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Aylmer Police Costing Ad Hoc Working Group - 2020/10/26theTOWNSHIPq MALANIDS A proud tradition, a brightfuture. The Corporation of the Township of Malahide AYLMER POLICE COSTING AD HOC WORKING GROUP October 26, 2020 — 9:30 a.m. The Aylmer Police Costing Ad Hoc Working Group met via vdeoconference. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Chair and other members of the Working Group participated remotely. The following members were present: Working Group Members via Videoconference: Mayor Mennill, Deputy Mayor Giguere, Councillor Widner, and Councillor R. Cerna (alternate). Municipal Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia-Somers, Director of Fire and Emergency Services B. Smith, and Deputy Clerk D. Wilson. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 9:54 a.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: No disclosures of pecuniary interests were declared. MINUTES: Moved by: Dominique Giguere Seconded by: Mark Widner THAT the Minutes of the Regular Meeting of the Aylmer Police Costing Ad Hoc Working Group held on September 14, 2020, be adopted as printed and circulated. Carried. SUMMARY OF PUBLIC CONSULTATION: - Summary of Public Consultation following September 30 2020 Public Meetinq regarding Potential Change in Policing from the Current OPP Model to the Aylmer Police Service. The Chief Administrative Officer/Clerk (CAO) presented the Summary of Public Consultation following September 30, 2020 Public Meeting regarding Potential Change in Policing from the Current OPP Model to the Aylmer Police Service (APS). The CAO indicated at the public meeting that was held on September 30, 2020, Malahide Residents were asked to provide their suggestions or comments that may be used by the Council when it considers whether or not Malahide should negotiate a formal contract for policing services with the APS. The Ad Hoc Working Group was reminded that residents were asked to respond to the following question "The Aylmer Police Service has submitted a proposal and costing to the Township of Malahide to deliver policing services to Malahide. Recognizing that no final decision has been made regarding the possibility of a change from the current OPP contract to a contract with the Aylmer Police Service, Are you in favour of the Malahide Township Council proceeding to negotiate a formal contract for policing services with the Aylmer Police Service ?" The Ad Hoc Working Group was advised that there was a total of 137 responses received with 38 respondents indicating support for moving forward to negotiate a formal contract with the APS, while 92 were not supportive, and 7 were undecided. The CAO noted that generally the comments from the "yes" responses indicated that their reasoning was that the proposal received from the APS would result in better dedicated service to Malahide, quicker response times, and future cost savings. The CAO further noted that generally the comments from the "no" responses indicated that their reasoning was that they were not confident that the APS had sufficient resources/capacity to deliver the same level of service that the OPP currently provides. While those "undecided" responses indicated that their reasoning was that they did not have enough information to make a final decision. Mayor Mennill and Deputy Mayor Giguere noted their surprise regarding the comments stating that the APS couldn't supply the same level of service as the OPP. It was noted that the APS, the OPP, and the Consultant all indicated that Aylmer would be able to provide those services. The Deputy Mayor also noted that there were several comments that expressed concern that the required expertise was not available with the APS. Councillor Widner questioned whether or not the police service review could be ended as the majority of the public respondents did not want to see any change to police services. He also noted that a recent 'anti -mask' demonstration in Aylmer generated several negative comments from the public that the APS did not handle the situation well. Deputy Mayor Giguere indicated there were a lot of unknowns and risks with changing police services. She noted that the majority of the comments from the public indicated that they did not have the same confidence with the APS and changing services was not a risk worth taking. She noted that the positive benefits of the public consultation were that the public did indicate what they would like to see addressed going forward such as more police visibility and better speed limit monitoring. In response to an inquiry from Deputy Mayor Giguere regarding providing a recommendation, the CAO advised that the mandate of this Working Group was to acquire background information, receive public input, and report to the Council. She noted that it was not mandated that the Committee provide a recommendation regarding whether or not Malahide should negotiate a formal contract for policing services with the APS, but that the Group could provide one if they wished. Deputy Mayor Giguere indicated that it would be her preference to provide an overall summary of the steps taken to date by the Group and deemed it valuable to provide the Council with a recommendation. NEXT STEPS: The CAO noted that the Municipal Staff could prepare a draft report and the Working Group could meet again to review the draft, or alternatively, the Group could provide direction by way of a resolution and a draft report would be prepared accordingly that the Working Group could present to the Council at a future meeting. Moved by: Mark Widner Seconded by: Dominique Giguere THAT the Aylmer Police Costing Ad Hoc Working Group does hereby recommend to the Malahide Township Council that no action be taken at this time to commence negotiations with the Town of Aylmer for a contract for service for the Aylmer Police Service to provide policing services to the Township of Malahide; it being noted that the results of public consultation held subsequent to the public meeting on September 30, 2020 did not support moving forward with any change to policing services for Malahide. Carried. The CAO advised that the Municipal Staff would prepare a draft report for circulation to the Working Group prior to being submitted to the Council for consideration. NEXT WORKING GROUP MEETING: The next Working Group meeting will be at the call of the Chair. ADJOURNMENT: Moved by: Dominique Giguere Seconded by: Mark Widner THAT the Aylmer Police Costing Ad Hoc Working Group adjourn its meeting at 10:10 a.m. i�-A-A Clerk — M. Casavecchia-Somers