement.$16,000$11,000$11,000 Communications Equipment - Radios/Pagers: Lifecycle replacement$3,000$3,000$3,000$3,000$3,000$3,000 Fire Equipment - Hose, Nozzles & adaptors: Lifecycle replacement. Extreme incidents also lead to need for replacement.$3,000$5,000$8,000$8,000$5,000$5,000 Fire Equipment - Portable pump and ventilation saw: Purchase of Portable pump and Ventilation Saw for FH 3 postponed to 2022.$18,500$18,500 Fire Equipment - Infrared Cameras (2): Lifecycle replacement. Extreme incidents also lead to need for replacement.$20,000$20,000 Building, Development & By-law Enforcement St Thomas Shelter: As per requirements identified by the City of St Thomas$9,300 Community Centres, Parks and Recreation Ball Diamond Light standards: Work was to be undertaken in 2020, but deferred. Planned to be done in 2021.$5,000$7,000 Ball Diamond netting: netting on front diamond fence$2,400 MCP Pavilion refurbishment: Replace with metal roof & other works.$7,500 MCP Ball Diamond Score Board: Brewers Assocn proposal for score board. Township contribution proposed to be the cement pad and hydro. On Hold due to COVID$10,000 MCP: Bldg: Wall panels replaced in 2019. No other requirements identified at this time.$3,000 EECC (Malahide's share): To meet our share of projects identified by the Board / Town of Aylmer $25,000$25,000$25,000$25,000$25,000$25,000 Parks Equipment - Picnic Tables @ MCP, Port Bruce: Replaced with long lasting, plastic that are accessibility compliant. Funding will be from Accessibility / Green Lane grants.$15,500 Wonnacott Park: 2021: Trees, ground cover, other Work completed in 2019 with Grants: $24,000 Accessibility; $3,000 Main St Grant$40,000$5,000 Cenotaph Park: Completed in 2019. No other requirements identified at this time.$13,000 Mill St Park: Completed in 2019. No other requirements identified at this time. Funded by Main St Grant$3,000 Copenhagen Park: Landscaping in 2020 was deferred due to COVID, Playground equipment & walking path 2021 & 2022. Funded from DC Reserve $12,000 2022: Storm Water Mgmt. Pond Dredging & Other upkeep$5,000$25,000$30,000$10,000$10,000 Tracey St. Park, Springfield: Bike bump track and playground equipment deferred due to COVID DC $13K; Parkland in lieu $12K; Trillium or Greenlane$50,000$50,000 Pier rehabilitation: $1,950,000$376,000 Pier rehab - deck undermining: Pl. refer to separate report PS-20-54$20,000 Pier rehab - parking area design & construction: Pl. refer to separate report PS-20-54$0$10,000$0$65,000 Trans Canada Trail: Rest stops (4) with signage completed.$35,000 Public Works Municipal Drains: Stover, Smit, Ellis in 2019. Fuller & Harkes Drains in 2020. Drawings received for Wooleyville planned in 2021.$103,000$75,000$280,000 Pick up Trucks per Fleet Plan: Tender award for two in 2019 & one in 2020. All 3 received in 2020.$64,000$32,000 Pick up Trucks per Fleet Plan: Replacement of a 3/4 ton and 1 ton in 2022. Estimate adjusted for the 1 ton.$37,000$38,000$0$70,000$118,000 Tandem #15 & 17: Tandem truck #15 ordered in 2019, received in 2020. #17 delivery in 2021.$300,000$310,000$350,000 Tractor #51: Tractor 51 - John Deere; needed for brush back, grass cutting, street sweeping with power broom Was due for replacement in 2011. Delivery expected in 2021.$175,000 2019-2022 Multi Year Budget - Adjusted Capital Budget for 2021 and 2022 20 2021 2022 2022 PROJECT2019 BUDGET2020 BUDGET 2021 BUDGETAdjusted Adjusted BUDGET BUDGETBUDGET Utility Trailer #93: Trailer 93 was due for replcmt in 2018, failed annual testing, ordered in 2020, delivery expected in 2021. PW Equipment: GPS units: Completed$25,000 PW Equipment: Power washers (2 units): Completed$15,000 PW Equipment - Chipper #61: Pl. refer to separate report PS-20-54 Equipment is not in working condition. Dept. accomplishes work by renting equipment regularly.$100,000 Conservation Line (Rogers - Imperial): complete$512,000 Conservation Line Drain: part of Conservation Line roadworks - required for road reconstruction$125,000 Glencolin (Hacienda-Walker) - completion: complete$60,000 Glencolin (Walker - Carter): complete$164,000 Glencolin (Carter to Springerhill): completed$278,730 Culvert Lining: Springerhill Road (2 culverts north of Talbot Line), Calton Line completed CWWF Grant received.$91,500 Pressey Line west - Walker to Carter to Pigram Springfield to Catherine to Walker: Pressey Line west B & C completion November 2020. Surface treatment in following years. Estimates updated.$790,000$800,000$1,125,000$1,215,000 Wooleyville Line: Road reconstruction$200,000$100,000 Pressey Line west Bridge MCEA & Culvert MCEA: Identified in Bridge Inspection report 2018. It is practical to complete bridge and culvert together for road users convenience and smooth progress of work.$22,000$20,000 Pressey Line west - Bridge & Culvert Replacement: Pressey Line west B & C completion November 2020. Surface treatment in following years.$1,000,000 Hacienda Line Culvert MCEA & Design: per Bridge Inspection report 2018 and 2020$22,000$65,000$40,000$0 Calton Line Culvert MCEA & Design: Per Bridge Inspection report 2018, was budgeted for 2020 but deferred. 2020 report identifies others as higher priority than this one. $22,000$40,000$0 Vienna Line Culvert MCEA: per Bridge Inspection report 2018 and 2020$25,000$22,000$40,000 Community Safety - Guard rails: Phase 2 road safety audit not received yet. Work deferred to 2021. $100,000$50,000$50,000$50,000$50,000$50,000 Community Safety - Signalized crosswalk Springfield P.S.: completed in 2019$20,000 Community Safety - Dynamic Speed Zone South Dorchester School: completed in 2019$25,000 Community Safety - Dynamic Speed Zone Mt Salem School: completed in 2019.$15,000 Community Safety - Amish community signage: completed in 2020. Sidewalks: Pressey Line Springfield work complete.$70,000 TOTAL CAPITAL BUDGET $4,576,730$1,984,000$1,556,000$2,423,000$1,444,500$1,625,500 21 GRANTS 2019 Budget 2019 Actuals 2020 Budget 2020 Actuals 2021 Budget 2021 Request 2021 approved 2021 Request Explanatory Notes 01.1210.5440 To ensure the continued preservation of artifacts of the Museum collection. To preserve local history, as many artifacts are donated by Malahide residents. 2021: Asking for an additional $3,000.00 due to being unable to fundraise locally. Aylmer Malahide Museum Grant$5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $8,000.00 $5,000.00 Forecasting a deficit of $ 6,000- even if Malahide increases the grant provided. To provide safety information for community and area. Participate in Springfield Malahide Community Policing Family fun day. Create brochures, signage to help make Community policing more Committeevisible. Provided a fraud seminar. Looking at providing more seminars. $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $2,000.00 $1,500.00 To offset the cost of maintaining the soccer fields, this cost includes property taxes Soccer - Knights of Columbus$1,100.00 $1,100.00 $1,100.00 $1,100.00 $1,100.00 $1,200.00 $1,200.00 in the amount of $1,900.00 per year. Grant usually for assistance with the Aylmer Fair. 2021: to be used to assist with the costs for “Art Project”. A mural at the Aylmer Aylmer & East Elgin Agricultural Fair Grounds to be completed by students showcasing the history of Agriculture in Society (Aylmer Fair Board)$1,000.00 $1,000.00 $1,000.00 $0.00 $1,000.00 $2,000.00 $1,000.00 Aylmer and Malahide. No request for 2021 Elgin County Farm Safety CouncilKeep Kids Safe Day Camp $1,225.00 $1,225.00 $1,225.00 $0.00 $1,225.00 Requesting grant to assist with the Elgin County Plowing Match to be held in September 2021. Farm location not yet selected but considering a farm in Plowmans AssociationMalahide. Event promotes agriculture to youth. $500.00 $500.00 $500.00 $0.00 $500.00 $500.00 $500.00 EESS Environmental$1,000.00 MCP and SDCH - events offsets space rental charges Requesting free use of Community Rooms A,B & C, the kitchen & green space and Springfield Family Fun Daypavilion in June for the annual Springfield Family Fun Day. $1,350.00 $1,350.00 $1,350.00 $56.85 $1,350.00 $1,350.00 $1,350.00 Free use of MCP Community Room ABC for a fundraising event. (Yuk Yuk’s night). • Free use of MCP Community Room ABC and kitchen in August for their annual Springfield Brewers Softball$2,100.00 $2,100.00 $2,100.00 $0.00 $2,100.00 $2,100.00 $2,100.00 baseball banquet. Holding 3 events this year – April (Community Supper), July (Seniors Dinner), Springfield Lionness ClubNovember (Annual Craft Show). $2,000.00 $2,000.00 $2,125.00 $548.91 $2,125.00 $1,675.00 $1,675.00 Looking to hold a school/community event (dinner/Halloween dance) to raise funds for school events such as field trips, presenters and school projects such as Springfield PS Parent Council $500.00 $500.00 $500.00 $0.00 $500.00 $500.00 $500.00 outdoor learning space. Use of SDCH – for 23 seniors community euchres, 2 community breakfasts, 1 ham supper, 19 organization meetings. • Use of MCP community room for 3 bingo SD Optimists including at MCPevents. $3,612.25 $3,630.56 $3,600.00 $1,830.10 $3,600.00 $3,800.00 $3,800.00 Voluntary Organizations Corner CupboardNo request for 2021 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 This event in June is family oriented and designed to strengthen the community. Family Fun Day - donation$325.00 $325.00 $325.00 $0.00 $325.00 $325.00 $325.00 Involves a variety of games, activities and entertainment for all ages. The Township also finances the insurance cost for this event, (approximately Family Fun Day - insurance$175.00) $175.00 $0.00 $175.00 $175.00 $175.00 Kinsmen Santa Claus Parade $500.00 $500.00 Funding required for candy bags, band costs, and any other parade expenses. Springfield Parade$1,000.00 $1,000.00 $1,000.00 $0.00 $1,000.00 $1,500.00 $1,500.00 Springfield Parade is the1st Saturday in December. Kinsmen 75 years celebration$500.00 $0.00 No request for 2021 2020 was the first year of request. Helping local people in a homeless situation or on the verge on becoming homeless. Provide help with employment, and help to find affordable housing. Provide warm meals, laundry, cab fare for doctor appointments/Ontario Works East Elgin Housing Initiative$2,000.00 $2,000.00 $3,000.00 $3,000.00 appointments Unallocated funds$1,000.00 $1,000.00 $817.69 $0.00 $3,317.69 $1,000.00 $1,000.00 $1,000 is usually held for mid-year requests TOTAL$25,712.25 $24,730.56 $26,817.69 $14,035.86 $26,817.69 $29,125.00 $24,625.00 Over / (under) budget unspent due to COVID-$12,781.83$2,307.31 ($2,192.69) CEMETERY GRANTS 2019 Budget 2019 Actuals 2020 Budget 2020 Actuals 2021 Budget 2021 Request 2021 approved 2021 Request Explanatory Notes 01-1270-5441 For upkeep of the cemetery. Costs of equipment, buildings and any improvements Aylmer Cemetery Board$18,000.00$18,000.00$18,000.00$18,000.00$18,000.00$18,000.00$18,000.00required. Grounds maintenance. Tree trimming, removal of over grown trees and shrubs, grass cutting and Springfield Cemetery Boarddocument trimming, repair of tombstones. $5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00 General maintenance of the cemetery. Includes grass cutting, tree maintenance and stone repair to keep it in a respectful manner. • Several old trees that are now requiring increased maintenance. • Additional Luton Cemetery Boardfunds requested to complete the gate/sign along the front of the cemetery $5,000.00$5,000.00$1,500.00$1,500.00$1,500.00$3,500.00$2,250.00 $28,000.00$28,000.00$24,500.00$24,500.00$24,500.00$26,500.00$25,250.00 Over / (under) budget $2,000.00 $750.00 TOTAL $53,712.25 $52,730.56 $51,317.69 $38,535.86 $51,317.69 $55,625.00 $49,875.00 Over / (under) budget $4,307.31 ($1,442.69) 22 FortheConsiderationoftheTownshipofMalahide IamwritingyouonbehalfoftheEastElginHomelessnessInitiative(EEHI).EEHIbeganasasmallgroup ofconcernedcitizensfromtheAylmercommunitydeterminedtoaddresstheissueofhomelessnessin ourarea.StartinginSeptemberof2018ourgroupbeganaconversationaroundtheneedofahomeless shelterandafterusingthewealthofresourcesfromourdiversegatheringweuncoveredatrendwefelt couldnotbeignored.Ourcommitteeconsistsofindividualsinsocialwork,propertymanagement,law enforcement,realestate,localpoliticsandlifelongmembersoftheAylmercommunity. Itwasuncoveredthroughfactfindingconversationsthattherewasanissueofvisibleandhidden homelessnessinAylmerandsurroundingarea.Peoplehadbeenspottedsleepingintheentrancesof banks,undertheMyrtleStreetbridge,inenclosedgarbageareasandothercreativeareasto avoidthecoldweallexperienceinthesewintermonths.EEHIevolvedfromatableofconcernedcitizens toaCommitteewithstaffandavolunteerpool,operatingundertheumbrellaoftheEastElgin CommunityAssistanceProgram.EEHIopenedfirsthomelessnessshelterNovember2019,due inlargeparttothegenerosityofStUnitedChurchdonatingtheirbasementforservices. This20202021,theShelterwillbeopenduringthewintermonthsfromNovember1,2020untilMarch 31,2021from7pmuntil7am. EEHIrecognizesthecomplexityoftheissuesthatsomeonewhoishomelesshasexperiencedaswellas theneedforsupportforthatindividualtomoveforward.WewillpartnerwithFamilyCentral Apartmentstoprovidesystemnavigation/appropriatereferralsforallourguests.Homelessnessisa communityissueandwebelievecanonlybeconqueredwithacommunityapproach. Donationmoniesareusedtopurchasetoiletries,papertowels,wipes/sanitizer,cleaningsupplies,non perishablesnacks,coffeeandothersmallitemstoassistwiththedaytodayoperationsoftheshelter andmakethedayatadeasierforourquests.Wehaveadesignated,paidShelterSupervisorwho ensuresourvolunteersarepreparedtohonortheircommitmentandthattheShelterisinproperorder andsanitizedaccordingly,usingSWPHCongregatedLivingGuidelines.temperaturesaretakenat thedoorandaCOVID19protocolisinplaceforanyonewhoappearstobedisplayingsymptoms.EEHI hasinstalledavideocameraattheentrancetotheShelterequippedwithcommunicationcapabilitiesso guestscanknowthatsomeoneknowstheyarethereandinneedofassistance.Thisisoursecondyear ofoperation. ItisthesincerehopeofallinvolvedwithEEHIthatwecaneffectivelyassistallthosewhoaccessour servicesanderadicateanyfutureneedforourexistence.Housingandhomelessnessarecomplex problems,butthiscommitteebelievesAylmerisuptothatchallenge.Wecareaboutall5192829008 ourcitizens. Thankyouforyourtimeandconsideration.MaywesuggestyourOrganizationarrangeagrouptourof ourEmergencyShelterFacilityfromtheGuestattheDoorcommunicationsystemtotheheated nutritionalsupports,andCOVIDprotocolswehaveinplace.Contactustoplanyourvisit,atyour convenience. 23 Sincerely, SeanDoyle(519)2829008 Email:sean@creativeenterprises.ca PaulCowley(519)8527285 Eehi.shelter@gmail.com 24 Town of Aylmer Report CAO 88-20 EECC-Draft 2021 Budget and 2020 Budget Comparison Report Title: December 7, 2020 Submitted for: Jennifer Reynaert, Chief Administrative Officer/ Deputy Report Author: Clerk Receive for InformationRecommendation Recommendation: ThatReportCAO 88-20entitledEECC-Draft 2021 Budget and 2020 Budget Comparisonbe received for information; and, That Councils of the Town of Aylmer and the Township of Malahide continue Budget Discussions in 2021. Background and Analysis: 2020 Operating and Capital Budget Comparisons The (attached) operating budget as ofNovember 30, 2020 shows the overall operating budget at 85% of budget. We would anticipate approximately 92% at this time of the year.When compared to the same time last year, the revenues are reduced by $343,000. This loss in revenue has been partially off-set through reduced expenditures in the amount of $313,000. The yearend budget outcomes will be dependent on the recovery of revenues during the final quarter of 2020. Staff are taking all efforts possible to reduce this impact through reduced spending wherever possible. There were two approved capital projects in 2020. The skate tile project is completed and under budget by $6,112 and the web site redesign/accessibility project is underway in conjunction with the Town of Aylmer web site project. Draft 2021 Budget A draft2021 budget is presented and attached with this report. The draft assumes the current health crisis is resolved and business is back to normal. The Operating budget has a modest increase of 2.8%. As we know from 2020, COVID-19 does have an effect on our operating budgets. It is impossible to know the extent of this since our programs and revenues are dependent on being permitted to fully open as well as the health of our community. Councils previously authorized staff install a second pad of ice in mid-January assuming recovery from the pandemic continued. It appears that installing the second pad 25 of ice may need to be postponed until case numbers level out or a vaccine becomes readily available. The capital budget includes two projects for consideration in2021. One is the on-going skate tile project. If this project is approved in 2021, there will be one remaining year to complete the skate tile replacement in full. The other project presented for consideration is the replacement of the ice resurfacer. These units have a useful life of approximately 10 years. Although the current unit does not require major repairs, Councils may wish to consider replacing this unit to ensure ice revenues can be maximized. A portion of these projects may be funded from the EECC Trust fund, but full funding is not available. Funds will be confirmed when 2020 audit has started. Respectfully submitted, JenniferReynaert CAO/Deputy Clerk Thom Polland Parks and Recreation Manager 26 Town of Aylmer EECC-(731) CAO/Mngr of Parks & REC 11-27-20 Prior YearsCurrent Year Actual 2017Actual 2018Actual 2019Budget 2020Actual 20202021 Draft GENERAL FUND EXPENDITURES Salaries, Wages & Benefits 61111 + Salaries & Wages - Full Time$268,048$249,156$331,858$357,031$252,144$356,500 61112 + Salaries & Wages - Part Time 159,040148,142120,731120,02663,970127,712 63691Distributed Wages - FT 00695000 63692Distributed Wages - PT 00(95)000 61820Employee Assistance Program 967967876750480970 61840Self Funded Health Benefits 873186600500277400 61911Canada Pension - Full Time 11,7069,86613,75514,56711,79116,486 61912Canada Pension - Part Time 5,3525,4154,9494,5272,9675,109 61921Unemployment Insurance - FT 5,0064,3315,6876,1494,4626,318 61922Unemployment Insurance - PT 3,7813,4252,7802,7221,4992,825 61930Health Benefits 19,88819,01519,61724,68520,39221,819 61931Post Retirement Health Benefits 002,7542,8002,3602,800 61940Group Life Premiums 3,4581,6352,7583,9822,9383,629 61950Long Term Disability Premiums.5,4243,5235,61211,0347,98713,967 61961OMERS Pension - Full Time 24,73923,73831,52133,54425,55533,416 61962OMERS Pension - Part Time 2,2516,4695,4127,2613,9507,895 61981Workers Compensation - Full Tim 8,1787,98110,36211,0527,54111,021 61982Workers Compensation - Part Tim 4,6374,6483,8333,7811,9314,023 61991Ontario Health Tax - Full Time 5,2564,9366,4726,9625,1606,952 61992Ontario Health Tax - Part Time 3,0822,8742,3902,3411,3212,490 ------------------------------------------------------------------------------------------------------------------- Total Salaries, Wages & Benefits531,686496,305572,565613,714416,725624,332 Admin, Materials & Supplies 63110Association Fees 8631,058903950918950 63120Travel Expenses 574350144500712500 63130Tuition Fees, Workshops, Traini 03,0165,0885,0001,2185,000 63140Meetings 01403500350 63150Personnel / Other 414060000 Training Travel & Other1,4784,4776,1956,8002,8476,800 63212Cleaning - Linens, etc 6294302000200 63221Licenses and Permits 391774504500516500 63222Postage & Courier 3147720635044350 63231Stationery, Office Supplies & P 4,7534,5934,2494,0002,3054,000 63241Reference Material 2207207000700 63251Advertising 18,46411,88013,26815,5002,74715,500 63261Telephone 8,7028,9279,7699,0008,0079,000 63262Cell Phone 2,9883,1182,9833,8002,4783,800 63265Furniture & Equipment 3,4173,9422,0675,0002505,000 63266SCADA / Cable 2,6482,9082,4892,7502,5892,750 63270Computer Hardware / Software 001,5851,00001,000 63281Protective Clothing 3082881,0871,5009301,500 63282Staff Uniforms 1595131,4191,5004971,500 63290Administrative Fees 12,00012,00012,00012,30011,00012,300 63370Liability Insurance 14,30015,26917,30617,00016,57419,900 63671Insurance Claims 5,01800000 Administrative74,31264,40568,93275,10047,93578,000 63311Legal Fees 3,1713252,2072,90002,900 63330Consultants 03110000 63340Audit Fees 2,0262,0662,1502,2002,1502,222 27 64130Disability Management 3006951,00001,000 Professional Fees & Charges5,2262,7035,0516,1002,1506,122 63510Equipment & Tool Purchases 0301679500267500 63570Repairs & Maintenance - Communi 0040100196100 63580Repairs & Maintenance - Other 9,36627,73216,31122,00017,15122,000 63590Program Expense 28,34222,22432,52225,0001,52125,000 Tools & Supplies37,70850,25749,55147,60019,13547,600 63610Janitorial Supplies 6,2846,8748,4346,3006,2326,300 63620Maintenance Supplies 12,3707,12417,59611,0004,71911,000 63630Repairs, Alterations, Services 40,28038,29657,76952,00026,02752,000 63640Hydro Costs 266,282258,529270,258270,000103,030270,000 63650Water Costs 3,8884,1464,3794,6001,3074,600 63660Gas/Oil Costs 51,93351,38445,64852,00025,36251,700 63670Building Insurance 13,71814,37215,41515,29014,47417,000 Buildings394,756380,724419,499411,190181,151412,600 63811User Group Expenses 1,5512,0181,9982,10002,100 Operations Materials1,5512,0181,9982,10002,100 ------------------------------------------------------------------------------------------------------------------- Total Admin, Materials & Supplies515,031504,583551,226548,890253,218553,222 Contracted Services 64110Computer - IT Support 2,9182,2275,4995,0004,2865,000 64140Annual Maintenance Contract 2,4002,4002,4002,4002,4002,400 Annual Contracted Services5,3184,6277,8997,4006,6867,400 64510Waste Collection Contract 9,70311,54515,26910,0007,29410,000 Solid Waste & Recycling9,70311,54515,26910,0007,29410,000 64610Snow Removal Contract 14,40915,36015,55012,0008,78012,000 Roads14,40915,36015,55012,0008,78012,000 64900Service Agreements 26,98723,18813,36729,00011,93829,000 Service Agreements26,98723,18813,36729,00011,93829,000 ------------------------------------------------------------------------------------------------------------------- Total Contracted Services56,41754,72052,08558,40034,69858,400 Rents & Financial Services 65530Debit & Credit Card Fees 2,6503,2103,4943,0009843,000 65550Cash Over and Under 0(1)0000 Financial Services2,6503,2093,4943,0009843,000 ------------------------------------------------------------------------------------------------------------------- Total rents & Financial Services2,6503,2093,4943,0009843,000 Transfer to Own Funds 67400Transfer to Trust 001,685000 ------------------------------------------------------------------------------------------------------------------- Total Trfrs. to Own Funds001,685000 TOTAL EXPENDITURES1,105,7841,058,8171,181,0551,224,004705,6251,238,954 GENERAL FUND REVENUES Canada / Ontario Grants 53210Canada Day Grant(3,600)(3,600)(3,600)(3,600)0(3,600) 53220Student Grant(2,736)(1,680)(1,960)(2,240)(2,646)(2,240) 53230Enabling Accessibility Grant 00(16,745)000 Canada Grants(6,336)(5,280)(22,305)(5,840)(2,646)(5,840) ------------------------------------------------------------------------------------------------------------------- Total Canada / Ontario Grants(6,336)(5,280)(22,305)(5,840)(2,646)(5,840) 28 54700Municipal Contributions - Other(57,013)(49,675)(75,532)(55,000)(17,659)(55,000) Other Municipal Contributions(57,013)(49,675)(75,532)(55,000)(17,659)(55,000) ------------------------------------------------------------------------------------------------------------------- Total Municipal Contributions(57,013)(49,675)(75,532)(55,000)(17,659)(55,000) User Fees & Service Charges 55101Ice Rental - Adult Prime(240,753)(249,250)(118,172)(155,000)(42,894)(155,000) 55102Ice Rental -Youth Prime(213,845)(214,243)(223,868)(225,000)(136,885)(225,000) 55103Ice Rental - Adult Non-Prime(209)(1,495)(21,754)(10,000)(12,796)(10,000) 55104Ice Rental - Summer 00(90,490)(80,000)(470)(80,000) 55105Ice Rental - School(15,081)(15,983)(11,413)(15,500)(4,847)(15,500) Ice Rental(469,888)(480,972)(465,696)(485,500)(197,891)(485,500) 55122Facility Rental - Community Hal(37,117)(34,397)(38,977)(40,000)(4,995)(40,000) 55123Facility Rental - Blue Line Roo(8,681)(6,755)(5,669)(10,000)(1,725)(10,000) 55124Facility Rental - Arena Floor(12,323)(11,083)(5,445)(10,000)(600)(10,000) 55125Facility Rental - Meeting Room 0(185)(162)(200)0(200) 55126Facility Rental - Office(675)00000 55127Facility Rental - Storage 0(480)00(549)0 55128Facility Rental - Kitchen(174)(120)0000 55129Facility Rental - Community Boo(1,072)00000 55140Miscellaneous Rentals 0000(25)0 Facility Rental(60,042)(53,021)(50,252)(60,200)(7,894)(60,200) 55201Advertising - Rink Boards(13,039)(12,378)(13,247)(10,000)(5,380)(10,000) 55202Advertising - Ice Resurficer(613)(1,840)(1,227)(1,900)0(1,900) 55205Advertising - Clock Message Cen(1,099)(1,099)(994)(1,000)0(1,000) Advertising(14,751)(15,317)(15,467)(12,900)(5,380)(12,900) 55301General Admission - Skating(6,163)(6,241)(6,587)(6,000)(2,136)(6,000) 55302General Admission - Figure Skat(5,925)(5,155)(2,867)(5,000)(534)(5,000) 55304General Admission - Shuffleboar(4,679)(4,051)(3,981)(4,500)(1,027)(4,500) 55305General Admission - Adult Shiny(6,206)(8,467)(8,396)(7,000)(2,175)(7,000) 55306General Admission - Pickleball(6,365)(5,251)(5,253)(5,500)(1,285)(5,500) General Admission(29,339)(29,165)(27,083)(28,000)(7,157)(28,000) 55307User Group(1,551)(3,294)(1,829)(2,500)0(2,500) 55402Program Fee - March Day Break C(1,652)(1,672)(929)(1,700)(659)(1,700) 55403Program Fee - Birthday/Team/Rec 0(345)(2,756)(2,000)0(2,000) 55405Program Revenues(11,076)(8,199)(3,998)(12,000)(17)(12,000) Program Revenues(14,279)(13,510)(9,511)(18,200)(676)(18,200) 55601Miscellaneous Revenues(4,437)(7,747)(8,672)(5,000)(3,264)(5,000) 55671SOCAN Revenue 0000(86)0 Other Revenue(4,437)(7,747)(8,672)(5,000)(3,350)(5,000) ------------------------------------------------------------------------------------------------------------------- Total User Fees & Charges(592,736)(599,732)(576,682)(609,800)(222,349)(609,800) Licences, Permits & Rents 56371Lease - Concession(3,565)(4,058)(2,332)(5,500)(516)(5,500) 56372Lease - Pro Shop(1,628)(1,875)(1,875)(2,118)(750)(2,118) 56373Lease - Dressing Room(4,656)(1,858)(1,858)(2,300)(464)(2,300) 56374Lease - Vending Machines(3,726)(3,409)(3,631)(3,800)(1,931)(3,800) Rental & Leases(13,574)(11,200)(9,695)(13,718)(3,662)(13,718) ------------------------------------------------------------------------------------------------------------------- Total Lic,Permits & Rents(13,574)(11,200)(9,695)(13,718)(3,662)(13,718) Fines & Penalties 57220Finance Charges(312)(16)0(400)0(400) ------------------------------------------------------------------------------------------------------------------- Total Fines & Penalties(312)(16)0(400)0(400) Other Revenues 58210Investment Income - Our Funds 00(5,000)000 29 Interest00(5,000)000 58310Donations(300)0(3,030)000 Donations(300)0(3,030)000 ------------------------------------------------------------------------------------------------------------------- Total Other Revenues(300)0(8,030)000 TOTAL GENERAL FUND REVENUES(670,271)(665,904)(692,245)(684,758)(246,316)(684,758) NET 435,513392,913488,810539,246459,309554,196 Total Operating Projects / Capital from Operating 63990Operating Projects 13,72300000 67200To Reserve from Operating Projects 099,3570000 Total Operating Projects / Capital from 13,72399,3570000 TAX LEVY449,236492,270488,810539,246459,309554,196 TOTAL CAPITAL FUND EXPENDITURES 70087Skate Tile Capital Project 50,00043,88860,000 Ice Resurfacer Replacement105000 TOTAL OPERATING AND CAPITAL 589,246.00503,197.00719,196.00 30 31 32 33 34 35 36 DBUGJTI!DSFFL! DPOTFSWBUJPO!BVUIPSJUZ 3132! ESBGU!CVEHFU Opwfncfs!28-!3131 Levy 94,017.8696,553.2113,744.3821,379.70 137,241.94 2021 Total 362,937.09 350.00350.00 850.00 Levy * 2021 2,150.004,550.00 8,250.00 Planning Levy 93,167.8694,403.2113,394.3821,029.70 132,691.94 354,687.09 2021 General 390.13612.52 2,713.632,749.613,864.81 10,330.69 Increase Approved General Levy 91,304.2393,803.6013,354.2520,767.19 Levy 133,377.13 352,606.40 2020 Total 350.00350.00 850.00 2,150.004,550.00 8,250.00 Levy * 2020 Planning 0.00 -0.40 18.07 100% -409.56 1,970.10 3.7764%5.9291% -1,578.22 26.2676%26.6159%37.4110% New CVA CVA Based Percentage General Levy Change Due to Apportionment 37 90,454.2391,653.6013,004.2520,417.19 128,827.13 344,356.40 740,359,255750,175,976106,438,535167,112,733 1,054,437,7682,818,524,267 Watershed Current Value With New CVA 2020 General Levy Assessment (CVA) in 2021 MUNICIPAL GENERAL LEVY COMPARISON 93,231.8212,986.1820,826.75 90,454.63 126,857.03344,356.40 Levy 740,359,255 (CVA) for 9,409,998,926 1,875,439,9391,285,899,7171,330,481,6864,177,818,330 Municipality Assessment 2020 General Current Value 8%4% 40%82% 100% 100% 3.7764%5.9291% 26.2676%26.6159%37.4110% % in Watershed % of Municipality 2020 CVA Apport. MunicipalityMunicipality Malahide, Township ofSouth-West Oxford, Township ofSt. Thomas, City of Aylmer, Town ofCentral Elgin, Municipality ofFootnotes: * Levies partially support the costs of operating the provinically mandated responsibilities of municipal plan input and review. Operating grants for provincially mandated responsibilities have been flatlined since 2000.The Special Planning Levy is calculated based on past, existing, and anticipated program activity. The municipality has the option of recovering this Special Planning Levy through application fees.Data for Calculation of Sliding Scale of Grants and Levy for 2021Aylmer, Town ofCentral Elgin, Municipality ofMalahide, Township ofSouth-West Oxford, Township ofSt. Thomas, City ofThe apportionment figures are calculated from assessment data provided by the Municipal Property Assessment Corporation (MPAC), and further revised based on the Conservation Authority Levies Regulation (Ontario Regulation 670/00 under the Conservation Authorities Act). 38 CATFISH CREEK CONSERVATION AUTHORITY DRAFT BUDGET 2021 (November, 2020) SUMMARY OF REVENUE AND EXPENDITURES 202120202020 BudgetApproved BudgetProjected SUMMARY - REVENUE Provincial Grants (Transfer Payments)$41,215.00$41,214.50$41,215.00 Other Provincial Grants$9,511.90$16,078.05$17,066.45 Federal Grants$10,472.00$13,420.23$17,300.23 International Grants$0.00$0.00$4,297.36 Employment Program Grants$37,165.80$32,974.00$162,185.22 Municipal General Levies$354,687.09$344,356.40$344,356.40 Special Benefiting Levies$33,584.65$38,713.97$38,726.86 Donations/Sponsorships$50,605.00$37,540.00$402,484.23 Camp User Fees & Sales$599,515.14$567,491.09$565,275.15 Maple Syrup$17,721.87$41,776.53$18,968.82 Other Revenue$90,035.37$79,755.00$75,569.58 Previous Year's Surplus (Deficit)$0.00$1,028.80$1,028.80 From Reserves - Special Projects$11,462.00$47,092.80$9,521.40 From Reserves - General$105,564.70$68,634.73-$94,478.30 TOTAL REVENUE$1,361,540.52$1,330,076.10$1,603,517.20 202120202020 BudgetApproved BudgetProjected SUMMARY - EXPENDITURES Administration$163,749.99$182,461.78$166,915.45 Flood Control Structures$17,479.79$16,169.58$19,481.98 Flood Forecasting & Warning$201,899.96$175,732.16$184,276.57 Ice Management$30,334.65$35,463.97$35,476.86 Plan Input & Review$41,971.90$39,233.34$41,059.76 Watershed Planning$5,894.55$6,518.81$5,755.88 Technical Studies$22,074.45$16,388.71$15,712.47 Information & Education$41,916.28$38,873.38$27,935.09 Other Conservation Lands$43,187.50$42,220.00$38,997.44 Tree Planting$17,776.71$19,181.91$17,069.58 Woodlot Management$2,847.27$3,509.40$3,222.41 Watershed Stewardship$10,872.00$13,820.23$24,557.76 Water Management Programs$7,011.90$18,420.02$9,932.70 Special Projects$5,000.00$21,221.40$24,178.92 Capital Projects$57,000.00$39,420.00$389,420.00 Vehicle & Equipment Op's$78,393.89$43,110.00$31,996.18 Maple Syrup$22,721.87$54,660.53$36,833.81 Springwater CA Operations$591,407.81$563,670.88$530,058.92 To Reserves - Special Projects$0.00$0.00$0.00 To Reserves - General$0.00$0.00$0.00 TOTAL EXPENSES$1,361,540.52$1,330,076.10$1,602,881.78 NET Profit (Loss)$0.00$0.00$635.41 39 Revenue Sources -2021 Provincial Grants , Surplus/Reserves , $41,215.00,3.0% $117,026.70,8.6% Other Provincial Grants, $9,511.90,0.7% Federal Grants,$10,472.00, 0.8% Donations/Sponsorships, Employment Grants, $50,605.00,3.7% $37,165.80,2.7% Motor Pool Operations, $39,988.89,2.9% Watershed Stewardship, Municipal General Levies , $50,046.48,3.7% $354,687.09,26.1% Municipal Special Levies , $33,584.65,2.5% Springwater C.A. , $617,237.01,45.3% Expenditures -2021 Capital & Special Projects ,$112,199.40, 8.2% Administration , $163,749.99,12.0% Springwater C.A. , Watershed Stewardship, $614,129.68,45.1% $73,412.26,5.4% Environmental Planning, $69,940.90,5.1% Flood/Erosion Control, Motor Pool Operations, $249,714.40,18.3% $78,393.89,5.8% Category Balance Tree Planting Other CA's (YNHA)Community ForestSpringwater ForestWoodlot ManagementOther CA's (ACCA)Information & EducationELPSpecial Projects (OPC)Balance AdministrationBalance Information & EducationBalance Tree PlantingBalance Watershed StewardshipBalance Water ManagementWoodlot ManagementPick Up TruckGatehouse/Entrance ProjectCapital Development Projects ---------- 962.00400.00 1,000.002,000.001,000.003,000.003,500.007,211.822,147.278,338.04 11,462.0041,212.3812,255.1934,000.00 105,564.70 Category 117,026.70 Sub-Totals $ $$$$$$$$$$$$$$$ $$$$$$$$$$ -- 845.00529.47 5,785.53 5,529.832,654.493,700.007,858.29 85,528.17 15,638.4275,757.35 144,210.64 106,431.79148,972.82103,340.43408,836.59 557,809.41 BALANCE 2021 Year End $$ $$$ $$$$$$$$$$$$$ - ---- 962.00 3,000.001,000.003,000.003,500.008,338.04 34,000.00 11,462.0063,226.66 105,564.70 117,026.70 40 $$ $$$$ $$$$$$$$$$ Amount per 2021 BUDGET -- 757.35 5,785.53 8,529.832,654.494,700.003,845.001,491.477,858.29 19,138.4275, 119,528.17 106,431.79160,434.82207,437.30111,678.47514,401.29 674,836.11 Year End $$$ $$ $$$$$$$$$$$$$ BALANCE Per Projected 2020 CATFISH CREEK CONSERVATION AUTHORITY Bradley CreekCapital Acquisition TOTALS DRAFT BUDGET 2021 (November, 2020) INCOME APPROPRIATION FROM RESERVESRESERVE NAMESPECIAL PROJECTS RESERVES:YNHACommunity ForestSpringwater ForestACCAEnvironmental Education (General)Environmental Education (ELP)Special Projects SupportFunded ProjectsRecycling InitiativePath of HonourSUB-TOTAL SPECIAL PROJECTS RESERVESGENERAL RESERVES:Working Capital:Land AcquisitionC.A. DevelopmentSUB-TOTAL GENERAL RESERVES 5,894.552,847.277,011.905,000.00 17,479.7930,334.6541,971.9022,074.4541,916.2843,187.5017,776.7110,872.0057,000.0078,393.8922,721.87 TOTAL 163,749.99201,899.96591,407.81 1,361,540.52 700.00 2,500.002,000.009,834.095,824.89 29,187.5039,988.8917,721.87 INCOME599,515.14707,272.38 240.00 1,500.005,000.001,000.00 10,865.0012,000.0020,000.0050,605.00 DONATIONS 0.000.00 RE- 17,611.1728,661.96 -46,273.13 ALLOCATED 0.000.00 (DEFICIT) SURPLUS 0.000.00 400.00 2,000.009,211.822,147.273,500.008,338.04 41,212.3816,217.1934,000.00 117,026.70 RESERVES 10,472.0010,472.00 Federal GRANTS 37,165.8037,165.80 41 GRANTS Employment 2,500.007,011.909,511.90 Oth. Prv.GRANTS 2021 REVENUE SOURCES 8,250.00 LEVY 25,334.6533,584.65 SPECIAL CATFISH CREEK CONSERVATION 5,894.555,000.004,405.00 LEVY 14,862.7930,130.8522,074.45 102,426.44169,893.01354,687.09 GENERAL 0.000.000.00 2,617.005,000.001,591.05 PROV. GRANT32,006.9541,215.00 5,894.552,847.277,011.905,000.00 17,479.7930,334.6541,971.9022,074.4541,916.2843,187.5017,776.7110,872.0057,000.0078,393.8922,721.87 163,749.99201,899.96591,407.81 Proposed 1,361,540.52 PROGRAM AdministrationFlood Control StructuresFlood Forecasting & WarningIce ManagementPlan InputWatershed PlanningTechnical StudiesInformation & EducationOther Conservation LandsTree PlantingWoodlot ManagementWatershed StewardshipWater Management ProgramsSpecial ProjectsCapital ProjectsVehicle & Equipment OperationsMaple SyrupSpringwater CA OperationsTOTALS 42 OPEN QUESTION PERIOD The Open Question Period provides the public access to the Budget Committee in order to obtain information regarding the Township budget, the budgetary process, or other financial business of the Township. The following guidelines apply for the Open Question Period which is held at the end of regular Budget Committee meetings: 1.The Open Question Period will commence immediately prior to the adjournment of the regular Budget Committee meeting. 2.A maximum time of 10 minutes for questions from the public will be permitted; subject to curtailment at the discretion of the Chair if other business necessitates. 3.Questioners must respect the need for the Open Question Period to proceed in a timely fashion and must proceed according to these guidelines: a.address the Chair when speaking; b.state their name and residential address, prior to presenting their question to the Committee; c.speak clearly and concisely and only ask questions about items on the agenda at that meeting; and d.agree to speak for not more than two minutes (unless invited by the Committee to extend the discussion). 4.Questions must be truly questions and not statements or opinions by the questioner. Questioners are not permitted to make a speech, although a brief statement of no longer than one minute is permitted before the question is put. 5.Not more than 2 separate questions per questioner will be allowed. 6.A questioner will be ruled out of order if speaking to matters of current litigation or legal action against the Township. A questioner making political statements, using rude and/or obscene language, or making defamatory comments will also be ruled out of order. 7.The Chair will recognize the questioner and will direct questions to the Committee Member or Staff Member whom they feel is best able to reply. More than one Committee Member or Staff Member may reply if they feel that they have something to contribute. 8.The Committee reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Approved by Council October 4, 2012