Loading...
Regular Council Agenda - 2021/03/18 The Corporation of the Township of Malahide A G E N D A March 18, 2021 – 7:30 p.m. Malahide Township Office 87 John Street South, Aylmer ** Note: Due to the COVID-19 restrictions, this meeting will be held electronically via videoconference. The meeting will be streamed live on YouTube. ** (A) Roll Call (B) Disclosure of Pecuniary Interest (C) Approval of Previous Minutes RES 1 (Pages 12 - 24) (D) Presentations/Delegations/Petitions (i) Public Meeting – Minor Variance Application of David and Jacqueline Fehr relating to property at Part Lot 34, Concession 9, Geographic Township of Malahide, municipally known as 53250 College Line. RES 2 - 4 (Pages 25 - 48) (ii) Meeting to Consider – Staley Drain relating to property at Part Lots 19 – 29, Concession 6 & 7, Geographic Township of Malahide. RES 5 - 7 (Pages 49 - 50) (iii) Meeting to Consider – Hiepleh-Dance Drain, Branch E, relating to property at Part Lot 1, Concession 10, Geographic Township of South Dorchester, and Part Lot 20, Concession 12, Municipality of Central Elgin. RES 8 - 10 (Pages 51 - 52) (E) Reports of Departments (i) Director of Fire & Emergency Services - Emergency Services Activity Report – February. RES 11 (Pages 53 - 56) (ii) Director of Public Works - Malahide Water Distribution System: 2020 Drinking Water Quality Trends Report and the 2021 Management Review Meeting Minutes. RES 12 (Pages 57 - 73) - Malahide Water Distribution System: 2020 Section 11 Annual Report and Schedule 22 Summary Report. RES 13 (Pages 74 - 86) - Springfield Sewer Collection System: 2020 Performance Report. RES 14 (Pages 87 - 97) - Avon Drive & Putnam Road Intersection Concerns. RES 15a and 15b (Pages 98 - 127) (iii) Director of Development Services - Site Plan Application No. D11-SP01-2021 of Tom and Suzanne Pettit. RES 16 (Pages 128 - 142) (iv) Director of Financial Services/Treasurer (iv) CAO/Clerk (F) Reports of Committees/Outside Boards RES 17 (i) Long Point Regional Conservation Authority Board of Directors – Minutes of February 3, 2021 meeting. (Pages 143 - 147) (ii) Aylmer Area Secondary Water Supply System and Port Burwell Area Secondary Water Supply System Joint Board of Management – Minutes of December 9, 2020 meeting. (Pages 148 - 151) (G) Correspondence RES 18 1. Association of Municipalities of Ontario - Watch File – dated March 4 and 11, 2021. (Pages C3 – 9) 2. Township of Adjala-Tosorontio – Resolution requesting amendment to Tile Drain Installation Act requiring contractors to file farm tile drainage installation plans with local municipality. (Malahide Council supported a similar Resolution of the Township of Howick on December 17, 2020.) (Page 10) 3. Municipal of West Grey – Resolution supporting Grey Highlands resolution relating to insurance costs wherein they call on the Province of Ontario to review the seven recommendations of AMO to investigate municipal insurance issues. (Malahide Council supported a similar Resolution of Charlton & Dack and Larder Lake on January 21, 2021). (Pages 11 - 12) 4. Township of Brock – Resolution requesting the Province to reverse its decision to close the Ontario Fire College Campus in Gravenhurst. (Malahide Township supported a similar resolution on February 4, 2021). (Pages 13 - 14) 5. Township of Howick – Resolution requesting the Province to provide a clear plan on how the Province intends to modernize and expand firefighter training ensuring equal access for all municipal fire departments as well as a plan for funding. (Page C15) 6. Fire Marshal’s Communique – Update on overview of the Ontario Fire College training modernization through several modes, including online and blended courses, Regional Training Centres, and Learning Contracts. (Pages C16 - 22) 7. Township of Brock – Resolution requesting Health Canada to ensure Federal cannabis licences conform with local zoning and control by- laws, ensure local authorities are notified of licence changes, and provide police and enforcement necessary support. (Pages 23 - 24) 8. Region of Niagara – Resolution requesting the Province to amend Bill 197 COVID-19 Economic Recovery Act, 2020, to eliminate the development approval requirement provisions from adjacent municipalities and that the “host” municipality be empowered to render final approval for landfills within their jurisdiction. (Pages C25 - 26) 9. Township of Lake of Bays – Resolution requesting the Province to review and reconsider the capacity limits for restaurants across the Province be based on size of the square footage of the seating area instead of a flat occupancy. (Pages C27 - 28) 10. Region of Niagara – Resolution acknowledging crisis in Niagara regarding homelessness, lack of affordable housing, and requesting the Province and Federal Government for additional funding. (Pages C29 - 31) 11. City of Sarnia – Resolution requesting the Province to adjust the capacity limits for dining, restaurants, sporting and recreational facilities, place of worship, event centres, and all retail/small businesses as part of the colour coded system. (Pages C32 - 33) 12. Township of Southwold – Correspondence to the County of Elgin relating to the Economic Development – Service Delivery Review and requesting that local Economic Development Committees and staff be given an opportunity to review and comment on any recommendations that may be developed to ensure local, rural perspectives are considered. (Pages C34 - 36) 13. Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) – Correspondence noting the importance of continued municipal staff training. (Pages C37 - 38) (H) Other Business (i) County of Elgin - Enterprise Geographic Information System. RES 19 (Pages 152 - 158) (ii) County of Elgin – Request to place a cycling themed mural on the north and east walls of the Port Bruce Public Washroom Building by the harbour in 2021. RES 20 (Pages 159 - 163) (I) By-laws (i) By-law No. 21-12 – Being a By-law for Drainage Works on the J. A. Charlton Drain - Third Reading. RES 21 (Pages 164 - 165) (ii) By-law No. 21-21 – Being a By-law to authorize the execution of an Agreement with Miller Waste Systems for the provision of curbside waste management collection services. RES 22 (Pages 166 - 170) (iii) By-law No. 21-22 – Being a By-law to amend the Township Parking By-law. RES 23(Pages 171 - 172) (iv) By-law No. 21-23 – Being a By-law to repeal One-way Streets in Port Bruce. RES 24 (Page 173) (v) By-law No. 21-24 – Being a By-law to incorporate various parcels into Road System. RES 25 (Page 174) (vi) By-law No. 21-26 – Being a By-law to authorize the execution of a Site Plan Agreement with Thomas Lewis Pettit and Suzanne Grace Pettit. RES 26 (Page 175) (J) Closed Session RES 27 and 28 (i) Personal matter about an identifiable individual, including municipal or local board employees, relating to the Malahide Fire Services personnel policies and procedures. (K) Confirmatory By-law RES 29 (Page 176) (L) Adjournment RES 30 **VIDEOCONFERENCE MEETING Note for Members of the Public: In order to respect the State of Emergency declared by the County of Elgin and not hold public gatherings, please note that the Regular Council Meeting scheduled to be held on March 18, 2021 will be via videoconference only. Please note that, at this time, there is not an option for the public to call in to this meeting. However, we will be livestreaming the Council Meeting via YouTube. Please click the link below to watch the Council Meeting. https://www.youtube.com/channel/UC2WWxGHYoaNBixWD8viFlGw Written comments regarding the Council Agenda items are welcome – please forward such to the Clerk at mcasavecchia@malahide.ca PLEASE NOTE that the draft resolutions provided below DO NOT represent decisions already made by the Council. They are simply intended for the convenience of the Council to expedite the transaction of Council business. Members of Council will choose whether or not to move the proposed draft motions and the Council may also choose to amend or defeat them during the course of the Council meeting. 1. THAT the minutes of the regular meeting of the Council held on March 4, 2021 be adopted as printed and circulated. 2. THAT the Committee of Adjustment for the Township of Malahide be called to order at 7:_____ p.m. and that Mayor Dave Mennill be appointed Chairperson for the “Committee of Adjustment”. 3. THAT Report No. DS-21-12 entitled “Minor Variance Application No. D13- MV-01-21 of David & Jacqueline Fehr” and affecting lands described as CON 9 PT LOT 34, being Part 2 on RP 11R-5951 (53250 College Line) be received; AND THAT Minor Variance Application No. D13-MV-01-21 be approved by the Township of Malahide Committee of Adjustment in order to permit an addition onto the existing shop which requires specific relief from the Township of Malahide Zoning By-law No. 18-22 as follows: i. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.1 of Zoning By-law No. 18-22, an enlarged shop not exceeding approximately 293 square metres (3,154 square feet) shall be permitted; and, ii. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.4 of Zoning By-law No. 18-22, a home occupation described as a Contractor’s Yard or Shop within the enlarged shop is permitted subject to the floor area not exceeding 225 square metres (2,422 square feet); AND THAT the approval of the Minor Variance shall be subject to the following conditions: 6 1) That the owner/applicant obtain the necessary Building Permit(s) and obtain occupancy of the proposed structure within one (1) year from the date of decision, and to the satisfaction of the Director of Development Services ensuring that the approved variance applies only to the proposed detached accessory structure which is to be situated as illustrated in the application; and 2) That the owner/applicant enter into a development agreement with the Township of Malahide to regulate the use of the proposed Home Occupation/Contractor’s Yard or Shop on the subject property. 4. THAT the Committee of Adjustment for the Township of Malahide be adjourned and the Council meeting reconvene at ______ p.m. 5. THAT the Engineer’s Report for the Staley Drain, as prepared by Spriet Associates and dated February 12, 2021, be accepted; AND THAT By-law No. 21-18, being a by-law to provide for the Staley Drain drainage works be read a first and second time and provisionally adopted. 6. THAT the Court of Revision for the Staley Drain be scheduled to be held on April 22, 2021 at 7:30 p.m. 7. THAT the tenders for the construction of the Staley Drain be requested for April 15, 2021 at 11:00 a.m. 8. THAT the Engineer’s Report for the Hiepleh-Dance Drain, Branch E, as prepared by Spriet Associates and dated February 8, 2021, be accepted; AND THAT By-law No. 21-19, being a by-law to provide for the Hiepleh- Dance Drain, Branch E drainage works be read a first and second time and provisionally adopted. 9. THAT the Court of Revision for the Hiepleh-Dance Drain, Branch E, be scheduled to be held on April 22, 2021 at 7:30 p.m. 10. THAT the tenders for the construction of the Hiepleh-Dance Drain, Branch E, be requested for April 15, 2021 at 11:00 a.m. 11. THAT Report No. F21-05 entitled “Emergency Services Activity Report – February” be received. 12. THAT Report No. PW -21-13 entitled “Malahide Water Distribution System: 2020 Drinking Water Quality Trends Report and the 2021 Management Review Meeting Minutes” be received. 7 13. THAT Report No. PW -21-16 entitled “Malahide Water Distribution System: 2020 Section 11 Annual Report and Schedule 22 Summary Report” be received. 14. THAT Report No. PW -21-17 entitled “Springfield Sewer Collection System: 2020 Performance Report” be received. 15a. THAT Report PW -21-18 entitled “Avon Drive & Putnam Road Intersection Concerns” be received; AND THAT the Township Staff be directed to advise the Elgin County Council that the Malahide Township Council recommends the investigation of speed warrants and/or potential implementation of other traffic calming measures and intersection control devices at the intersection of Avon Drive (Elgin Road 37) and Putnam Road (Elgin Road 47); AND THAT the Township Staff be directed to advise the Middlesex County Council that the Malahide Township Council recommends the investigation of intersection control devices at the intersection of Avon Drive (Elgin Road 37) and Putnam Road (County Road 30). 15b. THAT the Township Staff take no action at this time with respect to the implementation of a bulk waste collection program for the Township. 16. THAT Report No. DS-21-14 entitled “Site Plan Application No. D11-SP01- 2021 of Tom and Suzanne Pettit” be received; AND THAT attached Site Plan Drawing and Site Plan Agreement relating to the property located at South Part of Lot 22, Concession 7, being 47060 Yorke Line, Township of Malahide, be approved; AND THAT the By-law No. 21-26 authorizing the Mayor and CAO/Clerk to sign the said Site Plan Agreement be approved. 17. THAT the following Reports of Committees/Outside Boards be noted and filed: (i) Long Point Regional Conservation Authority Board of Directors – Minutes of February 3, 2021; and (ii) Aylmer Area Secondary Water Supply System and Port Burwell Area Secondary Water Supply System Joint Board of Management – Minutes of December 9, 2020. 18. THAT the following correspondence be noted and filed: 8 1. Association of Municipalities of Ontario - Watch File – dated March 4 and 11, 2021. 2. Township of Adjala-Tosorontio – Resolution requesting amendment to Tile Drain Installation Act requiring contractors to file farm tile drainage installation plans with local municipality. (Malahide Council supported a similar Resolution of the Township of Howick on December 17, 2020.) 3. Municipal of West Grey – Resolution supporting Grey Highlands resolution relating to insurance costs wherein they call on the Province of Ontario to review the seven recommendations of AMO to investigate municipal insurance issues. (Malahide Council supported a similar Resolution of Charlton & Dack and Larder Lake on January 21, 2021). 4. Township of Brock – Resolution requesting the Province to reverse its decision to close the Ontario Fire College Campus in Graven hurst. (Malahide Township supported a similar resolution on February 4, 2021). 5. Township of Howick – Resolution requesting the Province to provide a clear plan on how the Province intends to modernize and expand firefighter training ensuring equal access for all municipal fire departments as well as a plan for funding. 6. Fire Marshal’s Communique – Update on overview of the Ontario Fire College training modernization through several modes, including online and blended courses, Regional Training Centres, and Learning Contracts. 7. Township of Brock – Resolution requesting Health Canada to ensure Federal cannabis licences conform with local zoning and control by- laws, ensure local authorities are notified of licence changes, and provide police and enforcement necessary support. 8. Region of Niagara – Resolution requesting the Province to amend Bill 197 COVID-19 Economic Recovery Act, 2020, to eliminate the development approval requirement provisions from adjacent municipalities and that the “host” municipality be empowered to render final approval for landfills within their jurisdiction. 9. Township of Lake of Bays – Resolution requesting the Province to review and reconsider the capacity limits for restaurants across the Province be based on size of the square footage of the seating area instead of a flat occupancy. 9 10. Region of Niagara – Resolution acknowledging crisis in Niagara regarding homelessness, lack of affordable housing, and requesting the Province and Federal Government for additional funding. 11. City of Sarnia – Resolution requesting the Province to adjust the capacity limits for dining, restaurants, sporting and recreational facilities, place of worship, event centres, and all retail/small businesses as part of the colour coded system. 12. Township of Southwold – Correspondence to the County of Elgin relating to the Economic Development – Service Delivery Review and requesting that local Economic Development Committees and staff be given an opportunity to review and comment on any recommendations that may be developed to ensure local, rural perspectives are considered. 13. Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) – Correspondence noting the importance of continued municipal staff training. 19. THAT the correspondence received from Warden Tom Marks, of the County of Elgin, dated March 1, 2021, and the accompanying Report of the County’s Director of Engineering Services entitled “Enterprise Geographic Information System” be received. 20. THAT the Malahide Township Council does hereby approve the County of Elgin’s request to place a cycling-themed mural on the north and east walls of the Port Bruce Public Washroom Building in Wonnacott Park in 2021; it being noted that such project will be funded with the bequest from the Estate of Donna Vera Evans Bushel. 21. THAT By-law No. 21-12, being a By-law to provide for Drainage works on the J. A. Charlton Drain, be read a third time, finally passed, and be properly signed and sealed. 22. THAT By-law 21-21, being a By-law to authorize the execution of an Agreement with Miller Waste Systems for the provision of curbside waste management collection services, be given first, second and third readings, and be properly signed and sealed. 23. THAT By-law No. 21-22, being a By-law to amend the Parking By-law, be given first, second and third readings, and be properly signed and sealed. 24. THAT By-law No. 21-23, being a by-law to repeal one-way streets in Port Bruce, be given first, second and third readings, and be properly signed and sealed. 10 25. THAT By-law No. 21-24, being a By-law to incorporate various parcels into road system, be given first, second and third readings, and be properly signed and sealed. 26. THAT By-law No. 21-26, being a By-law to authorize the execution of a Site Plan Agreement with Thomas Lewis Pettit and Suzanne Grace Pettit, relating to Part Lot 22, Concession 7, Geographic Township of South Dorchester, municipally known as 47060 Yorke Line, be given first, second and third readings, and be properly signed and sealed. 27. THAT Council move into Closed Session at ______ p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss a Personal Matter about an identifiable individual, including municipal or local board employees, relating to the Malahide Fire Services personnel policies and procedures. 28. THAT Council move out of Closed Session and reconvene at ______ p.m. in order to continue with its deliberations. 29. THAT By-law No. 21-25, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. 30. THAT the Council adjourn its meeting at _______ p.m. to meet again on April 8, 2021 at 7:30 p.m. 11 21-46 The Corporation of the Township of Malahide March 4, 2021 – 7:30 p.m. ________________________________________________________________ The Malahide Township Council met via videoconference. The Deputy Clerk was present in the Township Office, 87 John Street South, Aylmer, Ontario. Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor and o ther Members of Council participated remotely. The following members were present: Council Members via Videoconference: Mayor D. Mennill, Deputy Mayor D. Giguère, Councillor R. Cerna, Councillor C. Glinski, Councillor M. Moore, Councillor S. Lewis, and Councillor M. Widner. Staff via Videoconference: Chief Administrative Officer/Clerk M. Casavecchia- Somers, Director of Financial Services A. Mohile, Director of Fire and Emergency Services B. Smith, Director of Public Works M. Sweetland, Director of Development Services A. Betteridge, Manager of Information Technology C. Coxen, HR Manager Gwen Tracey, and Deputy Clerk D. Wilson. CALL TO ORDER: Mayor Mennill took the Chair and called the meeting to order at 7:30 p.m. DISCLOSURE OF PECUNIARY INTEREST and the General Nature thereof: Councillor Widner disclosed a pecuniary interest with respect to the following Council Agenda Item: (D) (i) Court of Revision – J. A. Charlton Drain 2020. The nature of the conflict being that a Junior Partner at Spriet Associates is an immediate relative of his. MINUTES: No. 21-80 Moved by: Rick Cerna Seconded by: Scott Lewis 12 21-47 THAT the minutes of the regular meeting of the Council held on February 18, 2021 be adopted as printed and circulated. Carried. PRESENTATIONS/DELEGATIONS/PETITIONS: Court of Revision – J. A. Charlton Drain 2020 Councillor Widner declared a conflict of interest with respect to Council Agenda Item D (i) relating the J. A. Charlton Drain 2020 Court of Revision, retired from the meeting, and abstained from all discussions and voting on the matter. No. 21-81 Moved by: Chester Glinski Seconded by: Scott Lewis THAT the Council of the Township of Malahide does hereby appoint the following members to sit on the Court of Revision for the J. A. Charlton Drain 2020: Mayor Dave Mennill (Chair) Deputy Mayor Dominique Giguère Councillor Max Moore. Carried. No. 21-82 Moved by: Max Moore Seconded by: Dominique Giguere THAT the Court of Revision for the J. A. Charlton Drain 2020 be called to order at 7:32 p.m. AND THAT Dave Mennill be appointed Chairman. Carried. The Drainage Engineer, Mike DeVos, of Spriet Associates, briefly outlined the nature of the proposed drainage works and the related Assessment Schedule. Chair Mennill inquired if any written comments/objections had been received and was advised that there were none. Chair Mennill asked if any of the Court of Revision Members had any questions or comments for the Engineer and there were none. 13 21-48 No. 21-83 Moved by: Max Moore Seconded by: Dominique Giguère THAT the Court of Revision members for the J. A. Charlton Drain 2020 do hereby accept the recommendations of Drainage Engineer Mike DeVos, Spriet Associates; and further, does hereby confirm the drainage assessments as outlined in the Report of the Drainage Engineer, dated November 25, 2020. Carried. No. 21-84 Moved by: Dominique Giguère Seconded by: Max Moore THAT the Court of Revision relating to the J. A. Charlton Drain 2020 be adjourned and the Council Meeting reconvene at 7:34 p.m. Carried. No. 21-85 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the tender for the J. A. Charlton Drain 2020 be awarded to Cassidy Construction, in the amount of $64,310.50; subject to the expiration of all appeal periods and subject to no appeals having been received related to the J. A. Charlton Drain 2020. Carried. The Mayor thanked the Engineer for his presentation and he reti red from the meeting. Councillor Widner resumed his seat in the Video Conference Council meeting. Presentation – County of Elgin Manager of Planning – Official Plan Review Nancy Pasato, County of Elgin Manager of Planning, appeared before the Council to provide an update on the County’s Official Plan Review process. Ms. Pasato advised that the County’s Official Plan was a road map for development over the next 20-30 years. She noted that it protects agriculture and natural heritage; promotes new housing, employment and retail in settlement 14 21-49 areas; as well as plans for roads and infrastructure. The County’s Official Plan is updated every 5 years. Ms. Pasato advised that the review will be considering the Provincial Policy Statement changes made in 2020 as well as other considerations such as population, employment projects, land needs assessment, settlement expansions, servicing, indigenous consultation, climate change and impacts, secondary dwelling units, Elgin Natural Heritage Study, source water protection, condominiums, and severance policies. Ms. Pasato requested that the Council complete the survey found on the County’s webpage and provide feedback relating to any other issues that the Councillors wished for the County to consider. The Deputy Mayor noted the importance of the process as legislation has changed. She wanted to ensure that the public was aware of this process as it may have a significant impact on property owners. She also noted that the survey deadline of April 15th was only for the survey, but that the process will continue after that date with further engagement and consultations with the public. Upon an inquiry from Councillor Widner relating to secondary dwellings, Ms. Pasato advised that changes are unknown at this time but that consideration will be given to this matter by the local municipalities and the County with respect to implementing any changes. No. 21-86 Moved by: Max Moore Seconded by: Chester Glinski THAT the presentation from Nancy Pasato, County of Elgin Manager of Planning, regarding the Official Plan Review process for the County of Elgin, be received. Carried. The Mayor thanked the Planning Manager for her presentation and she retired from the meeting. REPORTS: Director of Public Works - No Parking Area – Hacienda Road 15 21-50 No. 21-87 Moved by: Scott Lewis Seconded by: Rick Cerna THAT Report No. PW-21-15 entitled “No Parking Area – Hacienda Road” be received; AND THAT the Municipal Staff be authorized and directed to take the necessary actions to implement the “No Parking” zones along both sides of Hacienda Road from the intersection at Talbot Line to 200 metres south of such intersection. Carried. Director of Development Services - Report - Severance Application E11/21 No. 21-88 Moved by: Scott Lewis Seconded by: Dominique Giguère THAT Report No. DS-21-13 entitled “Severance Application” be received; AND THAT this report be forwarded to the Land Division Committee for its review and consideration. Carried. - Conditions – Severance Application E11/21 No. 21-89 Moved by: Scott Lewis Seconded by: Rick Cerna THAT the Malahide Township Council has no objection to the Land Severance No. E11/21, in the name of Algar Farms Limited., relating to the property located at Part Lot 23, Concession 2, Geographic Township of Malahide, subject to the following conditions: (i) That all entrance permits are acquired from the appropriate road authority as per our entrance control policy. (ii) That the applicants initiate and assume all planning costs associated with the required Official Plan Amendment, Zoning Amendment, Minor Variance or other land use planning process as required in accordance with the Ontario Planning 16 21-51 Act, RSO 1990, with such cost to be paid in full to the Township and that the required process be successfully completed prior to the condition being deemed fulfilled. (iii) Confirmation that private sewage system be confined entirely within the boundaries of the newly created parcel. That system be in conformance with all required setbacks from lot lines prior to the condition being deemed fulfilled. (iv) That the necessary deeds, transfers and charges for certificates and/or instruments necessary for registration be submitted in triplicate prior to certification all of which are to be fully executed. (v) That all applicable property taxes, municipal fees and charges be paid to the Municipality prior the stamping of the deeds. (vi) That an electronic version of the reference plan be submitted to the satisfaction of the Municipality. (vii) That the applicant is responsible to apply and pay all fees to the Township with respect to Civic Addressing Numbers/Signage for the severed and retained portions of property prior to the condition being deemed fulfilled. Carried. Director of Financial Services - 2020 Council Remuneration and Expense No. 21-90 Moved by: Max Moore Seconded by: Mark Widner THAT Report No. FIN 21-05 entitled “2020 Council Remuneration and Expense” be received. Carried. Chief Administrative Officer/Clerk - Pay Equity & Compensation Review RFP Update 17 21-52 In response to an inquiry from Councillor Cerna regarding the ability to complete the review in-house, the CAO/Clerk advised that the Municipal Staff could update the job descriptions, but were unable to perform other aspects of the pay equity and compensation review. In response to a Point of Order inquiry from Councillor Glinski, the CAO/Clerk advised that the Council did not accept a proposal to complete specified project at the last meeting. However, the Municipal Staff had been directed to contact bidders to have them revise and submit new proposals which would result in a lower cost. The report recommendation submitted to the Council at this meeting is to award a contract for a revised scope of work and thus, does not require reconsideration nor a 2/3 majority of Council. Councillor Widner expressed concern regarding how the Township could pay for a substantial increase in staff wages. Deputy Mayor Giguère noted there is only speculation at this time that there would be an overall payroll increase. She indicated that it was the Council’s duty to ensure that the Township complies with pay equity legislation and that the Council needed data to make an informed decision. She noted that this review process was approved during the budget deliberations and that there were other aspects to look at besides just salary when comparing compensation with other external municipalities (eg. flex time). No. 21-91 Moved by: Dominique Giguère Seconded by: Scott Lewis THAT Report No. CAO-21-03 entitled “Pay Equity & Compensation Review RFP Update” be received; AND THAT the contract to conduct a Pay Equity & Compensation Review be awarded to ML Consulting, in the amount of $24,200 (excluding HST); it being pointed out that the revised costing is premised on the Township Staff completing some aspects of the work in-house. Carried. Recorded Vote Yes No Ward 1 Councillor Widner X Ward 2 Councillor Moore X Ward 3 Councillor Cerna X Ward 4 Councillor Lewis X 18 21-53 - OPC Pumping Station – Transfer to Township No. 21-92 Moved by: Max Moore Seconded by: Chester Glinski THAT Report No. CAO-21-06 entitled “OPC Pumping Station – Transfer to Township” be received; AND THAT the draft OPC Pumping Station Lease Agreement with Her Majesty The Queen In Right of Ontario, As Represented By The Minister of Government and Consumer Services, be approved; AND THAT the Mayor and the Clerk be authorized and directed to execute the said Lease Agreement on behalf of the Township. Carried. - Municipal Modernization Program – Intake 2 In response to an inquiry from Councillor Glinski regarding approaching neighbouring municipalities about the potential Development Approvals Shared Service, the CAO/Clerk advised that preliminary discussions had been held with Bayham Municipal Staff, but not their Municipal Council. She noted that the proposed project will enable the Municipal Staff to move forward with further discussions/negotiations with the Consultant’s assistance. No. 21-93 Moved by: Scott Lewis Seconded by: Rick Cerna THAT Report No. CAO-21-05 entitled “Municipal Modernization Program – Intake 2” be received; AND THAT the Municipal Staff be directed to submit an application under the Review Stream of the Municipal Modernization Program – Intake 2 for the Facilities Consolidation/Relocation Business Plan Project; it being noted out that the Review Stream provides 100% funding to successful projects; Ward 5 Councillor Glinski X Deputy Mayor Giguère X Mayor Mennill X 19 21-54 AND THAT the Municipal Staff be directed to submit an application under the Implementation Stream of the Municipal Modernization Program – Intake 2 for the Development Approvals Service Business Plan and Electronic Processing Project; it being noted out that the Implementation Stream provides 75% funding to successful projects. Carried. CORRESPONDENCE: No. 21-94 Moved by: Rick Cerna Seconded by: Dominique Giguère THAT the following correspondence be noted and filed: 1. Association of Municipalities of Ontario - Watch File – dated February 18 and 25, 2021. 2. Township of Emo – Resolution supporting the Township of Stormont Resolution regarding the reopening of small businesses. 3. Municipality of St. Charles – Resolution supporting the Municipality of Tweed regarding Cannabis Production Facilities. 4. Township of South Glengarry – Resolution supporting the Township of Guelph/Eramosa requesting the Province to review the Municipal Freedom of Information and Protection of Privacy Act. 5. Township of South Glengarry – Resolution supporting the Township of South West Oxford regarding the use of Automatic Speed Enforcement (Photo radar) by municipalities. (Malahide Township supported a similar resolution on February 4, 2021). 6. Township of Archipelago – Resolution requesting the Province to initiate a review of the Municipal Elections Act to address issues related to non-resident electors. 7. Township of Perry – Resolution supporting the Town of Carleton Place requesting the Provincial government to prioritize children and childcare as part of its post pandemic recovery plan. 20 21-55 8. Township of Perry – Resolution requesting the Province to provide an extension to the Community Safety and Well-being Plan submission. 9. Township of Strong, Township of Archipelago and Town of Mono – Resolution supporting Township of Augusta requesting the Province reverse its decision to close the Ontario Fire College Campus in Gravenhurst. (Malahide Township supported a similar resolution on February 4, 2021). 10. Kettle Creek Conservation Authority – 2020 Annual Report. 11. County of Elgin – Elgin County Library’s partnership with the STEAM Centre based in St. Thomas and Green eRecycling for the collection of e-waste at library branches has been eliminated. 12. County of Elgin – 2021 Budget approval. 13. County of Elgin – Notice of Decision for Official Plan Amendment of Creative Enterprises relating to property at Part Lot 24, Concession 3. Last date for Appeals is March 18, 2021 Carried. OTHER BUSINESS: - Aylmer & Area Chamber of Commerce and the Aylmer BIA - Request to Participate in Joint Television Advertising Campaign In response to an inquiry from Councillor Widner regarding whether Malahide businesses will be highlighted, the CAO/Clerk advised that the Township has not been given specifics of the campaign but that the expectation was that if the Council agree to contribute to the campaign, Malahide would be acknowledged. No. 21-95 Moved by: Dominique Giguère Seconded by: Scott Lewis THAT the funding request received from the Aylmer & Area Chamber of Commerce and the Aylmer BIA to participate in a joint television advertising campaign on CTV in support of local businesses be approved in the amount of $1,100.00. Carried. 21 21-56 BY-LAWS: - By-law No. 21-16 – Incorporating Various Parcels into Road System No. 21-96 Moved by: Rick Cerna Seconded by: Mark Widner THAT By-law No. 21-16, being a By-law to incorporate various parcels into road system, be given first, second and third readings, and be properly signed and sealed. Carried. - By-law No. 21-20 – Lease Agreement for OPC Pumping Station No. 21-97 Moved by: Max Moore Seconded by: Chester Glinski THAT By-law 21-20, being a By-law to execute a Lease Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Government and Consumer Services, relating to the Pumping Station at the Ontario Police Collage, be given first, second and third readings, and be properly signed and sealed. Carried. CLOSED SESSION: No. 21-97 Moved by: Mark Widner Seconded by: Rick Cerna THAT Council move into Closed Session at 8:35 p.m., pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss: (i) A personal matter about an identifiable individual relating to the Malahide Fire Services personnel policies. (ii) A personal matter about an identifiable individual relating to the recruitment of Municipal Staff; and (iii) A personal matter about an identifiable individual relating to the recruitment of Municipal Staff. 22 21-57 Carried. HR Manager Gwen Tracey joined the Video Conference Council meeting. No. 21-98 Moved by: Mark Widner Seconded by: Rick Cerna THAT the Council move out of Closed Session and reconvene at 9:24 p.m. in order to continue with its deliberations. Carried. The Mayor advised that during the Closed Session, the Council provided direction to the Deputy Mayor regarding a Personal Matter about an Identifiable Individual, including municipal or local board employees rela ting to Malahide Fire Services personnel policies. There is nothing further to report. The Mayor advised that during the Closed Session, the Council was advised that the incumbent CAO/Clerk, Michelle Casavecchia-Somers, has provided notice of her intent to retire effective May 31, 2021. The Council also provided direction to the Municipal Staff relating to the recruitment of a new Chief Administrative Officer, including that: (i) the current Chief Administrative Officer/Clerk position be split into two positions: 1) Chief Administrative Officer; and 2) Manager of Legislative Services/Clerk; (ii) prior to the CAO recruitment process commencing, a facilitated discussion be scheduled with the Council to determine what skills, abilities, and attributes are desired for a new CAO which will be documented in an updated job description; (iii) a CAO Recruitment Committee be established comprised of the Mayor, Deputy Mayor and Councillor Widner to assist with the CAO recruitment process; (iv) the recruitment of the CAO position be undertaken in-house with the assistance of the County of Elgin Director of Human Resources. The Mayor advised that during the Closed Session, the Council also provided direction to the Municipal Staff relating to the recruitment of a Manager of Legislative Services/Clerk, including that such recruitment process be deferred until after a new CAO is hired in order to allow the new CAO to be involved in the process. 23 21-58 CONFIRMATORY BY-LAW: No. 21-99 Moved by: Max Moore Seconded by: Rick Cerna THAT By-law No. 21-17, being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. ADJOURNMENT: No. 21-100 Moved by: Chester Glinski Seconded by: Mark Widner THAT the Council adjourn its meeting at 9:27 p.m. to meet again on March 18, 2021, at 7:30 p.m. Carried. ______________________________________ Mayor – D. Mennill _____________________________________ Clerk – M. Casavecchia-Somers 24 Report to Committee of Adjustment REPORT NO.: DS-21-12 DATE: March 18, 2021 ATTACHMENT: Report Photo, Application, Comments Received to Date (if any), and Draft Development Agreement SUBJECT: MINOR VARIANCE APPLICATION NO. D13-MV-01-21 OF DAVID & JACQUELINE FEHR Recommendation: THAT Report No. DS-21-12 entitled “Minor Variance Application No. D13-MV-01-21 of David & Jacqueline Fehr” and affecting lands described as CON 9 PT LOT 34, being Part 2 on RP 11R-5951 (53250 College Line) be received; AND THAT Minor Variance Application No. D13-MV-01-21 be approved by the Township of Malahide Committee of Adjustment in order to permit an addition onto the existing shop which requires specific relief from the Township of Malahide Zoning By-law No. 18-22 as follows: i. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.1 of Zoning By- law No. 18-22, an enlarged shop not exceeding approximately 293 square metres (3,154 square feet) shall be permitted; and, ii. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.4 of Zoning By- law No. 18-22, a home occupation described as a Contractor’s Yard or Shop within the enlarged shop is permitted subject to the floor area not exceeding 225 square metres (2,422 square feet); AND THAT the approval of the Minor Variance shall be subject to the following conditions: 1) That the owner/applicant obtain the necessary Building Permit(s) and obtain occupancy of the proposed structure within one (1) year from the date of decision, and to the satisfaction of the Director of Development 25 Services ensuring that the approved variance applies only to the proposed detached accessory structure which is to be situated as illustrated in the application; and 2) That the owner/applicant enter into a development agreement with the Township of Malahide to regulate the use of the proposed Home Occupation/Contractor’s Yard or Shop on the subject property. Background: The subject Application relates to the property located at Part of Lot 34, Concession 9 (being Part 2 on RP 11R-5951), and known municipally as 53250 College Line. The property owners seek to complete an addition onto the existing shop that is located on the subject property and it has been determined that the enlarged shop will exceed the maximum size allowance as specified in the Township’s Zoning By-law for such structures. Further, a portion of the enlarged shop will be utilized for the homeowner’s contracting business, and such portion will exceed the Township’s maximum size allowance in the Zoning By-law for such use. The property owners also require the expansion to the shop for the purposes of storing their own recreational vehicle (“RV”) and other personal items. Specifically, the application seeks relief from: i. the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet). Once enlarged, the finished shop will be approximately 292.65 square metres (3,150 square feet); and ii. the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) for a home occupation within an accessory structure. The floor area of the accessory building used for the home occupation is proposed to be approximately 224 square metres (2,411 square feet). The Applicants provide the following information: “We own an industrial construction business and currently half of our existing shop houses a steel slitter and industrial steel bending break. The other existing area is used to store tools and unused supplies.” The subject property was recently severed through the “Surplus Farm Dwelling Severance” process (County Land Division Committee File No. E 22-20). Notice of Public Hearing for this Application was given in accordance with Planning Act regulations. Any comments received in response to the Notice of Public Hearing will be reported on at the March 18, 2021 public hearing. Township Planning Staff have reviewed and considered the merits of the Application against applicable Official Plan policies, the Township’s adopted Zoning By-law, and all (if any) of the correspondence received as of the date of writing of this Report and 26 recommends that the Committee of Adjustment approve Application No. D13-MV-01-21 subject to certain conditions being met. Comments/Analysis: The subject property is approximately 1.60 hectares (4 acres) in area, and has approximately 61.80 metres (202.76 feet) of frontage along College Line. The property has an average depth of approximately 210.9 metres (692 feet). There is an existing single-detached dwelling and detached shop located on the property. County of Elgin Official Plan The subject property is designated “Agriculture Area” on Schedule ‘A’, Land Use Plan. In addition, the subject property is identified as having frontage along an “Active Rail Line” on Schedule ‘B’, “Transportation Plan”, however those designations have no impact on this application. Malahide Official Plan The subject property is designated “Agriculture” and “Natural Hertitage” on Schedule ‘A1’ (Land Use Plan) and “Railway” on Schedule ‘A2’ (Constraints Plan). The Agricultural policies of the Malahide Official Plan provide: Section 2.1.1.2 ii) “Regulating all non-farm uses so that they do not pre-empt, restrict or conflict with agricultural uses.”; and, Section 2.1.7.3 a) (Surplus farm dwelling lots) provides that such lots can include accessory buildings and structures if a land use conflict will not be created. Malahide Zoning By-law No. 22-18 The subject property is within the “Small Lot Agricultural (A4)”, on Key Map 32 of Schedule “A” to the Township’s Zoning By-law No. 18-22, and a portion of the subject property is identified as “Regulated Area”. The A4 zone applies to lots created by consent to dispose a surplus farm dwelling where the size of the lot is greater than 1 hectare. Section 5.3.1 requires accessory structures to be no larger than 200 square metres (approximately 2,150 square feet), and Section 5.3.4 requires that Home Occupations conducted within an accessory structure comprise no more than 200 square metres of gross floor area. Public/Agency Comments Received 27 Notice of Public Meeting for this Application was given in accordance with Planning Act regulations. There have been no comments received from the general public or circulated agencies as of the date of writing this Report. The Applicants have provided additional information as provided in a letter to the CAO/Clerk, dated March 8, 2021 (attached). When reviewing an application for a minor variance, Section 45(1) of the Planning Act, R.S.O., 1990 requires that the Committee of Adjustment apply four specific tests. These tests, along with the Planner’s comments concerning same as they relate to the requested variance, are as follows: 1. The variance maintains the general intent and purpose of the Official Plan. Secondary uses (such as Home Occupations) are permitted by the Official Plan on this property. Generally, the policies of the Official Plan seek to guide orderly and logical growth and development and are not specific so as to address details such as maximum size and number of employee requirements. The Planner is satisfied that this criteria/test is met. 2. The requested variance maintains the general intent and purpose of the By- law. The Application was submitted seeking relief from the maximum size requirement for an accessory structure in the A4 zone, as well as the maximum size (in gross floor area) for a Home Occupation within such accessory structure. The intent and purpose of the Zoning By-law is to ensure that the scale and nature of such Secondary Uses indeed remain appropriate and subordinate in comparison to the primary use for the property, in this case being a non-farm residential use. The intent and purpose of the Zoning By-law is also to ensure that employment and industrial/commercial uses occur in suitably-zoned areas where other services and infrastructure exist. When occurring within an accessory structure (as opposed to within a dwelling), the Home Occupation provisions as provided by Section 2.98 allow for such uses as: a carpentry shop, a welding shop, a machine shop, a service shop or a contractor’s yard or shop. The Applicants own and operate a construction company and seek to use a portion of the enlarged accessory building for that purpose. The Planner is of the opinion that such use is captured under the “contractor’s yard or shop” use, and can occur as such on this property. 28 The Zoning By-law provides the following: “2.43 CONTRACTOR’S YARD OR SHOP shall mean the use of land, buildings or structures or combination thereof for use by any building trade or other construction or service contractor for the purpose of: a) storing equipment, vehicles, or materials and may include construction and heavy equipment and commercial motor vehicles but not including derelict motor vehicles; or b) performing shop work or assembly; or c) the base of operations for persons who are employed by or associated with the business, including the assembly or rally of such persons for transportation to a work site off the premises.” With specific regard to Section c) of the above provisions, although a “Home Occupation” limits the maximum number of persons engaged in the Home Occupation but who reside on another lot to one (1), the provisions for “Contractor’s Yard or Shop” would provide for more employees, given such use provides for “the base of operations for persons who are employed by or associated with the business, including the assembly or rally of such persons for transportation to a work site off the premises”, and the “use” doesn’t occur on the property but rather at other, separate sites. The Planner has obtained further information from the Applicants on the number of employees and vehicles employed by the business. The Applicants have advised that the business has 15 off-property employees utilizing 6 company trucks (in addition to the Applicants’ own business vehicles). According to the Applicants information, supervisors keep those trucks at their own’ residences on a nightly basis and the crews assemble daily at a separate location being the Elgin Innovation Centre in Aylmer; the Applicants have advised that the arrangement with the Elgin Innovation Centre includes paid parking for their employees at that location. The Applicants information further advised that those company trucks attending to the subject property occurs infrequently, with each of the 6 supervisors usually only attending the subject property once per month (approximate) to clean and organize their’ truck with supplies, and perhaps may attend for other unexpected reasons if a specific job warrants such (special equipment, materials, tools, etc.). Considering the infrequent attendance to this property by the company’s employees and fleet of vehicles, the Planner is of the opinion that the subject property can be considered appropriate for hosting a “Contractor’s Yard or Shop” as proposed by the Applicants given the property’s size and separation from other residential uses. 29 In order to maintain the intent and purpose of the Zoning By-law, the Planner would recommend that, as a condition of approval, the Applicants be required to enter into a development agreement with the Council which contains the following: a) That the assembly of employees associated with the Use shall not occur at the subject property; and the Owner shall maintain at all times access to a separate location appropriate for and suitably-zoned for the assembly and rallying of such employees (and for personal parking); b) That attendance to the subject property by employees associated with the Use shall be minimal and infrequent (i.e. less than one vehicle per day, on average); c) That the gross floor area of the accessory building hosting the Use shall not exceed 225 square metres; and, d) That the Use shall not detract the overall primary use and appearance of the subject property for residential purposes. No visible signage for the Use shall be permitted. Given this, the Planner does raise concern that the governing provisions for “Contractor’s Yard or Shop” as a Home Occupation (as opposed to the conventional approach of being established/conducted in the appropriate industrial and commercial zones of the Zoning By-law) may require further refinement by Council through a “housekeeping amendment” to the Zoning By- law. 3. The application is "minor" in nature. As spoken to previously, the intent of the Home Occupation provisions is to allow such uses to occur in a manner which maintains the character of the lot and its surroundings, does not negatively impact neighbouring sensitive land uses, and does not undermine the overall intent of the Zoning By-law to direct such non-agricultural and non-residential uses to such properties that are suitably zoned. The Home Occupation provisions also allow for a “Contractor’s Yard or Shop”. Notwithstanding the subject business is comprised of 15 off-property employees utilizing 6 company trucks, the subject property will be visited only infrequently by such employees. Further, although the Zoning By-law provides a maximum size requirement for accessory structures, the subject property is 1.6 hectares in area, and surrounded by agricultural properties and land uses; the size of the proposed enlarged shop will not look out of character on this property. Provided a Development Agreement, as recommended in No. 2 above is required as a condition of approval, the Planner is of the opinion that the application is “minor” in nature. 4. The proposed development is desirable for the appropriate development or use of the subject property. 30 The subject property is approximately 1.60 hectares (4 acres) in area and located outside of a settlement area. The enlargement of the subject shop will remain appropriate in scale and character with the subject rural property, and the nature of the business is such that the predominant amount of activity will not be occurring at this location. Provided a Development Agreement, as recommended in No. 2 above is required as a condition of approval, the Planner is of the opinion that the proposed development is desirable for the appropriate development or use of the subject property. Additional comments are as follows: The Committee should be cognizant that the Planner has assessed the application against the provisions for both “Home Occupation” (which only allows for one off- property employee) and “Contractor’s Yard or Shop” (which allows for persons who are employed by or associated with the business, including the assembly or rally of such persons for transportation to a work site off the premises). If the Development Agreement is administered as a condition of approval, the application can be considered to meet the four specific tests required by the Planning Act, R.S.O., 1990, however a strict interpretation of the Zoning By-law could also be made to the contrary. Hence, the Planner is of the opinion that the provisions for “Contractor’s Yard or Shop”, as they apply to Home Occupations in the Zoning By-law, should be addressed by Council so to provide greater clarity on what can be considered as appropriate. Such “Contractor’s Yard or Shop” uses are also allowed in the residential zones as Home Occupations, and can potentially cause concerns for incompatibility when occurring close to neighbouring residential properties. Financial Implications to Budget: The full cost of the minor variance and development agreement process is at the expense of the Applicant and has no implications to the Township’s Operating Budget. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that support the “Our Land” and “Our Community” Strategic Pillars is “Promote new development in a responsible manner that directs growth to appropriate areas with the Township”. Submitted by: Approved by: 31 Submitted by: Approved by: Adam Betteridge, MCIP, RPP Director of Development Services 32 A2 A4 A3 A1 A1 A3 53250 College line Part Lot 34, Concession 9 Township of Malahide APPLICATION FOR A MINOR VARIANCEChristie Harris, agent for David And Jacqueline Fehr ±OFFICIAL PLAN DESIGNATION AGRICULTURE ZONING A1 GENERAL AGRICULTURAL A2 SPECIAL AGRICULTURAL A4 SMALL LOT AGRICULTURAL 0 10 205 Meters Proposedshop addition(40ft x 45ft) Existingshop(30ft x 45ft) 45ft 40ft 30ft 0 10 205 Meters A2 COLLEGE LINE 33 APPL]CAT!ON FOR MINOR VARIANCE OR FOR PERMISSION Planning Act, R.S.O. 1990, O.Reg 200/96 as amended The undersigned hereby applies to the Committee of Adjustment for the TOWNSHIP 0F MALAHIDE under Section 45 of the planning Act, R.S.O.1990 for relief, as described in this application, from By-Law No. 05-27 Township of Malahide. 1. OWNER(S) a) Name DQ.u'\d + Tcica`^_1_a_|.[-Fc_hr_ -:; :e::I::.::d::ss ¥ dt ~. -byul\.. dwfeLT cf>il`ha7chi=n a fora.`il...ij]n- 2. SOLICITOR / AUTHORIZED AGENT a) Name b) MailingAddress c) TelephoneNo. d) FaxNo. 3. LOCATION OF LAND a) Lotandplanor Concession No. b) StreetNo.and Name __J±;]h.r.` \chp`, I+[i`,r ri is __ .-iiHi +. IE| 5\ C\ -|h5 - `12F` pcLf+ LT* 34 fc>tlce=is\.cys cbe 522.60 cal\f,cdf . Iic`L Oct-02 34 Township of lv]alahide A-PP!+Cat;tarrf3arM'ifrorvafi+-arlcE Page 4 4. Names and address of any mortgages, holders and charges or other encumbrances: Name: 5. Nature and extent of relief applied for: ^_. _ ~ ,,-, ___.. I 6. Why is it not possibleto complywith the provisions of the Bylaw? 7. Dimensions of the land affected: a) Frontage(in) b) Depth(in) 2\t|, C`2L6 r`` c) Area(sq.in/ha) \\n \2.a.a tiiv`2' 8. Particulars of all buildings and structures on or proposed for the subject land (specify ground floor area, gross fToor area, number of-storeys, wid(h, Length, height, etc.) a) Existing b) Proposed th`Eip , -2 sforeu -|r`' v ,2CJ'.._. , \ _ E¥\=-ch3:'fet::=`\Ko:£-`I`f;: 9. Date of acquisition of subject land: 10. Date of construction of all buildings and structures on subject lands: Oct-02 35 Township of lv]alahide App#catioftf3orMinorVaffafice Page 5 11. Existing uses of the subject property:ngL€_a `\c\¢wh c,_a __ 12. Length of time and existing uses to the subject property have 13. Existing uses of abutting properties: a) North b) East c) South d) West contlnued: Roi\ ELtr_`±i ,t Firl _ .__ 14. Services available (check appropriate space(s)) a) Method of water supply (if applicable) Publicwater supply system I Private lndividualwell P Private communal well I Other /p/ease spec/.fy) b) Method of sanitary waste Disposal (if applicable) Private Septic Tank and Tile Field System 15. Applicable official plan designation(s): 16. Applicable zoning Byllaw zone(s): Private communal system I Other (please specify) 17. Has the owner previously applied for a minor variance in respect to the subject property? a) yes E No H lf Yes, describe briefly: 18. Is the subject property the subject of a current application of consent / severance? YesF No H Oct-02 36 STATUTORY DECLARATION-therfentheJfistffifT#€2---- SOLEMNLY DECLARE THAT the information provided in this application as required under Section 45 of the planning Act R.S.O.1990 and Ontario Regulation 200 / 96 as amended is true. AfuD I make this solemn Declaration conscientiously believing it to be true, and knowing that it is of the same force and affect as if made under oath. E=J-i - ..=\`-- Tj±(ii= I +-_``~--- E± Ei=- - ._ . -`- -` -\ ..-* lf authorized agent, a letter from the owner of the property must accompany this application. APPLICATION FEE to accompany $2.000.00, payable to the Township of Malahide. Oct-02 37 REQUIRED SKETCH FOR MINOR VARIANCE APPLICATIONS APPLICANT NAME ADDRESS Dcw`'d t Ga.tqu\+.-t±Rr ~ 53Z~fo Cto`\qu `L ng~r\]T-L> r`faH iq3 _ Lot 54 Concession c\ Mun[C[Pa`fty hao}chha Registration Plan No. Quarter of Township Lot -\ C>to1 \ N.E. I N.W. I S.W. I S.E. I] See Sketch Instructions on the following page. f+tto`LhajA 6\LcleL RETURN THIS SKETCH WITH APPLICATION FORM - NOTE: WITHOuT A SKETCH AN APPLICATION CANNOT BE PROCESSED ALL DIMENSIONS IVIUST BE IN METRIC 38 Ii I Ia_al-1^ !i± ± a,IIa, I0fua,i-un a)a,0au•S£ Z cECrU)Cr\ cEa-cECr d±ci d=CJ- T9alJJa£<rurN V,rv U1C)V1Cj V'C) § ===En±E±un inr-cO®CV unrn aCO-Lnin -\ foi V|LLJcz:IELLJLJ-LLJIV1 ?a3 ®9<a,U1IaI ?<CLC)J=un01It7:`=|LJ CLa Ia.i=gi8 q€C|aIunJ9E ln- 39 IMunicipalFreedomofInformationDeclaration ln accordance with the provisions of the Plannina Act, it is the policy of the Township Planning Department to provide public access to all development applications and supporting documentation. Personal information contained on this form is collected pursuant to the Planning Act, R.S.O. 1990, 0.Reg 200/96 as amended and will be used for the purpose of determining permission for minor variance. The personal information collected will be maintained in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S,O.1990* c. M.56,. as amended. \:,:uab.T:ttjn.:th.kve.IotE:eont:epr%:#j:rTz:Edaspupp%oa:jt:gh:%rym::[ant:own,,e,dgeRe^a^Eo[v,e`.nEFpotTcy and pt6vi-de my consent, in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, that the information on this application and any supporting documentation provided by myself, my agents, consultants and solicitors, will be part of the public record and will also be available to the general public. I hereby authorize the Township of Malahide to post a Change of Use sign and municipal staff to have access to the subject site for purposes of evaluation of the subject application.0402 2Dz\ Signature Day Month YearC)401 T2& \ ` SIDqe{;ure Day Month Year Oct-02 40 TO: Committee of Adjustment Planning Act (RSO1990), s.45(5) Owners: David & Jacqueline Fehr Con 9 Pt Lot 34, being Part 2 on RP 11R-5951 53250 College Line, Aylmer, ON (2 Ward, Malahide) File #: D13-MV-01-21 RE: Minor Variance for shop addition We, David & Jacqueline Fehr, are requesting a minor variance for an addition onto our existing detached shop. The addition is needed as our existing shop is too small for our requirements. We own an industrial construction business and currently half of our existing shop houses a steel slitter and industrial steel bending break. The other existing area is used to store tools and unused supplies. We are asking this committee to consider the approval of an addition to our existing shop which will be used in part as an open area where our employees can clean and organize vehicles for jobsites (vehicles are not stored at our property). It will also be used to store our personal items such as lawnmower, snowblower etc. as well as some materials, tools and equipment used for our business. Some of these items required a temperature-controlled environment such as caulking and sealants. A portion of the addition will also be used to store our RV to protect it from the outdoor elements in winter or when not in use. We currently own the adjacent property (field) to the west of our residential property but are in the process of severing it which is approximately 9 acres. We have had the potentially severed field rezoned to “Special Agricultural” which states no structures can be built on it. To the east and north of our property are also fields and we believe this proposed addition will not have any adverse affect to surrounding properties. We have not yet been notified that the severance is complete and if the variance is not approved, we would consider not completing the severance so that our property size will be compatible for the shop addition. The existing property without severance is 13 acres in total. Unfortunately, we are unable attend this virtual meeting because we are currently based at a jobsite in Ottawa without capabilities for attending online. If there are any questions, we are available by telephone at 519-521-7575 or by email dwfehrconstruction@gmail.com Thank you. Your attention to this matter is greatly appreciated. David & Jacqueline Fehr 41 1 AGREEMENT MADE UNDER SECTION 45 OF THE PLANNING ACT, R.S.O. 1990 THIS AGREEMENT made this ______ day of ______________________ A.D. 20 21. BETWEEN: DAVID FEHR AND JACQUELINE FEHR (Hereinafter called the “Owners”) OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF MALAHIDE (Hereinafter called the “Township”) OF THE SECOND PART WHEREAS the Owners represent that they are the Owners of the lands in the Township of Malahide described as Part of Lot 34, Concession 9 (being Part __ on RP 11R-______), known municipally as 53250 College Line, and registered in the Registry Office for the Land Titles Division of Elgin (No. 11), being all of the P.I.N. identified as P.I.N. _________ - _________ (LT) (the “Property”); AND WHEREAS the Owners have applied to the Township of Malahide Committee of Adjustment (herein called “the Committee”) for a Minor Variance pursuant to Section 45 of the Planning Act to permit the enlargement of an existing detached accessory structure (herein called “the Proposed Enlarged Structure”) having a total (once enlarged) ground floor area of approximately 292.65 sq. metres (3,150 sq. ft.) pursuant to Committee of Adjustment Application No. D13-MV-01-21 (herein called “the Application”); AND WHEREAS the Owners intend to utilize a portion of the Proposed Enlarged Structure for a home occupation described as a “Contractor’s Yard or Shop” (herein called “the Proposed Use”); AND WHEREAS the Committee approved the Application subject to the Owners satisfying certain conditions prior to the Township issuing a building permit for the Proposed Enlarged Structure and the Proposed Use of same pursuant to the Application; AND WHEREAS this Agreement is being entered into by the parties hereto in order to satisfy one of the conditions to the approval of the Application which reads as follows: “3) That the owner/applicant enter into a development agreement with the Township of Malahide to regulate the use of the proposed Home Occupation/Contractor’s Yard or Shop on the Subject Property.” AND WHEREAS this Agreement is being registered against the lands as described above and the Township is entitled to enforce the provisions thereof agains t the Owners and, subject to the provisions of the Registry Act and the Land Titles Act, any and all subsequent owners of the land in accordance with Subsection (9.2) of Section 45 of the Planning Act, R.S.O. 1990, as amended; NOW THEREFORE WITNESSETH THAT in consideration of the premises and the sum of TWO ($2.00) DOLLARS paid to the Township by the Owners (the receipt whereof is hereby acknowledged) and in consideration of the Township being supportive of the Owners’ intentions for the Proposed Enlarged Structure on the lands as proposed in Application No. D13-MV-01-21, the Owners covenant and agree with the Township to provide, to the satisfaction of and at no expense to the Township, the following: 42 2 1. The Owners agree: a) To obtain the necessary Building Permit(s) and obtain occupancy of the Proposed Enlarged Structure within one (1) year from the date of decision , and to the satisfaction of the Director of Development Services for the Township of Malahide, ensuring that the approved variance applies only to the Proposed Enlarged Structure which is to be situated as illustrated with the Application; b) That the assembly of employees associated with the Proposed Use shall not occur at the Subject Property; and, the Owners shall maintain at all times access to a separate location appropriate (and suitably-zoned) for the assembly and rallying of such employees (and for personal parking); c) That attendance to the Subject Property by employees associated with the Proposed Use shall be minimal and infrequent (i.e. less than one vehicle per day, on average); d) That the gross floor area of the Proposed Enlarged Structure hosting the Proposed Use shall not exceed 225 sq. metres; and, e) That the Proposed Use shall not detract the overall primary use and appearance of the Subject Property for residential purposes. No visible signage for the Proposed Use shall be permitted. 2. Adjustments to the requirements and provisions of this Agreement may be made subject to the approval of the Township provided that such adjustments are in the spirit of this Agreement and the intent of this Agreement is maintained. Such minor adjustments shall not require an amendment to this Agreement; however, the written approval of the Township is required before such minor adjustments can be made. 3. Nothing in this Agreement constitutes a waiver of the obligation of the Owner s to comply with the Zoning By-law of the Township or any other By-laws of the Township or any regulations or restrictions legally imposed by any government authority or agency having jurisdiction in connection therewith. 4. The Owners agree that all the facilities and matters required by this Agreement shall be provided and maintained at their sole risk and expense and to the satisfaction of the Township. The Owners further agree that in the event that they fail to comply with any of the provisions of this Agreement, in the sole discretion of the Township, the Township may perform such requirements at the expense of the Owners upon seven (7) days prior notice, in writing, to the Owners and forthwith in the case of any emergency. The Owners acknowledge that any expense incurred by the Township in performance of such requirements is the responsibility of the Owners and shall be recoverable by the Township. 5. The Owners, on behalf of themselves, their successors and assigns, hereby covenant to indemnify and save harmless the Township against any legal liability for losses, damages, claims, actions, demands, suits, and costs arising directly or indirectly from anything done by it or its servants, contractors or agents in connection with its performance under this Agreement. 6. This Agreement shall be registered against the Property. The covenants, agreements, conditions, and understandings herein contained on the part of the Owner s shall run with the lands and shall enure to the benefit of and be binding upon the par ties hereto and their successors and assigns. The Owners further covenant and agree to pay to the Township the cost of registration of this Agreement. 7. If any terms of this Agreement shall be found to be ultra vires the Township, or otherwise unlawful, such terms shall inclusively be deemed to be severable, and the remainder of this Agreement mutatis mutandis shall be and remain in full force and effect. 43 3 8. The Owners agree to obtain and to register such postponements as may be acceptable to the Township of any charges, mortgages or encumbrances on the Property prior to the registration of this Agreement. The Owners acknowledge that the Township will not be required to finalize or register this Agreement until it has been satisfied that no other outstanding charges or encumbrances are registered on the Property. 9. The Owners acknowledge that the Township, in addition to any other remedy it may have at law, shall also be entitled to enforce this Agreement in accordance with section 446 of the Municipal Act, 2001, S.O. 2001, c. 25. 10. The parties covenant and agree with each other not to call into question or challenge, directly or indirectly, in any proceeding or action in court, or before any administrative tribunal, the other party’s right to enter into and enforce this Agreement. This provision may be pleaded by either party in an action or proceeding as an estoppel of any denial of such right. 11. This Agreement shall be interpreted under and be governed by the laws of the Province of Ontario. IN WITNESS WHEREOF the Owners have hereunto affixed their signatures and the Township has hereunto affixed its corporate seal under the hands of its Mayor and Clerk. Witness David FEHR Witness Jacqueline FEHR The Corporation of the Township of Malahide Per: Dave Mennill, Mayor Per: Michelle Cassavechia-Somers, Clerk We have authority to bind the Corporation. 44 Committee of Adjustment Decision Application No.: D13-MV-01-21 Date of Hearing: March 18, 2021 Date of Decision: March 18, 2021 Applicants: David & Jacqueline Fehr In the matter of Section 45 (1) of the Planning Act R.S.O. 1990; of Zoning By-law No. 18-22; and an application for Minor Variance to grant relief from (i) the prescribed maximum floor area limit of 200 sq. metres (approximately 2,150 sq. ft.), and (ii) the prescribed maximum floor area limit of 200 sq. metres (approximately 2,150 sq. ft.) for a home occupation within an accessory structure. Once enlarged, the accessory building will be approximately 292.65 sq. metres (3,150 sq. ft.), and the portion of the enlarged accessory building used for the home occupation is proposed to be approximately 224 sq. metres (2,411 sq. ft.) in total floor area. Location of the property: CON 9 PT LOT 34, RP 11R5951 Part 2, (53250 College Line, 2 Ward, Malahide) The request is hereby granted as follows: i. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.1 of Zoning By-law No. 18-22, an enlarged shop not exceeding 293 square metres (3,154 square feet) shall be permitted; and, ii. Notwithstanding the prescribed maximum floor area limit of 200 square metres (approximately 2,150 square feet) as per Section 5.3.4 of Zoning By-law No. 18-22, a home occupation described as a Contractor’s Yard or Shop within the enlarged shop is permitted subject to the floor area not exceeding 225 square metres (2,422 square feet). The request is hereby granted subject to the following conditions: 1) That the owner/applicant obtain the necessary Building Permit(s) and obtain occupancy of the proposed structure within one (1) year from the date of decision, and to the satisfaction of the Director of Development Services ensuring that the approved variance applies only to the proposed detached accessory structure which is to be situated as illustrated in the application; and, 2) That the owner/applicant enter into a development agreement with the Township of Malahide to regulate the use of the proposed Home Occupation/Contractor’s Yard or Shop on the subject property. (Decision continued on following page) 45 Reasons for Decision: The variance is minor in nature. It is consistent with what would be considered appropriate development for this location, and maintains the general intent and purpose of the zoning by-law and official plan. Concur in Decision: Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ NOTE: The original signatures are retained on file with the municipality and may be viewed during regular business hours. NOTICE OF LAST DATE OF APPEAL Notice is hereby given that the last date for appealing this decision to the Local Planning Appeal Tribunal is April 8, 2021 in accordance with Section 45 (1) of the Planning Act, RSO 1990. 46 Committee of Adjustment Decision Application No.: D13-MV-01-21 Date of Hearing: March 18, 2021 Date of Decision: March 18, 2021 Applicants: David & Jacqueline Fehr In the matter of Section 45 (1) of the Planning Act R.S.O. 1990; of Zoning By-law No. 18-22; and an application for Minor Variance to grant relief from (i) the prescribed maximum floor area limit of 200 sq. metres (approximately 2,150 sq. ft.), and (ii) the prescribed maximum floor area limit of 200 sq. metres (approximately 2,150 sq. ft.) for a home occupation within an accessory structure. Once enlarged, the accessory building will be approximately 292.65 sq. metres (3,150 sq. ft.), and the portion of the enlarged accessory building used for the home occupation is proposed to be approximately 224 sq. metres (2,411 sq. ft.) in total floor area. Location of the property: CON 9 PT LOT 34, RP 11R5951 Part 2, (53250 College Line, 2 Ward, Malahide) The request is hereby denied. Reasons for Decision: The variance is not minor in nature. It is not consistent with what would be considered appropriate development for this location. Concur in Decision: Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ Committee Member: __________________________________ NOTE: The original signatures are retained on file with the municipality and may be viewed during regular business hours. 47 NOTICE OF LAST DATE OF APPEAL Notice is hereby given that the last date for appealing this decision to the Local Planning Appeal Tribunal is April 8, 2021 in accordance with Section 45 (1) of the Planning Act, RSO 1990. 48 - TOWNSHIP OF MALAHIDE DRAINAGE BY-LAW NO. 21-18 Drainage Act, R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the Staley Drain in the Township of Malahide, in the County of Elgin *********** WHEREAS the requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lots 19 to 29 Concessions 6 & 7 In the Township of Malahide AND WHEREAS the Council for the Township of Malahide has procured a report made by Spriet Associates and the report is attached hereto and forms part of this by-law. AND WHEREAS the estimated total cost of constructing the drainage works is $240,000.00. AND WHEREAS $240,000.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS $240,000.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREAS the council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 1. The report dated February 12, 2021, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shall be completed in accordance therewith. 2. (a) The Corporation of the Township of Malahide may borrow on the credit of the Corporation the amount of $240,000.00 being the amount necessary for construction of the drainage works. 49 (b) The Corporation may issue debentures for the amount borrowed less the total amount of, i. Grants received under section 85 of the Act; ii. Commuted payments made in respect of lands and roads assessed within the municipality; iii. Moneys paid under subsection 61(3) of the Act; and iv. Moneys assessed in and payable by another municipality, (c) And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3. A special equal amount rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 5. This By-law comes into force on the passing thereof and may be cited as the “Staley Drain”. READ A FIRST AND SECOND TIME THIS 18th day of March, 2021. _____________________________ _____________________________ Mayor Clerk READ A THIRD TIME AND FINALLY PASSED THIS 6th day of May, 2021. _____________________________ _______________________________ Mayor Clerk 50 - TOWNSHIP OF MALAHIDE DRAINAGE BY-LAW NO. 21-19 Drainage Act, R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the Hiepleh Dance Drain – Branch E in the Township of Malahide, in the County of Elgin *********** WHEREAS the requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lot 1 Concession 10 In the Township of Malahide AND Pt Lot 20 Concession 12 In the Municipality of Central Elgin AND WHEREAS the Council for the Township of Malahide has procured a report made by Spriet Associates and the report is attached hereto and forms part of this by-law. AND WHEREAS the estimated total cost of constructing the drainage works is $97,500.00. AND WHEREAS $97,500.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS $97,500.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREAS the council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 51 1. The report dated February 8, 2021, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shall be completed in accordance therewith. 2. (a) The Corporation of the Township of Malahide may borrow on the credit of the Corporation the amount of $97,500.00 being the amount necessary for construction of the drainage works. (b) The Corporation may issue debentures for the amount borrowed less the total amount of, i. Grants received under section 85 of the Act; ii. Commuted payments made in respect of lands and roads assessed within the municipality; iii. Moneys paid under subsection 61(3) of the Act; and iv. Moneys assessed in and payable by another municipality, (c) And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3. A special equal amount rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 5. This By-law comes into force on the passing thereof and may be c ited as the “Hiepleh Dance Drain – Branch E”. READ A FIRST AND SECOND TIME THIS 18th day of March, 2021. _____________________________ _____________________________ Mayor Clerk READ A THIRD TIME AND FINALLY PASSED THIS 6th day of May, 2021. _____________________________ _______________________________ Mayor Clerk 52 Report to Council REPORT NO.: F21-05 DATE: March 3, 2021 ATTACHMENT: None SUBJECT: Emergency Services Activity Report - February Recommendation: THAT Report No. F21-03 entitled “Emergency Services Activity Report – February” be received. Background: Department Responses In February 2021, Malahide Fire Services responded to fourteen (14) incidents as compared to twenty-six (26) incidents in 2020 forty-two (42) incidents in 2019, eighty- nine (89) incidents in 2018, forty-four (44) incidents in 2017, thirty-three (33) incidents in 2016, and twenty-eight (28) incidents in 2015. Medical incidents accounted for approximately thirty-six (36%) of all February incidents in 2021. The average age of persons requiring medical response in February 2021 was 75 with a 20/80 male/female ratio. Of the fourteen (14) incidents in February 2021, South Station responded to six (6) incidents and the North Stations to eight (8) incidents. 53 Fire Events Loss/Save There were three (3) structure fires in February, There was an estimated total loss of $3,007,100 and an estimated total saved of $4,725,000 . Fire Prevention The February fire safety message of the month was “Get Out and Stay Out”. Fire Prevention Staff had no activities for Fire Prevention instruction and Public Education in February. Fire Safety Inspections In February 2021, the Staff conducted no inspections. No inspection orders for non- compliance were issued. Ontario Police College To date in 2021, the Staff have not trained any Police Cadets. The current agreement with the Ontario Police College is that they will reimburse Malahide Fire Service $2,000.00 per session as well as cover the cost of any equipment that is damaged during any presentation. 1 0 3 1 0 30 14 0 February Responses by Type Fire Burn Complaint Alarm Malfunction CO Alarm Public Hazard - Wires Down Technical Rescue MVC Technical Rescue Other Medical Assisting Other Fire Department 14 8 February Responses by Station South Station North Stations 14 26 42 89 44 33 28 0 20 40 60 80 100 2021 2020 2019 2018 2017 2016 2015 Responses Month to Month Comparison 54 The next training session at OPC is scheduled to be held in May, 2021. To date in 2021, the Staff have not filled any bottles for the OPC. Motor Vehicle Collision Revenues Malahide Fire Services responded to three (3) motor vehicle collisions (MVC) in February. To date in 2021, we have invoiced $6,280.74 for services provided to the MTO and to non-residents of Malahide Township (January, 2021 incidents). Burn Permits To date in 2021, the Staff have issued one hundred forty (140) burn permits. 0 475 1410 1000 830 489 726 $2,000.00 $6,000.00 $6,000.00 $- $2,096.00 $3,086.00 0 2000 4000 6000 8000 2021 2020 2019 2018 2017 2016 2015 OPC Cadet Training -Year to Date Comparison 0 0 71 201 55 222 23100 647.49 $1,407.00 $385.00 $1,554.00 $2,099.00 0 500 1000 1500 2000 2500 2021 2020 2019 2018 2017 2016 2015 OPC SCBA Cylinder Filling - Year to Date $6,280.74 $30,258.62 $53,524.46 $26,729.00 $32,621.00 $30,940.00 $38,338.00 $- $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 2021 2020 2019 2018 2017 2016 2015 Accident Invoices -Year 140 442 449 446 348 412 417 0 100 200 300 400 500 2021 2020 2019 2018 2017 2016 2015 Burn Permits Issued -Year 55 General Automatic Aid Agreement(s) The Automatic Aid Agreement with Central Elgin was not activated in January, 2021. Mutual Aid Malahide Fire Services was not requested for Mutual Aid assistance in February but Malahide Fire Services requested Mutual Aid once (1) from each of Aylmer and Bayham in February. Emergency Management Program Emergency Response No emergency activities in February. Public Education/Awareness Included as a part of Fire Prevention activities. Training TBD. Emergency Management Program Committee Next meeting – TBD in 2021. 2021 Program Compliance Activities EMPC Meeting – TBD ERP Review – TBD Annual Exercise – TBD Malahide Flood Plan Review – TBD Annual CCG Training – TBD. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the “Our Community” Strategic Pillar relates to “Keep Our Community Safe”. By undertaking a long-range strategy, in consultation with the appropriate emergency services authorities, to identify resources required to optimize the provision of emergency services. Submitted by: Approved by: H. Brent Smith 56 Report to Council REPORT NO.: PW -21-13 DATE: February 16, 2021 ATTACHMENT: Drinking Water Quality Trends Report 2020, 2021 Management Review Meeting Minutes SUBJECT: Malahide Water Distribution System: 2020 Drinking Water Quality Trends Report and the 2021 Management Review Meeting Minutes Recommendation: THAT Report No. PW-21-13 entitled “Malahide Water Distribution System: 2020 Drinking Water Quality Trends Report and the 2021 Management Review Meeting Minutes” be received. Background: On an annual basis, the Operating Authority, being the Ontario Clean Water Agency (OCWA), is required to submit to the owner, a drinking water quality trends report for the Malahide Water Distribution System. This report is subsequently reviewed with the owner which is a requirement of Element 20: Management Review of the DWQMS Operational Plan. Comments/Analysis: On January 19, 2021, the Township Staff met virtually with OCWA to conduct the annual Management Review meeting and to review the attached drinking water quality trends report as provided by OCWA. The report is a detailed summary of drinking water quality parameters that are monitored by the operators which include chlorine residuals, microbiological testing, and Trihalomethanes. Haloacetic acids (HAA’s) have also been included in sampling as a new requirement which began in 2017. The attached report charts out the minimum and maximum results for these parameters over the last ten years against the operational guidelines and adverse water quality limits set by O. Reg. 170/03. The 2021 Management Review was also conducted on the same date. The minutes from the Management Review are also attached to this report for the Council’s information. The purpose of the review is to evaluate the continuing suitability, 57 adequacy and effectiveness of OCWA’s Quality & Environmental Management System (QEMS). Summary: The information provided to the Staff by OCWA is used to make certain that the Staff and Council are aware of drinking water quality trends on the Malahide Distribution System. The report also helps the Council to make decisions in an effort to provide a continual safe supply of potable water for the residents connected to municipal water in Malahide Township. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the “Our Land” Strategic Pillar relates to “continue to work with area municipalities to ensure that the local supply of water is safe and secure.” The report provides the Council with the status of ongoing projects in order to achieve better program delivery. Submitted by: Approved by: Approved for Council: Sam Gustavson Water/Wastewater Operations Manager Matt Sweetland, P.Eng., Director of Public Works 58 Ontario Clean Water Agency Malahide Distribution System Drinking Water Quality Trends Report 2020 Issued: Rev.#: Pages: 2021-01-18 0 1 of 6 Reviewed by: SPC Manager Approved by: Operations Management Overview As part of the DWQMS Element 20: Management Review it is required to review the drinking water quality trends for the facility. This report details the drinking water quality parameters that are monitored for the Malahide Distribution System. These parameters are:  Distribution Free Chlorine Residuals  Distribution Water E.coli, Total Coliform and Hetertrophic Plate Count  Distribution Water Trihalomethanes and Haloacetic Acids Free Chlorine Each week seven residuals are taken on the system according to the regulations. The annual minimum and maximum chlorine residuals for the last ten years were: Year Minimum Free Chlorine Residual (mg/L) Maximum Free Chlorine Residual (mg/L) 2010 0.10 1.76 2011 0.13 1.22 2012 0.09 1.01 2013 0.04 1.22 2014 0.22 1.11 2015 0.23 2.16 2016 0.24 1.07 2017 0.21 1.41 2018 0.34 1.76 2019 0.36 1.82 2020 0.22 1.25 Operational Guideline 0.20 4.00 AWQI Limit 0.05 n/a The chart below depicts the minimum and maximum free chlorine residuals taken as grab samples in the Malahide Distribution System, comparing the last ten years (2010-2020) against the operational guideline and adverse water quality limits set by O. Reg. 170/03. The required minimum is 0.20mg/L, which is a guideline from the MECP for the drinking water system to achieve in all parts of the distribution system. If a residual is found below this requirement, action is required to increase this residual. The usual means of increasing the residual is by flushing in the area. An Adverse Drinking Water Quality Indicator (AWQI) occurs when the free chlorine residual taken as a grab sample is below 0.05mg/L, this residual is to be reported the MECP Spills Action Centre (SAC) and the local Medical Officer of Health. Immediate action is required to bring the residual above 0.2mg/L in the affected area and take any further action as directed by the Medical Officer of Health. An AWQI was reported in 2013 for a grab sample in August which was below 0.05mg/L (Chart 1). In 2020, the average free chlorine residual taken as a grab sample in the distribution system was 0.76mg/L. This is comparable to the 2019 average free chlorine residual. Refer to Chart 1. 59 Ontario Clean Water Agency – Malahide Distribution System Drinking Water Quality Trends Report Rev.: 0 Issued: 2021-01-18 Page 2 of 6 Low chlorine residuals have been occurring at two locations in particular, the problem areas that have been identified are Jamestown Line/Rush Creek and Imperial Rd/Calton Line. These areas require frequent monitoring and flushing, especially in the warmer months. Chart 1. Minimum and maximum free chlorine residuals throughout distribution system compared against the required minimum and the AWQI limit. Note: average chlorine residual data collection began in 2015. Microbiological Samples The distribution water Malahide Distribution System is sampled weekly for E.coli, Total Coliform and Heterotrophic Plate Count (HPC), following O.Reg.170/03. Each week three samples are tested for E. coli and Total Coliform and one sample is tested for HPC. The Ontario Drinking Water Quality Standard for E.coli and Total Coliform is not detectable for both. Heterotrophic Plate Count is used as an operational tool to determine if there is an issue. There were no samples that had detectable E.coli or Total Coliform in 2020. Therefore, no adverse test results were reported to the MECP due to microbiological sampling in 2020. In 2020, the HPC range was <10 to 60cfu/mL. The table below shows the sample results compared for the last ten years (2010-2020). 0 0.5 1 1.5 2 2.5 2011201220132014201520162017201820192020Free Chlorine Residual (mg/L) Year Annual Avg. Cl (mg/L) Required Min Cl Residual (mg/L) AWQI (mg/L) 60 Ontario Clean Water Agency – Malahide Distribution System Drinking Water Quality Trends Report Rev.: 0 Issued: 2021-01-18 Page 3 of 6 Year # TC & EC Samples E. coli Range (cfu/100mL) Total Coliform Range (cfu/100mL) # HPC Samples Heterotrophic Plate Count Range (cfu/mL) 2010 167 0 – 0 0 – 26* 114 <10–510 2011 162 0 – 0 0 – 1** 83 <10–1220 2012 310 0 – 0 0 – 45*** 260 <10–>2000 2013 169 0 – 0 0 – 0 115 <10–>2000 2014 162 0 – 0 0 – 0 110 <10–>2000 2015 160 0 – 0 0 – 0 109 0–>2000 2016 161 0 – 0 0 – 0 109 0–30 2017 154 0 – 0 0 – 0 103 <10–70 2018 156 0 – 0 0 – 0 104 <10–500 2019 159 0 – 0 0 – 0 106 <10–530 2020 157 0 – 0 0 – 0 98 <10–60 *AWQI reported on August 4th and 5th, 2010 at Sample Station #73 on Imperial Road, it was determined to be due to the Sample Station and not indicative of the water being supplied to consumers. Sample Station was isolated from the system. **AWQI reported on June 8th, 2011 at Aylmer Tire, resamples showed no adverse results. ***In 2012 the Port Bruce area received upgrades to the system which included new valves, hydrants and services. During this time numerous samples were taken following the upgrades and the MOH was issuing boil water advisories for the affected areas. An AWQI was reported on July 3rd, 2012 at Sample Station #78 in Port Bruce, it was determine to be due to the Sample Station and not indicative of the water being supplied to consumers. The Sample Station was isolated from the system. Another AWQI occurred on August 4th, 2012 this occurred on a sample that was taken after upgrades to the system were completed. There was a Boil Water Advisory already issued for the area as a result of the upgrade project (which included new valves, services and hydrants). Re- samples were obtained with no adverse results. There have been no issues with E. coli in the last ten years, refer to Chart 2. Chart 2. E. coli results from 2010 to 2020 as a percentage of samples below drinking water quality limits. 0 20 40 60 80 100 120 % E. coli samples above/below water quality limit of 0cfu/100mL Year % Samples Above Limit % Samples Below Limit 61 Ontario Clean Water Agency – Malahide Distribution System Drinking Water Quality Trends Report Rev.: 0 Issued: 2021-01-18 Page 4 of 6 There have been no AWQI’s for Total Coliforms since 2012, refer to Chart 3. AWQIs are reported to the MECP and MOH. Chart 3. Total coliform results from 2010 to 2020 as a percentage of samples below drinking water quality limits. HPC results fluctuate, however, the majority of results show no issues (less than Method Detection Limit (MDL)), refer to chart 4 below. There is only a concern with high HPC results if they stay consistently high as this could indicate biofilm formation in the watermains. Chart 4. HPC results from 2010 to 2020 depicted as % below method detection limit (MDL) and % above MDL. 0 10 20 30 40 50 60 70 80 90 100 % Total Coliform samples above/below the water quality limit of 0cfu/100mL Year % Samples Above Limit % Samples Below Limit 0 10 20 30 40 50 60 70 80 90 100 % HPC samples above MDL of 10cfu/mL Year % Samples above MDL % Samples Below MDL 62 Ontario Clean Water Agency – Malahide Distribution System Drinking Water Quality Trends Report Rev.: 0 Issued: 2021-01-18 Page 5 of 6 Trihalomethanes The distribution system is sampled for Total Trihalomenthanes (THMs) on a quarterly basis, as per O. Reg. 170/03. The Ontario Drinking Water Quality Standard for THM is 100g/L. The range of THM results for the Malahide Distribution System in 2020 was 21 to 56g/L. Refer to the chart below for the THM results compared for the last eleven years. Overall, the running average of 43g/L has increased by 21.1% in 2020 compared to 2019, and is still well below the maximum allowable concentration. Chart 5. THM results for 2010-2019 compared against the drinking water quality limit. 0 20 40 60 80 100 120 THM (ug/L) Year average Limit 63 Ontario Clean Water Agency – Malahide Distribution System Drinking Water Quality Trends Report Rev.: 0 Issued: 2021-01-18 Page 6 of 6 Haloacetic Acids The distribution system is sampled for Total Haloacetic Acids (HAAs) on a quarterly basis, as per O. Reg. 170/03. This requirement began in 2017. The Ontario Drinking Water Qualirt Standard for HAA is 80g/L. The range of HAA results for the Malahide Distribution System in 2020 was 14.7 to 33.4g/L. Refer to the chart below for the HAA results compared over the last four years and the concentration limit that is now being enforced since 2020. Overall, the running average of 24.5g/L has increased by 66.7% in 2020 compared to 2019. Despite this increase, the results are well below the maximum allowable concentration. Chart 6. HAA results for 2017-2020 compared against the drinking water quality limit. Discussion Overall the Malahide Distribution System provides quality water meeting all regulatory requirements. There were no AWQI’s for the system in 2020. An ongoing problem is low chlorine at two dead end locations in particular (Jamestown/Rushcreek and Imperial/Calton Line). Routine flushing at these locations is completed in order to remain in compliance. The re-chlorination facility located on Dexter Line continues to show effectiveness in increasing the residuals in the Malahide Distribution System and at these two areas of concern. Revision History Date Revision # Reason for Revision Revision By 2021-18-01 0 Create Report for 2020 Maegan Garber 0 10 20 30 40 50 60 70 80 90 2017 2018 2019 2020HAA (ug/L) Year average Limit 80 64 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 1 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Drinking Water System Name: Owner and Location: Malahide Distribution System The Corporation of the Township of Malahide Review Period: February 5, 2020 to January 18, 2021 Meeting Information/Introduction Date/Time: January 19th, 2021 at 8:30am Location: Via Skype Attendees: Top Management: Cindy Sigurdson, SPC Manager; Mike Taylor, Senior Operations Manager QEMS Representative: Maegan Garber, PCT, Stephanie Baronette, PCT Owner Representative: Sam Gustavson, Water/Wastewater Operations Manager Operations Personnel: Vitaliy Talashok Regrets: Matt Sweetland, Director of Physical Services Distribution: All attendees Dale LeBritton, RHM Matt Sweetland, Director of Physical Services Minutes Taken By: Maegan Garber Introduction: The purpose and objectives of the Management Review was reviewed as follows: Purpose: To evaluate the continuing suitability, adequacy and effectiveness of OCWA’s QEMS. Objectives: The Management Review participants will review/discuss the standing agenda items and the data presented, identify deficiencies, make recommendations and/or initiate action plans to address identified deficiencies as appropriate. The Management Review includes a review of the DWQMS operational plan, SAI audit report(s), OCWA internal audit 65 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 2 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 report(s) and other related operational documents/records as detailed in the meeting minutes. The information reviewed during the Management Review was provided/made available to attendees This meeting covers all standing agenda items for the DWS noted above. Details of the discussion, any deficiencies identified, decisions made and applicable action items related to each standing agenda item are described under the appropriate item number within the following table. Additional comments/discussion items are described under section 2. The minutes from the previous Management Review on February 5, 2020 were also reviewed. Any follow up on actions and/or additional actions required are detailed under item i. Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date 1 [a] Incidents of regulatory non-compliance: The last inspection was an announced inspection that was conducted on July 28, 2020 by Jim Miller of the Ministry of the Environment, Conservation and Parks (MECP). There were a total of 276 questions answered with no non-compliances found. As such the Final Inspection Rating was 100%. n/a n/a n/a [b] Incidents of adverse drinking water tests: There have been no adverse drinking water tests since the last Management Review. n/a n/a n/a [c] Deviations from Critical Control Point limits and response actions: There are no CCPs identified for the system therefore, there are no limits reached and no associated response actions. n/a n/a n/a [d] Effectiveness of the risk assessment process: 66 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 3 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date OP-08A annual review conducted on Risk Assessment last revised 2020-02-06. The 36 month risk assessment was last conducted Jan 26, 2018 and therefore is due by January 2021 and will be conducted today following the Management Review meeting. Sam (WWOM) to consider getting a gas generator for Copenhagen Booster. Review SOP#MAL-18 to ensure obtaining a residual during a low pressure event is a requirement. WWOM QEMS Representative 2021-12-31 2021-02-28 [e] Internal and third-party Audit results: A systems audit was conducted on March 2nd, 2020 by Sandra Tavares of SAI Global. There were no non- conformances and two Opportunities for Improvements (OFIs). The Internal Audit was conducted by Maegan Garber on January 4th, 2021. There were no non- conformances and 12 OFIs identified in the report. Refer to Summary Table of Action Items for the External audit action items. Refer to Summary Table of Action for the Internal audit action items. QEMS Representative 2021-02-28 [f] Results of emergency response testing: CP-03 Critical Shortage of Staff and CP-04 Loss of Service contingency plans were reviewed and tested on December 2nd, 2020. The scenario was a critical shortage of staff due to the COVID 19 pandemic and a loss of service. There was one action item identified which was to ensure forms relating to COVID 19 were accessible to staff. This was completed immediately following the meeting. n/a n/a n/a [g] Operational performance: The Malahide Distribution System has operated well over the last year. There have been no compliance issues and distribution system residuals have been n/a n/a n/a 67 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 4 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date maintained. [h] Raw water supply and drinking water quality trends: The Raw water is treated at the Elgin Area Primary Water Supply System. The systems annual report for 2020 has not been issued as of yet. The 2019 Annual Report was reviewed, there were no reportable events identified. The Malahide Distribution System Drinking Water Quality trends report for 2020 was reviewed. This report trends the last ten years of sampling. There has been overall improvement to the free chlorine residuals in the system ever since the Dexter Line Re-chlorination facility has been online. n/a n/a n/a [i] Follow-up on action items from previous Management Reviews: There are a few outstanding action items from the previous Management Review. #34.Include client to e-mail list to ensure OPC receives a copy of Malahide Annual Reports. Sec 11- Going forward the Annual Report for Malahide will be sent to OPC. #37.Purchase Lock so blow off chambers (6)- Locks have been purchased and are being placed on blow off chambers as needed. Review Summary Table of Action Items. QEMS Representative 2021-01-31 68 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 5 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date #38.Send client facility SOP's and updated OP once updated. Updated SOPs will be sent to the WWOM when they are completed. The OP will be updated after considering the OFIs from the Internal Audit and will be sent to the Owner. [j] Status of management action items identified between reviews: No action items have been identified between reviews. n/a n/a n/a [k Changes that could affect the QEMS: The QEMS Representative has returned from Mat Leave, and is being supported by the PCT who provided coverage during 2020 as well as the SPC Manager. The MECP has issued an updated version of the Watermain Disinfection procedure, August 1st, 2020. Implementation of the new version will be a phased- in based on the renewal status of the DWWP. Systems with a renewed DWWP prior to August 4th, 2020 are required to comply with the new version by February 1st, 2021. Systems that renew their DWWP after August 4th, 2020 will have six months from the date the new DWWP is issued. The Ministry is encouraging early implementation which depending on the implementation date will require Ministry approval. The Malahide Distribution System is required to implement the new Watermain Update SOPs and forms to reflect changes. SPC Manager 2021-02-01 69 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 6 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date Disinfection Procedure on February 1, 2021. Training is being provided to the Operators on January 21 or 27 to review the changes of the procedure. New forms will be available by February 1st for Watermain Repairs and Watermain Commissioning. The updated procedure includes major revisions to the new watermain installation sections and minor revisions to the watermain repair sections. [l] Consumer feedback: There were three community complaints received in the system in 2020. April 27th- Lead concern May 20th- High pressure inside homeowner residents linked to hot water tank Jun 12th-low pressure due to maintenance at Copenhagen Booster All incidents have been resolved and recorded in OPEX . n/a n/a n/a [m] Resources needed to maintain the QEMS: There are sufficient resources to maintain the QEMS. n/a n/a n/a [n] Results of the infrastructure review: 2021 Capital List: n/a n/a n/a 70 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 7 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date  Waneeta Beach PRV rebuild/service  Dexter/Imperial PRV rebuild/service  P.B.01 PRV rebuild/service  P.B.02 PRV rebuild/service  Purchase spare PRV and rebuild kit for inventory  Copenhagen Booster Station: rebuild or replace 1 1/4 PRV  Copenhagen Booster Station: Spare 4-Inch PRV: rebuild  Hydrant maintenance and repairs  Sample station maintenance/repairs/rebuild kits  Replace sample station at Calton and Imperial Road  Copenhagen Booster Station: Spare pump 2020 Capital Items: -Spare PRV (carry over to 2020) -PB02 flood float and alarm (not going to complete due to ongoing costs) -air release downstream of Copenhagen (considering in 2021; engineer review completed in 2019) -Replace Rogers rd. sample station. (on 2022 capital) -500m of 8” main replacement on Talbot East (2020/2021 if grant comes through) 71 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 8 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 Meeting Minutes Item # Documentation Reviewed/Discussion Points/Issues Raised/Action Taken to Date /Decisions Made Actions Identified during Management Review Responsibility/ Assigned To Target Date [o] Operational Plan currency, content and updates: The Operational Plan last revisions took place 2020- 02-22 with some procedures being updated. The Operational Plan will be revised with the action items identified in the Action Item Summary Table. There is no need to obtain re-endorsement of the operation plan at this time as the criteria for re- endorsement has not been met, with all signatures remaining valid. Update Operational Plan with the action items found in the Summary Table of Action Items. QEMS Representative 2021-02-28 [p] Staff suggestions: There have been no action items from staff. n/a n/a n/a [q] Review/consideration of any applicable Best Management Practices (BMPs): The MECP inspection report did not provide any recommendations for the system. There have been no formal BMPs by OCWA’s corporate office or the MECP at this time. n/a n/a n/a 2. Roundtable/Other: n/a n/a n/a Details of next Management Review meeting: Next Meeting: The next Management Review meeting will occur in 2022, unless it is warranted to do so earlier. 72 Ontario Clean Water Agency Management Review Minutes Malahide Distribution System Revision Date: Pages: 2021-01-19 9 of 9 Reviewed by: QEMS Representative Approved by: Operations Management Template Issue Date: 2018-09-20 73 Report to Council REPORT NO.: PW -21-16 DATE: February 23, 2021 ATTACHMENT: 2020 Section 11 and Schedule 22 Reports SUBJECT: Malahide Water Distribution System: 2020 Section 11 Annual Report and Schedule 22 Summary Report Recommendation: THAT Report No. PW-21-16 entitled “Malahide Water Distribution System: 2020 Section 11 Annual Report and Schedule 22 Summary Report” be received. Background: Schedule 22 of O. Reg. 170/03 under the Safe Drinking Water Act, requires that the Operating Authority prepare and submit a report to the Council no later than March 31 of each calendar year. In addition, the Operating Authority, being the Ontario Clean Water Agency (OCWA), is required to complete Section 11 of O. Reg. 170/03 under the Safe Drinking Water Act. The Section 11 Annual Report must be made available to the public free of charge if requested. The purpose of the two reports that are submitted by OCWA is to advise the Council on the operation of the system, the quality of the water, and the quantity of water used throughout the system for the previous year. Comments/Analysis: OCWA has prepared and submitted the 2020 Ministry of the Environment, Conservation and Parks (MECP) Annual Summary Report for the Malahide Water Distribution System. The Operating Authority is required to complete the Section 11 Annual Report by February 28th of each calendar year. The Mayor and Members of Council are to receive copies of Schedule 22 report by March 31st of each calendar year. Copies of each report were provided to Council Members before the required dates by email. Reports are also submitted by the Elgin Area Primary Water Supply System - Joint Board of Management for the Elgin Area Water Treatment Plant, and the Elgin Middlesex Pumping Station. These reports are available to the Council if requested. 74 The contents of the Schedule 22 report prepared by OCWA include: • Overview of system • Compliance with Regulations • Corrective Actions related to non-compliances • Flow summary for the previous year. The contents of the Section 11 report prepared by OCWA include: • Description of the water system • A summary of adverse water quality incidents • Population served • Expenses incurred • A summary of microbiological and chemical testing over the year. Attached for the Council's review are copies of the Section 11 and Schedule 22 reports. Compliance with Regulations: The MECP conducted the annual inspection of the Distribution System on July 28th, 2020. The final inspection report was issued on September 11th, 2020. The system received 0 out of 276 non-compliance ratings and found no non-compliances with regulatory requirements. The water system received a Final Inspection Rating of 100% for the inspection period. Availability of Reports: Copies of the Section 11 and Schedule 22 reports are to be made available for inspection by the public during normal working hours. The Staff have posted the reports on the Township of Malahide's website and are available at the front desk upon request. If the general public requests a copy of the report, one must be made available free of charge. Financial Implications to Budget: N/A. Summary: The Annual Reports are an effective tool used to provide the Council with pertinent information on the how the Distribution System performed during the previous year. The purpose of the reports is to summarize compliance with the regulations, corrective actions and flow monitoring for the previous year’s operation of the water system. It also guarantees transparency between the MECP, the general public and the municipal drinking water system. It’s an effective tool to confirm to both the public and the MECP that municipal drinking water systems are providing a safe supply of potable water 75 Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that support the "Our Local Government" Strategic Pillar relates to "Regularly review departmental operations to determine where financial efficiencies can be found through centralizing appropriate operations, undertaking organizational reviews and work flow assessments, etc.” Submitted by: Approved by: Approved for Council: Sam Gustavson Water/Wastewater Operations Manager Matt Sweetland, P.Eng., Director of Public Works 76 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) December 2011 Page 1 of 4 ANNUAL REPORT Drinking-Water System Number: 260004774 Drinking-Water System Name: Malahide Distribution System Drinking-Water System Owner: Corporation of the Township of Malahide Drinking-Water System Category: Large Municipal Residential Period being reported: January 1st to December 31st, 2020 Complete if your Category is Large Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Complete for all other Categories. Number of Designated Facilities served: Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number Ontario Police College Water System Non-regulated Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [X] No [ ] Township of Malahide Office 87 John Street Aylmer, ON N5H 2C3 n/a 77 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) December 2011 Page 2 of 4 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [X] Public access/notice via Government Office [ ] Public access/notice via a newspaper [X] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method _______________________________________ Describe your Drinking-Water System The Malahide Distribution System receives water from the following systems: 1) Port Burwell Area Secondary Water Supply System 2) The Aylmer Area Secondary Water Supply System 3) The Aylmer Distribution System The source of these three systems is the Elgin Area Primary Water Supply System whose raw water is taken from Lake Erie. The Malahide Distribution System supplies water to the Ontario Police College Water System. The Malahide Distribution System services Waneeta Beach, Port Bruce, Copenhagen, Granger Road, Norton & Church St. (Orwell), Dixie Estates, Pede Road, Imperial Road (Hwy 73), Dingle Street, Hacienda Road, and east from Aylmer on Talbot Line to 49823 Talbot Line. There are various size mains and construction material. There are 44 fire hydrants and five chambers in the system. The chambers (two at Copenhagen Booster, PB-01, PB-02 and PB-03) are for air relief, pressure control, and/or metering. Note: PB-01 and PB-02 are owned by the Port Burwell Area Secondary Water Supply System with the pressure regulating valves owned by Malahide. Sample stations are located throughout the distribution system for water quality monitoring purposes. In Copenhagen, the booster station provides additional water pressure north of the chamber. This station alternates duty on the booster pumps and is equipped with a pressure regulating valve and SCADA system to notify operators if there are any issues at the station. Flow is measured with a magnetic flow meter. List all water treatment chemicals used over this reporting period There are no process chemicals used for water treatment for the system. 78 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) December 2011 Page 3 of 4 Were any significant expenses incurred to? [X] Install required equipment [X] Repair required equipment [X] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred - Replacement of Sample Stations #74, #73, #76 - Pilot Tube repairs on 1 ¼’’ by-pass PRV for Copenhagen Booster - Replace 4’’Cross at Copenhagen Booster - Replacement of pump impellers and seals at Copenhagen Booster Station - APAM SCADA Upgrades- Central Server Replacement and Software Upgrades - Refurbish 4’’ Cla- Val90-01-4518N PRV at P. B Secondary tertiary metering chambers - PRV’s refurbished at Dexter and Imperial Rd., Waneeta Beach, PB 01, and PB 02 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date n/a n/a n/a n/a n/a n/a Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. No. of Samples Collected for period being reported Range of E. Coli Results (cfu/100mL) Range of Total Coliform Results (cfu/100mL) Number of HPC Samples Range of HPC Results (cfu/mL) Minimum Maximum Minimum Maximum Minimum Maximum Distribution 157 0 0 0 0 104 0 60 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. No. of Samples Collected for period being reported Range of Results Minimum Maximum Free Chlorine Residual (mg/L) 371 0.22 1.25 NOTE: For continuous monitors use 8760 as the number of samples. 79 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) December 2011 Page 4 of 4 Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure n/a n/a n/a n/a n/a Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Location Type Number of Samples Range of Results MAC (ug/L) Number of Exceedances Minimum Maximum DW - Lead Results (ug/L) 4 0.09 0.33 10 0 DW - Alkalinity (mg/L) 4 100 102 n/a n/a DW - pH 4 7.23 7.35 n/a n/a Summary of Organic parameters sampled during this reporting period or the most recent sample results Sample Date (mm/dd/yyyy) Sample Result MAC Number of Exceedances DISTRIBUTION WATER MAC 1/2 MAC Trihalomethane: Total (ug/L) Annual Running Average 43 100.00 No No Haloacetic Acid: Total (ug/L) Annual Running Average 24.5 80 No No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample n/a n/a n/a n/a 80 February 22nd, 2021 Matt Sweetland Director of Public Works 87 John Street South Aylmer, ON N5H 2C3 Re: Safe Drinking Water Act, O. Reg. 170/03 Schedule 22 Summary Report Dear Mr. Sweetland, Attached is the 2020 Summary Report for the Malahide Distribution System. This report is completed in accordance with Schedule 22 of O. Reg. 170/03, under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the municipal council by March 31st, 2021. We recently forwarded a copy of the 2020 Annual Report for the Malahide Distribution System required under Section 11 of O. Reg. 170/03. Section 12 of O. Reg. 170/03, requires both the Summary Report and Annual Report be made available for inspection by any member of the public during normal business hours, without charge. The reports should be made available for inspection at the office of the township, or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 226-374-4349. Sincerely, Maegan Garber Process and Compliance Technician c.c. Dale LeBritton, OCWA’s Regional Hub Manager Mike Taylor, OCWA’s Senior Operations Manager Sam Gustavson, Malahide’s Water/Wastewater Operations Manager Cindy Sigurdson, OCWA’s Safety, Process and Compliance Manager 81 Annual Summary Report For the Malahide Distribution System 2020 Prepared for the Township of Malahide By the Ontario Clean Water Agency 82 Table of Contents Section Number Contents Page Number 1 Overview of System 1 2 Compliance with Regulations Schedule 22-2 (2)(a) List the requirements of the Act, the regulations, the system’s approval, drinking water works permit, municipal drinking water licence, and any orders applicable to the system that were not met at any time during the period covered by the report. 1 3 Corrective Actions Schedule 22-2 (2)(b) For each requirement referred to in section 2 that was not met, specify the duration of the failure and the measures that were taken to correct the failure. 1 4 Flow Summary Schedule 22-2 (3) 1. A summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly total and monthly average daily flows. 2. A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system’s approval, drinking water works permit or municipal drinking water licence, or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5 (4), to the flow rates specified in the written agreement. 1 APPENDICES APPENDIX A Copenhagen Booster Pumping Station flows for January 1st, 2020 to December 31st, 2020 APPENDIX B Malahide Distribution System Annual Flow Readings 83 Malahide Distribution System Annual Summary Page 1 of 1 SECTION 1: Overview of System This summary report for the Malahide Distribution System is published in accordance with Schedule 22 of Ontario’s Drinking Water Systems Regulation for the reporting period of January 1st, 2020 to December 31st, 2020. The Malahide Distribution System (waterworks number 260004774) is categorized as a Large Municipal Residential Drinking Water System. This report was prepared by the Ontario Clean Water Agency on behalf of the Township of Malahide and must be supplied to the municipal council by March 31, 2021. SECTION 2: Compliance with Regulations The Malahide Water Distribution Supply System was operated and maintained in such a manner, that water supplied to the consumers serviced by the system satisfied the requirements in the Safe Drinking Water Act, the regulations, and the system’s Municipal Drinking Water Licence (051-101) and Drinking Water Works Permit (051-201). There were no Adverse Drinking Water Quality Incidents (AWQI) reported during this reporting period. The Ministry of the Environment, Conservation and Parks (MECP) conducted the routine annual inspection on July 28th, 2020. The inspecting officer, Jim Miller, found no non-compliances with the regulatory requirements. SECTION 3: Corrective Actions The routine MECP Inspections have an Inspection Rating Record, which evaluates the system to provide information for the owner/operator on areas that need to be improved. The particular areas that were evaluated for the Malahide Distribution System were: Treatment Process, Distribution System, Operations Manuals, Logbooks, Certification and Training, Water Quality Monitoring, Reporting and Corrective Actions and Treatment Process Monitoring. This system received 0 out of 276 non-compliance ratings and as such received 100% for the Final Inspection Rating. SECTION 4: Summary and Discussion of Quantity of Water Supplied The Malahide Distribution System consists of a number of tertiary mains throughout the Township. Flow rates are measured throughout the distribution system. Attached as Appendix A is a summary of flows including total and average daily flows for the reporting period at the Copenhagen Booster Pumping Station. The Copenhagen Booster Pumping Station daily average flow for the reporting period was 59.8m3/day, which is an 8.0% increase from 2019. Attached as Appendix B are the remaining flow readings for the Malahide Distribution System. The total flow supplied to the system was 127,777m3, which corresponds to a 21.1% decrease from 2019. 84 APPENDIX A The table below is a summary of quantities and flow rates from the Copenhagen Booster Station for 2020 compared to 2019 values. *Note: Flow meter issues Month 2020 Total Flow (m3) 2019 Total Flow (m3) 2020 Average Day Flow (m3/day) 2019 Average Day Flow (m3/day) Difference between 2020 and 2019 (%) January 1,750 2,097 48.8 48.2 1.2 February 2,363 2,208 50.0 52.0 -3.8 March 2,188 1,596 52.4 53.9 -2.8 April 2,150 2,022 52.6 56.8 -7.4 May 1,697 2,418 63.5 52.4 21.2 June 2,791 2,434 82.6 59.3 39.3 July 4,168 2,036 77.9 65.0 19.8 August 1,916 3,047 63.4 60.4 5.0 September 2,003 1,463 56.1 50.1 11.0 October 2,411 2,014 56.4 48.7 15.8 November 2,390 0* 55.3 58.5 -5.5 December 2,026 781* 58.2 51.7 12.6 Total Flow 27,853 22,118 Average 2,312 1,843 59.7 54.8 8.9 Maximum 4,168 3,047 82.6 64.97 85 APPENDIX B The table below is a summary of quantities of flow for water usage throughout Malahide (excluding Copenhagen) in 2020 compared to 2019. Location 2020 Total Flow (m3) 2019 Total Flow (m3) 2020 Average Day Flow (m3/d) 2019 Average Day Flow (m3/d) Difference between 2020 and 2019 Flows (%) Talbot Street East 3,778 3,219 10.3 11.6 -11.2 Dingle Street 63,725 69,712 174.1 197.3 -11.8 Talbot Street West 6,643 6,182 18.2 17.6 3.4 PB01 (Rush Creek) 4,761 3,776 13.0 11.1 17.1 PB02 (Port Bruce) 2,106 13,007 5.7 32.4 -82.4 Dexter and Imperial 12,857 7,913 35.1 25.7 36.6 Waneeta Beach 1,229 1,048 3.4 3.1 9.7 Rogers 2,870 2,650 7.8 6.9 13.0 Norton/ Church 2,136 1,148 5.8 3.1 87.1 86 Report to Council REPORT NO.: PW-21-17 DATE: March 1, 2021 ATTACHMENT: Springfield Wastewater Collection System Operations Report: Fourth Quarter 2020 Report, OCWA Monthly Metered Flow Chart SUBJECT: Springfield Wastewater Collection System: 2020 Performance Report Recommendation: THAT Report No. PW-21-17 entitled “Springfield Sewer Collection System: 2020 Performance Report” be received. Background: The Springfield wastewater collection system consists of approximately 6,026.4 meters of sanitary sewer pipe, approximately 80 maintenance access holes, and the main pumping station on Springfield Road. There is also a 6-inch sewer force main (with 4 air relief chambers) which pumps the wastewater from the pumping station to the Ontario Police College (OPC). Wastewater from the OPC and Springfield collection system flow to OPC pumping station where wastewater is then pumped to the Aylmer Lagoons for treatment. The collection system services approximately 289 connections consisting of mostly residential, but does include some institutional and commercial properties. Within the current agreement the Ontario Clean Water Agency (OCWA), under contract with the Township, is responsible for the day-to-day operations and maintenance of the Springfield sewage pumping station, and the forcemain to the OPC. Township Staff are responsible for overseeing the operation and maintenance of the gravity sewers and manhole structures, as they are not covered in the maintenance agreement. Comments/Analysis: Operational Performance: In 2020, the total flow through the collection system was 97,311 104,076 cubic meters (m3). This is a decrease of 6,765 m3 compared to 2019. Attached for Council’s review is the monthly metered flow for 2020. Average daily flow in 2020 was 265.8 m3/d, which is a 6.9% Decrease compared to 2019. The average daily flow in 2019 was 285.6 m3/d. 87 There were no wastewater backups reported by the public in 2020. No recorded by-pass events from the wet well at the Springfield SPS in 2020. There were no MECP or MOL inspections in 2020. General Maintenance:  Monthly testing of general alarms (high/low level, power failure)  Annual maintenance of stand-by generator  Monthly load testing and operation of Stand-by generator  Replaced corroded section of DI pipe on forcemain  Replaced forcemain check valves for pumps in pump station dry well  Replaced air relief valve in chamber S01 and S03. Refurbished air relief valve in chamber S02. Work was planned and overseen by Malahide Staff and not cited fully in OCWA report.  Tie in Springfield forcemain to new OPC pumping station  Amperage, voltage, megger test’s completed on Springfield pumps  Rain gauge, flow meter, and pressure transmitter calibrations  Wet well cleaning in June and December Further information regarding maintenance activities in 2020 are outlined in the attached OCWA report. Sewer Cleaning: No sewer cleaning or CCTV inspection was completed in the Springfield Collection System in 2020. The entire collection system was flushed and inspected between 2017 to 2019. The sewer flushing and CCTV inspection program is scheduled to resume later in 2021. Alarms: OCWA responded to various alarms in 2020. Alarms response were related to power failures, communication loss, level transmitter and pump faults. The SCADA system was effective in providing early notifications to Operator’s when issues occurred and response was required. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the “Our Local Government” Strategic Pillar relates to “Regularly review departmental operations to determine where financial efficiencies can be found through centralizing appropriate operations, undertaking organizational reviews and work flow. Assessments, etc.” Submitted by: Approved by: Approved for Council by: Sam Gustavson Water/Wastewater Operations Manager Matt Sweetland, P.Eng., Director of Public Works 88 Springfield Wastewater Collection System , Operations Report Page 1 Springfield Wastewater Collection System Operations Report Fourth Quarter 2020 Submitted by: Ontario Clean Water Agency Date: February 4, 2021 89 Springfield Wastewater Collection System , Operations Report Page 2 Facility Description Facility Name: Springfield Wastewater Collection System Regional Manager: Dale LeBritton (519) 476-5898 Business Development Manager: Jackie Muller (519) 643-8660 Facility Type: Municipal Classification: Class 2 Wastewater Collection Title Holder: Municipality Operation Status: OCWA Service Information Area(s) Serviced: Community of Springfield Population Serviced: 751.4 Connections: 289 Operational Description Sanitary sewers connected to one pumping station for the community of Springfield in the Township of Malahide. The Springfield Pump Station pumps wastewater to the Ontario Police College Pump Station and then it is pumped to the Aylmer Lagoons. 90 Springfield Wastewater Collection System , Operations Report Page 3 Facility Name: Springfield P.S ORG#: 6644 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance issues this quarter. SECOND QUARTER: There were no compliance issues this quarter. THIRD QUARTER: There were no compliance issues this quarter. FOURTH QUARTER: There were no compliance issues this quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no Ministry of Environment, Conservation and Parks (MECP) or MOL inspections by this quarter. SECOND QUARTER: There were no Ministry of Environment, Conservation and Parks (MECP) or MOL inspections by this quarter. THIRD QUARTER: There were no Ministry of Environment, Conservation and Parks (MECP) or MOL inspections by this quarter. FOURTH QUARTER: There were no Ministry of Environment, Conservation and Parks (MECP) or MOL inspections by this quarter. 91 Springfield Wastewater Collection System , Operations Report Page 4 SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for 2020 was 265.8m3/d, which is down 6.9% compared to 2019. The average daily flow in 2019 was 285.6m3/d. Refer to Chart 1 for a comparison of the minimum, maximum and average daily flows for 2020. As depicted in Chart 1 flow rates vary in the winter (due to melt) and spring (precipitation) however, during the dryer summer months they are relatively constant. The peak flow in 2020 was 1,212m3/d. Chart 2 below shows the monthly average daily flows for 2020 compared against 2019. Chart 1. Springfield minimum, maximum and average daily flow for 2020. Chart 2. Average monthly daily flow in 2020 compared to 2019. 0 200 400 600 800 1000 1200 1400 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFlow (m3/d) Month Avg 0 50 100 150 200 250 300 350 400 450 Average Daily Flow (m3/day) Month 2019 2020 92 Springfield Wastewater Collection System , Operations Report Page 5 SECTION 4: OCCUPATIONAL HEALTH & SAFETY FIRST QUARTER: Due to the COVID-19 pandemic, which has been brought to the attention of all OCWA staff; precautionary protection measures have been implemented at all facilities. In addition to the mandatory PPE worn by all operational staff, the following additional steps were taken to assure safety: - Additional PPE and supplies were sourced as applicable. - The frequency of facility and vehicle cleaning and surface disinfection was increased and documented - Staff re-organization was implemented to meet social distancing requirements where applicable. - Facility access to essential contractors and/or delivery personal are closely monitored. There were no additional Health & Safety issues identified during the first quarter. SECOND QUARTER: There were no additional Health & Safety issues identified during the second quarter. THIRD QUARTER: There were no additional Health & Safety issues identified during the third quarter. FOURTH QUARTER: OCWA staff remain vigilant with their efforts to ensure the health and safety of all operations personnel as the pandemic continues. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: Completed scheduled checks and reads as per schedule. 23: Flowmetrix into calibrate rain gauge. 23: Ran generator and tested alarms. 30: Farmington on site to replace piece of force main pipe in basement. FEBRUARY: Completed scheduled checks and reads as per schedule. 07: Farmington replaced both sewage check values in basement. 13: Ran generator and tested alarms. MARCH: Completed scheduled checks and reads as per schedule. 02: Babb Electric replaced smoke detector. 05: Ran generator and tested alarms. 20: Flowmetrix on site to do annual calibration of flow meter and pressure transmitter. SECOND QUARTER: APRIL: Completed scheduled checks and reads as per schedule. 16: Ran generator and tested alarms. 93 Springfield Wastewater Collection System , Operations Report Page 6 MAY: Completed scheduled checks and reads as per schedule. 05: Malahide TWP pumped down wet well. Farmington Mechanical replaced isolating value and replaced air relief value in camber S001. Once completed, Malahide TWP confirmed wet well pumps worked and were left in automatic. 21: Ran generator and tested alarms. JUNE: Completed scheduled checks and reads as per schedule. 17: Ran generator and tested alarms. 25: CC Dance cleaned wet well. THIRD QUARTER: JULY: Completed scheduled checks and reads as per schedule. 28: Ran generator for 1 hour and tested alarms. 31: Milltronics transducer head cleaned. AUGUST: Completed scheduled checks and reads as per schedule. 26: Ran generator for 1 hour and tested alarms. 27: Gencare on site to do annual maintenance and inspection on stand-by generator. SEPTEMBER: Completed scheduled checks and reads as per schedule. 24: Ran generator for 1 hour and testing alarms. FOURTH QUARTER: OCTOBER: Completed scheduled checks and reads as per schedule. 08: PCG pumping down wet well to allow Springfield’s force main to be tied into the new pump station at OPC. Sewage hauled to Aylmer Lagoons. Once tie in complete sewage pumps back into auto. And made sure both pumps work. 21: Wet well milltronics transducer head cleaned. 28: Generator ran for 1 hour and testing alarms. 28: Hawkin’s Electric on site to test each sewage pump for volts, amps, meggered each pump as part of pump condition assessment. NOVEMBER: Completed scheduled checks and reads as per schedule. 05: Generator ran for 1 hour and testing alarms. DECEMBER: Completed scheduled checks and reads as per schedule. 03: CCDance cleaned wet well. 09: Ran generator for 1 hour and alarm testing. 94 Springfield Wastewater Collection System , Operations Report Page 7 SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: 11: Received high level alarm for wet well. Attended site and used SCADA to observe and ensure there was no overflow. Wet well was below inlet. Level went to 2.95m and started to lower with no other issues observed during the rain event. FEBRUARY: 26: Communications fault alarm. Arrived onsite at 1745 to find power to building but no power to transducer or PLC cabinet. Inspected wet well and level was at cat walk, started up both pumps in hand and pumped down well. Was able to reset power to cabinet; however UPS would start up and quickly die. Used extension cord to provide power to PLC and level transducer which resolved the issue. Informed ORO. UPS replaced the following day. MARCH: 10: Received call for wet well low level. Called dialer and acknowledged alarm. Logged on to SCADA, level was 0.58m. Checked all systems to make sure everything was operational. 21: Received alarm for high level, low level at 1813hrs. Logged onto SCADA to find well at 0.22m in low level and rising in height. No pumps running and no pressure in force main. 1825hrs wet well level now at 0.44m and continuing to rise. 1830hrs pump station now out of low level at 0.6m. Informed ORO of findings, instructed to monitor on SCADA and see if pumps run through a cycle normally. Everything operational at 1856hrs. SECOND QUARTER: APRIL: 09: Received alarm for PLC communication fault. Logged onto SCADA to find pump station losing communication and then returned to normal. Most likely due to snow and wind. Watched pump run through a cycle, everything appears normal. MAY: No alarms this month. JUNE: 19: Received alarm for high wet well level, low wet well level. Logged onto SCADA to find wet well level normal and no alarms. Reviewed trending to find wet well level jumping from 0.88m to 1.88m quickly causing both pumps to run and pumping down to low level. Continued watching SCADA laptop to ensure pumps were running in auto properly. 21: Received alarm for we well high level. Logged onto SCADA to find wet well out of high level, trending showing high spike of 2.74m, and then quickly dropping, which caused both pumps to start. Watched pumps run through a cycle, but quickly went to high level again. Monitored SCADA, watched well pump down normally, everything appears operating normally. High level most likely caused by grease causing false readings. THIRD QUARTER: JULY: 24: Call from Spectrum high/low wetwell alarms at Springfield pump station. Reviewed SCADA and called OIC; suspected it was a nuisance alarm but to be safe monitor pump cycles. Alarm reset as wetwell reached 0.50m 95 Springfield Wastewater Collection System , Operations Report Page 8 as per setpoints. Watched wetwell level rise to 1.00m to be sure pump station was functioning correctly on SCADA. Pumps started and brought level down to proper setpoints on SCADA. AUGUST: 08: Received an alarm for Springfield pumping station at 0300. Reviewed SCADA and turn both pumps into manual to allow the water level to increase without disruption. Went into trending and noticed that whenever pump 2 was on duty it didn't stop pumping at the low setting, but kept pumping until the levels were very low. I turned the pumps on auto to observe this. Around 0530, the pumps seem to be functioning normally. SEPTEMBER: No alarms this month. FOURTH QUARTER: OCTOBER: 25: Received High and Low level alarms at 0920. Called dialer and acknowledged alarms. Logged onto remote SCADA to find wet well level normal, trending did show some irregularities. Monitored for 20 minutes, everything appeared fine. 26: Received alarm for High Level at 1020. Called dialer and acknowledged alarms. Logged onto remote SCADA laptop to find wet well level of 2.36m and both pumps running. Put both pumps into manual and shut them off as it's suspected there may be an issue with the transducer. Watched the level drop from 2.36m to 0.26m in less than 5 minutes with no pumps running. Let level build back up to normal levels, ran pump 2 in auto, is working fine. Let level build back up again and put both pumps into auto, pump 1 ran a cycle properly. Reviewed trending and found many irregularities, especially with the level readings. Seems like false high level readings are causing both pumps to come on and pump down too much, and then causing low level. Monitored 2 more pump cycles and everything appeared OK, notified OIC. NOVEMBER: No alarms this month. DECEMBER: No alarms this month. SECTION 7: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: There were no complaints or concerns reported this quarter. SECOND QUARTER: There were no complaints or concerns reported this quarter. THIRD QUARTER: There were no complaints or concerns reported this quarter. FOURTH QUARTER: There were no complaints or concerns reported this quarter. 96 Report extracted 02/01/2021 11:25 From: Facility Org Number: Facility Works Number: Facility Name: Facility Owner: Facility Classification: Receiver: Service Population: Total Design Capacity: 01/2020 02/2020 03/2020 04/2020 05/2020 06/2020 07/2020 08/2020 09/2020 10/2020 11/2020 12/2020 Total Avg Max Min Raw / Flow-Aylmer Collection System Flow Meter - m³/d Total IH 170917.9 125043 157159 153508 122462 94382 97999 89864 81522 92601.25 101665.1 107218 1394341 Raw / Flow-OPC Flow (Calculated) - m³/d Total IH 7598.17 5849 6669 4725 3526 3450 6107 6576 5173 5375.74 5126.14 4420.75 64595.8 Raw / Flow-OPC Flow Meter (OPC and Springfield) - m³/d Total IH 20445.17 13896 17986 14489 11747 9398 12074 12280 10968 12609.86 12231.14 13782.75 161906.9 Raw / Flow-Springfield Flow Meter - m³/d Total IH 12847 8047 11317 9764 8221 5948 5967 5704 5795 7234.12 7105 9362 97311.12 Raw / Flow-Total (Calculated-Aylmer, Springfield, OPC) - m³/d Total IH 191363.1 138939 175145 167997 134209 103780 110073 102144 89049 105211.1 113896.2 121000.7 1552807 Effluent-ISF Discharge / Flow - m³/d Total IH 34957.16 69366.5 86406.6 77319 15553 24850 308452.3 Effluent-Lagoon Discharge / Flow - m³/d Total IH 186902 176849.5 225024.6 388187.1 174710.2 164025.7 1315699 Class 2 Wastewater Treatment Catfish Creek 6168.0 m3/day AYLMER WASTEWATER TREATMENT LAGOONS Municipality: Town of Aylmer Ontario Clean Water Agency Time Series Info Report 01/01/2020 to 31/12/2020 5536 110000891 97 Report to Council REPORT NO.: PW -21-18 DATE: March 10, 2021 ATTACHMENT: Avon Community Voices Petitions SUBJECT: Avon Drive & Putnam Road Intersection Concerns Recommendation No. 1: THAT Report PW-21-18 entitled “Avon Drive & Putnam Road Intersection Concerns” be received; AND THAT the Township Staff be directed to advise the Elgin County Council that the Malahide Township Council recommends the investigation of speed warrants and/or potential implementation of other traffic calming measures and intersection control devices at the intersection of Avon Drive (Elgin Road 37) and Putnam Road (Elgin Road 47); AND THAT the Township Staff be directed to advise the Middlesex County Council that the Malahide Township Council recommends the investigation of intersection control devices at the intersection of Avon Drive (Elgin Road 37) and Putnam Road (County Road 30). Recommendation No. 2: THAT the Township Staff take no action at this time with respect to the implementation of a bulk waste collection program for the Township. Background: At the October 15, 2020 Council meeting, Sebastian De Souza appeared as a delegation on behalf of residents in the Village of Avon expressing concerns regarding continuous speeding within the posted 50km/h residential area of Avon Drive. As presented by Mr. DeSouza at the meeting, a number of issues were raised, to which the Council directed the Township Staff to investigate and report back at a future meeting, namely: 1. Speeding traffic and the desire of a 4 way stop sign at the intersection of Avon Drive / Putnam Road 2. Desire for sidewalks on village streets 98 3. Desire for street lights in the village 4. Desire for a bulk waste collection program. Following the meeting, signature petition forms from 34 residents of the Avon community were received by Township Staff, specifically relating to speeding concerns and safety issues accessing the Canada Post mailbox on Putnam Road. Comments/Analysis: There has been a long history of traffic concerns in the Avon community dating back to 2002 with the Township, and various implementations and recommendations made including: 2002: Speed limit through Avon community reduced to 50km/h 2005: Township of Malahide Council resolved to request the County of Elgin to install an “Overhead Flashing Beacon” at the intersection of Avon Drive and Putnam Road subject to approval of Thames Centre with regard to cost sharing. 2006: County installation of “Caution Children Playing” signage installed along the roadway. Avon Drive (Elgin Road 37) and Putnam Road (Elgin Road 47), south of Avon Drive, are under the jurisdiction of Elgin County; and Putnam Road (County Road 30), north of Avon Drive, is under the jurisdiction of Middlesex County. As these road segments do not fall under Malahide jurisdiction, the Township Staff do not have the necessary traffic or geometric data to analyze in order to make an appropriate mitigation recommendation per published roadway safety guidelines in response to the noted resident concerns. Given the concerns presented to the Township, and the limited measures available to the Staff given jurisdictional constraints of the road system, the Township Staff have reached out to the Elgin OPP Detachment and requested that additional speed enforcement be deployed in this vicinity as their resources permit. In an effort to undertake a responsible review of the concerning intersection, the Township Staff recommend that Malahide Council request the Elgin County Council and the Middlesex County Council to investigate speed warrants and/or potential implementation of other traffic calming measures and intersection control devices at the intersection of Avon Drive (Elgin Road 37) and Putnam Road (Elgin Road 47, County Road 30). The specifics of the petitions received by the Township Staff do not explicitly request sidewalks and streetlights, however these safety devices may be reviewed by the respective Elgin County and Middlesex County Operations and Engineering teams. The request for a bulk waste collection program was not included in the petition forms, however was delivered verbally through Mr. De Souza’s delegation to the Council. The 99 Township does not currently provide a bulk waste collection program as the Community Recycling Centre, located at 330 South Edgeware Road, St. Thomas, does accept large item drop off for the residents of Malahide Township. In 2019, the cost of initiating a bulk waste collection program for the Township was estimated at $55,000 annually. As the new waste collection contract is projected to be in excess of $166,500 above the current 2022 Budget for waste, recycling, and leaf/yard waste collection (subject to CPI adjustment), the Township Staff do not recommend expanding this program at the this time to implement such a bulk waste collection program, but rather do recommend continuing participation at the Community Recycling Centre. Financial Implications to Budget: There are no current cost impacts at the present time. If the appropriate review is initiated at the County level, cost sharing may be requested by the respective Counties as a part of implementing a potential traffic mitigation program. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support the “Our Community” Strategic Pillar is “Keep Our Community Safe”. Requesting the responsible review of concerns raised relating to roadway safety help to promote the well-being of the residents of Malahide. Approved by: Approved for Council: Matt Sweetland, P.Eng., Director of Public Works 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 Report to Council REPORT NO.: DS-21-14 DATE: March 4, 2021 ATTACHMENT: Proposed Site Plan Drawing and Draft Site Plan Agreement SUBJECT: SITE PLAN APPLICATION NO. D11-SP01-2021 OF TOM AND SUZANNE PETTIT Recommendation: THAT Report No. DS-21-14 entitled “Site Plan Application No. D11-SP01-2021 of Tom and Suzanne Pettit” be received; AND THAT attached Site Plan Drawing and Site Plan Agreement relating to the property located at South Part of Lot 22, Concession 7, being 47060 Yorke Line, Township of Malahide, be approved; AND THAT the By-law No. 21-26 authorizing the Mayor and CAO/Clerk to sign the said Site Plan Agreement be approved. Background: The subject site plan application has been submitted in order to execute a site plan agreement between the property owners (Tom and Suzanne Pettit) and the Township. The site plan agreement will allow for the construction of a food processing plant (milk processing facility) to be operated and supported by an established dairy farm op eration which occupies the subject lands. The new facility will further process a portion of the raw milk produced by this dairy operation into yogurt, kefir, cheese curds, and fluid milk to be shipped directly to the retail market. On-farm retail of the products is also proposed. The operation is known locally as Misty Glen Creamery. This proposal was also considered by the Council in 2020 as part of a site -specific zoning by-law amendment to permit the proposed use to occur. 128 The Township Planner has reviewed the proposal along with other Township Staff and has considered the merits of the subject application against applicable Official Plan policies and the Township’s Zoning By-law and recommends that the Council proceed to adopt the authorizing by-law which will allow the proposed development to proceed. Comments/Analysis: The subject property is located at South Part of Lot 22, Concession 7, Township of Malahide, and known municipally as 47060 Yorke Line. The property is approximately 43.5 hectares (107 acres) in area, and has approximately 615 metres (2,017 feet) of frontage along Yorke Line. Existing buildings and structures include a single detached dwelling and several buildings and structures associated with an active dairy operation and lands under crop production. The proposed milk processing facility, comprising a floor area of approximately 278.5 square metres (2,998 square feet), would be situated toward the westerly portion of the area occupied by existing farm buildings and structures as per the attached site plan drawing. Malahide Official Plan The subject property is designated “Agriculture” on Schedule ‘A1’ (Land Use Plan). As provided by Section 8.16.1.2 of the Official Plan, objectives in the use of site plan control include: ensuring safety and efficiency of vehicular and pedestrian traffic; minimizing land use incompatibility between new and existing development; providing functional and attractive on-site facilities such as landscaping and lighting; controlling the placement and provision of required services such as driveways, parking, loading facilities and garbage collection; securing easements or grading and alterations necessary to provide for public utilities and site drainage; and, ensuring that the development proposed is built and maintained as approved by the Council. Malahide Zoning By-law No. 22-18 The subject property is within the “Agricultural (A2-6) Zone”, on Key Map 1 of Schedule “A” to the Township’s Zoning By-law. The subject property was subject to a site-specific Zoning By-law Amendment (By-law No. 20-69) so as to allow the proposed development. The attached site plan has also been reviewed by the Township’s Chief Building Official , Fire Chief, and Public Works Director. All comments have been addressed on the attached site plan and/or as special clauses within the agreement. Special clauses in the agreement (Schedule “B”) require financial securities to ensure paving of the entrance (or, “apron”) from Yorke Line onto the site as well as the one (1) barrier-free parking space (the rest of the parking area is to be graveled), and to ensure 129 the new entrance is established in accordance with the Township’s Entrance Control Policy. The Site Plan Agreement has been included with this report and will be registered on title to these lands if approved by the Council. The drafted agreement has been reviewed and accepted by the owner/applicant, although signing of the agreement by the owner/applicant has not yet been able to be completed. Financial Implications to Budget: The full cost of the development and planning process is at the expense of the applicant and has no implications on the Township’s Operating Budget. Relationship to Cultivating Malahide: The Cultivating Malahide Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Government. One of the goals that support this project is the “Promote new development in a responsible manner that directs growth to appropriate areas with in the Township”. By supporting this application and facilitating this proposal the Council is achieving this goal. Submitted by: Approved by: Adam Betteridge, MCIP, RPP Director of Development Services 130 ZONING BY-LAW INFORMATION TABLELOT AREA (MIN.)LOT FRONTAGE (MIN.)FRONT YARD SETBACKEAST SIDE YARD SETBACKWEST SIDE YARD SETBACKREAR YARD SETBACKLOT DEPTH (MIN.)LOT COVERAGE (MAX.)GROSS FLOOR AREABUILDING FLOOR AREA (MAX.)BUILDING HEIGHT (MAX.)NUMBER OF PARKING SPACESBARRIER FREE SPACESNUMBER OF LOADING SPACESLANDSCAPED AREA (MIN.)GRANULAR AREAPAVED AREAPROPOSEDZONING BY-LAWNO PROVISIONSNO PROVISIONSNO PROVISIONSNO PROVISIONSNO PROVISIONSNO PROVISIONS0.1%434758 m²608 m31.9 m200000 m²15 m15 m5 m215 m5 m215 m7.5 m70 m562 m406.9 m² (4380 ft²)406.9 m² (4380 ft²)MAX. 20%10.5 m5.3 m (17' -4 21/32")711SEE 4.24.1SEE 4.24.2SEE 4.241212 m² (0.3%)0 m² (0%)62 m² (0%)>>(TOTAL SITE)KEY MAPN.T.S.NORTHBELMONTYORKE LINEAVON DRHWY 37TAYLOR LINEB E L M O N T R D .SITENPROPOSED CREAMERY BUILDING AREA = 406.9 SQ. M (4380SQ.FT.)F.F.E.= TBDPROPERTY LINE1YORKE LINEGRAVELGRASSA2 ZONINGEXISTING DAIRY BARN1709 SQ.M8BARTLEY DRAIN EXTENSION BRANCHZONING SETBACK EXISTING STORAGE SHED FACILITYFRFRCROP FIELDGRASS26.2 m4.3 m19.5 m6.1 m2.4 m18.3 mCONC.5.5 mCOVERED OVERHANG6.7 m15.0 m6.0 mTYP.5.5 m3.0 m1.5 mEXISTING FARM ENTRANCEA P P R O X . R =2 4 m APPROX. R=34m6.0 mFIRE ROUTE10.0 m10 m12 m8.6 mAPPROX. ROAD CENTERLINE COVERED OVERHANGPROPOSED SEPTIC BED(BY OTHERS) LOADING SPACEHPHPHPHPB.F.9.0 m3.5 mEXISTING TREES16.9 m15.0 mPLANTING BEDSPLANTING BEDSPRINCIPAL ENTRANCECONC. CURBS (TYP.)PROPOSED PUMPER TRUCK LOCATION30.9 mFLUSH CONC. OR CURB CUT AT ENTRANCE16.0 m7.8 m31.9 m11.0 m7.3 m8.5 mSNOW STORAGESNOW STORAGESNOW STORAGEGRASSTYP.2.7 mGRASSGRASSGRASSGRASS26.7 m13.6 m20.7 m1.9 mASPHALT7.7 m7.3 mASPHALTPROPOSED GARBAGE LOCATIONCONC. PADGRAVELLOADING SPACE/ PUMPER TRUCK LOCATIONCONIFEROUS TREE / PLANTINGDECIDUOUS TREE / PLANTINGBARRIER FREE PARKING SPACE1PARKING SPACE TAGS25FIRE TRUCK ROUTEPROPERTY LINEDRY FIRE HYDRANTSITE LEGENDNOTE: FIRE ROUTE ACCESS REQUIRES FIRE PERSONNEL ACCESS AS REQUIRED BY OBC.FIRE ROUTE TO BE POSTED AND DESIGNATED UNDER MUNICIPAL BYLAW DESIGN REQUIREMENTS AS FOLLOWS:• MIN. 6m WIDE, 12m CENTRE LINE TURNING RADIUS AND MAX. 8% SLOPEFIRE ROUTE SIGNS ARE TO BE PLACED AT INTERVALS OF NOT LESS THAN 15.2m (50') AND NOT MORE THAN 45.7m (150') ALONG THE DESIGNATED FIRE ROUTE, AND AT A HEIGHT OF NOT LESS THAN 1.8m (6') -ALL SIGNS MUST BE STANDARD TOWNSHIP OF MALAHIDE FIRE ROUTE SIGNS.FIRE ROUTE LENGTH IS NOT GREATER THAN 90M, THEREFORE NO TURNAROUND FACILITY IS NEEDED AS PER 3.2.5.6.OF THE 2012 OBC.GARBAGE / RECYCLING STORAGE IS INCLUDED IN THE BUILDING DESIGN/SITE PLAN.ANY SITE FENCING TO BE CONFIRMED WITH OWNER PRIOR TO CONSTRUCTION.YARD LIGHTING LOCATION AND ORIENTATION TO BE INSTALLED TO NOT INTERFERE WITH TRAFFIC ON COUNTY ROADS PLUS MINIMIZE INTERFERENCE ON NEIGHBORING PROPERTIES.B.F.SITE NOTESREQUIRED EXIT DOOR / BARRIER FREE ENTRANCEZONING REQUIREMENT SETBACKSZONING: SPECIAL ARICULTURAL (A2) ZONE*REFER TO ZONING INFO TABLE FOR DETAILSPARKING:*REFER TO TABLE 4.24 OF THE ZONING BYLAWRETAIL AREA 60.8m² / 25m² = 3 SPACES INDUSTRIAL AREA (NUMBER OF EMPLOYEES ON LARGEST SHIFT) = 4 SPACESTOTAL REQUIRED PARKING SPACES= 7 SPACESTOTAL BARRIER FREE PARKING SPACES= 1EXTERIOR BUILDING LIGHTOVER ROLL-UP DOORS: LYTEPRO LP32MANDOORS: LYTEPRO 16UNOBSTRUCTED FIRE FIGHTER ACCESS DOOR/WINDOW/ PANELFIRE HOSE LINEDRILLED WELL DRAIN BRANCHHNOTE:ALL MEASUREMENTS ARE APPROXIMATE.AN OLS MAY NEED TO CONFRIM PROPERTY LINES MIN.45MIN.303.53132.512.51.51537.52 cm RED REFLECTIVE BAND1.5 cm RED REFLECTIVE BAR7.5 cm BLACK "P"WHITE REFLECTIVE BACKGROUNDBLACK BORDERBLUE REFLECTIVE BACKGROUND WITH WHITE REFLECTIVE SYMBOL AND BORDER3 cm CLEARVIEW FONTNOTE: ALL DIMENSIONS SHOWN ARE IN cmMIN.45MIN.302.56.52.56.53.5203.52 cm RED REFLECTIVE BAND1.5 cm RED REFLECTIVE BARBLACK "P"WHITE REFLECTIVE BACKGROUNDREFLECTIVE RED BORDER6 cm RED REFLECTIVE BAND w/ WHITE LETTERINGNOTE:SIGNAGE TO CONFORM TO APPLICABLE SIGN BY-LAWS. EXACT SIZE TO BE CONFIRMED BY SUPPLIER. OPTIONAL MOUNTING ON BUILDING OR POLE.SIGN SPECIFICATIONS AND DESIGN IS BY OTHERS.NOTES:PLEASE READ NOTE PAGE AT BEGINNING OF DRAWING SET FOR ALL NOTES REGARDING THIS PROJECTPROJECT NORTHTRUE NORTHPROFESSIONAL ENGINEER'S SEALSHAKESPEARE, ONTARIO, CANADAPH: (519)-625-8025FX: (519)-625-8966CONTRACTOR TO CHECK ALL DIMENSIONS AND ELEVATIONS AND REPORT ANY DISCREPANCIES TO THE ENGINEER BEFORE PROCEEDING WITH THE WORKDO NOT SCALE THE DRAWINGSCLIENT:LOCATION:PROJECT TYPE:PROJECT STATUS AND VERSION:DRAWN BY:PRINT DATE:PAGE DESCRIPTION:SCALE:FILE:PAGE NUMBER:AS NOTEDSHEET No. :2021-02-10SP-2SITEPLAN_DEVELOPMENT7103-7MISTY GLEN FARMSMISTY GLEN CREAMERYBRAM V. / NC47060 YORKE LINE, BELMONT, ONSITE PLAN CONTROLSP-2 OFSCALE:1 : 200SP-21SITE PLAN_DEVELOPMENTNOTES:1. OWNER/APPLICANT: KRIS & TOM PETTIT, 47060 YORKE LINE, BELMONT, ON2. LEGAL DESCRIPTION:LOT 22CONCESSION 7 SOUTHERN DIVISIONTOWNSHIP OF MALAHIDECOUNTY OF ELGIN3. ROLL NUMBER:3408014020021004. STORM WATER MANAGEMENT DESIGN PROVIDED BY AUTOMATED ENGINEERING TECHNOLOGIES LTD. REFER TO REPORT No.2043292SCALE: N.T.S.SP-22ACCESSIBLE PARKING SIGN DETAILSCALE: N.T.S.SP-23FIRE ROUTE SIGNAGE DETAILNO. DATE:DESCRIPTION:3 2021-02-10 REISSUED FOR SPA2 2020-12-23 ISSUED FOR SPA1 2020-08-18 ISSUED FOR SPA/ZBA131 SITE PLAN AGREEMENT PETTIT, THOMAS LEWIS AND PETTIT, SUZANNE GRACE AND THE CORPORATION OF THE TOWNSHIP OF MALAHIDE South Part of Lot 22, Concession 7, Concession Township of Malahide 132 Schedule to By-law No. 21-26 THIS AGREEMENT made this 18th day of March, 2021. B E T W E E N: PETTIT, THOMAS LEWIS AND PETTIT, SUZANNE GRACE Hereinafter called the “OWNER” OF THE FIRST PART - AND - THE CORPORATION OF THE TOWNSHIP OF MALAHIDE Hereinafter called the “TOWNSHIP” OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Township of Malahide, in the County of Elgin being South Part of Lot 22, Concession 7, more particularly described in Schedule “A” attached hereto (and hereafter referred to as the “Lands”); AND WHEREAS the Official Plan of the Township of Malahide in effect, designates the entirety of the Township as a site plan control area; AND WHEREAS the Owner intends to develop the Lands in accordance with approved plans acceptable to the Township and otherwise attached and identified as set forth below; AND WHEREAS the Township, as a condition of development of the lands requires the Owner to enter into a Development Agreement; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Township as follows: 1. The Owner agrees that no building permit will be available until the Plan has been approved by the Township, and further agrees that work will not commence prior to the issuance of the building permit. 2. Schedule “A” hereto describes the lands affected by this Agreement. 3. The Owner agrees with the Township that all buildings and structures to be constructed and/or established on the subject property are to be located in accordance with the building and structure locations as shown on a Site Plan drawing prepared by Stonecrest Engineering (Project No. 7103-7 (SP-2)) dated August 18, 2020, and last revised February 10, 2021, subject only to such changes as have received advance approval. It, and additional supporting drawings relating thereto to this agreement are accessible under Township File No. D11-SP01-2021, 133 which can be viewed at the Township’s Municipal Office located at 87 John St. S., Aylmer, Ontario, during regular business hours, Monday to Friday. 4. The Owner shall also comply with the "Storm Water Brief" prepared by Automated Engineering Technologies Ltd. (Dated February 2, 2021, File No. 204329). 5. The Site Plan drawing provided in No. 3 above shows as applicable: a) the proposed location and height of all buildings and structures to be erected; b) the location of vehicular entrances and exits; c) the location and provision of off-street vehicular loading and parking facilities, including driveways for emergency vehicles; d) walkways and all other means of pedestrian access; e) the location and provision of fences, trees and all ground cover or facilities for landscaping the lands and protecting the adjoining lands and shows the lighting including flood lighting, of the land or any building o r structure thereon; f) the location and provision for the collection and storage of garbage and other waste material; and, g) other information as required by the Township. 6. The Storm Water Brief provided in No. 4 above shows, as applicable, lot grading information, indicating overland flow to and from adjacent properties, collection and disposal of surface water and storm water management. 7. The Owner agrees that the site development and servicing will be in accordance with the plan(s) as approved, subject only to such changes as have received advance approval. 8. The Owner further agrees that: a) final grades and elevations will be established to the satisfaction of the Township. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer, prior to the final release of the Letter of Credit. b) all necessary provisions for service connections on site will be made to the satisfaction of the Township. c) construction work will be carried forward expeditiously in good and workmanlike manner, in accordance with good trade practice and so to cause a minimum of nuisance. d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the public safety will, so far as possible, be taken and which comply with The Construction Safety Act. e) all necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street, and where such tracking occurs, the street shall be cleaned at the end of each working day. f) garbage disposal facilities will be an enclosed type located as shown on the Site Plan designed in a manner satisfactory to the Township. 134 g) unless otherwise provided, all parking lots and walkways will be finished with hot-mix asphalt, concrete or paving stones to the satisfaction of the Township and have permanent bumper curbing along all parking areas that abut the property limits. h) no topsoil shall be stockpiled on any other portion of the Owner’s lands except those lands identified in Schedule “A” to this agreement; and all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds; and the Township may go in and do the same at the Owner’s expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. i) stock-piling of snow will not be allowed on the site where it will constitute a hazard in the opinion of the Township. j) the electrical servicing of the property shall be subject to the approval of the applicable electricity service provider. k) upon failure by the Owner to do any act during the development period herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Township, in addition to any other remedy, may go in and do same at the Owner’s expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. l) the Township may treat any breach of this Agreement as a breach of the Building By-Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the breach is rectified. m) the special provisions set forth in the attached Schedule “B” form an integral part of this Agreement. n) nothing in this Agreement constitutes waiver of the owner’s duty to comply with any by-law of the Township or any other law. 9. The Owner shall: a) be responsible for consulting with the applicable electricity service provider regarding any matters that relate to services provided by the applicable electricity service provider. 10. The Owner shall be responsible for consulting with and obtaining any necessary approval from all regulatory bodies such as, but not limited to, the appropriate Conservation Authority, the Ministry of the Environment and/or the Ministry of Transportation. 11. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) to the satisfaction of the Township’s Fire Chief. 12. The Owner agrees to pay for damages to public property includin g but not limited to municipal drain, ditches, street surfaces, storm and sanitary sewer systems, which may occur during the period of construction. Any such repair may be undertaken by the Township at the expense of the Owner, within thirty (30) days notice. 13. Any and all lighting shall be installed and maintained so as to not, in the opinion of the Township, interfere with the use or enjoyment of adjacent properties, or with the safe flow of traffic on abutting or adjacent streets. 135 14. The Owner shall landscape and maintain plants and ground cover acceptable to the Township, on those lands so indicated on the Site Plan. 15. If the Ontario Building Code requires that an Architect or Professional Engineer or both, shall be responsible for the field review of any ne w building or extension, provided for in this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any said new building or extension, until after an Architect or Professional Engineer has given to the Township, a letter addressed to the Township, and signed by the said Architect or Professional Engineer, certifying that all construction and/or services on or in the said lands, required for this development or redevelopment, newly installed by the Owner in connection with this development or redevelopment, have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 16. The Township, through its servants, officers and agents, including it’s Chief Building Official, Fire Chief, and Township Engineer, may, from time to time, and at any time, enter on the premises of the Owner to inspect: a) the progress of development; b) the state of maintenance as provided for in this Agreement. 17. In the event of any servant, officer or agent of the Township, dete rmining, upon inspection, that the development is not proceeding in the strict accord with the plans and specifications filed, such servant, officer or agent shall forthwith, place a notice requiring all work to be stopped upon the premises and forward a c opy, by registered mail, to the Owner at the last known address, on the last revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation. 18. In the event of any servant, officer or agent of the Township, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Township of Malahide, as hereinafter provided. 19. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Township, as to the state of maintenance, such Owner shall appear before the Council of the Township of Malahide, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. 20. In the event that the Owner shall fail to obey a stop work order issued under Section 18 hereof, the Owner recognizes the right of the Township to apply to the Courts for a restraining order. 21. In the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to Section 18 or after notice of an opinion, which the Council of the Township of Malahide determines is correct, under Section 18, the Council of the Township of Malahide, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) weeks’ notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll of passage of such By-Law, that such matter or thing be done by the Township, at the expense of the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of Credit deposited as performance security. 136 22. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the buildings, structures or facilities described in this agreement, it shall make application to the Council of the Township of Malahide, for approval, and shall not proceed with such change until approval is given by such Council, or in default by The Local Planning Appeal Tribunal (LPAT), under the procedure set out in Section 41 of The Planning Act, 1990, hereinbefore referred to. 23. The Owner agrees to pay to the Township all administration costs incurred in connection with this Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs. 24. CAPITAL CHARGES Capital charges are to be paid to the Township at the time that this Agreement is signed in accordance with Schedule “B”. 25. SITE PLAN REVIEW FEE The Owner shall pay to the Township, in cash or by certified cheque, an amount of Two Thousand, ($2000.00) Dollars Deposit, per application, for Site Plan Review. 26. LIABILITY INSURANCE Before commencing any of the work provided for herein, the Owner shall supply the Township with a Liability Insurance policy in the amount of $ 5,000,000.00 per occurrence, and in a form satisfactory to the Township, indemnifying the Township from any loss arising from claims for damages injury or otherwise, in connection with the work done by or on behalf of the owner of the development. The said policy shall be provided at the time of the signing of the Agreement and remain in force, until the development is complete and all required documentation as per Article 15 has been filed with the Township. 27. PERFORMANCE GUARANTEE The Owner hereby defines the completion date of this Agreement and project to be on or before the date specified in Schedule “B” to this Agreement. It will be the Owner’s responsibility to require, in writing, an extension to this agreement/project, within sixty (60) days of the above stated completion date, should an extension be required. As security for the performance and completion of all works required by this agreement, the Owner shall supply the Township with a Letter of Credit, equal to the value as specified in Schedule “B” to this Agreement. The Letter of Credit will be based on the estimated cost of alterations to public property, roadway, curbs and gutters and drains, and any repairs for damages to public property, roadway, curbs and gutters and drains, plus all site-specific components as defined by the Site Plan and additional supporting drawings approved under this Agreement. The amount of the Letter of Credit shall be established by the Township. The irrevocable Letter of Credit from a Chartered Bank expressed to be pursuant to this Agreement and payable to the Township at any time or in part, from time to time, upon written notice from the Township, shall be provided at the time of signing of this Agreement, and shall remain in force, until Twelve (12) months following the completion of this project. 28. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Township with 137 respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 29. In the event that no construction on the said lands has commenced within one (1) year from the date of registration of this Agreement the Township may, at its option, on one month’s notice to the owner, declare this Agreement to be subject to re- negotiation, whereupon the Owner agrees that it will not undertake any construction on the said lands until this Agreement has been re- negotiated. 30. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Township to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppel against the Owner in any case. 31. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Township, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Township by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursu ant to this Agreement. 32. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Township and in accordance with the standards determined by the Township and in default thereof, and without limiting other remedies available to the Township, the provisions of Section 326 of the Municipal Act, R.S.O. 1990, or any successor enactment, or provision thereof, as amended, shall apply. 33. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Township shall be entitled, subject to the provisions of the Registry Act, R.S.O. 1990, c. R.20, as amended, to enforce its provisions against the Owner named herein and any and all subsequent Owners of the land. 34. A Certification of Compliance attached hereto as Schedule “C”, shall be filed by the Owner, following completion of the development to ensure all details of the Site Plan Agreement have been complied with. (Signature Page Follows Immediately Hereafter) 138 IN WITNESS WHEREOF the Owner has hereunto affixed their signatures and the Township has hereunto affixed its corporate seal under the hands of its Mayor and Clerk. OWNER __________________________ ______________________ Pettit, Thomas Lewis DATE __________________________ ______________________ Pettit, Suzanne Grace DATE I/We have authority to bind the Corporation. THE CORPORATION OF THE TOWNSHIP OF MALAHIDE _____________________ MAYOR, DAVE MENNILL DATE CAO/CLERK, MICHELLE CASAVECCHIA-SOMERS We have authority to bind the Corporation. 139 SCHEDULE “A” DESCRIPTION OF LANDS South Part of Lot 22, Concession 7, in the Township of Malahide and County of Elgin, and registered in the Registry Office for the Land Titles Division of Elgin (No. 11), being all of the P.I.N. identified as P.I.N. ________ - ________ (LT) in the Registry Office for the Land Titles Division of Elgin (No. 11). 140 SCHEDULE “B” SPECIAL PROVISIONS The following special provisions apply to this Agreement: 1. Capital Charges Value: N/A 2. Performance Guarantee: a. Project to be completed on or before: N/A. b. Letter of Credit equal to the value of $5,000.00. 3. The new entrance to serve the commercial business shall be constructed to conform with the Township of Malahide Entrance Control Policy. If at any time the Commercial business subject to this Agreement ceases to exist, such entrance shall be removed to the satisfaction of the Township of Malahide’s Director of Public Works, and at the sole expense of the Owner. 141 SCHEDULE “C” CORPORATION OF THE TOWNSHIP OF MALAHIDE CERTIFICATE OF COMPLIANCE PROPERTY IDENTIFICATION: Property Legal Description: South Part of Lot 22, Concession 7, in the Township of Malahide. Municipal Address: 47060 Yorke Line, Township of Malahide Owner : Pettit, Thomas and Suzanne This document serves to certify that the development project on the above noted lands has been completed in accordance with the provisions of the Township’s Zoning By-law and the terms and conditions of The Site Plan Agreement By-law No. ________ (Site Plan Application No. D11-SP01-2021). DATED: I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT. Witness: Signature Name of Owner: Address: Phone Number: Email: 142 LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Virtual Meeting Minutes of February 3, 2021 Approved March 5, 2021 Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten and Peter Ypma Staff in attendance: Judy Maxwell, Aaron LeDuc, Ben Hodi, Debbie Thain, Zachary Cox and Dana McLachlan. Regrets: Kristal Chopp and Ken Hewitt 1. Welcome and Call to Order The chair called the meeting to order at 6:30 p.m., Wednesday, February 3, 2021. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest None were declared. 4. Deputations There were no deputations. 5. Minutes of the Previous Meeting a) Board of Directors Meeting of January 13, 2021 There were no questions or comments. A-17/21 Moved by R. Chambers Seconded by P. Ypma That the minutes of the Board of Directors Meeting held January 13, 2021 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma 1 - 143 6. Business Arising There was no business arising. 7. Review of Committee Minutes There were no committee meeting minutes for review. 8. Correspondence There was no correspondence for review. 9. Development Applications a) Staff Approved applications Staff approved 13 applications since the last meeting January 13, 2021. Due to the continued high lake levels, shoreline protection upgrades, and raising and floodproofing dwellings and cottages continued to be completed within the watershed. LPRCA- 258/20, LPRCA-259/20, LPRCA-260/20, LPRCA-274/20, LPRCA-1 /21, LPRCA-3/21, LPRCA-4/21, LPRCA-6/21, LPRCA-7/21, LPRCA-8/21, LPRCA-9/21, LPRCA-10/21 and LPRCA-1 1/21. All of the staff approved applications met the requirements as set out in Section 28 of the Conservation Authorities Act. A-18/21 Moved by D. Beres Seconded by V. Donnell That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated February 3, 2021 as information. CARRIED b) New applications The Planning Department staff recommended two applications for approval A-19/21 Moved by J. Scholten Seconded by T. Masschaele THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma 2- 144 A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), LPRCA-2121 LPRCA-12121 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED 10.New Business a) General Manager's Report J. Maxwell provided an overview of operations and ongoing projects Staff received notification that the two National Disaster Mitigation Program (NDMP) projects submitted by LPRCA have advanced to the next stage of review. The proposed projects are the Lake Erie Flood Damage Reduction Project and the Port Dover and Simcoe Two -Zone Concept for Floodplain Management. The Chair requested an update on the site changes at Waterford North and Deer Creek conservation areas. Phase 3 electrical and water upgrades at Waterford North will be tendered shortly. Electrical upgrades were completed at Deer Creek and ten sites have been converted to premium seasonal sites. To date, an additional 16 seasonal sites have been booked across the five campgrounds. A-20/21 Moved by V. Donnell Seconded by I. Rabbitts That the LPRCA Board of Directors receives the General Manager's Report for January 2021 as information. CARRIED b) Years of Service Recognition There are four staff and two Board Members who reached service milestones in 2020. They will be recognized at the 2021 Annual General Meeting, March 5, 2021. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma 3- 145 A-21 /21 Moved by J. Scholten Seconded by P. Ypma THAT the Years of Service Recognition Report be received as information, A11:7 T[t7 c) Timber Tender LP-333-21 Tarcza-Roberts-third Block 2 Two bids were received by the deadline and the winning bid was over the expected bid range. Staff recommended the tender be awarded to the highest bidder. A-22/21 Moved by I. Rabbitts Seconded by D. Beres THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber Inc. for marked standing timber at the Tarzca-Roberts-Hird — Block #2 — LP- 333-21 for a total tendered price of $83, 275.00. CARRIED d) 2021 Gypsy Moth Aerial Spray Program Staff surveyed 32 LPRCA forest tracts and identified Gypsy moth egg masses to be severe at all but one property. Gypsy moths feed on the leaves and weaken trees. Outbreaks generally occur in a 7-10 year cycle. Board support was requested to undertake an aerial spray program on a total of 3,555 acres at 14 of the most severe properties with a biological product called Bacillus thuringiensis (Btk). The last spray program occurred in 2008 in which 1,686 acres were sprayed with good results. Future spraying will be considered at budget time. J. Scholten left the meeting at 7:10 p.m. A-23/21 Moved by V. Donnell Seconded by P. Ypma THAT the LPRCA Board of Directors supports a Gypsy Moth Aerial Spray Control Program in 2021 for specific forest tracts; And; FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma 4- 146 That the LPRCA Board of Directors authorizes the use of funds from the unrestricted reserve to a maximum of $100,000 for spraying LPRCA's properties; And, That the LPRCA Board of Directors approves contracting of Zimmer Air Services for the spray program. CARRIED 14. Adjournment The Chair adjourned the meeting at 7:20 p.m. aw.r Pa i r Dana McLac a Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma 5- 147 MINUTES AYLMER AREA SECONDARY WATER SUPPLY SYSTEM PORT BURWELL AREA SECONDARY WATER SUPPLY SYSTEM JOINT BOARD OF MANAGEMENT December 09, 2020 – 1:00 PM VirtualZoomMeeting In Attendance Board Members: Municipality of Central Elgin – Dennis Crevits Town of Aylmer – Pete Barbour Township of Malahide – Max Moore Municipality of Bayham – Rainey Weisler Staff: Municipality of Central Elgin – Director of Infrastructure and Community Services Geoff Brooks Township of Malahide – Water/Waste Water Operations Manager Sam Gustavson, Director of Physical Services Matt Sweetland, and Physical Services Clerk Talya Jones Municipality of Bayham – Public Works Operations Manager Ed Roloson 1) Call to Order Pete Barbour is appointed Chair and the meeting is called to order at 1:06PM. For board members participating by telephone or videoconference, please answer present when your name is called: Municipality of Central Elgin – Dennis Crevits Town of Aylmer – Pete Barbour Township of Malahide – Max Moore Municipality of Bayham – Rainey Weisler 2) Disclosure of Pecuniary Interest Disclosures of pecuniary interest may be declared at this time: None. 148 3) Adoption ofPrior Minutes Movedby: MaxMoore Seconded by: Dennis Crevits THAT the minutes of the Aylmer Area Secondary Water Supply System Joint Board of Management meeting held on September 09, 2020, be approved as circulated. Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Carried. Movedby: Rainey Weisler Seconded by: DennisCrevits THAT the minutes of the Port Burwell Area Secondary Water Supply System Joint Board of Management meeting held on September 09, 2020, be approved as circulated. Recorded Vote Yes No PBASWSS Joint Board Member Crevits x PBASWSS Joint Board Member Weisler x PBASWSS Joint Board Member Moore x Carried. 4) 2020 MECP Inspection Movedby: Dennis Crevits Seconded by: MaxMoore THAT Report No. AASWSS-20-13 entitled “Aylmer Area Secondary Water Supply System Inspection - 2020 MECP Final Inspection Report” be received. Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Carried. Movedby: Rainey Weisler Seconded by: MaxMoore THAT Report No. PBASWSS-20-13 entitled “Port Burwell Area Secondary Water Supply System Inspection- 2020 MECP Final Inspection Report” be received. 149 Recorded Vote Yes No PBASWSS Joint Board Member Crevits x PBASWSS Joint Board Member Weisler x PBASWSS Joint Board Member Moore x Carried. 5) Q1 & Q2 2020 Movedby: MaxMoore Seconded by: Dennis Crevits THAT Report No. AASWSS-20-14 entitled “First and Second Quarter 2020 Operations Report” be received. Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Carried. Movedby: Rainey Weisler Seconded by: Dennis Crevits THAT Report No. PBASWSS-20-12 entitled “2020 First and Second Quarter Operations Report” be received. Recorded Vote Yes No PBASWSS Joint Board Member Crevits x PBASWSS Joint Board Member Weisler x PBASWSS Joint Board Member Moore x Carried. 6) EMPS Movedby: MaxMoore Seconded by: Dennis Crevits THAT Report No. AASWSS-20-15 entitled “Elgin Middlesex Pumping Station: Joint Use Occupancy Agreement Update” be received; Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Carried. 150 Movedby: Dennis Crevits Seconded by: MaxMoore AND THAT the Mayor and Clerk of the Township of Malahide, acting as the Administering Municipality of the Aylmer Area Secondary Watery Supply System, be directed to authorize the signing of the EMPS Joint Occupancy and Use Agreement; being an agreement with The Corporation of the City of London, the St. Thomas Secondary Water Supply System, the Aylmer Area Secondary Water Supply System, and the Elgin Area Primary Water Supply System for use of the Elgin Middlesex Pumping Station. Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Deferred forameeting atthecalloftheChair. 7) Correspondence 8) New Business 2021 Meeting Dates – March 10, June 09, September 08, December 08 9) Adjournment Movedby: MaxMoore Seconded by: Dennis Crevits THAT the Aylmer Area Secondary Water Supply System Joint Board of Management adjourn at 1:39 p.m. to meet again on March 10, 2021 at 1:00 p.m. Recorded Vote Yes No AASWSS Joint Board Member Crevits x AASWSS Joint Board Member Barbour x AASWSS Joint Board Member Moore x Carried. Movedby: Rainey Weisler Seconded by: Dennis Crevits THAT the Port Burwell Secondary Water Supply System Joint Board ofManagement adjourn at 1:39 p.m. to meet again on March 10, 2021 at 1:00 p.m. Recorded Vote Yes No PBASWSS Joint Board Member Crevits x PBASWSS Joint Board Member Weisler x PBASWSS Joint Board Member Moore x Carried. 151 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services Al Reitsma, Manager of Information Technologies Mike Hoogstra, Purchasing Coordinator DATE: February 11, 2021 SUBJECT: Enterprise Geographic Information System RECOMMENDATION: THAT the report titled “Enterprise Geographic Information System” from the Director of Engineering Services, dated February 12, 2021 be received and filed; THAT the County approve the single source purchase of the ESRI Enterprise License Agreement for a three-year commitment in the total amount of $203,010.00, and ESRI implementation consulting with an up-set limit of $50,094.00 in accordance with section 4.7(c,d) of the Procurement Policy; THAT the County enter into a three-year GIS Enterprise License Agreement with ESRI Canada on behalf of the County of Elgin and its municipality partners be approved; and, THAT the Warden and Chief Administrative Officer be directed and authorized to execute the Enterprise License Agreement with ESRI Canada. INTRODUCTION: A Geographic Information System (GIS) is a set of tools for mapping and analyzing things that exist and events that happen. GIS integrates and organizes layers of spatial data (where things are) with non-spatial or descriptive data (what things are) to give a better understanding of a place or process and can play an important role in supporting the day-to-day operations of a municipality. The County started using GIS in 2011 in partnership with the East Elgin Mapping Services (EEMS), previously established in 2008, which has existed as an opportunity for GIS users to work in a coordinated and integrated manner to elevate the level of GIS 152 available to all municipal partners, stakeholder and public users. The most visible outcomes of the EEMS were two internet-based mapping applications created and currently hosted by the Township of Malahide under an annual fee for service contract – a ‘Public Interactive “Elgin Mapping” System’ https://gaia.elginmapping.ca/Html5Viewer/?viewer=public and a password protected ‘Internal Application’. Aside from the EEMS applications, the County and the municipalities of Malahide, and Central Elgin routinely utilize desktop GIS software and have spatial data sets. The balance of Elgin County municipalities has spatial data sets but do not utilize GIS software in-house. Expected increased use of GIS internet-based mapping applications is required for municipalities to maintain compliance indefinitely with the Municipal Asset Management Planning Regulation (O.Reg. 588/17), but the current suite of applications has constrained GIS within Elgin as a result of the system design limitations caused by varying degree of municipal partner participation. County municipal partner staff from each local municipality have been made aware that changes to the EEMS will need to occur as a result of regulations and have sought input concerning any future GIS program. In particular, Malahide staff has been working closely with us on this project. After consulting municipal staff, it is clear that municipalities need GIS to function effectively and efficiently, and that they would like an expanded system to do much more than the existing applications. Likewise, there are several County Planning, Economic Development, and other departmental initiatives that can only be provided with a more fulsome GIS solution. DISCUSSION: Moving Forward – Enterprise GIS With the support of Malahide staff, we believe that it is time to re-boot the GIS program within Elgin by moving forward with a new GIS system that would be comprised of a suite of tools distributed across the County and municipalities – an ‘enterprise GIS’. The Enterprise GIS would include (1) a central GIS server (2) advanced desktop GIS users (3) standard desktop and mobile GIS users and (4) cloud-based GIS applications. At the centre of the system would be a GIS server hosted by the County that would share GIS resources to internal and external users. The GIS server would allow for secure central data storage (to protect confidential information and information which is captured under privacy legislation) and would host applications or tools that the public and municipal staff would utilize. The server would facilitate the use of shared data sets but also be able to provide segmented applications so that each municipality could have 153 their own internal applications allowing local staff to access and directly maintain and manage local data. The advanced desktop GIS users would be technical staff at the County and local municipalities that work with GIS to undertake both local processes but also to provide data to and retrieve data from the server. They would have access to a full suite of GIS software. The standard desktop and mobile GIS users would be non-technical staff at the County and local municipalities (such as building inspector, clerk, planner, operations field staff) that would be provided tools and applications to assist them in completing their duties. Most of the applications would be internet-based either on a desktop computer or on a mobile device such as a tablet for use in the field. The system would also utilize cloud-based internet GIS tools to provide public applications that do not contain private information and that need to be very flexible in their use. In fact, in advance of an Enterprise GIS solution, County staff have developed an interim version (that does not have full functionality of a server-based version) of a series of applications https://geohub.elgin.ca/ using cloud-based GIS. While current system user limitations and provincial regulations are a catalyst, other factors support moving forward at this time with an Enterprise GIS system. The barriers to entry in terms of hardware, software, and license costs have steadily decreased and the technology now provides for a ‘distributed system’ that we believe is necessary for a two-tier municipal system. Four Priority Areas The implementation of an Enterprise GIS system would allow the County and municipalities to undertake a number of enhanced GIS and mapping initiatives that could benefit almost all departments. We have identified four priority areas over the next twelve months: (1) Public Elgin Map, (2) Planning, Building and Municipal Drainage, (3) Public Works, and (4) Economic Development. Within each priority area there would be a number of applications specific to the user needs. Beyond the first twelve months, there are many potential GIS tools and applications that could be implemented however the next steps would be driven by the ‘client’ municipalities and departments. An extensive list of ‘wants’ has been identified including: public zoning, agricultural sector study mapping recommendations, MLS portal, parks and recreation, 311 map service, asset management, statistics viewer, emergency management, geo-design, election poll stations, garbage calendar, AVL, forestry, weeds, road closures, open data portal, etc. Software Vendor 154 Over the past two years, staff have attended technology tradeshows, met with software vendors, met with other municipalities, and have concluded that there is only one source of supply for the Enterprise GIS that meets our requirements, ESRI (Environmental Systems Research Institute). ESRI is the largest supplier of GIS software (estimated to have over 75% of the GIS market share in the public sector) and offers a comprehensive suite of server, desktop, internet, and mobile GIS software. The County and four local municipalities (Bayham, Malahide, Aylmer, and Central Elgin) already use ESRI desktop software and maintaining ESRI software would minimize implementation time, training costs and maintain consistency in business processes that have already been developed. Migrating to a new software vendor would be costly, time consuming and a significant barrier. Many of our mapping and data partners that we frequently exchange information with also use ESRI software including the five (5) conservation authorities, the Southwestern Public Health, the Thames Valley District and London District Catholic School Boards, Fanshawe College, the City of St. Thomas, and the Province of Ontario. After reviewing the complete ESRI software line-up, we have concluded that the required software would be: ESRI ArcGIS Server, and the various desktop and web- based components. It is noted that the existing supporting Latitudes GeoCortex software currently used and hosted by the Township of Malahide on behalf of the EEMS will be transferred to the County at no additional cost. GeoCortex is an ESRI partner license that offers pre-built municipal applications and services that are then customized which significantly shortens the implementation and development time and which takes advantage of lessons learned from other municipalities. In addition, some ESRI implementation consulting will be necessary to get the GIS server up and running quickly. Enterprise License Agreement ESRI software can be licensed either as stand-alone components or under an Enterprise License Agreement (ELA). Utilizing a stand-alone license arrangement, individual licenses of various software pieces are paid for annually whereas an ELA allows the County to sign a three-year agreement on behalf of the County and its local member municipalities to have unlimited access to ESRI software for one annual fee. Member municipalities will also be required to acknowledge the terms and conditions of the software Agreement. An ELA provides unlimited software access to: ArcGIS for Desktop (pro, advanced, standard, basic), ArcGIS for Desktop extensions (3D Analyst, Spatial Analyst, Geostatistical Analyst, Publisher, Network Analyst, Schematics, Workflow Manager and ArcGIS Data Reviewer), ArcGIS for Server, ArcGIS for Server Extensions – 3D Analyst, 155 Spatial Analyst, Geostatistical Analyst, Network Analyst, Workflow Manager, Image, Schematics, ESRI Developer Network subscription), virtual campus for online training, 250 users of ArcGIS online, 37,500 ArcGIS on-line credits, and Technical Support. After speaking to other municipalities that license ESRI software and after looking at the GIS needs within Elgin, staff believe that the ELA is the best value and will do the most to advance GIS within Elgin County. An ELA provides significant increased user access to GIS software, provides certainty of budgeting, and will provide cost savings (compared to licensing the GIS software stand-alone) as an expected result of increased user access throughout the duration of the contract. It is acknowledged that the ELA in a small way shifts GIS costs from local municipalities to the County budget because municipalities would no longer have to license GIS software individually. FINANCIAL IMPLICATIONS: The 2021 cost for the Enterprise GIS software license would be $71,570.00 (excluding HST) (comprised of the ESRI ELA $66,420.00, GeoCortex $5,150.00). And ESRI implementation consulting for $50,094.00 as a one-time cost. For a total of $121,664.00. The required funding to support the license cost is accommodated within the 2021 budget utilizing a portion of the County’s allocated provincial Municipal Modernization Program funding received in 2019. The annual 2022 and 2023 Enterprise GIS software licenses would be $72,750.00 and $74,140.00 plus HST respectively (comprised of the ESRI ELA and GeoCortex maintenance) will be budgeted accordingly in future and could be accommodated proportionately from various County (Planning, Engineering Services, Economic Development, and Information Technology) departmental operational budgets. As a comparison, in 2020 the County and the four local municipalities that have GIS software spent $20,175 plus HST on GIS software licensing. We believe that existing IT and GIS staff, with the support of Malahide staff as required, can implement and support the enterprise GIS system within the initial project scope. However, if participating municipalities expand their use of GIS within their businesses, there is a potential that we would need to increase human resources in future years. 156 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ☒ Ensuring alignment of current programs and services with community need. ☒ Exploring different ways of addressing community need. ☒ Engaging with our community and other stakeholders. ☐ Planning for and facilitating commercial, industrial, residential, and agricultural growth. ☐ Fostering a healthy environment. ☐ Enhancing quality of place. ☒ Ensuring we have the necessary tools, resources, and infrastructure to deliver programs and services now and in the future. ☒ Delivering mandated programs and services efficiently and effectively. LOCAL MUNICIPAL PARTNER IMPACT: Building upon the success of the East Elgin Mapping Services (EEMS) partnership, currently lead by Malahide staff, County and partner municipal staff acknowledge current GIS system limitations and the need to improve collaborative, effective, and efficient GIS functions to support the expected increased use of GIS internet-based mapping applications necessary to maintain compliance indefinitely with the Municipal Asset Management Planning Regulation (O.Reg. 588/17). An Enterprise License Agreement (ELA) provides unlimited software access to municipal staff and allows municipalities to undertake a number of enhanced GIS and mapping initiatives that will benefit almost all departments, all while shifting individual municipal GIS license costs from local municipalities to the County. COMMUNICATION REQUIREMENTS: Subject to Council’s approval to purchase the ESRI Enterprise License Agreement, County and Malahide staff intends to establish a GIS Technical Advisory Committee, comprised of both County and member municipal representatives, which aims to meet routinely on a schedule to collaboratively resolve both individual and/or common GIS service priorities. 157 CONCLUSION: It is our opinion, that the County and local municipalities cannot operate without GIS and that the proposed enterprise GIS system is the most cost-effective way for all of us to have access to an enhanced, efficient, and consistent GIS system. The implementation of an Enterprise GIS system would allow the County and municipalities to undertake a number of new and/or enhanced GIS and mapping initiatives that could benefit almost all departments and we have identified four priority areas over the next twelve months. We have concluded that ESRI is the only source of supply for the Enterprise GIS that meets our requirements and that entering into an Enterprise License Agreement to access the entire suite of ESRI software is the best course of action. The 2021 cost for the Enterprise GIS software licenses would be $71,570.00 (excluding HST) plus $50,094.00 for professional services and can be accommodated within the 2021 budget. Approved for Submission Julie Gonyou Chief Administrative Officer All of which is Respectfully Submitted Brian Lima Director of Engineering Services Al Reitsma Manager of Information Technologies Mike Hoogstra Purchasing Coordinator 158 March 1, 2021 Elgin County Partner Municipalities RE: Enterprise Geographic Information System At its meeting on February 23, 2021, Elgin County Council received a report titled ‘Enterprise Geographic Information System’ prepared collaboratively between County Engineering and Information Technology Services staff and with additional staff input from the Township of Malahide, being the existing curators of the Elgin Mapping https://gaia.elginmapping.ca service system. Expected increased use of GIS internet -based mapping applications is required for municipalities to maintain compliance with the Municipal Asset Management Planning Regulation (O.Reg. 588/17). Therefore, increased GIS cross -departmental functionality and user capacity are required to effectively and efficiently meet the expected needs. Building upon the success of the East Elgin Mapping Services partnership, County Council recognizes the importance of GIS in supporting all of its partner municipalities, external stakeholders, agencies, and the general public. Furthermore, it is committed to c ontinue working collectively with, investing in an Enterprise Geographic Information System Licence to further benefit the County and our partner municipalities. Member municipalities will also be required to acknowledge the terms and conditions of the sof tware licence agreement. Accordingly, County Council adopted the following resolution: THAT the report titled “Enterprise Geographic Information System” from the Director of Engineering Services, dated February 12, 2021 be received and filed; THAT the County approve the single source purchase of the ESRI Enterprise License Agreement for a three -year commitment in the total amount of $203,010.00, and ESRI implementation consulting with an up -set limit of $50,094.00 in accordance with section 4.7(c,d) of the Procurement Policy; THAT the County enter into a three -year GIS Enterprise License Agreement with ESRI Canada on behalf of the County of Elgin and its municipality partners be approved; and, THAT the Warden and Chief Administrative Officer be directed and authorized to execute the Enterprise License Agreement with ESRI Canada. A copy of the staff report is attached for your records. Please contact the Director of Engineering Services - Brian Lima blima@elgin.ca should you have any questions. 159 County staff will be in contact with you to identify representatives from each partner municipality to participate in a GIS Technical Advisory Committee, whom will meet routinely to collaboratively resolve both individual and/or c ommon GIS service priorities. Sincerely, Warden Tom Marks Cc: Brian Lima, Director of Engineering Services 160 161 Elgin County Cycling History Murals Project Bushell Bequest Part of a bequest received by Elgin County Museum in July 2020 from the Estate of Donna Vera Evans Bushell provides $75,000 in funding to “animate the existing network of cycling trails throughout Elgin County by adding new murals and signs along these trails in collaboration with private and public partners, and emphasize the theme of transportation.” It was felt that installing these murals along with accompanying signage would bring attention to existing cycling routes as well as provide interpretation on Elgin County’s early interest in and engagement with cycling. Canada’s first cycling organization, the Canadian Wheelman’s Association, was formed in Elgin County in the 1880s and one of its founders, Luton native Perry Doolittle, went onto have a career in racing and later founded the Canadian Automobile Association. The focus of this location will be the new Imperial Road cycling route - the HighWheel Way - to open in 2021, and Perry Doolittle. Locations Discussions with the Estate’s representative reached the conclusion that the county library branches would be the best locations for the murals. Each branch represents an important cultural destination within its municipality, providing a contact point for residents and visitors to interact with the murals and the interpretive signage. The east and north walls of the washroom building are the proposed site for the project. They total 218 square feet and $8700.00 has been budgeted for the project. Selection Process and Timing A Request for Pre-Qualification (RFPQ) will be issued by the County of Elgin’s Finance Department in the spring of 2021. Candidates meeting the requirements of the pre - qualification will then be given approximately 6 weeks to complete a proposed image for each of the sites for which the artist wishes to be considered. The final selection will be made by County staff based on scoring criteria that is part of the RFPQ process. Work will be awarded on a site-specific basis, meaning that up to six artists could be engaged in the project. The Executive Director of the St. Thomas-Elgin Public Art Centre has agreed to act in an advisory capacity during this process. It is expected that the murals will be completed by fall 2021. 162 Technical Considerations  Warranty – a minimum five-year warranty for the work will be required of the artist.  Insurance – the artist engaged will carry $5 million in liability insurance and provide a certificate listing the Township of Malahide and the County of Elgin as additional named insured.  Anti-graffiti coating – will be applied to the finished mural.  WSIB – the artist will have a current WSIB certificate and meet all other health and safety requirements.  Wall preparation - is the responsibility of the artist.  Maintenance - will be the responsibility of the County of Elgin.  Eligibility - Individuals who are members of the municipal councils or municipal employees, County council or employees of the County are not eligible to submit. In order to be eligible for this competition, entrants must be 18 years of age or older. 163 - TOWNSHIP OF MALAHIDE DRAINAGE BY-LAW NO. 21-12 Drainage Act, R. S.O. 1990, c. D17 Reg. 300/81, s.1, Form 6 Being a By-law to provide for a drainage works on the J A Charlton Drain in the Township of Malahide, in the County of Elgin *********** WHEREAS the requisite number of owners have petitioned the Council of the Township of Malahide in the County of Elgin in accordance with the provisions of the Drainage Act, requesting that the following lands and roads may be drained by a drainage works. Pt Lot 6 & 7 Concession 7 In the Township of Malahide AND WHEREAS the Council for the Township of Malahide has procured a report made by Spriet Associates and the report is attached hereto and forms part of this by-law. AND WHEREAS the estimated total cost of constructing the drainage works is $101,000.00. AND WHEREAS $101,000.00 is the amount to be contributed by the municipality for construction of the drainage works. AND WHEREAS $101,000.00 is being assessed in the Township of Malahide in the County of Elgin. AND WHEREAS the council is of the opinion that the drainage of the area is desirable. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF MALAHIDE UNDER THE DRAINAGE ACT ENACTS AS FOLLOWS: 1. The report dated November 25, 2020, and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shall be completed in accordance therewith. 2. (a) The Corporation of the Township of Malahide may borrow on the credit of the Corporation the amount of 101,000.00 being the amount necessary for construction of the drainage works. 164 (b) The Corporation may issue debentures for the amount borrowed less the total amount of, i. Grants received under section 85 of the Act; ii. Commuted payments made in respect of lands and roads assessed within the municipality; iii. Moneys paid under subsection 61(3) of the Act; and iv. Moneys assessed in and payable by another municipality, (c) And such debentures shall be made payable within five years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by The Ontario Municipal Improvement Corporation on the date of sale of such debentures. 3. A special equal amount rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as west forth in the Schedule to be collected in the same manner and at the same time as other taxes are collected in each year for five years after the passing of this by-law. 4. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 5. This By-law comes into force on the passing thereof and may be c ited as “J A Charlton Drain”. READ A FIRST AND SECOND TIME THIS 4th day of February, 2021. _____________________________ _____________________________ Mayor Clerk READ A THIRD TIME AND FINALLY PASSED THIS 18th day of March, 2021. _____________________________ _______________________________ Mayor Clerk 165 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-21 Being a By-law to authorize the execution of an Agreement with Miller Waste Systems for the provision of curbside waste management collection services. WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, authorizes a municipality to pass by-laws to exercise its municipal powers; AND WHEREAS the Council of The Corporation of the Township of Malahide considers the management of waste as necessary and desirable for the public; AND WHEREAS the Council of The Corporation of the Township of Malahide recognizes the need to divert materials from landfill through waste reduction, reuse, and recycling; AND WHEREAS Miller Waste Systems has submitted a Proposal to provide curbside waste management collection services; AND WHEREAS the Council of The Corporation of the Township of Malahide is desirous of entering into an agreement with Miller Waste Systems for the provision of such curbside waste management collection services; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT the entering into of an Agreement with Miller Waste Systems for curbside waste management collection services is hereby approved and authorized. 2. THAT the Mayor and the Clerk be and they are hereby authorized and directed to execute on behalf of The Corporation of the Township of Malahide the said Agreement in substantially the same form as that attached hereto as Schedule "A" and forming a part of this By-law. 3. THAT the said Agreement shall take effect and come into force upon the 1st day of June, 2021. 4. THAT this By-law shall come into force and take effect on the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia 166 167 168 169 Denis GouletPresident170 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-22 Being a By-law to amend Schedule “B” to By-law No. 01-61, as previously amended by By-law No. 05-07, to restrict parking on a portion of Hacienda Road. WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, authorizes a municipality to pass by-laws to exercise its municipal powers; AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws to provide any service or thing that the municipality considers necessary or desirable to the public , including regulating parking and traffic on highways; AND WHEREAS the Council of The Corporation of the Township of Malahide enacted By-law No. 01-61, on December 20, 2001, to regulate traffic and the parking of motor vehicles in the Township of Malahide; AND WHEREAS the Council of The Corporation of the Township of Malahide deems it expedient to amend By-law No. 01-61 to regulate traffic and the parking of motor vehicles on a portion of Hacienda Road; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT Schedule “B” of By-law No. 01-61, as previously amended by By-law No. 05-07, be and the same is hereby deleted in its entirety and replaced with Schedule “B” attached hereto. 2. THAT this By-law shall come into force and take effect on the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers 171 SCHEDULE “B” TO BY-LAW NO. 21- 22 RESTRICTED PARKING (NO PARKING ZONES) When properly worded signs have been erected and are on display no person shall park a vehicle on the highway or part of the highway known as: 1. VanPatter Line east of Imperial Road (Cty #73) on the south side of VanPatter Line for a distance of 165 metres. 1.1 VanPatter Line east of Imperial Road (Cty #73) on the north side of VanPatter Line for a distance of 200 metres. 2. Temperance Line southeast of Talbot Line (Hwy # 3) on the north side of Temperance Line for a distance of 440 metres. 2.1 Temperance Line southeast of Talbot Line (Hwy # 3) on the south side of Temperance Line for a distance of 450 metres. 3. Colin Street south of Imperial Road (Cty #73) on the west side of Colin Street for a distance of 65 metres. 3.1 Colin Street north of Imperial Road (Cty #73) on the west side of Colin Street for a distance of 100 metres. 4. Courtright Street southwest of Broadway Street on the north side of Courtright Street for a distance of 130 metres. 4.1 Courtright Street southwest of Broadway Street on the south side of Courtright Street for a distance of 140 metres. 5. Hacienda Road south of Talbot Line (Hwy #3) on the west side of Hacienda Road for a distance of 200 metres. 5.1 Hacienda Road south of Talbot Line (Hwy #3) on the east side of Hacienda Road for a distance of 200 metres. 172 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-23 Being a By-law to repeal By-law No. 18-62 insofar as it restricts parking and designates one way streets in Port Bruce. WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, authorizes a municipality to pass by-laws to exercise its municipal powers; AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws to provide any service or thing that the municipality considers necessary or desirable to the public, including regulating parking and traffic on highways; AND WHEREAS the Council of The Corporation of the Township of Malahide enacted By-law No. 18-62, on August 2, 2018, to amend By-law No. 01-61 to restrict parking on certain streets and designate one-way streets to regulate traffic in Port Bruce; AND WHEREAS the Council of The Corporation of the Township of Malahide deems it expedient to repeal such By-law No. 18-62 regulating traffic and the parking of motor vehicles in Port Bruce; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT By-law No. 18-62, enacted on August 2, 2018, be and the same is hereby repealed in its entirety. 2. THAT this By-law shall come into force and take effect on the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers 173 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-24 Being a By-law to incorporate various parcels into public highways, and to establish such lands as an open public highway. WHEREAS Section 31 of the Municipal Act, 2001, c. 25, as amended, provides that a municipality may by by-law assume for public use a road allowance, highway, street or lane; AND WHEREAS the Council of The Corporation of the Township of Malahide has acquired land for the purpose of widening various public highways loca ted within the municipality; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT the lands and premises described as Part Lots 74, Concession South Talbot Road, in the Corporation of the Township of Malahide, in the Geographic Township of Malahide, County of Elgin, described as P art 1 on Reference Plan 11R-10520, be and the same are hereby assumed and dedicated by the Township of Malahide as a highway for public use. 2. AND THAT the lands and premises described as Part Lots 87, Concession North Talbot Road, in the Corporation of the Township of Malahide, in the Geographic Township of Malahide, County of Elgin, described as Parts 2 and 4 on Reference Plan 11R-10481, be and the same are hereby assumed and dedicated by the Township of Malahide as a highway for public use. 3. AND THAT the lands and premises described as Part Lots 77, Concession South Talbot Road, in the Corporation of the Township of Malahide, in the Geographic Township of Malahide, County of Elgin, described as Part 1, 2,and 3 on Reference Plan 11R-10486, be and the same are hereby assumed and dedicated by the Township of Malahide as a highway for public use. 4. THAT this By-law shall come into force and take effect on the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers 174 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-26 Being a By-law to authorize the execution of a Site Plan Agreement with Thomas Lewis Pettit and Suzanne Grace Pettit relating to the property located at South Part of Lot 22, Concession 7, being 47060 Yorke Line, Township of Malahide. WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. P.13, authorizes municipalities to enter into agreements with developers dealing with and ensuring the provision of any or all site facilities or works and the maintenance thereof; AND WHEREAS the Council of The Corporation of the Township of Malahide has authorized the development of certain lands subject to the entering into of a Site Plan Agreement; AND WHEREAS the Council of The Corporation of the Township of Malahide is desirous of entering into a Site Plan Agreement with Thomas Lewis Pettit and Suzanne Grace Pettit relating to the property located at South Part of Lot 22, Concession 7, being 47060 Yorke Line, Township of Malahide; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT the entering into a Site Plan Agreement with Thomas Lewis Pettit and Suzanne Grace Pettit relating to the property located at South Part of Lot 22, Concession 7, being 47060 Yorke Line, is hereby approved and authorized. 2. THAT the Mayor and the Clerk be and they are hereby authorized and directed to execute on behalf of The Corporation of the Township of Malahide the said Site Plan Agreement in substantially the same form as that attached hereto as Schedule "A" and forming a part of this By-law. 3. THAT the said Site Plan Agreement shall take effect and come into force upon the signing thereof by all parties thereto. 4. THAT this By-law shall come into force and take effect on the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers 175 THE CORPORATION OF THE TOWNSHIP OF MALAHIDE BY-LAW NO. 21-25 Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Malahide. WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of every council are to be exercised by by-law; AND WHEREAS in many cases, action which is taken or authorized to be taken by the Township of Malahide does not lend itself to the passage of an individual by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Township of Malahide at this meeting be confirmed and adopted by by-law; NOW THEREFORE the Council of The Corporation of the Township of Malahide HEREBY ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Township of Malahide, at its regular meeting held on March 18, 2021, in respect of each motion, resolution and other action taken by the Council of the Township of Malahide at such meeting is, except where the prior approval of the Ontario Municipal Board or other authority is required by law, is hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 2. THAT the Mayor and the appropriate officials of the Township of Malahide are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Malahide referred to in the proceeding section. 3. THAT the Mayor and the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Malahide. 4. THAT this By-law shall come into force and take effect upon the final passing thereof. READ a FIRST and SECOND time this 18th day of March, 2021. READ a THIRD time and FINALLY PASSED this 18th day of March, 2021. __________________________ Mayor, D. Mennill __________________________ Clerk, M. Casavecchia-Somers 176