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Council Remuneration Review Committee - 2020/08/25The Corporation of the Township of Malahide Council Remuneration Review Committee August 25, 2020 —10:00 a.m. The Council Remuneration Review Committee met via videoconference at 10:00 a.m. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Committee Members and Staff participated remotely. Committee Members: Martin Baelde, Kevin Morrell, Susan Morrell, and Richard Robilliard. Municipal Staff: Chief Administrative Officer/Clerk M. Casavecchia-Somers. CALL TO ORDER: Chair Susan Morrell called the meeting to order at 10:00 a.m. and welcomed those in attendance. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: No disclosures of pecuniary interest were declared. MINUTES: Moved by: Kevin Morrell Seconded by: Martin Baelde THAT the Minutes of the Regular Meeting of the Council Remuneration Review Committee held on August 11, 2020, be adopted as presented. Carried. BUSINESS ARISING FROM THE MINUTES: - Average Living Wage in Malahide The Committee received and noted 2016 Census Data regarding the median and average income of individuals and households in both Malahide Township and Elgin County. - Costing for Benefit Package for Council Members The Committee received a verbal report from the CAO outlining several benefit options and associated costs that could be considered for Members of Council, including life insurance, extended health care, and dental care. The Committee noted that the estimated monthly cost to provide all such benefits is approximately $3,000.00. DISCUSSION — SUMMARY OF RECOMMENDATION/SUGGESTIONS OF COMMITTEE MEMBERS: The Committee reviewed and discussed a summary of each Committee Members recommendations/suggestions regarding Council Remuneration. - Base Salary for Council Members Moved by: Martin Baelde Seconded by: Kevin Morrell THAT the Council Remuneration Review Committee recommends that, effective January 1, 2020, the following annual salaries for Council Members be established: Mayor $23,947.43 ($300.00 increase) Deputy Mayor $17,679.48 ($400.00 increase) Councillor $12,020.78 ($500.00 increase). Carried. - Annual Inflationary Increase Moved by: Martin Baelde Seconded by: Richard Robilliard THAT the Council Remuneration Review Committee recommends that, commencing January 1, 2021, the Council's salaries be automatically increased annually by the same percentage increase granted to the Municipal Staff Salary Grid. Carried. - Other Recommendations to Keep Councillor Salaries Current Moved by: Richard Robilliard Seconded by: Martin Baelde THAT the Council Remuneration Review Committee recommends that, approximately 6 months before the 2022 Municipal Election, the Council be requested to consider increasing all annual Council salaries by an additional $500.00 to come into effect on January 1, 2023; it being pointed out that the intent of such salary increase is to provide additional incentive for candidates to run for Council in the Fall of 2022. Carried. - Additional Meeting Pay for Other than Council Meetings Moved by: Richard Robilliard Seconded by: Martin Baelde THAT no action be taken at this time by the Council Remuneration Review Committee to recommend the establishment of additional meeting pay for meetings other than Council Meetings. Carried. - Annual Mileage Stipend Moved by: Martin Baelde Seconded by: Richard Robilliard THAT the Council Remuneration Review Committee recommends that, effective January 1, 2020, the following annual mileage stipends be established for Council Members: Mayor $900.00 ($50.04 increase) Deputy Mayor $900.00 ($50.04 increase) Councillor $600.00 ($30.00 increase). Carried. - Mileage Reimbursement per Km Moved by: Kevin Morrell Seconded by: Richard Robilliard THAT the Council Remuneration Review Committee recommends that, effective January 1, 2020, the Council Member mileage reimbursement per km rate be increased from $0.45 per km to $0.52 per km. Carried. - Per Diem Rate Moved by: Richard Robilliard Seconded by: Martin Baelde THAT the Council Remuneration Review Committee recommends that, effective January 1, 2020, the Council Member per diem rate be increased from $165.00 per day to $180.00 per day. Carried. - Additional Benefits (ie. medical/dental, cell phone) Moved by: Richard Robilliard Seconded by: Kevin Morrell THAT no action be taken at this time by the Council Remuneration Review Committee to recommend the establishment of an additional benefit package for Council Members. Carried. The Committee concurred that the above noted resolutions would form the basis of its final report to the Council. The Chair agreed to work with the Municipal Staff to prepare a draft report, which would include not only the recommendations of the Committee, but also the rationale for making such. The Committee noted that the draft report would be submitted for review and consideration at its next meeting. NEXT COUNCIL REMUNERATION REVIEW COMMITTEE MEETING: The next Council Remuneration Review Committee Meeting will be Tuesday, September 15, 2020, at 10:00 a.m. ADJOURNMENT: Moved by: Martin Baelde Seconded by: Kevin Morrell THAT the Council Remuneration Review Committee meeting be adjourned at 12:05 p.m. to meet on September 15, 2020 at 10:00 a.m. via teleconference. Carried. Chair — S. Morrell Clerk — M. Casavecchia-Somers